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Home My WebLink About03-02-2015 Council Meeting SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 1-800-833-8388 (TDD only) prior to the meeting date if special accommodations are required. CALL TO ORDER Mayor Barb Tolbert PLEDGE OF ALLEGIANCE ROLL CALL Mayor Barb Tolbert – Wendy APPROVAL OF THE AGENDA Mayor Pro Tem Chris Raezer INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS PROCLAMATIONS PUBLIC COMMENT For members of the public to speak to the Council regarding matters NOT on the agenda. Please limit remarks to three minutes. CONSENT AGENDA Mayor Pro Tem Chris Raezer 1. Minutes of the February 17 and 23, 2015 Council Meetings ATTACHMENT A 2. Accounts Payable PUBLIC HEARING NEW BUSINESS 1. Authorization to enter into CERB Grant Agreement ATTACHMENT B ($50,000 Arlington Valley Road Design) Staff Presentation: Eric Scott Council Liaison: Debora Nelson Arlington City Council March 2, 2015 – 7:00 p.m. City Council Chambers ~ 110 E. Third SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 1-800-833-8388 (TDD only) prior to the meeting date if special accommodations are required. 2. Resolution authorizing Applicant Agent for FEMA ATTACHMENT C Grant Application (Prairie Creek Phase 2) Staff Presentation: Jim Kelly Council Liaison: Dick Butner DISCUSSION ITEMS INFORMATION ADMINISTRATOR & STAFF REPORTS MAYOR’S REPORT COUNCIL MEMBER REPORTS – OPTIONAL EXECUTIVE SESSION RECONVENE ADJOURNMENT Mayor Barb Tolbert To open all attachments, click here DRAFT Page 1 of 2 Council Chambers 110 East Third February 17, 2015 City Council Members Present: Dick Butner, Jan Schuette, Marilyn Oertle, Chris Raezer, Debora Nelson, Jesica Stickles, and Randy Tendering City Staff Present: Paul Ellis, Kristin Banfield, Jim Kelly, Bruce Stedman, Chris Young, Sheri Amundson, Jonathon Ventura, Mike Phillips, Terry Quintrall, Mark Pennington, Rory Bolter, Jason Rhodes, Erik Moon, Deana Dean, and Steve Peiffle – City Attorney Also Known to be Present: Christopher St. John, Stacey Ventura and family, and Mike Hopson Mayor Pro Tem Chris Raezer called the meeting to order at 7:00 p.m. and the pledge of allegiance followed. APPROVAL OF THE AGENDA Marilyn Oertle moved to approve the Agenda. Dick Butner seconded the motion which passed with a unanimous vote. INTRODUCTIONS OF SPECIAL GUESTS AND PRESENTATIONS Public Safety Director Bruce Stedman spoke to the recent appointment of Jonathon Ventura as Deputy Police Chief. Chief Stedman introduced Deputy Chief Ventura’s family who performed the Badge Pinning. PROCLAMATIONS PUBLIC COMMENT CONSENT AGENDA Marilyn Oertle moved and Debora Nelson seconded the motion to approve the following Consent Agenda items: 1. Minutes of the February 2nd and 9th, 2015 Council Meetings 2. Minutes of Council Retreats dated October 3, 2014, October 4, 2014, April 26, 2014, and January 30, 2015 3. Accounts Payable: EFT Payments & Claims Checks #83795 through #83901 dated February 3, 2015 through February 17, 2015 for $386,009.78. PUBLIC HEARING None NEW BUSINESS Professional Services Agreement - Shockey Planning Group Community and Economic Development Director Chris Young spoke to the proposed Professional Services Agreement with Shockey Planning Group. Discussion followed. Minutes of the Arlington Cit Council Meetin Minutes of the City of Arlington City Council Meeting February 17, 2015 Page 2 of 2 Marilyn Oertle moved and Randy Tendering seconded the motion to approve the contract with the Shockey Planning Group for 2015 and authorize the Mayor to sign it. The motion was approved by a unanimous vote. Professional Services Agreement - Doug Schmidt Public Safety Director Bruce Stedman spoke to the proposed Professional Services Agreement with Doug Schmidt for part time MSA duties. Jesica Stickles moved and Randy Tendering seconded the motion to approve the Professional Services Agreement with Douglas Schmidt for limited MSA duties for a period of six months and authorize the Mayor to sign it. The motion was approved by a unanimous vote. PARC applicant Christopher St. John HR & Communications Director Kristin Banfield spoke to the proposal to appoint Christopher St. John to the Parks Arts Recreation Commission. Marilyn Oertle moved and Jesica Stickles seconded the motion to approve the PARC commission recommendation and consent to the Mayor’s appointment of Mr. St. John to the PARC commission. The motion was approved by a unanimous vote. 2015 Hotel/Motel Tax Distribution Staff Accounting Sheri Amundson spoke to the proposed distribution of the 2015 Hotel/Motel Taxes. Brief discussion followed. Jesica Stickles moved and Randy Tendering seconded the motion to approve the funding of $132,785 for 2015 Hotel/Motel Tax Distribution as outlined in the distribution spreadsheet. The motion was approved by a unanimous vote. ADMINISTRATOR & STAFF REPORTS None. MAYOR’S REPORT None. COUNCIL MEMBER REPORTS Dick Butner, Jan Schuette, Marilyn Oertle, Debora Nelson, Jesica Stickles and Randy Tendering gave brief reports. EXECUTIVE SESSION City Attorney Steve Peiffle announced the need for an Executive Session for approximately 25 minutes to discuss pending or potential litigation [RCW 42.30.110(1)(i)]. 7:40:19 Council in recess. 8:07:40 Council reconvened. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 8:09 p.m. ____________________________ Barbara Tolbert, Mayor DRAFT Page 1 of 2 Council Chambers 110 East Third Street February 23, 2015 Councilmembers Present: Dick Butner, Jan Schuette, Marilyn Oertle, Chris Raezer, Debora Nelson, Jesica Stickles, and Randy Tendering Staff Present: Mayor Barbara Tolbert, Paul Ellis, Roxanne Guenzler, Sheri Amundson, Kris Wallace, Chris Young, Marc Hayes, Eric Scott, Jonathan Ventura, Jim Kelly, Deana Dean, and City Attorney Steve Peiffle. Council Members Absent: None Also Known to be Present: Holly Sloan-Buchanan, and Kirk Boxleitner Mayor Barbara Tolbert called the meeting to order at 7:00 p.m. and the pledge of allegiance followed. Chris Raezer moved to approve the agenda; Marilyn Oertle seconded the motion, which passed with a unanimous vote. WORKSHOP ITEMS ~ NO ACTION WAS TAKEN State of the Court Address – Judge Towers Judge Lorrie Towers of Marysville Municipal Court reviewed, by PowerPoint, Marysville’s State of the Court Address. Ms. Suzanne Elsner, the Marysville Court Administrator, was also present and assisted Judge Towers. Authorization to enter into CERB Grant Agreement City Engineer Eric Scott reviewed the grant agreement for Arlington Valley Road. Brief discussion followed. Resolution authorizing Applicant Agent for FEMA Grant Application Public Works Director Jim Kelly reviewed the FEMA Grant application resolution and answered council questions. Union Street Vacation Petition Permit Center Manager Marc Hayes spoke to the petition to vacate Union Street. Discussion followed. EMS Interfund Loan Interim Finance Director Roxanne Guenzler spoke to the proposed interfund loan to EMS. Brief discussion followed. January 2015 Financial Report Roxanne Guenzler provided a handout and reviewed the highlights of the City’s financial report for January 2015. Miscellaneous Council Items Mayor Barbara Tolbert provided a legislative update. Minutes of the Arlington City Council Workshop Minutes of the City of Arlington City Council Workshop DRAFT February 23, 2015 Page 2 of 2 Executive Session None. Public Comment None Adjournment The meeting was adjourned at 8:03 p.m. ____________________________ Barbara Tolbert, Mayor City of Arlington Council Agenda Bill Item: NB #1 Attachment B COUNCIL MEETING DATE: March 2, 2015 SUBJECT: CERB Grant - Arlington Valley Road Initial Offer of Financial Aid ATTACHMENTS: Initial Offer of Financial Aid form DEPARTMENT OF ORIGIN Public Works – Eric Scott EXPENDITURES REQUESTED: None BUDGET CATEGORY: LEGAL REVIEW: DESCRIPTION: The Community and Economic Revitalization Board (CERB) requires the organization receiving grant funding to accept the initial offer of funding and sign the initial offer form prior to executing a final contract. HISTORY: City staff applied for and has been awarded a grant through the Community Economic Revitalization Board (CERB) for the Arlington Valley Road Design. Arlington Valley Road is a proposed ¾ mile road that will connect 67th Ave to 74th Ave; this road was planned for over ten years ago and included in the transportation element of the General Comprehensive Plan. Construction of this road will provide access to currently undeveloped land which has direct economic benefit to local companies such as Microgreen, AMT Senior, and redevelopment of the NW Hardwoods site. CERB is requesting a form sent back to them accepting the initial offer of financial aid. The form will need to be signed by the Mayor. ALTERNATIVES NONE RECOMMENDED MOTION: I move to authorize the Ma or to si n the initial offer of financial aid. City of Arlington Council Agenda Bill Item: NB #2 Attachment C COUNCIL MEETING DATE: March 2, 2015 SUBJECT: Resolution Designating Applicant Agent for FEMA Grant Application ATTACHMENTS: Draft Resolution DEPARTMENT OF ORIGIN Public Works – Jim Kelly EXPENDITURES REQUESTED: None BUDGET CATEGORY: LEGAL REVIEW: DESCRIPTION: The Hazard Mitigation Grant Application requires the organization applying for the grant provide an authorizing resolution designating the applicant agent with the grant application. HISTORY: City staff submitted a letter of intent to the FEMA to apply for the DR-4188 Hazard Mitigation Grant Program for funding of Prairie Creek Phase 2, the BNSF Culvert replacement. The project was selected to move forward with the grant application process and staff will be submitting an application by March 31, 2015. As part of the grant application with FEMA, the City must include a resolution designating the Applicant Agent for the City. A copy of the draft resolution is attached for your consideration. ALTERNATIVES NONE RECOMMENDED MOTION: I move to authorize the Mayor to sign the authorizing resolution. RESOLUTION NO. 2015-XXX RESOLUTION NO. 2015-XXX A RESOLUTION OF THE CITY OF ARLINGTON, WASHINGTON DESIGNATING THE CITY’S APPLICANT AGENT FOR THE WASHINGTON HAZARD MITIGATION GRANT PROGRAM For the state of Washington Hazard Mitigation Grant Program Application and Grant: BE IT RESOLVED THAT ____James X. Kelly, Public Works Director __ (Print Name and Title) OR HIS/HER ALTERNATE ____Kris Wallace, PW Executive Assistant___ (Print Name and Title) is hereby authorized to execute for and on behalf of The City of Arlington, a local government entity, state agency, special purpose district, federally recognized tribe, or private nonprofit organization established under the laws of the state of Washington, this application, grant agreement, and payment requests to be filed with the Military Department, Emergency Management Division, for the purpose of obtaining and administering certain state and federal financial assistance under Section 404 of the Robert T. Stafford Disaster Relief and Emergency Act of 1988, P.L. 93-288, as amended. THAT The City of Arlington hereby authorizes its agent to provide to the State Emergency Management Division for all matters concerning such state disaster mitigation assistance the assurances and agreements required. Passed and approved this 2nd day of March, 2015. CITY OF ARLINGTON _____________________________ Barbara Tolbert, Mayor ATTEST: _______________________________ Kristin Banfield, City Clerk APPROVED AS TO FORM: _______________________________ Steve Peiffle, City Attorney