HomeMy WebLinkAbout06-22-2015 Council Workshop
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CALL TO ORDER
Mayor Barb Tolbert
PLEDGE OF ALLEGIANCE
ROLL CALL
Mayor Barb Tolbert - Deana
APPROVAL OF THE AGENDA
Mayor Pro Tem Chris Raezer
WORKSHOP ITEMS – NO FINAL ACTION WILL BE TAKEN
1. Library Board Appointment ATTACHMENT A
Staff Presentation: Kristin Banfield
Council Liaison: Mayor Pro Tem Chris Raezer
2. Surplus Vehicles and Equipment ATTACHMENT B
Staff Presentation: Kristin Banfield
Council Liaison: Mayor Pro Tem Chris Raezer
3. Street Closure for Skateboard Race event ATTACHMENT C
Staff Presentation: Kristin Banfield
Council Liaison: Marilyn Oertle
4. Cemetery Tombstone Project ATTACHMENT D
Staff Presentation: Jim Kelly
Council Liaison: Randy Tendering
5. Increase Finance Department Change Fund ATTACHMENT E
Staff Presentation: Roxanne Guenzler
Council Liaison: Mayor Pro Tem Chris Raezer
6. Bond Issuance--Fire Apparatus Financing ATTACHMENT F
Staff Presentation: Roxanne Guenzler
Council Liaison: Mayor Pro Tem Chris Raezer
7. May 2015 Financial Report ATTACHMENT G
Staff Presentation: Roxanne Guenzler
Arlington City Council Workshop
Monday, June 22, 2015 at 7:00p.m.
City Council Chambers – 110 E. Third
SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA
coordinator at (360) 403-3441 or 1-800-833-8388 (TDD only) prior to the meeting date if special accommodations are required.
8. Miscellaneous Council Items
EXECUTIVE SESSION
RECONVENE
PUBLIC COMMENT
For members of the public to speak to the Council regarding matters on the Council Workshop agenda.
Please limit your remarks to three minutes.
ADJOURNMENT
Mayor Barb Tolbert
To open all attachments, click here
City of Arlington
Council Agenda Bill
Item
WS #1
Attachment
A
COUNCIL MEETING DATE:
June 22, 2015
SUBJECT:
Library Board Appointment
ATTACHMENTS:
Application of Dawn Boyden
DEPARTMENT OF ORIGIN
Administration; Contact Kristin Banfield 360-403-3444
EXPENDITURES REQUESTED: -0-
BUDGET CATEGORY: N/A
LEGAL REVIEW:
DESCRIPTION:
Two applicants for the Library Board were interviewed in May to replace Samantha
Schuller, who resigned her position in November. The interview panel recommends
the appointment of Dawn Boyden to serve out the remaining time on Ms. Schuller’s
term. The term will expire April 1, 2016.
HISTORY:
Samantha Schuller resigned from the Library Board in November 2014.
ALTERNATIVES
Reject interview committee’s recommendations.
RECOMMENDED MOTION:
No action. At the July 6, 2015 Council meeting, the motion will be “I move to
confirm the appointment of Dawn Boyden to the Library Board.“
APPLICATION FOR BOARDS & COMMISSIONS
Name Dawn Boyden
Address*
Phone (home)Phone (work)
E-mail address
I am interested in serving on the following Boards and Commissions (check all that apply)
Airport Commission Civil Service Commission
Parks, Arts, and Recreation Commission Cemetery Board
Library Board Planning Commission
Lodging Tax Advisory Committee Citizens Salary Commission
Background/Experience/Interest
* Residency - Arlington (Eagle Ridge) since 1984.
* Friends of the Arlington Library - since 1997. Secretary during most of those years. Have stocked
books for book sales, worked at special event book sales, assisted with library elections calling to
encourage supporters to vote for the library, and assisted at children's programs in the library.
* Understanding of the challenges of the growing Arlington area and many of the demands placed
on our library. As our community grows and changes, the library is asked to provide more services
to patrons with a facility that was built before families owned personal computers.
* Teacher - Lake Stevens School District - since 1995
* Caring - My children grew up with this library as a place to do homework after school, attend
children's programs and used it as a source of entertainment and education through the many
books they checked out. As a graduate student, Sno-Isle provided books for my many areas of
research and provided technology classes to teach me how to use the latest equipment. The staff
has always been friendly and helpful. Being on the Library Board would allow me to give back to the
library in a more meaningful way.
Date:February 11, 2015
City of Arlington
Council Agenda Bill
Item:
WS #2
Attachment
B
COUNCIL MEETING DATE:
June 22, 2015
SUBJECT:
Resolution Declaring Property As Surplus
ATTACHMENTS:
Exhibit A
DEPARTMENT OF ORIGIN
Administration
EXPENDITURES REQUESTED: 0
BUDGET CATEGORY: N/A
LEGAL REVIEW:
DESCRIPTION:
The City currently has several vehicles and pieces of equipment that are beyond their
useful life and need to be declared as surplus in order to be properly auctioned off.
HISTORY:
The City has found that the most expedient way to deal with surplus vehicles and
equipment is to utilize the services of an on-line auction site. Proceeds from similar
items auctioned in 2014 netted $25,591.58.
ALTERNATIVES
None
RECOMMENDED MOTION:
Workshop; discussion only.
EXHIBIT A
Item Serial #
L-68 2003 Ford Crown Victoria * VIN 2FAHP71W83X175019
L-69 2003 Ford Crown Victoria * VIN 2FAHP71W63X175021
L-70 2004 Ford Crown Victoria * VIN 2FAHP71W24X145127
L-75 2006 Ford Crown Victoria * VIN 2FAHP71W36X149772
L-79 2008 Ford Crown Victoria VIN 2FAFP71VX8X145932
A-9 2003 Chevy S-10* VIN 1GCCS19X938276650
A-89 1995 Toro 325-D Mower 30795-60136
P-94 2006 Toro 48” Walk-behind Mower 30988 260000444
S-22 1983 Chevy 1 Ton with dump body VIN 1GHBC34M1DY121769
S-97 1991 Ford F-250 with dump body VIN 2FTHF25Y5MCA80289
1992 Raleigh Police Bicycle – Asset #02189 0906570410
1992 Raleigh Police Bicycle – Asset #02849 23310009
1992 Raleigh Police Bicycle – No Asset # No Serial #
*Still in service.
City of Arlington
Council Agenda Bill
Item
WS #3
Attachment
C
COUNCIL MEETING DATE:
June 22, 2015
SUBJECT:
Street Closures requests for Skateboard Race Oct. 10, 2015
ATTACHMENTS:
None
DEPARTMENT OF ORIGIN
Recreation
EXPENDITURES REQUESTED: None
BUDGET CATEGORY:
LEGAL REVIEW:
DESCRIPTION:
Street closure requested by organizer of Centennial Skate Festival. Event is
sanctioned by the IDSA International Skateboard Association.
Saturday night race on city streets starting at 8pm, approximately .5 hours.
Downtown streets including Olympic Avenue, First Street, MacLeod Avenue, Third
Street, Dunham Avenue, Fourth Street, and Division Street, making a loop.
HISTORY:
Street closure requests are required to go to council for approval. This is the third
annual skate event.
ALTERNATIVES
Deny street closure.
RECOMMENDED MOTION:
Workshop; discussion only.
City of Arlington
Council Agenda Bill
Item
WS #4
Attachment
D
COUNCIL MEETING DATE:
June 22, 2015
SUBJECT:
Cemetery Tombstone Project-Phase 2 Reduced Fee Proposal
ATTACHMENTS:
Article on Tombstone Project, Phase 2
DEPARTMENT OF ORIGIN
Arlington Municipal Cemetery
EXPENDITURES REQUESTED: None
BUDGET CATEGORY: N/A
LEGAL REVIEW:
DESCRIPTION:
Update on a project being proposed by the Stillaguamish Genealogical Society at the Arlington
Cemetery.
HISTORY:
The Stillaguamish Valley Genealogical
Society (SVGS) and Larry Taylor are
proposing to implement the Tombstone
Project-Phase 2 at the Arlington Municipal
Cemetery. This project will fund and
install headstones on graves that are
unmarked (no headstone), or where the
headstone has become unreadable. The
program will install headstones in batches of 10 and next-of-kin will be notified when possible.
The Cemetery Board supports this program and is recommending Council approve a reduced
headstone fee structure.
Costs for Sale Headstone Only
Normal Fee Reduced Fee City Cost
Stone (16 x 8) $ 240.00 $ 210.00 $ 120.00
Inspection
Fee $ 100.00 $ ‐ $ ‐
Installation $ 175.00 $ 100.00 $ 60.00
WSST (8.8%) $ 45.32 $ 27.28 $ 27.28
$ 560.32 $ 337.28 $ 207.28
Profit $130.00
ALTERNATIVES
- Presentation only
RECOMMENDED MOTION:
Presentation/Discussion only. At the July 6, 2015 council meeting staff will recommend: “I move
to approve the reduced headstone fee for the Tombstone Project – Phase 2 as recommended by the
Cemetery Board.
City of Arlington
Council Agenda Bill
Item:
WS #5
Attachment
E
COUNCIL MEETING DATE:
June 22, 2015
SUBJECT:
Increasing the Change Fund in the Finance Department
ATTACHMENTS:
None
DEPARTMENT OF ORIGIN
Finance Department, Roxanne Guenzler, Assistant Finance Director
EXPENDITURES REQUESTED:
BUDGET CATEGORY:
LEGAL REVIEW:
DESCRIPTION:
The Finance Department has an established change fund and requests the fund be
increased from $250 to $500.
HISTORY:
Currently multiple cashiers can access the cash register at the Finance Department.
The State Auditor’s Office recommended the City restrict access to cash registers in
order to ensure fixed responsibility in the event of a loss during its 2014 audit. The
Finance Department has acquired separate cash drawers for the individual cashiers to
satisfy the auditors’ recommendation. Each drawer will require its own change
therefore requiring the increase of the change fund.
ALTERNATIVES
Do not authorize the increase of the Finance Department Change Fund to $500.
RECOMMENDED MOTION:
Workshop; discussion only. The council will be asked to adopt the proposed
Resolution increasing the opening change fund amount to $500 for the Finance
Department at the July 6, 2015 meeting. “I move to adopt the proposed Resolution
increasing the opening change fund amount to $500 for the Finance Department.”
CITY OF ARLINGTON
ARLINGTON, WASHINGTON
RESOLUTION NO. ______________
A RESOLUTION INCREASING THE OPENING CHANGE FUND AMOUNT FOR THE
FINANCE DEPARTMENT;
WHEREAS, the City Council has determined that a daily opening cash change fund is
required to conduct City operations in the Finance Department;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ARLINGTON, WASHINGTON AS FOLLOWS:
The amount to be maintained in the daily opening change fund shall be increased to
$500.00.
PASSED BY THE City Council of the City of Arlington this 15th day of June 2015.
____________________________________
Barbara Tolbert, Mayor
ATTEST:
__________________________________
Kristin BanfIeld, City Clerk
___________________________________
Steve Peiffle, City Attorney
City of Arlington
Council Agenda Bill
Item:
WS #6
Attachment
F
COUNCIL MEETING DATE:
June 22, 2015 Workshop
SUBJECT:
2015 Bond Financing
ATTACHMENTS:
Draft Bond Ordinance prepared by bond counsel
DEPARTMENT OF ORIGIN
Finance; Kristin Garcia and Roxanne Guenzler
EXPENDITURES REQUESTED: N/A
BUDGET CATEGORY: N/A
LEGAL REVIEW:
DESCRIPTION:
Council is asked to approve the attached ordinance providing for the issuance and sale of a
Limited Tax General Obligation Bond with Cashmere Valley State Bank not to exceed
$1,500,000 at an interest rate of approximately 2.54217% for the acquisition of two fire
apparatus. The interest rate will be adjusted at the end of the fifth year; the bond matures at
ten years.
HISTORY:
The passage of the Levy Lid Lift is allowing the Fire Department to replace the ladder truck
and pumper engine that are beyond their useful lives. Council approved the acquisition of
the fire equipment from Rosenbauer America and direct staff to bring back the appropriate
financing package from Cashmere Valley Bank on October 6, 2014.
ALTERNATIVES
RECOMMENDED MOTION:
Workshop; discussion only.
At the July 6, 2015 meeting council will make a motion to approve the proposed
Ordinance providing for the issuance and sale of a limited tax general obligation
bond in an aggregate principal amount not to exceed $1,500,000.
City of Arlington
Council Agenda Bill
Item:
WS #7
Attachment
G
COUNCIL MEETING DATE:
June 22, 2015 Workshop
SUBJECT:
May 2015 Financial Report
ATTACHMENTS:
Financial Reports –
Narrative
Revenue Charts
General Fund Operating Statement
Other Funds Operating Statements
DEPARTMENT OF ORIGIN
Finance; Kristin Garcia and Roxanne Guenzler
EXPENDITURES REQUESTED: -0-
BUDGET CATEGORY: N/A
LEGAL REVIEW:
DESCRIPTION:
Staff will answer any questions regarding the attached Financial Reports.
HISTORY:
ALTERNATIVES
RECOMMENDED MOTION:
Workshop; discussion only.
1
2015 May Financial Report ‐ Roxanne Guenzler, Assistant Finance Director
GENERAL FUND
The General Fund Ending Fund Balance was $1,772,825 after receiving nearly 1.6 mil in property
taxes during May. Retail Sales Tax dollars (1%) received in the General Fund in May (March sales)
was approximately $21,961 more than the amount received for the same month in 2014.
Building permits are currently at 43.38% of budget which is right on target with 2015 projections.
Liquor Excise Tax collected has already surpassed 2015 proposed budget by $558. As I mentioned
before; we were very conservative in our projections for this revenue source.
OTHER FUNDS
Emergency Medical Services Fund received $82,022 in transport fees and $324,014 in property
taxes in May. This fund did not require an Interfund Loan in April or May. Ending Fund balance in
the EMS fund was $33,422 at the end of May.
Transportation Benefit District received $71,964 in May (March sales) which is the right on target
with 42.9% of revenue collected.
Lodging Tax collected is currently above budget at 51.4%.
INVESTMENTS
Staff will provide 2nd quarter investment interest earnings in July. The interest income is distributed
monthly based on individual fund balances.
Following is the usual charts for some of the major revenue sources and operating statements for
each fund.