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HomeMy WebLinkAbout05-26-2015 Council WorkshopSPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 1-800-833-8388 (TDD only) prior to the meeting date if special accommodations are required. CALL TO ORDER Mayor Barb Tolbert PLEDGE OF ALLEGIANCE ROLL CALL Mayor Barb Tolbert – Wendy APPROVAL OF THE AGENDA Mayor Pro Tem Chris Raezer WORKSHOP ITEMS ~ NO FINAL ACTION WILL BE TAKEN 1.ATTACHMENT A Library Board reappointments--Sherri McCarthy and Al Jung Planning Commission appointments--Aaron McDonald and Vernon Beach Staff Presentation: Kristin Banfield Council Liaison: Mayor Pro Tem Chris Raezer 2. Council Vacancy Selection Process ATTACHMENT B Staff Presentation: Kristin Banfield Council Liaison: Mayor Pro Tem Chris Raezer 3. Interlocal Agreement with Community Transit ATTACHMENT C Staff Presentation: Chris Young Council Liaison: Marilyn Oertle 4. April 2015 Financial Report ATTACHMENT D Staff Presentation: Roxanne Guenzler 5. Economic Development PowerPoint presentation Staff Presentation EXECUTIVE SESSION Arlington City Council Workshop Tuesday, May 26, 2015 – 7:00p.m. City Council Chambers ~ 110 E. Third SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 1-800-833-8388 (TDD only) prior to the meeting date if special accommodations are required. RECONVENE PUBLIC COMMENT For members of the public to speak to the Council regarding matters on the Council Workshop agenda. Please limit your remarks to three minutes. ADJOURNMENT Mayor Barb Tolbert To open all attachments, click here City of Arlington Council Agenda Bill Item: WS #1 Attachment A COUNCIL MEETING DATE: May 26, 2015 SUBJECT: Appointment/Reappointment to Boards & Commissions ATTACHMENTS: Applications for new appointments to Boards/Commissions DEPARTMENT OF ORIGIN Administration / City Clerk: Kristin Banfield, 360-403-3444 EXPENDITURES REQUESTED: -0- BUDGET CATEGORY: N/A LEGAL REVIEW: DESCRIPTION: Council is requested to appoint new members and reappoint existing members to the City’s various boards and commissions. The following individuals are requested to be appointed: Reappointments: Sherri McCarthy and Al Jung to Library Board; New appointments: Aaron McDonald and Vernon Beach to Planning Commission HISTORY: Appointments to Boards and Commissions are required when new vacancies occur. Reappointments are requested when terms have expired and the board member / commissioner requests to continue on the board. ALTERNATIVES Approve Staff’s Recommendation with Modifications Table Staff’s Recommendation Deny Staff’s Recommendation RECOMMENDED MOTION: Workshop; discussion only. At June 1, 2015 motion will be, “I move to ratify the reappointments of Sherri McCarthy and Al Jung to Library Board; and Aaron McDonald and Vernon Beach to Planning Commission.” APPLICATION FOR BOARDS & COMMISSIONS Name Aaron MacDonald Address* Phone (home)Phone (work) E-mail address I am interested in serving on the following Boards and Commissions (check all that apply) Airport Commission Civil Service Commission Parks, Arts, and Recreation Commission Cemetery Board Library Board Planning Commission Lodging Tax Advisory Committee Citizens Salary Commission Background/Experience/Interest I used to live and work as an architect (at Minaker Architecture) in Arlington about 5 years ago. At that time I had an active interest in the quality of urban spaces and architecture in town and was a Planning Commissioner from 2008 - 2010. The recession forced me and my family to find work elsewhere (Alaska) at that time. I have now started a new job in Stanwood (Pelletier + Schaar) and have moved back to Arlington because our family really enjoyed living here in the past. I'm interested in continuing my service on the Planning Commission. Date:5/4/15 APPLICATION FOR BOARDS & COMMISSIONS Name Vernon Beach Address* Phone (home)Phone (work) E-mail address I am interested in serving on the following Boards and Commissions (check all that apply) Airport Commission Civil Service Commission Parks, Arts, and Recreation Commission Cemetery Board Library Board Planning Commission Lodging Tax Advisory Committee Citizens Salary Commission Background/Experience/Interest My background has been as a building official or inspector or plan reviewer for the City of Seattle and Milwaukee Wisc. I have worked in this capacity some 37 years and have recently retired. I have also been a residence of the Arlington area for some 26 years. I have participated in the 2005 and the 2015 comp plan updates. I would like to see Arlington grow its industrial base as well as its residential base, while retaining a conservative community. Date:April 7 2015 City of Arlington Council Agenda Bill Item WS #2 Attachment B COUNCIL MEETING DATE: May 26, 2015 SUBJECT: Council Vacancy Selection Process ATTACHMENTS: Draft timeline, calendar, application, and press release DEPARTMENT OF ORIGIN City Clerk: Contact Kristin Banfield, 360-403-3444 EXPENDITURES REQUESTED: -0- BUDGET CATEGORY: N/A LEGAL REVIEW: DESCRIPTION: Council is requested to review the draft timeline and calendar for filling the vacancy on the City Council and provide direction to staff. In addition, Council requested to review and suggest modifications to the draft application. HISTORY: Council must fill the vacancy by August 12, 2015. ALTERNATIVES RECOMMENDED MOTION: Workshop; discussion only. City of Arlington 5/18/15 KMB Council Vacancy Timeline Item Date Council Vacancy created with the passing of Councilmember Butner May 15, 2015 Council reviews process for filling vacancy May 26, 2015 Announcement of Vacancy & Availability of Applications Released *Notices will be re-released on June 15 and July 1 no later than May 27 Application period closes June 12 @ 5pm Applications provided to Council for Review June 15 Council Interviews Candidates - Open Public Meetings Week of June 22 or June 29 Council deliberation - Review of candidates allowed in Executive Session After interviews Council selection - Voting / Selection must be made in Open Session After interviews or July 6th VACANCY FILLED No later than August 12th May 2015 Sun. Mon. Tues. Wed. Thurs. Fri. Sat. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Vacancy created 16 17 18 Council 19 20 21 22 23 24 31 25 Memorial Day Holiday 26 Workshop – Review Process 27 Vacancy app Released 28 29 30 July 2015 Sun. Mon. Tues. Wed. Thurs. Fri. Sat. 1 2 3 4 5 6 Council Selection 7 8 9 10 11 12 13 Workshop 14 15 16 17 18 19 20 Council 21 22 23 24 25 26 27 Workshop 28 29 30 31 June 2015 Sun. Mon. Tues. Wed. Thurs. Fri. Sat. 1 Council 2 3 4 5 6 7 8 Workshop 9 10 11 12 App. Pd. Closes 13 14 15 Council Apps given to Council for review 16 17 18 19 20 21 22 23 24 25 26 27 28 29 NO Workshop Scheduled 30 August 2015 Sun. Mon. Tues. Wed. Thurs. Fri. Sat. 1 2 3 Council 4 5 6 7 8 9 10 Workshop 11 12 Vacancy must be filled 13 14 15 18 19 Council 20 21 22 23 24 25 26 Workshop 27 28 29 30 31 Independence Day Holiday Council Interviews / Deliberations? Council Interviews / Deliberations Council Interviews / Deliberations City of Arlington Application for City Council Position #6 NAME: ______________________________________________________________________ ADDRESS: ___________________________________________________________________ PHONE (Primary):___________________ PHONE (Secondary): ______________________ E-MAIL ADDRESS: ___________________________________________________________ I AM INTERESTED IN APPLYING FOR THE ARLINGTON CITY COUNCIL POSITION #6 * I understand that I must be a registered voter who has resided for one year within the City limits in order to be considered for this position (RCW 35A.12.030). * I understand that the appointment to the vacant seat would be from the date of appointment through the date of election certification. * I understand that applications must be completed online or received at Arlington City Hall by 5:00 p.m. on Friday, June 12, 2015. Emails will be accepted. * The Arlington City Council will hold interviews of all candidates on _____________________ during a Special Meeting in a session that is open to the public. The City Council will make the final appointment no later than August 12, 2015. BACKGROUND / EXPERIENCE / INTEREST Please answer the following: 1.Why are you interested in being appointed to fill the vacant City Council position? 2.What skills or talents would you bring to the position, if appointed? 3.How much time would you be able to devote to the position, if appointed? 4. How well informed do you believe you are regarding the issues currently facing the City of Arlington? 5.What issues do you believe are the most important for the City Council to be addressing at this time? 6. Are you seeking election to any Arlington City Council positions in 2015? 7. Is there anything else you feel the City Council should know before making its decision about the vacancy? Signature: _____________________________________________________________________ Date:_________________________________________________________________________ City of Arlington Press Release For Immediate Release May 27, 2015 Arlington Accepting Applications to fill vacant seat on City Council (Arlington, WA) – The City of Arlington is now accepting applications to fill the vacant seat on the Arlington City Council left when Council member Richard (Dick) Butner suddenly passed away on May 15, 2015. Applications will be accepted until 5pm on Friday, June 12, 2015. Applications are available on the City’s web site, www.arlingtonwa.gov, at City Hall, or by calling the Mayor’s office at 360-403-3441. The Council will begin reviewing applications beginning June 15, 2015. Interviews of all candidates will be held on ________________________. The City Council is expected to make a selection no later than mid-July. By state law, the City Council has until August 12, 2015 to fill the vacancy. Should the City Council not make a selection by this date, the Snohomish County Council will make the selection. # # # City of Arlington 238 N Olympic Avenue Arlington, WA 98223 Phone 360-403-3421 Fax 360-403-4605 www.arlingtonwa.gov For Details, Contact: Kristin Banfield City of Arlington Phone (360) 403-3444 Cell (425) 754-1728 kbanfield@arlingtonwa.gov City of Arlington Council Agenda Bill Item: WS #3 Attachment C COUNCIL MEETING DATE: May 26, 2015 SUBJECT: Renewal of the Inter-local Agreement for administering Commute Trip Reduction (CTR) plans and programs between the City and Community Transit. ATTACHMENTS: ILA DEPARTMENT OF ORIGIN Community & Economic Development EXPENDITURES REQUESTED: -0- BUDGET CATEGORY: N/A LEGAL REVIEW: DESCRIPTION: Partnership with Snohomish County Community Transit to participate in the CTR – Commute Trip Reduction Program to reduce Vehicle Miles Traveled (VMT) and Single Occupant Vehicle (SOV) commute trips in order to reduce vehicle-related air pollution, traffic congestion, and energy use. The term of the agreement will be effective until June 30, 2019. HISTORY: RCW 70.94.527 requires counties containing urban growth areas and cities with “major employees” (100 or more), that are located in urban growth areas with a state highway to participate in the program. ALTERNATIVES Approve staff’s recommendation with modifications Table staff’s recommendation Deny staff’s recommendation RECOMMENDED MOTION: No action needed at this time. The proposed motion at the June 1, 2015 Council meeting will be “I move to authorize the Mayor to sign the Inter-local Agreement between the City and Snohomish County Community Transit for administering the Commute Trip Reduction Plans and Programs.” Interlocal Agreement for Administering CTR Plans and Programs (2015-2019) Page 1 of 10 INTERLOCAL AGREEMENT FOR ADMINISTERING COMMUTE TRIP REDUCTION (CTR) PLANS AND PROGRAMS This AGREEMENT, entered into by and between Snohomish County Public Transit Benefit Area (hereinafter referred to as COMMUNITY TRANSIT), and City of Arlington, City of Bothell, City of Edmonds, City of Lynnwood, City of Marysville, City of Mukilteo, City of Monroe, City of Mountlake Terrace, (hereinafter referred to as the CITIES), and Snohomish County (hereinafter referred to as COUNTY), hereinafter collectively referred to as the PARTIES, WITNESS THAT: WHEREAS, RCW 70.94.527 requires counties containing urban growth areas and cities and towns with “major employers,” that are located within urban growth areas with a state highway segment exceeding the threshold of one hundred person hours of delay to develop ordinances, plans and programs to reduce Vehicle Miles Traveled (VMT) and Single Occupant Vehicle (SOV) commute trips, and thereby reduce vehicle-related air pollution, traffic congestion and energy use, and WHEREAS, COMMUNITY TRANSIT worked in partnership with the COUNTY and the CITIES to develop a common CTR plan and ordinance that has been adopted into law by the COUNTY and CITIES; and WHEREAS, the PARTIES believe that it is more efficient and effective to implement the plans and programs in a common manner and to designate COMMUNITY TRANSIT as the lead agency responsible for coordinating the development and implementation of the CTR plans and programs for the COUNTY and CITIES; and WHEREAS, the PARTIES agree that the COUNTY and CITIES will assist COMMUNITY TRANSIT through the enforcement of their respective CTR ordinances; and WHEREAS, the COUNTY and CITIES have determined that the funds to support the CTR base plans and programs for the COUNTY and CITIES from the Washington State Department of Transportation (hereinafter referred to as WSDOT) will be provided to and managed by COMMUNITY TRANSIT to support the implementation and administration of the CTR plans and programs within the COUNTY and CITIES; and WHEREAS, the COUNTY and CITIES determine that it is within the best interest of the public to enter into an interlocal agreement with COMMUNITY TRANSIT, whereby COMMUNITY TRANSIT will be the lead agency responsible for implementing and administering the COUNTY'S and CITIES' CTR plans and programs; and Interlocal Agreement for Administering CTR Plans and Programs (2015-2019) Page 2 of 10 NOW, THEREFORE, in consideration of covenants, conditions, performances and promises hereinafter contained, the PARTIES hereto agree as follows: 1. RECITALS: The recitals set forth above, constituting a basis of the agreement of the PARTIES, are incorporated herein by references as if fully set forth. 2. SERVICE PROVISIONS: THE PARTIES shall perform the services specified in the "STATEMENT of WORK" attached as Exhibit A, which is made a part of this AGREEMENT by this reference. 3. FUNDING: COMMUNITY TRANSIT shall receive all funds provided by the Washington State Department of Transportation (WSDOT) allocated for the COUNTY and CITIES to support the administration of the CTR base plans and programs. 4. CHANGE IN FUNDING: This AGREEMENT is contingent upon COMMUNITY TRANSIT's receipt of funds from the WSDOT. If the WSDOT funds for CTR are reduced or eliminated, the PARTIES shall review this AGREEMENT to determine the course of future CTR activities in Snohomish County and any amendments to this AGREEMENT that may be required. 5. AGREEMENT PERIOD: This AGREEMENT is effective for COMMUNITY TRANSIT and each individual PARTY as of the date signed by COMMUNITY TRANSIT and each individual PARTY regardless of the signatures of the other parties to the agreement. The term of this AGREEMENT shall be from the effective date until June 30, 2019. 6. TERMINATION: The COUNTY, CITIES and/or COMMUNITY TRANSIT may terminate this AGREEMENT by providing written notice of such termination, specifying the effective date thereof, at least thirty (30) days prior to such date. Reimbursement for services performed by COMMUNITY TRANSIT, and not otherwise paid for by WSDOT prior to the effective date of such termination shall be paid as a pro rate portion of the applicable WSDOT allocation amount by WSDOT. 7. SEVERABILITY: The COUNTY or one or more CITIES may withdraw from this AGREEMENT by providing written notice of such intent, specifying the effective date thereof, at least thirty (30) days prior to such date. Such a withdrawal shall not affect other terms or conditions of this AGREEMENT between the remaining PARTIES. To this end, a withdrawal by a City from this AGREEMENT is declared severable. 8. AGREEMENT MODIFICATIONS: Any party may request changes to this AGREEMENT. Any such changes that are mutually agreed upon shall be incorporated herein by written amendment of this AGREEMENT. No variation Interlocal Agreement for Administering CTR Plans and Programs (2015-2019) Page 3 of 10 or alteration of the terms of this AGREEMENT shall be valid unless made in writing and signed by the PARTIES hereto. 9. NONDISCRIMINATION: The PARTIES, in performance of this AGREEMENT, shall comply with all applicable local, state, and/or federal laws and ordinances, and agree that they shall not discriminate against any person who is paid, for work completed, by funds indicated in this AGREEMENT or against any applicant for such employment on the grounds of race, color, religion, national origin, age, veteran status, or the presence of any sensory, mental, or physical disability. The PARTIES shall make reasonable accommodations to the sensory, mental, or physical disabilities of applicants and employees throughout the personnel process. In determining the extent of reasonable accommodation, the following factors will be considered: the safe and efficient operation of the organization; feasible financial costs and expenses; and the overall type and size of the organization's operation. 10. INDEMNIFICATION: A. COMMUNITY TRANSIT shall protect, hold harmless, indemnify, and defend, at its own expense, the COUNTY and CITIES and their elected and appointed officials, officers, employees and agents, from any loss or claim for damages of any nature whatsoever, arising out of the performance of Community Transit of this Agreement, including claims by the state, COMMUNITY TRANSIT's employees or third parties, except for those damages solely caused by the negligence or willful misconduct of the COUNTY or CITIES or their elected and appointed officials, officers, employees or agents. The COUNTY and CITIES shall protect, hold harmless, indemnify, and defend, at their own expense, COMMUNITY TRANSIT, its elected and appointed officials, officers, employees and agents, from any loss or claim for damages of any nature whatsoever, arising out of the performance of the indemnifying party, City and/or County of this Agreement, including claims by the state, the COUNTY's or CITIES’ employees or third parties, except for those damages solely caused by the negligence or willful misconduct of COMMUNITY TRANSIT, its elected and appointed officials, officers, employees or agents. B. It is understood and agreed that this AGREEMENT is solely for the benefit of the PARTIES hereto and gives no right to any other party. No joint venture or partnership is formed as a result of this AGREEMENT. C. This indemnification clause shall also apply to any and all causes of action arising out of performance of work activities under this AGREEMENT. Each contract for services or activities utilizing funds provided in whole or in part by this AGREEMENT shall include a provision that the PARTIES are not liable for damages or claims for damages arising from any subcontractor's performance or activities under the terms of the contracts. Interlocal Agreement for Administering CTR Plans and Programs (2015-2019) Page 4 of 10 IN WITNESS WHEREOF, Snohomish County, City of Arlington, City of Bothell, City of Edmonds, City of Lynnwood, City of Marysville, City of Mukilteo, City of Monroe, City of Mountlake Terrace and Community Transit have executed this AGREEMENT as of the date and year written below. SNOHOMISH COUNTY COMMUNITY TRANSIT __________________________ ________________________ Authorized Signature Authorized Signature John Lovick Emmett Heath County Executive Chief Executive Officer __________________________ __________________________ Date Date CITY OF ARLINGTON CITY OF BOTHELL __________________________ ________________________ Authorized Signature Authorized Signature Barbara Tolbert Robert Stowe Mayor City Manager __________________________ __________________________ Date Date CITY OF EDMONDS CITY OF LYNNWOOD __________________________ ________________________ Authorized Signature Authorized Signature Dave Earling Nicola Smith Mayor Mayor __________________________ __________________________ Date Date CITY OF MARYSVILLE CITY OF MUKILTEO __________________________ ________________________ Authorized Signature Authorized Signature Jon Nehring Jennifer Gregerson Mayor Mayor __________________________ __________________________ Date Date Interlocal Agreement for Administering CTR Plans and Programs (2015-2019) Page 5 of 10 CITY OF MOUNTLAKE TERRACE CITY OF MONROE __________________________ ________________________ Authorized Signature Authorized Signature Jerry Smith Geoffrey Thomas Mayor Mayor __________________________ __________________________ Date Date Interlocal Agreement for Administering CTR Plans and Programs (2015-2019) Page 6 of 10 EXHIBIT "A" Statement of Work ADMINISTERING COMMUTE TRIP REDUCTION PLANS 1. INTRODUCTION Snohomish County (COUNTY) and the Cities of Arlington, Bothell, Edmonds, Lynnwood, Marysville, Mukilteo, Monroe and Mountlake Terrace (CITIES) have all adopted a similar CTR ordinance. This STATEMENT OF WORK is incorporated into the Interlocal Agreement titled "INTERLOCAL AGREEMENT FOR ADMINISTERING COMMUTE TRIP REDUCTION (CTR) PLANS” and outlines the tasks and responsibilities for each of the PARTIES. COMMUNITY TRANSIT TASKS 2. GENERAL TASKS 2.1 Maintain and administer the COUNTY'S and CITIES' CTR Plans and programs according to the provisions of RCW 70.94.521-551. 2.2 Provide Washington State Department of Transit (WSDOT) with a public hearing notice and copies of any proposed amendments to the COUNTY'S and/or CITIES' CTR ordinance, plan, and/or administrative guidelines within the first week of the public review period, and final copies of such action within one (1) month of adoption. 2.3 Establish and maintain books, records, documents, and other evidence and accounting procedures and practices, sufficient to reflect properly all direct and indirect costs of whatever nature claimed to have been incurred and anticipated to be incurred solely for the performance of this AGREEMENT. To facilitate the administration of the work described in this AGREEMENT, separate accounts shall be established and maintained within COMMUNITY TRANSIT'S existing accounting system or set up independently. Such accounts are referred to herein collectively as the "CTR Account". All costs charged to the CTR Account, including any approved services contributed by the COUNTY or the CITIES shall be supported by properly executed payrolls, time records, invoices, contracts, vouchers, or products evidencing in proper detail the nature and propriety of the charges. Interlocal Agreement for Administering CTR Plans and Programs (2015-2019) Page 7 of 10 3. SERVICES PROVIDED TO EMPLOYERS Provide affected employers with access to information and services, which will enable them to plan, implement, and manage Commute Trip Reduction (CTR) programs in a way that implements the COUNTY and CITIES’ CTR plans and ordinances and meets individual employer goals. 3.1 Organize the content and format of a comprehensive CTR educational program for employers and jurisdictions. 3.2 Ensure that the comprehensive CTR educational program in Snohomish County is consistent with that developed by the Washington State Technical Assistance Team. 3.3 The COUNTY and each of the CITY ordinances require employers to appoint an Employee Transportation Coordinator (ETC) who will coordinate the CTR program at that employment site. Personalized assistance to and on-site presentations will be provided to ETCs, managers and employees. 3.4 Offer free to affected employers complete ETC training at least once every six months with priority given to designated ETCs. 3.5 Provide opportunities for ETCs to network with the ETCs of other affected employers. 3.6 Continue to provide outreach assistance to affected employers, new affected employers, and potential affected employers. 3.7 Provide information and technical assistance to affected employers in preparing and revising individual trip reduction programs. Explain legal requirements and assist with initial survey and plan development. 3.8 Work with COUNTY and CITIES to develop new transportation demand management (TDM) programs to implement CTR Plans such as Telework, Alternative Work Hours, Subsidy/Incentives, and Parking Management. 3.9 Coordinate and facilitate employer networking, employer peer reinforcement and employer recognition programs. 3.10 Produce two annual rideshare campaigns and distribute campaign materials. 3.11 Plan, promote and implement employer transportation events, including customized worksite carpool and vanpool events, and provide event prizes. 3.12 Design and distribute CTR marketing materials, including new employee orientation materials, which employers may use or copy to implement, promote and manage CTR programs. 3.13 Provide employers with access to information, materials and programs that will enable them to adequately promote CTR programs. Produce customized marketing materials for employees upon request. Interlocal Agreement for Administering CTR Plans and Programs (2015-2019) Page 8 of 10 3.14 Be available to attend at least one rideshare fair or employer promotion per year for each affected employer. Encourage employers to work together and hold joint events. 3.15 Support CTR programs by offering supplemental services including a regional ride matching program, vanpool program and Guaranteed Ride Home program. 3.16 Take the lead in coordinating the survey process for employers. Provide survey workshops to employers during measurement years. Distribute and collect the state “CTR Employee Questionnaires” (survey forms). Work with the appropriate agencies to coordinate the processing of the employer surveys. Ensure that employers timely receive their survey results. Offer survey follow-up meetings to all employers. Return processed surveys to employers. 3.17 Send or deliver employer surveys for processing as instructed by WSDOT. Prior to sending or delivering any surveys, notify WSDOT of the name of the worksite(s) and the employer identification code(s) for any surveys being submitted for processing. The notification should be submitted via electronic mail, fax, or U.S. Postal Services. 4. ANNUAL EMPLOYER REPORTING & PROGRAM REVIEW 4.1 Notification of Newly Affected Sites as defined by COUNTY or CITY ordinance 4.1.1 Identify list of potential new sites and contact person and send notification inquiry to determine if affected. 4.1.2 Confirm status and secure state ID code. 4.1.3 Create timeline and legal file. 4.2 Site Analysis and Program Review 4.2.1 Notify affected employers when quarterly and/or annual program reports are due and provide affected employers with limited direct assistance in preparing written program submissions. 4.2.2 Review program reports for completeness for new sites and for sites that made progress toward goal. 4.2.3 For sites that didn’t make progress, review survey results and recent program data and evaluate the potential for progress toward single occupant vehicle (SOV)/vehicle miles traveled (VMT) reduction. 4.2.4 Make recommendations to COUNTY and/or CITIES for program improvements for sites that did not make progress. 4.2.5 Generate approval/non-approval letter for COUNTY and/or CITIES signature. Interlocal Agreement for Administering CTR Plans and Programs (2015-2019) Page 9 of 10 4.2.6 Follow up with employers whose programs have not been approved and assist in modifying CTR program. 4.3 Exemptions & Modification 4.3.1 Receive employer requests for exemptions or modifications and send copy of request to COUNTY and/or CITIES. 4.3.2 Copy request to WSDOT for comment. 4.3.3 Review and analyze request and provide comments to COUNTY and/or CITIES; COUNTY and/or CITIES reviews analysis and provides directions to COMMUNITY TRANSIT. 4.3.4 Generate and send response if directed so by COUNTY and/or CITIES. 4.4 Records Maintenance 4.4.1 Maintain database and master file records on all affected worksites. 4.4.2 Provide WSDOT with electronic or hard copy of each employer program report approved within the quarter. 5. COORDINATION 5.1 Serve as a liaison between WSDOT and the COUNTY and CITIES for the purposes of RCW 70.94.521-551. 5.2. Coordinate CTR outreach and marketing efforts with the COUNTY, CITIES, and other transit agencies (including Metro CTR and Metro Rideshare) in order to create a comprehensive CTR program. 5.3 Collaborate directly with the CTR planning coordinators from the COUNTY and CITIES in working with affected employers to facilitate the timely development, submission, implementation, and revision of affected employer programs. 5.4 Coordinate and facilitate CTR coordinator’s group meetings consisting of the CTR planning coordinators from COUNTY and CITIES as needed. This group functions as an information, coordination, and collaboration group for CTR activities. 5.5 Attend jurisdiction and regional meetings representing COUNTY’s and CITIES’ issues. 5.6 Work with COUNTY and CITIES to develop and fund new TDM programs to implement CTR Plans such as Telework, Alternative Work Hours, Subsidy/Incentives, and Parking Management. 5.7 Help jurisdictions monitor the progress of affected employers after CTR programs are implemented. 5.8 Meet at least annually with the COUNTY and each CITY to discuss employer CTR programs in each jurisdiction. Interlocal Agreement for Administering CTR Plans and Programs (2015-2019) Page 10 of 10 6. REPORTING 6.1 With an invoice voucher, submit to WSDOT quarterly progress reports in a format approved by WSDOT, that adequately and accurately assess the progress made by the COUNTY and CITIES in implementing RCW 70.94.521-551. These quarterly reports shall be submitted within forty- five (45) days of the end of each quarter for the first seven (7) quarters and within fifteen (15) days of the end of the final quarter. 6.2 Provide at least quarterly to WSDOT, updated employer information in the electronic format provided by WSDOT to satisfy the jurisdictions’ reporting requirement. 6.3 Provide the COUNTY and CITIES with quarterly progress reports including narrative summary of tasks performed. COUNTY AND CITIES TASKS 7. GENERAL TASKS 7.1 Provide COMMUNITY TRANSIT with copies of any proposed amendments to the CTR Plan and Ordinance. 7.2 Notify COMMUNITY TRANSIT of potential CTR-affected sites. Send notification letter to new sites. COMMUNITY TRANSIT will generate letter for COUNTY and CITIES signature. 7.3 Review business license procedure for ways that the COUNTY or CITIES can more effectively and efficiently provide Community Transit with information on potential newly affected employers. 7.4 Attend CTR coordinator group meetings when scheduled. 7.5 Meet with COMMUNITY TRANSIT at least annually to discuss employer CTR programs. 7.6 Sign annual employer report approval/disapproval letters. 7.7 Attend mediation meetings with employers during program review process if necessary. 7.8 Review employer exemption/modification requests from analysis submitted by COMMUNITY TRANSIT. Provide direction to COMMUNITY TRANSIT draft response to employer (if desired by COUNTY and/or CITIES). 7.9 Report to COMMUNITY TRANSIT, at least annually, all activities made to implement the CTR Plan or Ordinance with an estimation of costs. City of Arlington Council Agenda Bill Item: WS #4 Attachment D COUNCIL MEETING DATE: May 26, 2015 Workshop SUBJECT: April 2015 Financial Report ATTACHMENTS: Financial Reports – Narrative Revenue Charts General Fund Operating Statement Other Funds Operating Statements DEPARTMENT OF ORIGIN Finance; Contact Roxanne Guenzler 360-403-3424 EXPENDITURES REQUESTED: -0- BUDGET CATEGORY: N/A LEGAL REVIEW: DESCRIPTION: Staff will answer any questions regarding the attached Financial Reports. HISTORY: ALTERNATIVES RECOMMENDED MOTION: Workshop; discussion only. 1    2015 April Financial Report ‐ Roxanne Guenzler, Interim Finance Director    GENERAL FUND   The General Fund Ending Balance for April totaled $455,325.  The fund collected $255,957 more  than was spent in April.  Retail Sales Tax dollars (1%) received in the General Fund in April (from  February sales) was approximately $35,285 more than the amount received for the same month in  2014.    Natural Gas Use Tax and Natural Gas Utility Tax are both on track. We expect the receipts to  decrease in the upcoming months as the weather warms.    Building permits also saw an increase in April due to Smokey Point Distributing obtaining permit.     Permits are currently at 38.6% of budget.   Liquor Excise Tax has already surpassed current projection.  There are several bills in legislature that  could affect 2016, both positively and negatively.    OTHER FUNDS  Emergency Medical Services Fund received $79,880 in transport fees in April.  This fund did not  require an Interfund Loan in April.  We anticipate the EMS fund will be able to pay back majority if  not all of the loan when the majority of property taxes are received in May.    Motor Vehicle Excise (fuel) taxes received in the Street Fund through April totaled $117,335, about  30.5% of the budgeted amount of $385,000.  This is close to meeting expected revenue projections.    Transportation Benefit District received $61,640 in April (February sales) which is the right on  target with 33.9% of revenue collected.       INVESTMENTS  Staff will provide 2nd quarter investment interest earnings in July.  The interest income is distributed  monthly based on individual fund balances.      Following is the usual charts for some of the major revenue sources and operating statements for  each fund.