HomeMy WebLinkAbout07-13-2015 Council Workshop
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CALL TO ORDER
Mayor Barb Tolbert
PLEDGE OF ALLEGIANCE
ROLL CALL
Mayor Barb Tolbert - Deana
APPROVAL OF THE AGENDA
Mayor Pro Tem Chris Raezer
WORKSHOP ITEMS – NO FINAL ACTION WILL BE TAKEN
1. Citizen Salary Commission’s Decision
Staff Presentation: Kristin Banfield/Commission Members
Council Liaison: Mayor Pro Tem Chris Raezer
2. Annual Application of Thermoplastic Traffic Markings ATTACHMENT A
Staff Presentation: Jay Downing
Council Liaison: Randy Tendering
3. TCPN Interlocal Agreement ATTACHMENT B
Staff Presentation: Kurt Patterson
Council Liaison: Mayor Pro Tem Chris Raezer
4. BuyBoard National Purchasing Cooperative ILA ATTACHMENT C
Staff Presentation: Kurt Patterson
Council Liaison: Mayor Pro Tem Chris Raezer
5. CERB Grant Agreement - Arlington Valley Road ATTACHMENT D
Staff Presentation: Eric Scott
Council Liaison: Debora Nelson/Jan Schuette
6. Sidewalk Replacement Program ATTACHMENT E
Staff Presentation: Marc Hayes
Council Liaison: Randy Tendering
7. Marketing Presentation – TWENTYFIVE
Staff Presentation: Chris Young
Arlington City Council Workshop
Monday, July 13, 2015 at 7:00p.m.
City Council Chambers – 110 E Third St
SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA
coordinator at (360) 403-3441 or 1-800-833-8388 (TDD only) prior to the meeting date if special accommodations are required.
8. Miscellaneous Council Items
EXECUTIVE SESSION
RECONVENE
PUBLIC COMMENT
For members of the public to speak to the Council regarding matters on the Council Workshop agenda. Please limit your remarks to three
minutes.
ADJOURNMENT
Mayor Barb Tolbert
To open all attachments, click here
City of Arlington
Council Agenda Bill
Item
WS #1
Attachment
A
COUNCIL MEETING DATE:
July 13, 2015
SUBJECT:
Citizen Salary Commission Decision
ATTACHMENTS:
Decision as submitted to City Clerk
DEPARTMENT OF ORIGIN
City Clerk; Contact Kristin Banfield, 360-403-3444
EXPENDITURES REQUESTED: -0-
BUDGET CATEGORY: N/A
LEGAL REVIEW:
DESCRIPTION:
The Citizen Salary Commission has completed their work for 2015 and filed their
Mayoral and City Council compensation decision with the City Clerk. Per the notice,
the decision of the Commission will be implemented January 1, 2016.
HISTORY:
A new chapter 2.89 was added to the Arlington Municipal Code on January 20, 2015
that created a Citizen Salary Review Commission for the salaries of elected officials.
It is the policy of the city of Arlington to base salaries and per diem reimbursement
of elected officials on realistic standards so that elected officials of the city may be
paid according to the duties of their offices, and so that citizens of the highest
quality may be attracted to public service.
ALTERNATIVES
No alternatives. By code, the decision of the Citizen Salary Commission is final
RECOMMENDED MOTION:
No Action. By code, the decision of the Citizen Salary Commission is final.
Memo
From: Citizen Salary Commission
To: Kristin Banfield, City Clerk
Date: June 29, 2015
Re: Mayor and Council Compensation
On Monday, June 29, 2015, the Citizen Salary Commission voted on the following items:
Effective January 1, 2016:
Mayor: $1500 per month
Regional meetings compensation: $75 each
Local meetings compensation: $50 each
Compensation at a maximum of 20 meetings.
Councilmembers:
Council meetings and workshops compensation: $150 each
Regional meetings compensation: $75 each
All other meetings compensation: $50 each
Compensation at a maximum of 8 meetings.
Regional meetings are identified as: (referenced AMC 2.04.027)
1. National League of Cities
2. Association of Washington Cities (AWC)
3. Snohomish County Cities (SCC)
4. Snohomish County Tomorrow
5. Meetings in Olympia (that address issues with legislature, governor, state departments/boards)
6. Economic Alliance of Snohomish County (EASC)
7. Puget Sound Regional Council (PSRC)
8. Meetings with Snohomish County (personnel or elected officials)
9. Mayors’ Association
City of Arlington
Council Agenda Bill
Item:
WS #2
Attachment
B
COUNCIL MEETING DATE:
July 13, 2015
SUBJECT:
2015 Annual Application of Thermoplastic Traffic Markings
ATTACHMENTS:
None
DEPARTMENT OF ORIGIN
Maintenance & Operations
EXPENDITURES REQUESTED: Not to Exceed $48,554.18
BUDGET CATEGORY: Traffic Control Devices
LEGAL REVIEW:
DESCRIPTION:
This project involves the re-application of approximately 10,676 linear feet of
thermoplastic crosswalks, stop bars, and gore lines, and 14 other thermoplastic
markings including, arrows and railroad crossing symbols. City staff contacted all
companies on the small works roster who perform the application of thermoplastic
traffic markings to bid on the project. Two contractors provided bids. The bid results
are as follows:
Contractor Bid Amount
Stripe Rite Inc. $48,554.18
Apply-A-Line, Inc. $64,111.00
Stripe Rite, Inc. came in as the low bidder. Stripe Rite, Inc. has completed
thermoplastic application in the past and is a reliable contractor.
HISTORY:
Each year, staff budgets for annual reapplication of road striping and thermoplastic
traffic markings. Annual road striping is completed by Snohomish County per an
Inter-local agreement. Annual thermoplastic traffic markings are completed by a
contractor from the Small Works Roster. The County is not set up to apply the
amount of thermoplastic markings that are in the City.
City of Arlington
Council Agenda Bill
Item:
WS #2
Attachment
B
ALTERNATIVES
Approve staff’s recommendation with modifications
Table staff’s recommendation
Deny staff’s recommendation
RECOMMENDED MOTION:
Workshop; discussion only.
City of Arlington
Council Agenda Bill
Item:
WS #3
Attachment
C
COUNCIL MEETING DATE:
July 13, 2015
SUBJECT:
TCPN Interlocal Agreement
ATTACHMENTS:
1. Interlocal Agreement
2. Resolution
DEPARTMENT OF ORIGIN:
Administration
EXPENDITURES REQUESTED: N/A
BUDGET CATEGORY: N/A
LEGAL REVIEW:
DESCRIPTION:
Council is being asked to give the Mayor authority to sign an interlocal agreement
with The Cooperative Purchasing Network (TCPN) for the purpose of utilizing the
network’s collaborative purchasing power.
HISTORY:
The Central Purchasing Coordinator has found purchasing cooperatives to be a
useful tool for purchasing many items used by the City. They offer a wide variety of
items that have already been competitively bid thus saving the City time and money.
ALTERNATIVES
Remand back to staff for additional information.
RECOMMENDED MOTION:
Workshop; discussion only.
RESOLUTION NO. 2015-XXX 1
RESOLUTION NO. 2015-XXX
A RESOLUTION OF THE CITY OF ARLINGTON APPROVING THE TERMS AND
CONDITIONS OF AN INTERLOCAL AGREEMENT BETWEEN THE REGION 4
EDUCATION SERVICE CENTER, LEAD AGENCY FOR THE COOPERATIVE
PURCHASING NETWORK (“TCPN”) PROVIDING FOR COOPERATIVE PURCHASING
PROGRAM FOR GOODS AND SERVICES; DESIGNATING THE CENTRAL
PURCHASING COORDINATOR AS OFFICIAL REPRESENTATIVE OF THE CITY OF
ARLINGTON RELATING TO THE PROGRAM
WHEREAS, the City Council of the City of Arlington (“City”) has been presented a
proposed Interlocal agreement by and between the Region 4 Education Service Center, lead
agency for The Cooperative Purchasing Network (TCPN), and the City finds said Interlocal to be
acceptable and in the best interests of the City and its citizens; and
WHEREAS, the City Council of the City of Arlington, WA, pursuant to the authority
granted under RCW Chapter 39.34, desires to participate in the described cooperative purchasing
program, whose lead agency is Region 4 Education Service Center, and in the opinion of the City
participation in the program will be highly beneficial to the taxpayers through the anticipated
savings to be realized;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ARLINGTON, AS FOLLOWS:
1. The terms and conditions of the Interlocal Agreement have been reviewed by the City
Council of the City of Arlington and found to be acceptable and in the best interests of
the City and its citizens and is in all respects approved.
2. The Central Purchasing Coordinator of the City, Kurt Patterson, acting under the
direction of the City Council, is hereby designated to act for the City of Arlington in all
matters relating to The Cooperative Purchasing Network, including the designation of
specific contracts in which the City desires to participate.
3. This resolution shall be effective upon its passage and approval.
RESOLUTION NO. 2015-XXX 2
APPROVED by the Mayor and City Council of the City of Arlington this ______ day of
____________________, 2015.
CITY OF ARLINGTON
__________________________
Barbara Tolbert, Mayor
ATTEST:
____________________________
Kristin Banfield, City Clerk
APPROVED AS TO FORM:
_____________________________
Steven J. Peiffle, City Attorney
City of Arlington
Council Agenda Bill
Item:
WS #4
Attachment
D
COUNCIL MEETING DATE:
July 13, 2015
SUBJECT:
BuyBoard National Purchasing Cooperative Interlocal Agreement
ATTACHMENTS:
Interlocal Agreement
DEPARTMENT OF ORIGIN
Administration
EXPENDITURES REQUESTED: None
BUDGET CATEGORY: N/A
LEGAL REVIEW:
DESCRIPTION:
Council is being asked to give the Mayor authority to sign an interlocal agreement with
BuyBoard National Purchasing Cooperative for the purpose of utilizing the network’s
collaborative purchasing power.
HISTORY:
The Central Purchasing Coordinator has found purchasing cooperatives to be a useful
tool for purchasing many items used by the City. They offer a wide variety of items that
have already been competitively bid thus saving the City time and money.
ALTERNATIVES
Remand back to staff for additional information.
RECOMMENDED MOTION:
Workshop; discussion only.
Page 1 of 7
(Revised by the Cooperative Board of Trustees on April 23, 2012).
NATIONAL PURCHASING COOPERATIVE
INTERLOCAL PARTICIPATION AGREEMENT
This Interlocal Participation Agreement ("Agreement") is made and entered into on the date indicated
below by and between The National Purchasing Cooperative ("Cooperative"), an administrative agency of
cooperating local governments, acting on its own behalf and the behalf of all participating local governments,
and the undersigned local government ("Cooperative Member").
I. RECITALS
WHEREAS, the National Purchasing Cooperative was formed on May 26, 2010, pursuant to MD. CODE
ANN., STATE FIN. & PROC. § 13-110 (West 2009), and R.I.GEN.LAWS § 16-2-9.2 (2009); and
WHEREAS, the purpose of this Agreement is to facilitate compliance with state procurement
requirements, to identify qualified vendors of commodities, goods and services, to relieve the burdens of the
governmental purchasing function, and to realize the various potential economies, including administrative cost
savings, for Cooperative Members;
NOW THEREFORE, in consideration of the mutual covenants, promises and obligations contained
herein, the undersigned Cooperative Member and the Cooperative agree as follows.
II. TERMS AND CONDITIONS
1.Adopt Organizational Interlocal Cooperation Agreement. The Cooperative Member by the execution
or acceptance of this Agreement hereby adopts and approves the Organizational Interlocal Agreement
dated May 26, 2010, which agreement is incorporated herein by reference (and is available from the
Cooperative upon request). The Organizational Interlocal Agreement established the Cooperative as an
administrative agency of its collective participants, and Cooperative Member agrees to become a
participant or additional party to that Organizational Interlocal Agreement.
2.Term. The initial term of this Agreement shall commence on the date it is executed by both parties and
shall automatically renew for successive one-year terms unless sooner terminated in accordance with the
provisions of this Agreement.
3.Termination.
(a) By the Cooperative Member. This Agreement may be terminated by the Cooperative Member
at any time by thirty (30) days prior written notice to the Cooperative, provided any amounts
owed to any vendor have been fully paid.
Page 2 of 7
(Revised by the Cooperative Board of Trustees on April 23, 2012).
(b) By the Cooperative. The Cooperative may terminate this Agreement by:
(1) Giving ten (10) days notice by certified mail to the Cooperative Member if the Cooperative
Member breaches this Agreement; or
(2) Giving thirty (30) days notice by certified mail to the Cooperative Member with or without
cause.
(c) Termination Procedure. If the Cooperative Member terminates its participation under this
Agreement or breaches this Agreement, or if the Cooperative terminates participation of the
Cooperative Member, the Cooperative Member shall bear the full financial responsibility for all
of its purchases made from vendors under or through this Agreement. The Cooperative may seek
the whole amount due, if any, from the terminated Cooperative Member. In addition, the
Cooperative Member agrees it will not be entitled to a distribution which may occur after the
Cooperative Member terminates from the Cooperative.
4.Payments by Cooperative Member. The Cooperative Member will make timely payments to the vendor
for the goods, materials and services received in accordance with the terms and conditions of the bid
invitation, instructions, and all other applicable procurement documents. Payment for goods, materials
and services and inspections and acceptance of goods, materials and services ordered by the procuring
Cooperative Member shall be the exclusive obligation of the procuring Cooperative Member, and not the
Cooperative. Furthermore, the Cooperative Member is solely responsible for negotiating and securing
ancillary agreements from the vendor on such other terms and conditions, including provisions relating to
insurance or bonding, that the Cooperative Member deems necessary or desirable under state or local law,
local policy or rule, or within its business judgment.
5.Payments by Vendors. The parties agree that the Cooperative will require payment from vendors which
are selected to provide goods, materials or services to Cooperative Members. Such payment (hereafter
“Vendor Fees”) may be up to two percent (2%) of the purchase price paid by Coo perative Members or a
flat fee amount that may be set from time to time by the Cooperative Board of Directors. Cooperative
Member agrees that these Vendor Fees fairly compensate the Cooperative for the services and functions
performed under this Agreement and that these Vendor Fees enable the Cooperative to pay the
administrative, endorsement, licensing, marketing, and other expenses involved in successfully operating a
program of electronic commerce for the Cooperative Members. Further, Cooperative Member
affirmatively disclaims any rights to such Vendor Fees, acknowledging all such fees are the property of
the Cooperative. Similarly, in no event shall a Cooperative Member be responsible for payment of
Vendor Fees.
6.Distribution. From time to time, and at the sole discretion of the Cooperative Board of Directors, the
Cooperative may issue a distribution to Cooperative Members under a plan developed by the Cooperative
Board of Directors. The Cooperative Member acknowledges that a distribution is never guaranteed and
will depend on the overall financial condition of the Cooperative at the time of the distribution and the
purchases made by the Cooperative Member.
7.Administration. The Cooperative may enter into contracts with others, including non-profit associations,
for the administration, operation and sponsorship of the purchasing program provided by this Agreement.
The Cooperative will provide reports, at least annually, to the Cooperative Member electronically or by
Page 3 of 7
(Revised by the Cooperative Board of Trustees on April 23, 2012).
mail. Cooperative Member will report purchase orders generated under this Agreement to the Cooperative
or its designee, in accordance with instructions of the Cooperative.
8.BuyBoard®. Cooperative Member will have a non-exclusive license to use the BuyBoard electronic
purchasing application (BuyBoard) during the term of this Agreement. Cooperative Member acknowledges and
agrees that the BuyBoard electronic application and trade name are owned by the Texas Association of School
Boards, Inc., and that neither the Cooperative nor the Cooperative Member has any proprietary rights in the
BuyBoard electronic application or trade name. The Cooperative Member will not attempt to resell, rent, or
otherwise distribute any part of BuyBoard to any other party; nor will it attempt to modify the BuyBoard
programs on the server or acquire the programming code. The Cooperative Member may not attempt to
modify, adapt, translate, distribute, reverse engineer, decompile, or disassemble any component of the
application. The Cooperative Member will use BuyBoard in accordance with instructions from the Cooperative
(or its designee) and will discontinue use upon termination of participation in the Cooperative. The Cooperative
Member will maintain equipment, software and conduct testing to operate the BuyBoard system at its own
expense.
III. GENERAL PROVISIONS
1.Amendment by Notice. The Board may amend this Agreement, provided that prior written notice is
sent to the Cooperative Member at least 60 days prior to the effective date of any change described in
such amendment and provided that the Cooperative Member does not terminate its participation in the
Cooperative before the expiration of said 60 days.
2.Authorization to Participate and Compliance with Local Policies. Each Cooperative Member
represents and warrants that its governing body has duly authorized its participation in the Cooperative
and that the Cooperative Member will comply with all state and local laws and policies pertaining to
purchasing of goods and services through its membership in the Cooperative.
3.Bylaws. The Cooperative Member agrees to abide by the Bylaws of the Cooperative, as they may be
amended, and any and all written policies and procedures established by the Cooperative.
Notwithstanding the foregoing, the Cooperative shall provide written notice to the Cooperative Member
of any amendment to the Bylaws of the Cooperative and any written policy or procedure of the
Cooperative that is intended to be binding on the Cooperative Member. The Cooperative shall promptly
notify all Cooperative Members in writing of any Bylaw amendment, policy or procedure change.
4.Cooperation and Access. The Cooperative Member agrees that it will cooperate in compliance with
any reasonable requests for information and/or records made by the Cooperative. The Cooperative
reserves the right to audit the relevant records of any Cooperative Member. Any breach of this
provision shall be considered material and shall make the Agreement subject to termination on ten (10)
days written notice to the Cooperative Member.
5.Coordinator. The Cooperative Member agrees to appoint a program coordinator who shall have
express authority to represent and bind the Cooperative Member, and the Cooperative will not be
required to contact any other individual regarding program matters. Any notice to or any agreements
with the coordinator shall be binding upon the Cooperative Member. The Cooperative Member reserves
the right to change the coordinator as needed by giving written notice to the Cooperative. Such notice is
not effective until actually received by the Cooperative.
Page 4 of 7
(Revised by the Cooperative Board of Trustees on April 23, 2012).
6.Current Revenue. The Cooperative Member hereby warrants that all payments, fees, and
disbursements required of it hereunder shall be made from current revenues budgeted and available to
the Cooperative Member.
7.Defense and Prosecution of Claims. The Cooperative Member authorizes the Cooperative to regulate
the commencement, defense, intervention, or participation in a judicial, administrative, or other
governmental proceeding or in an arbitration, mediation, or any other form of alternative dispute
resolution, or other appearances of the Cooperative in any litigation, claim or dispute which arises from
the services provided by the Cooperative on behalf of its members, collectively or individually. Neither
this provision nor any other provision in this Agreement will create a legal duty for the Cooperative to
provide a defense or prosecute a claim; rather, the Cooperative may exercise this right in its sole
discretion and to the extent permitted or authorized by law. The Cooperative Member shall reasonably
cooperate and supply any information necessary or helpful in such prosecution or defense. Subject to
specific revocation, the Cooperative Member hereby designates the Cooperative to act as a class
representative on its behalf in matters arising out of this Agreement.
8.Governance. The Board of Directors (Board) will govern the Cooperative in accordance with the
Bylaws.
9.Jurisdiction/Venue. This Agreement shall be governed by and construed in accordance with the laws
of the State of Rhode Island.
10.Legal Authority. The Cooperative Member represents and warrants to the Cooperative the following:
a)The Cooperative Member has conferred with legal counsel and determined it is duly authorized by
the laws of the jurisdiction in which the Cooperative Member lies to participate in cooperative
purchasing, and specifically, the National Purchasing Cooperative.
b) The Cooperative Member possesses the legal authority to enter into this Agreement and can allow
this Agreement to automatically renew without subsequent action of its governing body.
c)Purchases made under this Agreement will satisfy all procedural procurement requirements that the
Cooperative Member must meet under all applicable local policy, regulation, or state law.
d) All requirements––local or state–for a third party to approve, record or authorize the Agreement
have been met.
11.Disclaimer. THE COOPERATIVE, ITS ENDORSERS AND SPONSORS, (INCLUDING, THE
NATIONAL SCHOOL BOARDS ASSOCIATION, THE MARYLAND ASSOCIATION OF BOARDS
OF EDUCATION, AND THE RHODE ISLAND ASSOCIATION OF SCHOOL COMMITTEES)
AND SERVICING CONTRACTOR(S) (INCLUDING, THE NATIONAL SCHOOL BOARDS
ASSOCIATION AND THE TEXAS ASSOCIATION OF SCHOOL BOARDS, INC.) DO NOT
WARRANT THAT THE OPERATION OR USE OF COOPERATIVE SERVICES WILL BE
UNINTERRUPTED OR ERROR FREE.
THE COOPERATIVE, ITS ENDORSERS, SPONSORS AND SERVICING CONTRACTORS,
HEREBY DISCLAIM ANY AND ALL WARRANTIES, EXPRESS OR IMPLIED, IN REGARD TO
ANY INFORMATION, PRODUCT OR SERVICE FURNISHED UNDER THIS AGREEMENT,
INCLUDING WITHOUT LIMITATION, ANY AND ALL IMPLIED WARRANTIES OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.
Page 5 of 7
(Revised by the Cooperative Board of Trustees on April 23, 2012).
12.Limitation of Liability. Without waiver of the disclaimer or other limitation of liability in this
Agreement, the parties agree that:
(a) Neither party waives any immunity from liability afforded under law;
(b) In regard to any lawsuit or formal adjudication arising out of or relating to this Agreement, neither
party shall be liable to the other under any circumstance for special, incidental, consequential, or
exemplary damages;
(c) The maximum amount of damages recoverable will be limited to the amount of fees which the
Cooperative received as a direct result of the Cooperative Member’s purchase activity, within 12 months
of when the lawsuit or action was filed; and
(d) In the event of a lawsuit or formal adjudication the prevailing party will be entitled to recover
reasonable attorney’s fees pursuant to the applicable law of the State of Rhode Island.
Without waiver of the disclaimer or other limitation of liability in this Agreement, the parties further
agree to limit the liability of the Cooperative’s Endorsers, Sponsors and Servicing Contractors (defined
in Paragraph 11, above) up to the maximum amount each received from or through the Cooperative, as a
direct result of the undersigned Cooperative Member’s purchase activity, within 12 months of the filing
of any lawsuit or action.
13.Limitation of Rights. Except as otherwise expressly provided in this Agreement, nothing in this
Agreement is intended to confer upon any person, other than the parties hereto, any benefits, rights, or
remedies under or by reason of this Agreement.
14.Merger/Entirety. This Agreement, together with the Cooperative’s Bylaws and Organizational
Interlocal Agreement, represents the complete understanding of the Cooperative and Cooperative
Member. To the extent there exists any conflict between the terms of this Agreement and that of prior
agreements, the terms of this Agreement shall control and take precedence over all prior participation
agreements.
15.Notice. Any written notice to the Cooperative shall be made by first class mail, postage prepaid, and
delivered to the National Purchasing Cooperative, 1680 Duke Street, Alexandria, VA, 22314. Notices to
Cooperative Member may be made by first class mail, postage prepaid, and delivered to the Cooperative
Member’s Coordinator or chief executive officer (e.g., superintendent, city manager, county judge or
mayor).
16.Severability. If any portion of this Agreement shall be declared illegal or held unenforceable for any
reason, the remaining portions shall continue in full force and effect.
17.Signatures/Counterparts. The failure of a party to provide an original, manually executed signature to
the other party will not affect the validity, enforceability or binding effect of this Agreement because
either party may rely upon a facsimile signature as if it were an original. Furthermore, this Agreement
may be executed in several separate counterparts, each of which shall be an original and all of which
shall constitute one and the same instrument.
18.Warranty. By the execution and delivery of this Agreement, the undersigned individuals warrant that
they have been duly authorized by all requisite administrative action required to enter into and perform
Page 6 of 7
(Revised by the Cooperative Board of Trustees on April 23, 2012).
the terms of this Agreement.
IN WITNESS WHEREOF, the parties, acting through their duly authorized representatives, accept this
Agreement.
TO BE COMPLETED BY THE COOPERATIVE:
The National Purchasing Cooperative, acting on behalf of all other Cooperative Members
By: Date:
Assistant Executive Director
[Additional signature page follows.]
Page 7 of 7
(Revised by the Cooperative Board of Trustees on April 23, 2012).
TO BE COMPLETED BY COOPERATIVE MEMBER:
[Signature required unless accepted as an Amendment by Notice as described in the Agreement.]
_________________________________________________________________
(Name of Local Government)
By: __________________________________________________ Date: _________________
Signature of authorized representative of Cooperative Member
__________________________________________________
Printed name and title of authorized representative
Coordinator for the
Cooperative Member is: ___________________________________
Name
___________________________________
Title
___________________________________
Mailing Address
___________________________________
City
___________________________________
State Zip Code
___________________________________
Telephone
___________________________________
Fax
___________________________________
Email
[Last page. Nothing follows.]
City of Arlington
Council Agenda Bill
Item:
WS #5
Attachment
E
COUNCIL MEETING DATE:
July 13, 2015
SUBJECT:
Community Economic Revitalization Board (CERB) Grant Agreement Authorization
ATTACHMENTS:
- CERB grant agreement
DEPARTMENT OF ORIGIN
Public Works Department – Eric Scott
EXPENDITURES REQUESTED: $125,000 matching funds (Sno County/Trans Fund)
BUDGET CATEGORY: Transportation Improvement Fund
LEGAL REVIEW:
DESCRIPTION:
Council is requested to accept a $50,000.00 grant from the Community Economic Revitalization Board
(CERB) for the design of Arlington Valley Road and authorize the mayor to sign the grant agreement.
HISTORY:
City staff applied for and was awarded a grant through the Community Economic Revitalization
Board (CERB) for design of the Arlington Valley Road. Arlington Valley Road is a proposed ¾ mile
road that will connect 67th Ave to 74th Ave; this road was planned for ten years ago and was included
in the transportation element of the General Comprehensive Plan. Construction of this road will
provide access to currently undeveloped land which has direct economic benefit to local companies
such as Microgreen, AMT Senior, and redevelopment of the NW Hardwoods site.
Staff previously presented this item to council when CERB needed a resolution accepting the initial
offer of financial aid. This is now the final contract and grant agreement that will need to be signed by
the Mayor.
ALTERNATIVES
Remand to staff for further consideration.
RECOMMENDED MOTION:
No action at this time. At the July 20, 2015 council meeting staff will recommend: “I move to accept
the $50,000 grant from the Community Economic Revitalization Board to fund design of the Arlington
Valley Road Project and authorize the mayor to sign the contract, pending final review by the City
Attorney. “
City of Arlington
Council Agenda Bill
Item:
WS #6
Attachment
F
COUNCIL MEETING DATE:
July 13, 2015
SUBJECT:
Sidewalk Partnership Program
ATTACHMENTS:
Program Overview; Replacement Agreement; Cover Letter
DEPARTMENT OF ORIGIN
Community & Economic Development
EXPENDITURES REQUESTED: 0
BUDGET CATEGORY: N/A
LEGAL REVIEW:
DESCRIPTION:
This program provides homeowners a significantly reduced cost for the replacement of
damaged sidewalks which abut their property. The City’s Maintenance & Operations
Department will remove and dispose of the sidewalk, prepare the area,
schedule/coordinate the contractor, replace the street trees when applicable and perform
restoration of work site. The homeowner is responsible for paying the contractor for the
installation of the new sidewalk. Street tree replacement will be funded through the
existing tree replacement fund.
HISTORY:
This program was developed to expedite the needed replacement of damaged sidewalks
which present a hazard to pedestrians utilizing the sidewalk system throughout the City.
It also addresses the replacement of improper species/improperly installed street trees
which are the cause of the damaged sidewalks.
ALTERNATIVES
Approve
Remand back to staff for proposed changes or additional information
Deny
RECOMMENDED MOTION:
Workshop; discussion only.
CITY OF ARLINGTON
SIDEWALK PARTNERSHIP PROGRAM
REPLACEMENT AGREEMENT
Arlington Municipal Code 12.20.020 makes it the abutting property owner’s responsibility to maintain
and repair the sidewalk along their street frontage. In an effort to reduce this expense to the property
owner, expedite the required replacement of damaged sidewalks and ensure that safe pedestrian access
is provided, the City of Arlington has developed a program to share in this replacement.
Upon property owner authorization, the City will remove and dispose of the damaged sidewalk sections
and/or curb & gutter, conduct minor subgrade adjustments and perform the final restoration of the
affected work zone with topsoil and grass seed.
Street trees, within the Right of Way, that have caused damage to the public infrastructure will be
replaced by the City with an appropriate species of tree and root barrier to prevent any future damage
by the replaced tree. Note: In some instances street trees cannot be replaced because of the
size/location of the planter strip.
The property owner agrees to hire a licensed/bonded contractor, skilled in the forming, placement and
finishing of concrete sidewalk and to fulfill the terms of the contractual agreement, between the owner
and the contractor, following final acceptance by the City of the work performed. All work performed
shall conform to City of Arlington and/or WSDOT standards and specifications. The property owner must
provide the City a copy of the contract between the owner and contractor, and coordinate construction
activity with the City, prior to the City commencing the removal of the damaged sidewalk.
Property owner: _____________________________________
Address: ___________________________________________
APN: ______________________________________________
ITEMS TO BE REPLACED:
Sidewalk: _________ S.F. $______________
Curb/Gutter: _________ L.F. $______________
Street Tree: _________ Ea. $______________ Species: ____________________________
Root Barrier: _________ L.F. $______________
Signature of Property Owner: _______________________________________
Date: _____________________
Signature of City representative: _______________________________________
Date: _____________________