HomeMy WebLinkAbout05-18-2015 Council Meeting
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CALL TO ORDER
Mayor Barb Tolbert
PLEDGE OF ALLEGIANCE
ROLL CALL
Mayor Barb Tolbert - Deana
APPROVAL OF THE AGENDA
Mayor Pro Tem Chris Raezer
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
PROCLAMATIONS
1. Public Works Proclamation ATTACHMENT A
PUBLIC COMMENT
For members of the public to speak to the Council regarding matters NOT on the agenda. Please limit remarks to three minutes.
CONSENT AGENDA
Mayor Pro Tem Chris Raezer
1. Minutes of the May 4 and May 11, 2015 Council Meetings ATTACHMENT B
2. Accounts Payable
PUBLIC HEARING
NEW BUSINESS
1. Board and Commission Members Appointment ATTACHMENT C
and Reappointment
Staff Presentation: Kristin Banfield
Council Liaison: Mayor Pro Tem Chris Raezer
2. Jensen Waterline Project—Apparent Low Bidder ATTACHMENT D
Staff Presentation: Eric Scott
Council Liaison: Dick Butner
Arlington City Council
Monday, May 18, 2015 – 7:00 p.m.
City Council Chambers ~ 110 E. Third
SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA
coordinator at (360) 403-3441 or 1-800-833-8388 (TDD only) prior to the meeting date if special accommodations are required.
3. Arlington Task Force K-9 Interlocal Agreement ATTACHMENT E
Staff Presentation: Bruce Stedman
Council Liaison: Jesica Stickles
4. Street Vacation Petition--Portion of 67th Ave NE ATTACHMENT F
Staff Presentation: Marc Hayes
Council Liaison: Marilyn Oertle
DISCUSSION ITEMS
INFORMATION
ADMINISTRATOR & STAFF REPORTS
MAYOR’S REPORT
COUNCIL MEMBER REPORTS – OPTIONAL
EXECUTIVE SESSION
RECONVENE
ADJOURNMENT
Mayor Barb Tolbert
To open all attachments, click here
City of Arlington Proclamation
WHEREAS, public works infrastructure, facilities and services are of vital importance to
sustainable communities and to the health, safety and well-being of the people of the City
of Arlington, Washington, and,
WHEREAS, such facilities and services could not be provided without the dedicated efforts of
public works professionals, engineers, managers and employees from State and local
Government and the private sector, who are responsible for and who plan, design, build, operate,
and maintain the transportation, water supply, water treatment, public buildings, structures and
facilities, and who deliver solid waste services, transit, and fleet services which are essential to
serve our citizens, and,
WHEREAS, it is in the public interest for the citizens, civic leaders and children in the
United States of America to gain knowledge of and to maintain an interest and understanding of
the importance of public works and public works programs in their respective communities,
WHEREAS, this year's theme "Community Begins Here" speaks to the essential nature of
Public Works services in support of everyday quality of life in our community,
WHEREAS, the year 2015 marks the 55th annual National Public Works Week sponsored by
the American Public Works Association be it now,
RESOLVED, Barbara Tolbert, Mayor of the City of Arlington, Washington, do hereby
designate the week May 17-23, 2015, as National Public Works Week; and I urge all our people
to join with representatives of the American Public Works Association and the Public Works and
Utilities Department in activities and ceremonies designed to pay tribute to our public works
professionals, engineers, managers and employees and to recognize the substantial contributions
they have made to our national health, safety, welfare and quality of life.
IN WITNESS WHEREOF, I hereunto set my hand this day of May 18, 2015
Barbara Tolbert,
Mayor
Attest:
Kristin Banfield, City Clerk
DRAFT
Page 1 of 2
Council Chambers
110 East Third
May 4, 2015
City Council Members Present by Roll Call: Dick Butner, Jan Schuette, Marilyn Oertle, Chris Raezer,
Debora Nelson, Jesica Stickles, and Randy Tendering
Council Members Absent: None
City Staff Present: Mayor Barbara Tolbert, Paul Ellis, Kristin Banfield, Jim Kelly, Kris Wallace, Jonathan
Ventura, Roxanne Guenzler, Sheri Amundson, Chris Young, Jay Downing, Wendy Van Der Meersche,
and City Attorney Steve Peiffle.
Also Known to be Present: Jacob Kukuk, Mike Hopson, Kirk Boxleitner, Craig Christianson, Mike
Phillips, Joyce Phillips, Katie Phillips.
Mayor Tolbert called the meeting to order at 7:00 p.m. and the pledge of allegiance followed.
APPROVAL OF THE AGENDA
Mayor Pro Tem Chris Raezer moved to approve the Agenda. Marilyn Oertle seconded the motion which
passed with a unanimous vote.
INTRODUCTIONS OF SPECIAL GUESTS AND PRESENTATIONS
PROCLAMATIONS
PUBLIC COMMENT
There was no one in the audience who wished to speak to matters not on the Agenda.
CONSENT AGENDA
Mayor Pro Tem Chris Raezer moved and Jesica Stickles seconded the motion to approve the Consent
Agenda which was unanimously carried to approve the following Consent Agenda items:
1. Minutes of the April 20 and April 27, 2015 meetings
2. Accounts Payable: EFT Payments & Claims Checks #84342 through #84448 dated April 21, 2015
through May 4, 2015 for $215,970.38 and EFT Payments and Payroll checks #28356 through #28375
for the period of April 1, 2015 through April 30, 2015 for $1,145,394.93.
NEW BUSINESS
Cabaret Licenses
Community & Economic Development Director Chris Young spoke regarding a request to delete Chapter
5.16 Titled “Cabarets” from the AMC. This chapter of the AMC is no longer needed since the regulation
associated with a Cabaret is regulated by the Building Code and since the process is duplicated through
the Business License. Chris answered council questions.
Marilyn Oertle moved and Chris Raezer seconded the motion to approve the ordinance repealing Chapter
5.16 of the Arlington Municipal Code. The motion was passed with a unanimous vote.
Minutes of the Arlington
Cit Council Meetin
Minutes of the City of Arlington City Council Meeting May 4, 2015
Page 2 of 2
Interim Ordinance Adopting Emergency Moratorium on Recreational Vehicle Parks
Community & Economic Development Director Chris Young spoke regarding a request for implementation
of an emergency moratorium to allow staff to identify a more suitable zoning area to accommodate the
placement and storage of recreational vehicles (RVs). Chris answered council questions.
Marilyn Oertle moved and Dick Butner seconded the motion to approve an emergency moratorium
ordinance on the establishment of RV Parks. The motion was passed with a unanimous vote.
Proposed DUI Victim Memorial Sign Program
Maintenance and Operations Supervisor Jay Downing presented a staff request to establish a DUI Victim
Memorial Sign Program. The program would give families a way to remember loved ones lost at the fault
of drunk drivers within our City limits as well as serve as a reminder to the public not to drink and drive. A
short discussion followed.
Randy Tendering moved and Jesica Stickles seconded the motion to establish a DUI Victim Memorial
Sign Program for the City of Arlington. The motion was passed with a unanimous vote.
Ordinance Amending Chapter 2.89 of AMC re Citizen Salary Review Commission
Director of Human Resources & Communications/City Clerk Kristin Banfield spoke regarding newly-
written Chapter 2.89.060 of the AMC which states that the commission shall file its schedules of
recommended salaries and per diem reimbursement for elected officials of the city with the city clerk no
later than the first Monday in May of each odd-numbered year. This amendment would change the day to
the last day in June of each odd-numbered year.
Mayor Pro Tem Chris Raezer moved and Debora Nelson seconded the motion to approve the Ordinance
amending Arlington Municipal Code 2.89.060. The motion was passed with a unanimous vote.
ADMINISTRATOR & STAFF REPORTS
City Administrator Paul Ellis announced that Kristin Garcia has accepted the position of Finance Director
and her first day will be June 1, 2015.
COUNCIL MEMBER REPORTS
Jan Schuette, Marilyn Oertle, Chris Raezer, Debora Nelson, Jesica Stickles, and Randy Tendering gave
brief reports, while Dick Butner had nothing to report at this time.
MAYOR’S REPORT
Mayor Tolbert announced that Deana Dean has been promoted to Payroll and HR Analyst and Deputy
City Clerk. Tony Harrell has accepted a position as IT Manager with San Juan County. She is sorry to
see him go, but is happy for him. The City of Arlington and Town of Darrington are quarter finalists in
Frontier’s America’s Best Communities program.
EXECUTIVE SESSION
City Attorney Steve Peiffle announced that there would be not be a need for an Executive Session and
gave a brief report.
ADJOURNMENT
With no further business to come before the Council, the meeting was adjourned at 7:30 p.m.
____________________________
Barbara Tolbert, Mayor
DRAFT
Page 1 of 2
Council Chambers
110 East Third Street
May 11, 2015
Councilmembers Present: Dick Butner, Jan Schuette, Marilyn Oertle, Chris Raezer, Debora Nelson,
Jesica Stickles, and Randy Tendering
Staff Present: Mayor Barbara Tolbert, Paul Ellis, Kristin Banfield, Bruce Stedman, Chris Young,
Roxanne Guenzler, Sheri Amundson, Eric Scott, Marc Hayes, Bill Blake, Jonathan Ventura, David Ryan,
Jim Kelly, Deana Dean, and City Attorney Steve Peiffle.
Council Members Absent: None
Also Known to be Present: Jacob Kukuk, Mike Hopson, Sarah Arney, and Holly Sloan-Buchanan.
Mayor Barbara Tolbert called the meeting to order at 7:00 p.m. and the pledge of allegiance followed.
Chris Raezer moved to approve the agenda. Marilyn Oertle seconded the motion, which passed with a
unanimous vote.
WORKSHOP ITEMS ~ NO ACTION WAS TAKEN
Appointment/Reappointment to Boards & Commissions
Kristen Banfield, Director of HR & Communications, spoke to the appointment of Steve Maisch to the
Parks, Arts, and Recreation Commission as well as the re-appointment of AJ Chase and Cheri Carlson to
the Airport Commission; Jerrie Inman to Library Board; Mike Thomas, Craig Chase, and Tony LaSalata to
the Planning Commission; and Tiffany McAuslan to PARC.
Jensen Waterline Project—Apparent Low Bidder
City Engineer Eric Scott reviewed the Jensen Waterline Project. A summary of received bids was
provided to Council with the apparent low bidder being Carman Construction. Council questions followed.
Arlington Task Force K-9 Interlocal Agreement
Public Safety Director Bruce Stedman spoke to the Interlocal Agreement indicating this is between
participating jurisdictions in the Snohomish Regional Drug & Gang Task Force and the City of Arlington
relating to a police K9 team internship. Chief Stedman noted that The Snohomish Regional Drug Task
Force has supported the City of Arlington with resources to reduce drug activity in the past. The City of
Arlington will now be part of a police K9 team internship. Council comments and questions followed.
Chief Stedman noted that recruit Justin Olson would be graduating from the Academy and would be
introduced to Council at the June 1st meeting.
Street Vacation Petition—Portion of 67th Ave NE
Permit Center Manager Marc Hayes spoke to the Petition for Street Vacation of a portion of 67th Ave. NE
Right of Way. The proposed Right of Way vacation was requested by Twin City Foods Inc. to address the
encroachment of their building into the existing Right of Way and secure the current loading/unloading
Minutes of the Arlington
City Council Workshop
Minutes of the City of Arlington City Council Workshop May 11, 2015
Page 2 of 2
operations of their trucks at this facility. This proposed Right of Way vacation was previously discussed
by Council in executive session. Council questions and comments followed.
Annual Stormwater Management Plan Presentation
Stormwater and Natural Resources Manager Bill Blake reviewed the Annual Update of the Stormwater
Management Plan as required by the National Pollution Discharge Elimination Systems Permit.
Miscellaneous Council Items
Councilmember Schuette commented on the Color Run which was held on Saturday May 9th.
Executive Session
None.
Public Comment
None.
Adjournment
The meeting was adjourned at 7:17 p.m.
____________________________
Barbara Tolbert, Mayor
City of Arlington Proclamation
WHEREAS, public works infrastructure, facilities and services are of vital importance to
sustainable communities and to the health, safety and well-being of the people of the City
of Arlington, Washington, and,
WHEREAS, such facilities and services could not be provided without the dedicated efforts of
public works professionals, engineers, managers and employees from State and local
Government and the private sector, who are responsible for and who plan, design, build, operate,
and maintain the transportation, water supply, water treatment, public buildings, structures and
facilities, and who deliver solid waste services, transit, and fleet services which are essential to
serve our citizens, and,
WHEREAS, it is in the public interest for the citizens, civic leaders and children in the
United States of America to gain knowledge of and to maintain an interest and understanding of
the importance of public works and public works programs in their respective communities,
WHEREAS, this year's theme "Community Begins Here" speaks to the essential nature of
Public Works services in support of everyday quality of life in our community,
WHEREAS, the year 2015 marks the 55th annual National Public Works Week sponsored by
the American Public Works Association be it now,
RESOLVED, Barbara Tolbert, Mayor of the City of Arlington, Washington, do hereby
designate the week May 17-23, 2015, as National Public Works Week; and I urge all our people
to join with representatives of the American Public Works Association and the Public Works and
Utilities Department in activities and ceremonies designed to pay tribute to our public works
professionals, engineers, managers and employees and to recognize the substantial contributions
they have made to our national health, safety, welfare and quality of life.
IN WITNESS WHEREOF, I hereunto set my hand this day of May 18, 2015
Barbara Tolbert,
Mayor
Attest:
Kristin Banfield, City Clerk
DRAFT
Page 1 of 2
Council Chambers
110 East Third
May 4, 2015
City Council Members Present by Roll Call: Dick Butner, Jan Schuette, Marilyn Oertle, Chris Raezer,
Debora Nelson, Jesica Stickles, and Randy Tendering
Council Members Absent: None
City Staff Present: Mayor Barbara Tolbert, Paul Ellis, Kristin Banfield, Jim Kelly, Kris Wallace, Jonathan
Ventura, Roxanne Guenzler, Sheri Amundson, Chris Young, Jay Downing, Wendy Van Der Meersche,
and City Attorney Steve Peiffle.
Also Known to be Present: Jacob Kukuk, Mike Hopson, Kirk Boxleitner, Craig Christianson, Mike
Phillips, Joyce Phillips, Katie Phillips.
Mayor Tolbert called the meeting to order at 7:00 p.m. and the pledge of allegiance followed.
APPROVAL OF THE AGENDA
Mayor Pro Tem Chris Raezer moved to approve the Agenda. Marilyn Oertle seconded the motion which
passed with a unanimous vote.
INTRODUCTIONS OF SPECIAL GUESTS AND PRESENTATIONS
PROCLAMATIONS
PUBLIC COMMENT
There was no one in the audience who wished to speak to matters not on the Agenda.
CONSENT AGENDA
Mayor Pro Tem Chris Raezer moved and Jesica Stickles seconded the motion to approve the Consent
Agenda which was unanimously carried to approve the following Consent Agenda items:
1. Minutes of the April 20 and April 27, 2015 meetings
2. Accounts Payable: EFT Payments & Claims Checks #84342 through #84448 dated April 21, 2015
through May 4, 2015 for $215,970.38 and EFT Payments and Payroll checks #28356 through #28375
for the period of April 1, 2015 through April 30, 2015 for $1,145,394.93.
NEW BUSINESS
Cabaret Licenses
Community & Economic Development Director Chris Young spoke regarding a request to delete Chapter
5.16 Titled “Cabarets” from the AMC. This chapter of the AMC is no longer needed since the regulation
associated with a Cabaret is regulated by the Building Code and since the process is duplicated through
the Business License. Chris answered council questions.
Marilyn Oertle moved and Chris Raezer seconded the motion to approve the ordinance repealing Chapter
5.16 of the Arlington Municipal Code. The motion was passed with a unanimous vote.
Minutes of the Arlington
Cit Council Meetin
Minutes of the City of Arlington City Council Meeting May 4, 2015
Page 2 of 2
Interim Ordinance Adopting Emergency Moratorium on Recreational Vehicle Parks
Community & Economic Development Director Chris Young spoke regarding a request for implementation
of an emergency moratorium to allow staff to identify a more suitable zoning area to accommodate the
placement and storage of recreational vehicles (RVs). Chris answered council questions.
Marilyn Oertle moved and Dick Butner seconded the motion to approve an emergency moratorium
ordinance on the establishment of RV Parks. The motion was passed with a unanimous vote.
Proposed DUI Victim Memorial Sign Program
Maintenance and Operations Supervisor Jay Downing presented a staff request to establish a DUI Victim
Memorial Sign Program. The program would give families a way to remember loved ones lost at the fault
of drunk drivers within our City limits as well as serve as a reminder to the public not to drink and drive. A
short discussion followed.
Randy Tendering moved and Jesica Stickles seconded the motion to establish a DUI Victim Memorial
Sign Program for the City of Arlington. The motion was passed with a unanimous vote.
Ordinance Amending Chapter 2.89 of AMC re Citizen Salary Review Commission
Director of Human Resources & Communications/City Clerk Kristin Banfield spoke regarding newly-
written Chapter 2.89.060 of the AMC which states that the commission shall file its schedules of
recommended salaries and per diem reimbursement for elected officials of the city with the city clerk no
later than the first Monday in May of each odd-numbered year. This amendment would change the day to
the last day in June of each odd-numbered year.
Mayor Pro Tem Chris Raezer moved and Debora Nelson seconded the motion to approve the Ordinance
amending Arlington Municipal Code 2.89.060. The motion was passed with a unanimous vote.
ADMINISTRATOR & STAFF REPORTS
City Administrator Paul Ellis announced that Kristin Garcia has accepted the position of Finance Director
and her first day will be June 1, 2015.
COUNCIL MEMBER REPORTS
Jan Schuette, Marilyn Oertle, Chris Raezer, Debora Nelson, Jesica Stickles, and Randy Tendering gave
brief reports, while Dick Butner had nothing to report at this time.
MAYOR’S REPORT
Mayor Tolbert announced that Deana Dean has been promoted to Payroll and HR Analyst and Deputy
City Clerk. Tony Harrell has accepted a position as IT Manager with San Juan County. She is sorry to
see him go, but is happy for him. The City of Arlington and Town of Darrington are quarter finalists in
Frontier’s America’s Best Communities program.
EXECUTIVE SESSION
City Attorney Steve Peiffle announced that there would be not be a need for an Executive Session and
gave a brief report.
ADJOURNMENT
With no further business to come before the Council, the meeting was adjourned at 7:30 p.m.
____________________________
Barbara Tolbert, Mayor
DRAFT
Page 1 of 2
Council Chambers
110 East Third Street
May 11, 2015
Councilmembers Present: Dick Butner, Jan Schuette, Marilyn Oertle, Chris Raezer, Debora Nelson,
Jesica Stickles, and Randy Tendering
Staff Present: Mayor Barbara Tolbert, Paul Ellis, Kristin Banfield, Bruce Stedman, Chris Young,
Roxanne Guenzler, Sheri Amundson, Eric Scott, Marc Hayes, Bill Blake, Jonathan Ventura, David Ryan,
Jim Kelly, Deana Dean, and City Attorney Steve Peiffle.
Council Members Absent: None
Also Known to be Present: Jacob Kukuk, Mike Hopson, Sarah Arney, and Holly Sloan-Buchanan.
Mayor Barbara Tolbert called the meeting to order at 7:00 p.m. and the pledge of allegiance followed.
Chris Raezer moved to approve the agenda. Marilyn Oertle seconded the motion, which passed with a
unanimous vote.
WORKSHOP ITEMS ~ NO ACTION WAS TAKEN
Appointment/Reappointment to Boards & Commissions
Kristen Banfield, Director of HR & Communications, spoke to the appointment of Steve Maisch to the
Parks, Arts, and Recreation Commission as well as the re-appointment of AJ Chase and Cheri Carlson to
the Airport Commission; Jerrie Inman to Library Board; Mike Thomas, Craig Chase, and Tony LaSalata to
the Planning Commission; and Tiffany McAuslan to PARC.
Jensen Waterline Project—Apparent Low Bidder
City Engineer Eric Scott reviewed the Jensen Waterline Project. A summary of received bids was
provided to Council with the apparent low bidder being Carman Construction. Council questions followed.
Arlington Task Force K-9 Interlocal Agreement
Public Safety Director Bruce Stedman spoke to the Interlocal Agreement indicating this is between
participating jurisdictions in the Snohomish Regional Drug & Gang Task Force and the City of Arlington
relating to a police K9 team internship. Chief Stedman noted that The Snohomish Regional Drug Task
Force has supported the City of Arlington with resources to reduce drug activity in the past. The City of
Arlington will now be part of a police K9 team internship. Council comments and questions followed.
Chief Stedman noted that recruit Justin Olson would be graduating from the Academy and would be
introduced to Council at the June 1st meeting.
Street Vacation Petition—Portion of 67th Ave NE
Permit Center Manager Marc Hayes spoke to the Petition for Street Vacation of a portion of 67th Ave. NE
Right of Way. The proposed Right of Way vacation was requested by Twin City Foods Inc. to address the
encroachment of their building into the existing Right of Way and secure the current loading/unloading
Minutes of the Arlington
City Council Workshop
Minutes of the City of Arlington City Council Workshop May 11, 2015
Page 2 of 2
operations of their trucks at this facility. This proposed Right of Way vacation was previously discussed
by Council in executive session. Council questions and comments followed.
Annual Stormwater Management Plan Presentation
Stormwater and Natural Resources Manager Bill Blake reviewed the Annual Update of the Stormwater
Management Plan as required by the National Pollution Discharge Elimination Systems Permit.
Miscellaneous Council Items
Councilmember Schuette commented on the Color Run which was held on Saturday May 9th.
Executive Session
None.
Public Comment
None.
Adjournment
The meeting was adjourned at 7:17 p.m.
____________________________
Barbara Tolbert, Mayor
City of Arlington
Council Agenda Bill
Item:
NB #1
Attachment
C
COUNCIL MEETING DATE:
May 18, 2015
SUBJECT:
Appointment/Reappointment to Boards & Commissions
ATTACHMENTS:
Applications for new appointments to Boards/Commissions
DEPARTMENT OF ORIGIN
Administration / City Clerk: Kristin Banfield, 360-403-3444
EXPENDITURES REQUESTED: -0-
BUDGET CATEGORY: N/A
LEGAL REVIEW:
DESCRIPTION:
Council is requested to appoint new members and reappoint existing members to
the City’s various boards and commissions. The following individuals are requested
to be appointed:
New appointments: Steve Maisch to PARC. Reappointments: AJ Chase and Cheri
Carlson to the Airport Commission; Jerrie Inman to Library Board; Mike Thomas,
Craig Chase, and Tony LaSalata to the Planning Commission; and Tiffany McAuslan
to PARC.
HISTORY:
Appointments to Boards and Commissions are required when new vacancies occur.
Reappointments are requested when terms have expired and the board member /
commissioner requests to continue on the board.
ALTERNATIVES
Approve Staff’s Recommendation with Modifications
Table Staff’s Recommendation
Deny Staff’s Recommendation
RECOMMENDED MOTION:
I move to reappoint AJ Chase and Cheri Carlson to the Airport Commission; to
ratify the appointments of Steve Maisch to PARC, Jerrie Inman to Library Board,
Mike Thomas, Craig Chase, and Tony La Salata to the Planning Commission; and
Tiffany McAuslan to PARC.
APPLICATION FOR BOARDS & COMMISSIONS
Name Steve Maisch
Address*
Phone (home)Phone (work)
E-mail address
I am interested in serving on the following Boards and Commissions (check all that apply)
Airport Commission Civil Service Commission
Parks, Arts, and Recreation Commission Cemetery Board
Library Board Planning Commission
Lodging Tax Advisory Committee Citizens Salary Commission
Background/Experience/Interest
40 + years in EMS field. Currently co-owner medical staffing company
Neighborhood safety patrol
Retired US Navy (1974-78 active, 1987-2006 reserve)
IRS TAP (Taxpayer Advocacy Panel) 2006-09
Paid Tax Preparer 2001-11
Past church Treasurer
Volunteer Fire Fighter 1978-86
Continued strong interest in community service
Date:2/8/15
City of Arlington
Council Agenda Bill
Item:
NB #2
Attachment
D
COUNCIL MEETING DATE:
May 18, 2015
SUBJECT:
Award of the Jensen Water Improvement Project
ATTACHMENTS:
- Bid Tabulation from May 7, 2015 Bid Opening
DEPARTMENT OF ORIGIN
Public Works –Eric Scott
EXPENDITURES REQUESTED: $ 465,579.18
BUDGET CATEGORY: Water Capital Funds
LEGAL REVIEW:
DESCRIPTION:
The Jensen Water Improvement Project was recently advertised for construction and bids were opened on
Thursday May 7th, a summary of received bids is attached.
HISTORY:
In 2014 there were several water main breaks in the Jensen-Kona neighborhood, the water mains in this
area are Asbestos Concrete (AC) pipe and have served their useful life. Replacement of AC water mains
is identified in the Water Utility capital improvement program and the City Engineer has completed
designs for water system replacement in the Jensen-Kona neighborhood. This project entails
replacement of old and failing AC water mains, installation of new fire hydrants, and installation of new
water meters.
This project is being coordinated with the Transportation Benefit District’s 2015 pavement overlay
program, all impacted neighborhood public streets will be resurfaced after completion of the water main
installation.
ALTERNATIVES
- Reject Bids, re-advertise the project
- Remand to staff for further evaluation
RECOMMENDED MOTION:
I move to award the Jensen Water Improvement Project to Carman’s Construction in the amount of
$465,579.18 and authorize the Mayor to sign the Construction Contract, pending review by the City
Attorney.
Jensen Water Improvements
Bid Summary
May 7, 2015
Faber Construction (see note 1)450,179.22$
Carman's Construction 465,579.18$
D & G Backhoe Inc. 466,576.83$
E & D Excavating 472,095.17$
SRV Construction 493,601.66$
Thomco Construction 517,596.14$
Taylor's Excavators 525,134.08$
Trico Company 600,184.32$
Razz Construction 619,067.65$
Larry Brown Construction 641,311.26$
B & L Utility 650,297.60$
Construction Estimate 474,448.19$
Note 1 ‐ Incomplete Bid Submission
City of Arlington
Council Agenda Bill
Item:
NB #3
Attachment
E
COUNCIL MEETING DATE:
May 18, 2015
SUBJECT:
Arlington Task Force K9 Interlocal Agreement
ATTACHMENTS:
Interlocal Agreement
DEPARTMENT OF ORIGIN
Police
EXPENDITURES REQUESTED: None
BUDGET CATEGORY: N/A
LEGAL REVIEW:
DESCRIPTION:
This is an Interlocal Agreement between participating jurisdictions in the Snohomish
Regional Drug & Gang Task Force and the City of Arlington relating to a police K9 team
internship.
HISTORY:
The Snohomish Regional Drug Task Force has supported the City of Arlington with
resources to reduce drug activity in the past. The City of Arlington will now be part of a
police K9 team internship.
ALTERNATIVES
Approve staff’s recommendation with modifications
Table staff’s recommendation
Deny staff’s recommendation
RECOMMENDED MOTION:
I move to authorize the Mayor to sign the Interlocal Agreement between the City and the
Snohomish Regional Drug and Gang Task Force Jurisdictions regarding a police K9 Team
internship.
1
INTERLOCAL AGREEMENT BETWEEN
PARTICIPATING JURISDICTIONS IN THE SNOHOMISH REGIONAL DRUG & GANG
TASK FORCE AND THE CITY OF ARLINGTON
RELATING TO A POLICE K9 TEAM INTERNSHIP_
THIS AGREEMENT, entered into by and between Snohomish County, a
political sub-division of the State of Washington, acting on behalf of Snohomish County and the
following cities, agencies, tribes, and district:
City of Arlington City of Marysville
City of Bothell City of Mill Creek
City of Brier City of Monroe
City of Darrington City of Mountlake Terrace
City of Edmonds City of Mukilteo
City of Everett City of Snohomish
City of Gold Bar City of Stanwood
City of Granite Falls City of Sultan
City of Index DSHS, Child Protective Services
City of Lake Stevens Washington State Patrol
City of Lake Forest Park Snohomish Health District
City of Lynnwood
pursuant to the authority granted by that certain interlocal agreement effective July 1, 2014,
(hereinafter collectively referred to as either the Snohomish Regional Drug Task Force or SRD
& GTF) and the City of Arlington, a Washington municipal corporation, (hereinafter referred to
as THE CITY).
WHEREAS, interlocal agreements governing the SRD& GTF have been in effect
continuously since 1988 with the most recent interlocal agreement having taken effect on July 1,
2006; and
WHEREAS, the SRD& GTF and THE CITY are both authorized to enforce the
provisions of chapter 69.50 RCW; and
WHEREAS, the SRD >F desires to employ one full-time CITY Police K9 and Police
Officer/Handler (hereinafter referred to as Police K9 Team) to assist in enforcement of chapter
69.50 RCW; and
WHEREAS, Chapter 39.34 RCW authorizes two or more public entities to contract with
each other to perform functions that each may individually perform; and
2
NOW THEREFORE, in consideration of the covenants, conditions, performances, and
promises contained herein, the parties agree as follows:
1.0 SCOPE OF SERVICES
During the term of this agreement, THE CITY shall employ, dedicate and assign one full-time
Police K9 Team to the SRD& GTF.
THE SRD & GTF shall provide the Police K9 Team assigned to SRD & GTF cases under this
agreement with all necessary training, specialized equipment not already provided by City,
vehicle, supplies and information sources necessary to carry out his/her duties.
2.0 TERM OF AGREEMENT
This agreement shall take effect on May 01, 2015, and continue in effect through July 31, 2015,
unless earlier terminated as provided in this agreement.
2.1 At the expiration of the Initial Term, this Agreement may automatically renew for a
successive (3) month period unless either party provides notice of its intent not to renew
this Agreement at least thirty (30) days prior to the expiration of the then current term.
3.0 COMPENSATION
The SRD& GTF will reimburse THE CITY within 30 days of receipt of invoicing by THE
CITY, for actual overtime wages paid to the Police K9 Team for overtime hours worked
providing services under this agreement at the following rates:
One and one-half (1-1/2) times the employee’s straight-time rate of pay in accordance
with the Collective Bargaining Agreement between the City of Arlington, Washington
and the Arlington Police Officers’ Association, as determined by the City of Arlington
Finance Department.
A one-time payment of $15,000.00 to support the Arlington Police Department K9
Program. _
3.1 If this Agreement is renewed for a successive (3) month period past the Initial Term,
THE CITY and the SRD & GTF each reserves the right to renegotiate compensation.
4.0 COMMAND AND CONTROL
The Police K9 Team providing services under the terms of this agreement shall be under the
direct command and control of the SRD & GTF Commander or designee and shall perform the
duties required by this agreement in a manner consistent with SRD & GTF policy and
regulations, applicable state and local laws, and the Constitutions of the State of Washington and
the United States. The specific assignment of personnel to accomplish the purpose of this
agreement shall be at the discretion of the Public Safety Director of THE CITY or designee.
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5.0 TERMINATION.
Either party may terminate this Agreement for any reason upon providing written notice to the
other party 30 days prior to the effective termination date, in which case the SRD & GTF shall
compensate THE CITY only for the costs of those services provided through the period of time
this Agreement remains in effect. Termination shall not affect the rights of the either party under
other sections of this Agreement.
6.0 NOTICES. Any notice provided for or concerning this Agreement shall be in writing and
shall be deemed given when delivered personally or when sent by certified or registered mail to
the following:
Any notice to the SRD & GTF shall be sent or delivered to:
Pat Slack, Commander
Snohomish Regional Drug & Gang Task Force
3000 Rockefeller Avenue, M/S 606
Everett, WA 98201
Any notice to THE CITY shall be sent or delivered to:
Bruce Stedman, Director of Public Safety
110 E. 3rd Street
Arlington, WA 98223
7.0 INDEMNIFICATION.
7.1 The SRD & GTF shall protect, save harmless, indemnify and defend THE CITY, its
elected and appointed officials, officers, employees and agents, from and against any loss
or claim for damages of any nature whatsoever, including claims by third parties or
SRDTF employees against which it would otherwise be immune under Title 51 RCW or
other law, arising out of any act or omission of the SRD & GTF in performance of this
Agreement, its elected or appointed officials, officers, employees or agents, except to the
extent the loss or claim is attributable to the negligence or willful misconduct of THE
CITY, its elected or appointed officials, officers, employees or agents.
7.2 THE CITY shall protect, save harmless, indemnify and defend SRD & GTF, its
elected and appointed officials, officers, employees and agents from and against any loss
or claim for damages of any nature whatsoever, including claims by third parties or THE
CITY employees against which it would otherwise be immune under Title 51 RCW or
other law, arising out of any act or omission of THE CITY in performance of this
Agreement, its elected or appointed officials, officers, employees or agents, except to the
extent the loss or claim is attributable to the negligence or willful misconduct of SRD &
GTF, its elected or appointed officials, officers, employees or agents.
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8.0 AUDITS AND INSPECTIONS. The records and documents with respect to all matters
covered by this Agreement shall be subject to inspection, review or audit by SRD & GTF or
THE CITY during the term of this Agreement and for a period of three years after termination.
9.0 AMENDMENTS. This Agreement may be amended at any time by mutual written
agreement of the parties that is executed and filed with the Auditor as required by RCW
39.34.040.
10.0 NO THIRD PARTY BENEFICIARY. SRD & GTF and THE CITY agree that this
Agreement shall not confer third party beneficiary status on any non-party.
11.0 LEGAL REQUIREMENTS. Both parties shall comply with all applicable federal, state
and local laws in performing this Agreement.
12.0 VENUE. The laws of the State of Washington shall apply to the construction and
enforcement of this agreement. Any action at law, suit in equity, or judicial proceedings for the
enforcement of this agreement or any provision hereto shall be in the Superior Court of
Snohomish County, Everett, Washington.
13.0 WAIVER OF DEFAULT. Waiver of any default shall not be deemed as a waiver of any
subsequent default. Waiver or breach of any provision of this Agreement shall not be deemed to
be a waiver of any other or subsequent breach and shall not be construed to be a modification of
the terms of this Agreement unless stated to be such through written approval by SRD & GTF
and THE CITY, which shall be attached to the original Agreement and filed with the Auditor.
14.0 DISPUTE RESOLUTION
14.1 In the event differences between SRD >F and THE CITY should arise over the
terms and conditions of this Agreement, both the SRD & GTF Commander and the
Director of Public Safety, or their respective designees, shall attempt to resolve any
problems on an informal basis.
14.2 If the problem cannot be resolved informally, the matter shall be referred to the
Snohomish County Dispute Resolution Center for mediation.
14.3 If mediation is not successful, either party may institute legal action to enforce the
terms and conditions of this Agreement. The prevailing party in any legal action shall be
entitled to reasonable attorney’s fees and court costs.
15.0 ENTIRE AGREEMENT. The parties agree that this Agreement is the complete
expression of the terms hereto and any oral representations or understandings not incorporated
herein are excluded. Both parties recognize that time is of the essence in the performance and
the provisions of this Agreement.
16.0 SEVERABILITY CLAUSE. Should any clause, phrase, sentence or paragraph of this
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Agreement be declared invalid or void, the remaining provisions of this Agreement shall remain
in full force and effect.
IN WITNESS WHEREOF, the parties have executed this Agreement.
“CITY” “SRD & GTF”
City of Arlington Snohomish County
______________________________ ______________________________
Bruce Stedman, Director of Public Safety John Lovick, County Executive
Date __________________________ Date __________________________
APPROVED AS TO FORM: RECOMMENDED FOR APPROVAL
______________________________ _______________________________
City Attorney Ty Trenary, Sheriff
Date __________________________ _______________________________
Pat Slack, Task Force Commander
APPROVED: APPROVED AS TO FORM:
______________________________ _______________________________
Lyndsey Downs
Deputy Prosecuting Attorney
Date __________________________ _______________________________
Keith Mitchell, Risk Management
City of Arlington
Council Agenda Bill
Item:
NB #4
Attachment
F
COUNCIL MEETING DATE:
May 18, 2015
SUBJECT:
Street Vacation Petition for a portion of 67th Ave. NE Right of Way located at 210 S
West Street (Twin City Foods Inc. site).
ATTACHMENTS:
Street Vacation Petition, Staff Report, Resolution to Schedule a Public Hearing and refer to
Planning Commission for consideration, Map describing the area to be vacated.
DEPARTMENT OF ORIGIN
Community & Economic Development
EXPENDITURES REQUESTED: -0-
BUDGET CATEGORY: N/A
LEGAL REVIEW:
DESCRIPTION:
Petition for Street Vacation of a portion of 67th Ave. NE Right of Way.
HISTORY:
The proposed Right of Way vacation was requested by Twin City Foods Inc. to
address the encroachment of their building into the existing Right of Way and secure
the current loading/unloading operations of their trucks at this facility.
This proposed Right of Way vacation was discussed by City Council in executive
session.
ALTERNATIVES
Approve staff’s recommendation with modifications
Table staff’s recommendation
Deny staff’s recommendation
RECOMMENDED MOTION:
I move to adopt the resolution regarding the vacation of a portion of 67th Ave NE
Right of Way, scheduling a Public Hearing for the proposed action and referring the
matter to the Planning Commission for consideration.
Staff analysis for the proposed vacation of a portion of 67th Ave. NE
Per AMC Chapter 12.18 –Street Vacations, Section 12.18.070 – Staff
Report, the following information shall be provided;
(1) Information on how and when the street sought to be vacated became a public street.
This portion of Right of Way was established as Public Highway by the Board of Snohomish
County Commissioners Nov 6, 1891.
It was re‐established by the Washington State Highway Commission, Department of
Engineers as Secondary State Highway NO. 1‐A June 29, 1954.
(2) Whether or not utilities exist in the street and whether such street may reasonably be
necessary in the future for utility purposes.
The described portion of Public Right of Way, which is the subject of this petition to vacate,
contains existing utilities which will need to be granted easement over, across and under
the subject property.
(3) Whether or not and in what respect the public may be benefitted or harmed by the
vacation.
This action allows the site to be sold and continue to operate under new ownership. Public
benefit may be served by placing the subject property back on the tax rolls. Staff believes
no public harm would be caused by this vacation.
(4) Whether or not the street has been opened or constructed, and what effect the vacation
may have on property served or which might be served in the future.
The subject property is outside the improvements recently installed as part of the 67th Ave.
Phase III project. Should any expansion of 67th Ave NE be required at this location in the
future, this vacated Right of Way may need to be re‐acquired, but future expansion would
also necessitate the removal of the existing building given its proximity to the roadway at
this location.
(5) Information on the appraised value of the street, if such information is available.
Staff received no formal information related to the appraised value of the subject property
with this petition to vacate. Twin City Foods Inc. made an offer of $15,000.00 for the
purchase of the subject property, an area of 12,502.65 S.F. This offer was countered by the
City and the parties agreed to a sum of $37,507.95 for the subject property.
(6) Any recommendation of city staff concerning the desirability of retaining an easement
or any interest in the property sought to be vacated for the purpose of the construction,
repair and maintenance of public utilities and services.
Both City and Franchise owned utilities currently exist within the Right of Way to be
vacated, as such, easements to maintain, repair and improve the existing utilities need to
be included in the title of the property to be vacated.
(7) Any other information deemed by city staff to be appropriate for consideration by the
city council.
This vacation of property addresses the encroachment of the Twin City Foods
building within the existing Right of Way and provides for clear title of property which was
a requirement of the purchaser’s lender.
RESOLUTION NO. 2015-XXX
RESOLUTION NO. 2015-XXX
A RESOLUTION REGARDING THE
PROPOSED VACATION OF A PORTION
OF 67th AVENUE NORTHEAST RIGHT OF WAY
WHEREAS, the City Council has received a request concerning the vacation of certain
right of way within 67th Avenue northeast, located in the City of Arlington; and
WHEREAS, the City Council wishes to pass a resolution to schedule a public hearing on
the vacation of the right of way, and the City Council wishes to schedule a public hearing and
refer the matter to the planning commission for consideration;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ARLINGTON, WASHINGTON, AS FOLLOWS:
1. City staff is hereby directed to refer the above street vacation to the planning
commission for its review.
2. A public hearing shall be scheduled before the City Council, as required by RCW
Chapter 35.79 and Arlington Municipal Code sections 3.70.030 and 12.18.050 at the regular
meeting of the City Council on the 15 day of June, 2015.
APPROVED by the Mayor and City Council of the City of Arlington this ______ day of
____________________, 2015.
CITY OF ARLINGTON
_____________________________
Barbara Tolbert, Mayor
ATTEST:
__________________________
Kristin Banfield, City Clerk
APPROVED AS TO FORM:
__________________________
Steven J. Peiffle, City Attorney