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Council Chambers
110 East Third
June 2, 2014
City Council Members Present by Roll Call: Dick Butner, Jan Schuette, Marilyn Oertle, Chris Raezer,
Debora Nelson, Jesica Stickles, and Randy Tendering
Council Members Absent: None
City Staff Present: Allen Johnson, Kristin Banfield, Paul Ellis, Bruce Stedman, Tom Cooper, Bryan
Terry, Jim Chase, Jim Kelly, Roxanne Guenzler, and Steve Peiffle – City Attorney
Firefighters: Justin Honsowetz, Harold Smith, Phil Knepper, Conner Chess, Cary Stuart, Wayne Mitchell,
Gary Carver, Justin Pickens and Brandon Asher
Also Known to be Present: Sarah Arney, Mike Hopson, Jacob Kukuch and Bob Nelson
Mayor Tolbert called the meeting to order at 7:00 p.m. and the pledge of allegiance followed.
APPROVAL OF THE AGENDA
Chris Raezer moved to approve the Agenda. Marilyn Oertle seconded the motion which passed with a
unanimous vote.
INTRODUCTIONS OF SPECIAL GUESTS AND PRESENTATIONS
Fire Chief Bruce Stedman recognized several firefighters who completed Fire Officer I, Fire Officer II
and/or Hazmat training. Funding for the training was provided by the Stillaguamish Tribe grant. Chief
Stedman noted seventeen firefighters took advantage of the training on their own time and are to be
commended on their accomplishment.
PUBLIC COMMENT
None
CONSENT AGENDA
Chris Raezer moved and Marilyn Oertle seconded the motion to approve the Consent Agenda which was
unanimously carried to approve the following Consent Agenda items:
1. Minutes of the May 19 and 27, Council meetings
2. Accounts Payable: EFT Payments & Claims Checks #81913 through #82008 dated May 20,
2014 through June 2, 2014 in the amount of $651,474.23.
Payroll: EFT Payments & Payroll Checks #28107 through #28129 for the period May 1, 2014
through May 31, 2014 for $1,217,125.00.
Minutes of the Arlington
City Council Meeting
Minutes of the City of Arlington City Council Meeting June 2, 2014
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PUBLIC HEARING
Ordinance to Repeal Ordinance No. 1418-172nd St NE Design Standards
Public Works Director Jim Kelly addressed the agenda item requesting the repeal of Ordinance No. 1418.
Public Hearing was opened at 7:08 p.m. to repeal Ordinance No. 1418 regarding 172nd St NE Design
Standards. With no one wishing to speak the Public Hearing was closed at 7:08 p.m.
Questions and comments followed with Councilmember Raezer requesting conceptual drawings sent to
council.
NEW BUSINESS
Interlocal Agreements with Jamestown Networks for Offsite Data Backup
Information Technology Manager Bryan Terry addressed the Interlocal Agreement for offsite data backup.
Councilmember Raezer moved and Councilmember Butner seconded the motion to approve the
Interlocal Agreement with Jamestown Networks for Ethernet connectivity to the Yakima County data
center and authorize the Mayor to sign it. The motion was approved by a unanimous vote.
Master Services Agreement with Yakima County for Offsite Data Backups
Bryan Terry addressed the Master Services Agreement with Yakima County requesting council approval.
Councilmember Raezer moved and Councilmember Nelson seconded the motion to approve the Master
Services Contract with the County of Yakima for offsite data storage and authorize the Mayor to sign it.
The motion was approved by a unanimous vote.
Prairie Creek Phase 2A Bid Award
Jim Kelly spoke to the bid for Prairie Creek Phase 2A project requesting council award the bid to Razz
Construction. Questions and comments followed.
Councilmember Butner moved and Councilmember Oertle seconded the motion to accept the bid
provided by Razz Construction for the Prairie Creek Drainage Improvement project, Phase 2A and award
the contract to Razz Construction in the amount of $576,932, pending final review by the City Attorney.
The motion was approved by a unanimous vote.
Resolution Regarding the Creation of a Temporary Public Safety Director
City Administrator Allen Johnson spoke to the proposed resolution regarding the creation of a temporary
Public Safety Director.
Councilmember Stickles moved and Councilmember Nelson seconded the motion to approve the
proposed Resolution regarding the creation of a temporary Public Safety Director position. The motion
was approved by a unanimous vote.
ADMINISTRATOR & STAFF REPORTS
City Administrator Allen Johnson provided brief report on the Stilly Valley Economic Recovery meeting
held on 6/2/2014.
Counsel Peiffle reported the court has made an oral ruling on the Dwayne Lane appeal. The judge sent
the case back to the hearing examiner for specific flooding related issues.
Minutes of the City of Arlington City Council Meeting June 2, 2014
Page 3 of 3
COUNCIL MEMBER & MAYOR REPORTS
Councilmembers Stickles, Nelson, Oertle and Schuette provided brief reports while councilmembers
Tendering, Raezer and Butner had nothing to report at this time.
Mayor Tolbert provided recap on the Stilly Valley Economic Recovery meeting.
EXECUTIVE SESSION
Counsel Peiffle announced there would be no need for an Executive Session.
ADJOURNMENT
With no further business to come before the Council, the meeting was adjourned at 7:45 p.m.
____________________________
Barbara Tolbert, Mayor
DRAFT
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Council Chambers
110 East Third Street
June 9, 2014
Councilmembers Present: Dick Butner, Randy Tendering, Marilyn Oertle, Debora Nelson, Chris Raezer,
Jan Schuette, and Jesica Stickles
Staff Present: Allen Johnson, Kristin Banfield, Paul Ellis, Jim Chase, Jim Kelly, Bill Blake, Kurt Patterson,
Eric Scott, Tim Mensonides, Deana Dean, and City Attorney Steve Peiffle.
Council Members Absent: None
Also Known to be Present: Kirk Boxleitner, Bob Nelson, Sarah Arney, Mike Hopson, Robert Baker, and
Greg Rainwater
Mayor Tolbert called the meeting to order at 7:03 p.m.
Chris Raezer moved to approve the agenda; Marilyn Oertle seconded the motion, which passed with a
unanimous vote.
WORKSHOP ITEMS ~ NO ACTION WAS TAKEN
Floodplain Code Update
Storm Water & Natural Resources Manager Bill Blake reviewed the floodplain updates and answered
council questions.
Beer/Wine Tasting for Art in the Park Event
Assistant City Administrator Kristin Banfield, and Art Council members Sarah Arney and Roberta Baker
spoke to the proposal to allow beer/wine tasting at Legion Park art events. Discussion and questions
followed. Staff will prepare an ordinance for council review.
Ordinance revising Gambling Tax Code and Resolution regarding raffle tax for the Arlington
Rotary Club
Community and Economic Development Director Paul Ellis reviewed the amendment to the gambling tax
ordinance exempting raffles when conducted by a nonprofit entity and the resolution accepting the Haller
Park improvements by the Rotary Club in lieu of receiving any gambling tax otherwise payable.
Memorial Naming of Airport
Airport Coordinator Tim Mensonides and Black Jack Squadron member Greg Rainwater discussed the
request from the Black Jack Squadron to dedicate a local field name for the airport and place a memorial
marker in memory of Wes Schierman. Brief discussion followed.
Minutes of the Arlington
City Council Workshop
Minutes of the City of Arlington City Council Workshop DRAFT June 9, 2014
Page 2 of 2
Extension of the Airport Use Agreement with Washington State Military Department
Paul Ellis spoke to the proposed MOU which provides a staging area at the airport in the event of an
emergency. Council questions and brief discussion followed.
2014 Utilities Project Apparent Low Bidder
City Engineer Eric Scott spoke to the 2014 Utility Improvement Project and request for bids. He indicated
the low bidder was Interwest Construction at $1,112,446.51. Brief discussion followed.
Resolution Increasing Change Fund for Community Development
Paul Ellis and Finance Director Jim Chase spoke to the request to increase the change fund for
community development from $100 to $200. Short discussion followed.
2014 Equipment and Vehicle Replacement
Kristin Banfield, Paul Ellis, Jim Chase, and Central Purchasing Coordinator Kurt Patterson reviewed the
2014 equipment and vehicle purchases as well as financing options. Lengthy discussion followed.
Miscellaneous Council Items
Public Comment
Executive Session
The Council recessed at 8:05 p.m. for Executive Session to review collective bargaining negotiations,
grievances, or discussions regarding the interpretation or application of a labor agreement [RCW
42.30.140(4)] lasting approximately 20 minutes.
Reconvene
Council reconvened at 8:28 p.m.
Discussion regarding upcoming fall council retreat followed.
Adjournment
The meeting was adjourned at 8:46 p.m.
____________________________
Barbara Tolbert, Mayor
City of Arlington
Council Agenda Bill
Item:
PH #1
Attachment
B
COUNCIL MEETING DATE:
June 16, 2014
SUBJECT:
Floodplain Code Update
ATTACHMENTS:
FEMA Letter, Draft Ordinance, Biological Opinion Checklist (BiOp)
DEPARTMENT OF ORIGIN
Public Works – Bill Blake
EXPENDITURES REQUESTED: None
BUDGET CATEGORY:
LEGAL REVIEW:
DESCRIPTION:
Update the City of Arlington Floodplain regulations to meet the new FEMA requirements
associated with the National Marine Fisheries Service Biological Opinion (BiOp).
HISTORY:
FEMA sent a letter to the City in November of 2013 informing the City we needed to update
our floodplain regulations to meet the updated BiOp checklist. The letter allowed a six-
month period for the update. Staff developed the updated language and sent to City
Attorney for review. The update includes one change in 20.64 floodplain regulations, and
one change in 20.93 Critical Areas in Shorelines. The draft updates have been shared with
FEMA and Department of Ecology for review. The updates were discussed at the June 9,
2014 City Council Workshop.
ALTERNATIVES
1. Approve the ordinance as written
2. Approve the ordinance as amended.
3. Do not make a motion to approve the ordinance.
RECOMMENDED MOTION:
I move to approve the proposed Ordinance updating AMC sections 20.64.150 and 20.93.530.
ORDINANCE NO. 2014-XXX 1
ORDINANCE NO. 2014--XXX
AN ORDINANCE OF THE CITY OF ARLINGTON, WASHINGTON
ADOPTING REVISIONS TO THE CITY’S FLOODPLAIN DEVELOPMENT
REGULATIONS TO COMPLY WITH THE NATIONAL FLOOD INSURANCE PROGRAM
WHEREAS, the City of Arlington has the authority to regulate land uses within the City;
and
WHEREAS, the City of Arlington has consulted with FEMA concerning the City’s
compliance with the September 22, 2008 Biological Opinion of the National Marine Fisheries
Service (NMFS); and
WHEREAS, the Planning Commission conducted a public hearing on the proposed
revisions on ______________________; and
WHEREAS, the City Council wishes to approve the amendments to the city’s
development regulations;
NOW, THEREFORE, the City Council of the City of Arlington do hereby ordain as
follows:
Section 1. Arlington Municipal Code Section 20.64.060(a) shall be and hereby is
amended to read as follows:
20.64.060 (a) Basis for Establishing the Areas of Special Flood Hazard. \
(a) The areas of special flood hazard identified by the Federal Insurance
Administration in a scientific and engineering report entitled “The Flood
Insurance Study for Snohomish County and incorporated Areas” (in which the
City of Arlington is incorporated) dated September 16, 2005 29, 2006, or as
amended, with an accompanying Flood Insurance Rate Map (FIRM), as amended,
are hereby adopted by reference and declared to be a part of this ordinance. The
Flood Insurance Study and the FIRM are on file at Arlington City Hall, 238 North
Olympic, Arlington, Washington. The best available information for flood hazard
area identification as outlined in Subsection (b) shall be the basis for regulation
until a new FIRM is issued which incorporates the data utilized under Subsection
(b).
Section 2. Arlington Municipal Code section 20.64.150(b) shall be and hereby is
amended to read as follows:
ORDINANCE NO. 2014-XXX 2
(b) General Development standards to be followed in Special Flood Hazard
Area include:
1. If a lot has a buildable site out of the Special Flood Hazard Area,
all new structures shall be located there, when feasible. If the lot is fully
in the floodplain, structures must be located to have the least impact on
salmon.
2. Stormwater and drainage features shall incorporate low impact
development techniques that mimic pre-development hydrologic
conditions, when technically feasible.
3. Creation of new impervious surfaces shall not exceed 10 percent of
the surface area of the portion of the lot in the floodplain unless mitigation
is provided and maintained that functions as “10% effective impervious
surface”.
4. Any loss of floodplain storage shall be avoided, rectified or
compensated for as identified in (20.88.530)
5. Uses that are not permitted in the Protected Area unless shown not
to adversely affect water quality, habitat, etc., include septic tanks and
drain fields, dumping of any material, hazardous or sanitary waste
landfills: receiving area for toxic or hazardous waste or other
contaminants.
6. a. The proposed action must be designed and located so that new
structural flood protection is not needed.
b. When there is a need to repair existing bank stabilization
structures or protect existing infrastructure the applicant shall utilize
bioengineering per the Integrated Streambank Protection Guidelines
(2003).
7. New road crossing over ESA listed streams within the special
flood hazard area are prohibited unless a concurrence letter from NMFS or
a habitat assessment demonstrating “no adverse affect” is received.
8. Uses that are allowed in the existing or equivalent zoning and do
not require an up-zoning increasing floodplain development densities, or
participate in a TDR program that results in an equivalent or greater area
of Stillaguamish floodplain to be protected from development in
perpetuity.
Section 3. Arlington Municipal Code Section 20.93.530 shall be and hereby is amended
to read as follows:
All land uses and development proposals shall comply with the regulations for
general and specific flood hazard protection (see Chapter 20.64, Floodways,
Floodplains, Drainage, and Erosion). Development shall not reduce the effective
base flood storage volume. Reduction of the floodwater storage volume
effectiveness due to grading, construction, or other regulated activities shall be
ORDINANCE NO. 2014-XXX 3
compensated for by creating on- or off-site detention and/or retention ponds.
Effective storage capacity must be maintained.
When new flood storage is being constructed to mitigate for loss of flood storage
area that is in the floodplain but not vegetated and not used as salmon habitat the
effective storage must be constructed in a manner that will not cause stranding of
fish. When new flood storage is being constructed to mitigate for loss of flood
storage in an area with existing native vegetation and used by salmon for habitat it
must be revegetated with native plants and graded to prevent stranding.
Base flood data and flood hazard notes shall be on the face of any recorded plat or
site plan including, but not limited to, base flood elevations, flood protection
elevation, boundary of floodplain and zero rise floodway.
Section 4. Severability. If any provision, section, or part of this ordinance shall be
adjudged to be invalid or unconstitutional, such adjudication shall not affect the validity of the
ordinance as a whole or any section, provision or part thereof not adjudged invalid or
unconstitutional.
Section 5. Effective Date. This ordinance shall be effective five days from its adoption
and publication as required by law.
PASSED BY the City Council and APPROVED by the Mayor this _____ day of
_______________, 2014.
CITY OF ARLINGTON
Barbara Tolbert, Mayor
Attest:
Kristin Banfield, City Clerk
Approved as to form:
ORDINANCE NO. 2014-XXX 4
Steven J. Peiffle
City Attorney
Floodplain Management
and the Endangered Species Act
Checklist for Programmatic
Compliance
November, 2013
Region 10
Community Checklist
for the
National Flood Insurance Program
and the
Endangered Species Act
Produced by FEMA - Region 10
January 2012
FEMA
Region 10
For additional information or copies of this guidance:
Federal Emergency Management Agency
Attn: Mitigation Division
Federal Regional Center, Region 10
130 228th St. SW
Bothell, WA 98021-9796
(425) 487-4600
www.fema.gov/regionx/nfipesa.shtm
Contents
National Flood Insurance Program ............................................................................................................... 7
The Biological Opinion ................................................................................................................................. 8
Biological Opinion Checklist ........................................................................................................................ 9
NFIP Ordinance Checklist .......................................................................................................................... 18
Riverine Communities .......................................................................................................................... 18
Communities with Shallow Flooding ................................................................................................... 25
Communities with Coastal Velocity (V) Zones ................................................................................... 26
Definitions ............................................................................................................................................ 28
Submittal Procedures .................................................................................................................................. 31
Acknowledgements
This guidance document was developed by Region X of the Department of Homeland Security Federal
Emergency Management Agency, as part of its continuing effort to improve floodplain management
practices and assist communities in meeting the requirements of the Endangered Species Act.
It was prepared with the advice and assistance of a special advisory committee that included
representatives from:
─ City of Auburn
─ City of Carnation
─ City of Everett
─ Jefferson County
─ King County
─ City of Lacey
─ Lummi Nation
─ City of Monroe
─ National Marine Fisheries Service
─ Pierce County
─ San Juan County
─ Snohomish County
─ City of Tukwila
─ Washington State Department of Ecology
─ Whatcom County
While some comments were not incorporated, the reviews of each agency in a common endeavor to make
this a useful regulatory tool are appreciated.
This document was drafted by French & Associates, Ltd., Steilacoom, ESA Adolfson, Seattle, and
PBS&J, Seattle, through an arrangement with the Insurance Services Office and the Community Rating
System. This document was reviewed and commented upon by Edward A. Thomas Esq., of Michael
Baker Jr., Inc.
Washington NFIP-ESA 7 November 2013
Programmatic Checklist
National Flood Insurance Program
The National Flood Insurance Program (NFIP) was created in 1968 as a way to offer an alternative to
disaster assistance for properties subject to flood damage. In return for federally supported flood
insurance, local governments had to agree to regulate development in their floodplains in accordance with
the Program’s criteria. Since 1979, the program has been administered by the Federal Emergency
Management Agency (FEMA).
The NFIP has proven very effective as a way to shift
the cost of flood damage from taxpayers to insurance
policy holders. It has also steered development away
from floodplains and set construction standards for
development that is allowed.
As an insurance driven program, the NFIP is funded
by insurance premiums, not tax dollars. The program
is focused on protecting all new and substantially
improved buildings. It sets minimum floodplain
management standards that protect new buildings. As
a result, buildings in the floodplain that meet the
NFIP standards suffer 80% less flood damage than
buildings constructed before the requirements went
into effect. Under the floodway concept, the NFIP
prevents development from substantially increasing
flood damage on other properties.
However, while the minimum requirements of the NFIP protect the public health, safety, and welfare of
the community by protecting buildings from the 100-year, or 1% chance flood, the program was not
intended to address other floodplain management concerns, such as riparian habitat. Local ordinances that
only address protecting insurable buildings may not protect natural and beneficial floodplain functions.
Regulations that just meet the minimum NFIP requirements do not protect property from greater than
100-year floods and floods that occur outside the mapped Special Flood Hazard Area.
While buildings can be built to minimize 100-year flood
damage, people may still be exposed to flood hazards,
especially residents of floodprone homes who cannot get
out in time (see box). Accordingly, it is a good practice
(and FEMA recommends) that communities consider the
NFIP as a starting point, and adopt higher regulatory
standards that better meet local needs.
In 2008, the National Marine Fisheries Service issued a
Biological Opinion. That opinion noted that continued
implementation of the NFIP in the Puget Sound adversely
affects the habitat of certain threatened and endangered
species.
River rescue: In 1988, a home was
constructed in the floodplain fringe of the
Carbon River. It met all of the construction
standards of the NFIP. When the Carbon
River started to flood in 2007, the family
tried to drive to high ground. Their van got
stuck in waters that were too fast and deep
for the Sheriff Department’s river rescue
team. A Coast Guard helicopter had to
come to the rescue, hovering over the van
and winching each person up, one at a time.
In order to prevent such situations from
occurring, Pierce County amended its
floodway mapping standard to account for
deep and fast moving water − a standard
that exceeds the NFIP minimum require-
ment adopted to protect lives and reduce
public expenses.
This Washington home is one of many built to
NFIP standards that were not demolished by
the 2007 Chehlalis River flood.
Washington NFIP-ESA 8 November 2013
Programmatic Checklist
The Biological Opinion
A background on how floodplain development can affect habitat is included in Appendix C. On
September 22, 2008, the National Marine Fisheries Service (NMFS) issued a Biological Opinion
that required changes to the implementation of the National Flood Insurance Program in order to
meet the requirements of the Endangered Species Act (ESA) in the Puget Sound watershed.
FEMA offers two ways to meet this ESA requirement:
1. Prohibit all development in the floodway and other areas as specified by the RPA.
2. Enact regulations that allow development that meet the criteria specified in the Biological
Opinion by either:
a. Adopting this Model Ordinance, or
b. Enforcing the same requirements in other ordinances, such as the growth
management, zoning, or critical areas regulations.
If a community chooses not to enact regulations under the two options described above, then a
third option of showing compliance with ESA on a permit by permit basis will be required. This
will typically involve requiring applicants for floodplain development permits to require habitat
assessments. Conducting the assessment and preparing a habitat mitigation plan are explained in
more detail in Regional Guidance for Floodplain Habitat Assessment and Mitigation (see
Appendix A). If option 3 is chosen, NFIP communities must ensure that permit applicants have
demonstrated compliance with ESA before issuing a floodplain development permit.
Option 2 is generally preferred by most communities. Option 2.b. may be an easier route for
those cities and counties that have critical area and shoreline management regulations. For those
communities, the Biological Opinion Checklist can be used to identify if they need to amend
their existing regulations to meet the Biological Opinion’s criteria. If the checklist shows that
additional regulations need to be adopted, language from the noted section in the Model
Ordinance can be used.
It should be noted that the NFIP regulations (44 CFR 60.3(a) (2)) require participating
communities “to assure that all necessary permits have been received from those governmental
agencies from which approval is required by Federal or State law.” Under options 2.a. and b,
NFIP communities must ensure that permit applicants meet the criteria established in the
Biological Opinion. If option 3 is chosen, NFIP communities must ensure that permit applicants
projects have no adverse effect or the project can otherwise demonstrate compliance with the
ESA before issuing a floodplain development permit.
Washington NFIP-ESA 9 November 2013
Programmatic Checklist
Biological Opinion Checklist
A community may choose to demonstrate that their local ordinances, processes, and written procedures
meet or exceed the performance standards set forth in the Biological Opinion Reasonable and Prudent
Alternative elements 2 and 3 and Appendix 4 in addition to the performance standards of the minimum
NFIP program.
The community must show where its regulations, processes, and procedures meet the minimum criteria
for the NFIP (44 CFR 59 – 60) and the Endangered Species Act (as clarified by the Biological Opinion,
RPA elements 2 and 3 and Appendix 4). The checklist for the minimum NFIP requirements starts on page
16.
This checklist is for the ESA/Biological Opinion criteria. The requirements are abbreviated here.
The full requirements are found in the Biological Opinion and the errata sheets. The recommended
regulatory language is in the noted sections of the NFIP ESA Model Ordinance. If the community already
has adopted the provision, the ordinance section or other regulatory reference should be entered in the
third column. If the community’s regulations do not fulfill the provision, the noted language in the NFIP
ESA Model Ordinance can be used.
If a community believes that their ordinances, processes, and written procedures meet the no adverse
effect standard of the Reasonable and Prudent Alternative, yet do not meet the specific performance
criteria as set forth in that Reasonable and Prudent Alternative, then the community may submit their
language to FEMA along with any background documentation (i.e. best available science) and rationale
for why the stated language meets the performance standard for FEMA to review. FEMA will conduct a
review of the documentation and provide technical assistance or a concurrence letter to the community
once the review is complete.
Washington NFIP-ESA 10 November 2013
Programmatic Checklist
Biological Opinion Provision ESA
Reference
Model
Ordinance
Section
Community
Regulations Citation
Community Comments and
Explanations
1. Activities Affected
All “development” in the areas affected must
comply with these provisions. The BiOp added
the last two phrases to the NFIP definition of
“development:”
any man-made change to improved or
unimproved real estate, including but not
limited to buildings or other structures, mining,
dredging, filling, grading, paving, excavation
or drilling operations, storage of equipment or
materials, subdivision of land, removal of
substantial amounts of vegetation, or alteration
of natural site characteristics.
App. 4,
footnote 23
2.
Definitions
2. Mapping Criteria
a. In addition to the Special Flood Hazard
Area (SFHA) and floodway on the
community’s Flood Insurance Rate Map,
the following areas are delineated
(communitywide or permit by permit).
Washington NFIP-ESA 11 November 2013
Programmatic Checklist
1) Riparian habitat zone (RHZ),
• 250 ft. for Type S Streams
• 200ft. for Type F streams greater
than 5 ft. wide and marine
shorelines
• 150 ft. for Type F streams less
than 5 ft. wide for lakes
• 150 ft to 225 ft for Type N
perennial and seasonal streams
depending on slop stability
RPA 3.A,
App. 4,
Section 1,
5/14/09
Errata
letter page
6
3.4.C
2) Channel migration zone (CMZ) plus
50 feet,
RPA 3.A,
App. 4,
Section 1
3.4.D
b. New mapping must consider future
conditions and the cumulative effects from
future land-use change.
RPA 2.C 3.5.F
c. Communities are encouraged to consider
identifying and evaluating the risk of
flooding behind 100-year levees based on
future conditions and cumulative effects
RPA 2 D
d. Communities must use the most restrictive
data available for the channel migration zone,
floodways, future conditions, and riparian
habitat areas.
App. 4,
Section
3.12
3.5G
Washington NFIP-ESA 12 November 2013
Programmatic Checklist
3. Administrative Procedures
a. The application for a permit to develop in
the affected area must include the
elevations of the 10-, 50-, and 100-year
floods, where such data are available
App. 4,
Section 3.4 4.2.A.3
b. The applicant must record a Notice on
Title that the property contains land within
the RHZ and/or 100-year floodplain
before a permit may be issued.
App. 4,
Section 3.9 5.1.G
c. Communities that permit development
must track the projects for which they
issue floodplain development permits,
including effects to flood storage ,fish
habitat, all indirect effects of development,
and mitigation provided.
App. 4,
Section 4 4.5.F, 4.5.G
4. General Development Standards
a. If a lot has a buildable site out of the
Special Flood Hazard Area, all new
structures shall be located there, when
feasible. If the lot is fully in the floodplain,
structures must be located to have the least
impact on salmon.
App. 4,
Sections
3.1 and
3.11
5.2.A
b. Stormwater and drainage features shall
incorporate low impact development
techniques that mimic pre-development
hydrologic conditions, when technically
feasible.
RPA
3.A.3.B
and 4.A
5.2.B.1
Note 1
Washington NFIP-ESA 13 November 2013
Programmatic Checklist
c. Creation of new impervious surfaces shall
not exceed 10 percent of the surface area
of the portion of the lot in the floodplain
unless mitigation is provided.
App. 4,
Section 3.6 5.2.B.2
d. Any loss of floodplain storage and fish
habitat functions shall be avoided,
rectified or compensated for. New flood
storage/habitat areas must be graded and
vegetated to allow fish refugia during
flood events and return to main channel as
floodwaters recede without creating
stranding risks. Any compensation off site
must be in a priority floodplain restoration
area identified in the associated ESU
Recovery Plan for listed species.
RPA
3.A.3.b,
App. 4,
Section 2
7.6
e. Uses that are not permitted in the
Protected Area2 unless shown not to
adversely affect water quality, habitat, and
large woody debris include septic tanks
and drain fields, dumping of any materials,
hazardous or sanitary waste landfills;
receiving areas for toxic or hazardous
waste or other contaminants.
App. 4,
Section 1 5.3
Washington NFIP-ESA 14 November 2013
Programmatic Checklist
5. Habitat Protection Standards
a. Require that improvements, repairs, or
expansions of existing buildings in the
floodplain be limited to no more than 10
percent of the existing footprint (i.e., when
building and other structures such as
garages are substantially damaged or
expanded in the floodplain), unless
mitigation for any adverse effects to
species or their habitat is provided
RPA 3.A.4 7.2.B
b. Removal of native vegetation must leave
65 percent of the surface area of the
portion of the property in the floodplain in
an undeveloped state.
App. 4,
Section 3.7 7.4
c. The community must prohibit
development in the protected area
(floodway, RHZ, and CMZ plus 50 feet)
or demonstrate that any proposed
development in the area does not
adversely affect water quality, water
quantity, flood volumes, flood velocities,
spawning substrate, and/or floodplain
refugia for listed salmonids. The only
form of mitigation allowed in the
protected area is avoidance. No
compensatory mitigation is allowed within
the protected area.
RPA 3.A.2,
App. 4,
Section 1,
4
7.7
7.8
Washington NFIP-ESA 15 November 2013
Programmatic Checklist
d. Any development outside the Protected Area
must mitigate for adverse indirect effects on
functions such that equivalent or better salmon
habitat protection is provided for:
1) Stormwater: Reduce flood volumes and
stormwater runoff from new development
by ensuring that increased volumes of
stormwater reach the river at the same
frequency, timing and duration as
historical runoff. LID is required to be
incorporated as described in Section 4(b)
above.
2) Riparian vegetation: maintain or replace
riparian function by providing equivalent
area, diversity, and function of riparian
vegetation as currentl y exists on the site.
Riparian retention requirements are
outlined in Section 5(b).
3) Hyporheic zones: No activity is allowed
that interferes with the natural exchange of
flow between surface water, groundwater,
and hyporheic zone, however, natural
hyporheic exchange may be enhanced or
restored.
4) Wetlands: Wetland function must be
maintained or replaced by providing
equivalent function.
5) Large woody debris: Any large woody
debris (LWD) removed from the
floodplain must be replaced in kind,
replicating or improving the quantity,
size, and species of the existing LWD.
App. 4,
Section 3,
3.5
Note 3
7.7
7.8
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e. In the SFHA outside the Protected Area,
require zoning to maintain a low density
of floodplain development. Concepts of
cluster development, density transfer,
credits and bonuses, planned unit
development, and transfer of development
rights shall be employed wherever
possible
App. 4,
Section
3.2,
3.11
5.1.B
f. All structures must be set back at least 15
feet from the Protected Area and sited as
close to the SFHA boundary as possible
App. 4,
Section 3.3 5.2.A.3
g. The proposed action must be designed
and located so that new structural flood
protection is not needed
App. 4,
Section 3.8
4.2.E
h. New road crossings over streams are
prohibited outside the Protected Area
App. 4,
Section 3.10
7.8.A.4
Note 4.
i. All bank stabilization measures requiring
armoring of the streambank or shoreline
shall utilize bioengineering per the
Integrated Streambank Protection
Guidelines 2003 (for riverine shorelines)
or the State Shorelines Guidelines on bank
stabilization (2003) (for estuarine and
marine shorelines).
App. 4,
Section 3
4.2.F
Commentar
y
Note 1. The 2012 SWMMWW requires communities to incorporate LID into their stormwater management regulations in order to comply with
the NPDES permit. Compliance with these provisions of the 2012 SWMMWW will be considered compliant with this provision of the Biological
Opinion.
Note 2. The Protected Area is defined as the greater of the Floodway, the Channel Migration Zone (see 2.A.2), and the Riparian Habitat Zone (see
2.A.1) within the FEMA mapped Special Flood Hazard Area.
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Note 3. Appendix 4 of the Biological Opinion requires the use of specific guidance documents in order to adhere to the requirements.
• LID: PSAT 2002 (updated 2005)
• Riparian Vegetation: WDFW riparian management recommendations (Knutson and Naef 1997)
• Hyperheic Zones:Bolton and Shelborg, 2001
• Wetlands: McMillan 1998
• Large Woody Debris: WDFWAquatic Habitat Guidelines
Note 4. While new stream crossings are prohibited in areas outside the protected area, if an applicant provides approval for the stream crossing as
a result of another federal process (Sec 4d, 7 or 10) then it is allowable,
Washington NFIP-ESA 18 November 2013
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NFIP Ordinance Checklist
For more information on this checklist, contact the FEMA Regional Office.
The “A – E” columns are based on the data provided on the community’s Flood Insurance Rate Map:
A = Flood Hazard Boundary Map
B = Flood Insurance Rate Map without elevation
C = Flood Insurance Rate Map with base flood elevations
D = Flood Insurance Rate Map with floodways
E = Flood Insurance Rate Map with floodways and V zones
Blacked out sections are not applicable.
Riverine Communities
CRITERIA & MODEL ORDINANCE REFERENCE A B C D E FEDERAL
REGULATION
REFERENCE
MODEL ORDINANCE 3.2.A
BASIS FOR ESTABLISHING THE AREAS OF SPECIAL
FLOOD HAZARD
The areas of special flood hazard identified by the Federal
Insurance Administration in a scientific and engineering
report entitled “The Flood Insurance Study for (__community
name__) “ dated (___), (20__), and any revisions thereto*,
with an accompanying Flood Insurance Rate Map (FIRM),
and any revisions thereto*, are hereby adopted by reference
and declared to be a part of this ordinance. The Flood
Insurance Study and the FIRM are on file at (__community
address__). The best available information for flood hazard
area identification as outlined in Sections 3.2, 3.3, and 3.5
shall be the basis for regulation until a new FIRM is issued
that incorporates data utilized under Sections 3.3.F and 3.5.
* In some communities, the phrase “and any revisions
thereto” is not considered legally binding and should not be
adopted.
44 CFR
60.3(c)(1)d)(2)
MODEL ORDINANCE 4.1
DEVELOPMENT PERMIT REQUIRED
A development permit shall be obtained before construction
or development begins within any area of special flood
hazard established in Section 3.2. The permit shall be for all
structures including manufactured homes, as set forth in the
“Definitions,” and for all development including fill and
other activities, also as set forth in the “Definitions.”
44 CFR 60.3(b)(1)
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MODEL ORDINANCE 4.2.F, 4.5.B, 4.7.A.3
PERMIT REVIEW
Review all development permits to determine that all
necessary permits have been obtained from those Federal,
State, or local governmental agencies from which prior
approval is required.
44 CFR 60.3(a)(2)
MODEL ORDINANCE 3.3.F
USE OF OTHER BASE FLOOD DATA
When base flood elevation data has not been provided (in A
or V Zones) in accordance with Section 3.2, the (Local
Administrator) shall obtain, review, and reasonably utilize
any base flood elevation and floodway data available from a
Federal, State or other source, in order to administer Sections
6, and 7.5.
44 CFR 60.3(b)(4)
MODEL ORDINANCE 4.2.C, 4.5.F, 4.7.A.1
INFORMATION TO BE OBTAINED AND MAINTAINED
(1) Where base flood elevation data is provided through the
Flood Insurance Study, FIRM, or required as in Section 3.3,
obtain and record the actual (as-built) elevation (in relation to
mean sea level) of the lowest floor (including basement) of
all new or substantially improved structures, and whether or
not the structure contains a basement.
(2) For all new or substantially improved floodproofed
nonresidential structures where base flood elevation data is
provided through the FIS, FIRM, or as required in
Section 3.3:
(i) Obtain and record the elevation (in relation to mean
sea level) to which the structure was floodproofed,
(ii) Maintain the floodproofing certifications required in
Sections 4.2.D, 6.3.D.
(3) Maintain for public inspection all records pertaining to
the provision of this ordinance.
44 CFR
60.3(b)(5)(i)
44 CFR
60.3(b)(5)(ii)
44 CFR
60.3(b)(5)(iii)
MODEL ORDINANCE 7.9.B
ALTERATION OF WATERCOURSES
Notify adjacent communities and the Department of Ecology
prior to any alteration or relocation of a watercourse, and
submit evidence of such notification to the Federal Insurance
Administration.
44 CFR 60.3(b)(6)
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MODEL ORDINANCE 7.9.C
ALTERATION OF WATERCOURSES
Require that maintenance is provided within the altered or
relocated portion of said watercourse so that the flood
carrying capacity is not diminished.
44 CFR 60.3(b)(6)
MODEL ORDINANCE 6.2.C
ANCHORING
All new construction and substantial improvements shall be
anchored to prevent flotation, collapse, or lateral movement
of the structure.
44 CFR
60.3(a)(3)(i)
MODEL ORDINANCE 6.4.B
ANCHORING
All manufactured homes shall be anchored to prevent
flotation, collapse, or lateral movement, and shall be installed
using methods and practices that minimize flood damage.
Anchoring methods may include, but are not limited to, use
of over-the-top or frame ties to ground anchors. For more
detailed information, refer to guidebook, FEMA-85,
“Manufactured Home Installation in Flood Hazard Areas.”
44 CFR 60.3(b)(8)
MODEL ORDINANCE 6.2.D
CONSTRUCTION MATERIALS AND METHODS
All new construction and substantial improvements shall be
constructed with materials and utility equipment resistant to
flood damage.
44 CFR
60.3(a)(3)(ii)
MODEL ORDINANCE 6.2 − 6.6
CONSTRUCTION MATERIALS AND METHODS
All new construction and substantial improvements shall be
constructed using methods and practices that minimize flood
damage.
44 CFR
60.3(a)(3)(iii)
MODEL ORDINANCE 6.2.E
CONSTRUCTION MATERIALS AND METHODS
Electrical, heating, ventilation, plumbing, and air-
conditioning equipment and other service facilities shall be
designed and/or otherwise elevated or located so as to
prevent water from entering or accumulating within the
components during conditions of flooding.
44 CFR
60.3(a)(3)(iv)
MODEL ORDINANCE 6.7
UTILITIES
(1) All new and replacement water supply systems shall be
designed to minimize or eliminate infiltration of flood waters
into the systems;
44 CFR 60.3(a)(5)
WAC 173-160-171
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(2) Water wells shall be located on high ground that is not in
the floodway*
(3) New and replacement sanitary sewerage systems shall be
designed to minimize or eliminate infiltration of flood waters
into the systems and discharges from the systems into flood
waters; and
(4) Onsite waste disposal systems shall be located to avoid
impairment to them or contamination from them during
flooding.
* FEMA endorses the more restrictive WA floodway
standard identified in WAC 173-160-171
44 CFR
60.3(a)(6)(i)
44 CFR
60.3(a)(6)(ii)
MODEL ORDINANCE 5.1
SUBDIVISION PROPOSALS
(1) All subdivision proposals shall be consistent with the
need to minimize flood damage;
(2) All subdivision proposals shall have public utilities and
facilities, such as sewer, gas, electrical, and water systems
located and constructed to minimize or eliminate flood
damage;
(3) All subdivision proposals shall have adequate drainage
provided to reduce exposure to flood damage;
Section 3.5.C − (4) Where base flood elevation data has not
been provided or is not available from another authorized
source, it shall be generated for subdivision proposals and
other proposed developments which contain at least 50 lots
or 5 acres (whichever is less).
44 CFR
60.3(a)(4)(b)(3)
44 CFR
60.3(a)(4)(i)
44 CFR
60.3(a)(4)(iii)
44 CFR 60.3(b)(3)
MODEL ORDINANCE 6.2
RESIDENTIAL CONSTRUCTION
(1) New construction and substantial improvement of any
residential structure shall have the lowest floor, including
basement, elevated one foot or more* above the base flood
elevation (BFE).
* Minimum standards require the lowest floor to be elevated
“to or above” the BFE; however, adding an additional foot
of freeboard increases safety and reduces insurance
premiums and its adoption is strongly encouraged by FEMA.
This note applies throughout the model ordinance.
(2) Fully enclosed areas below the lowest floor that are
subject to flooding are prohibited, or shall be designed to
automatically equalize hydrostatic flood forces on exterior
walls by allowing for the entry and exit of floodwaters.
Designs for meeting this requirement must either be certified
by a registered professional engineer or architect or must
meet or exceed the following minimum criteria:
44 CFR 60.3(c)(2)
44 CFR 60.3(c)(5)
Washington NFIP-ESA 22 November 2013
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(i) A minimum of two openings having a total net area of
not less than one square inch for every square foot of
enclosed area subject to flooding shall be provided.
(ii) The bottom of all openings shall be no higher than
one foot above grade.
(iii) Openings may be equipped with screens, louvers, or
other coverings or devices provided that they permit the
automatic entry and exit of floodwaters.
MODEL ORDINANCE 6.3
NONRESIDENTIAL CONSTRUCTION
New construction and substantial improvement of any
commercial, industrial or other nonresidential structure shall
either have the lowest floor, including basement, elevated
one foot or more above the base flood elevation; or, together
with attendant utility and sanitary facilities, shall:
(1) Be floodproofed so that below one foot or more above the
base flood level of the structure is watertight with walls
substantially impermeable to the passage of water;
(2) Have structural components capable of resisting
hydrostatic and hydrodynamic loads including the effects of
buoyancy
(3) Be certified by a registered professional engineer or
architect that the design and methods of construction are in
accordance with accepted standards of practice for meeting
provisions of this subsection based on their development
and/or review of the structural design, specifications and
plans. Such certifications shall be provided to the official as
set forth in Sections 4.2.D, 4.6, 4.7.A.1;
(4) Nonresidential structures that are elevated, not
floodproofed, must meet the same standards for space below
the lowest floor as described in 6.2;
44 CFR
60.3(c)(3)(i)
44 CFR
60.3(c)(3)(ii)
44 CFR
60.3(c)(4)(i)
44 CFR 60.3(C)(5)
MODEL ORDINANCE 6.4
MANUFACTURED HOMES
(1) All manufactured homes to be placed or substantially
improved on sites shall be elevated on a permanent
foundation such that the lowest floor of the manufactured
home is elevated one foot or more above the base flood
elevation and be securely anchored to an adequately
anchored foundation system to resist flotation, collapse and
lateral movement*.
* If this phrase is applied to all manufactured homes in the
floodplain, then the remaining verbiage is not necessary to
adopt. − It’s applied to all manufactured homes in the NFIP-
ESA Model
44 CFR 60.3(c)(6)
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This applies to manufactured homes:
(i) Outside of a manufactured home park or subdivision,
(ii) In a new manufactured home park or subdivision,
(iii) In an expansion to an existing manufactured home
park or subdivision, or
(iv) In an existing manufactured home park or
subdivision on a site which a manufactured home has
incurred “substantial damage” as the result of a flood; and
(2) Manufactured homes to be placed or substantially
improved on sites in an existing manufactured home park or
subdivision that are not subject to the above manufactured
home provisions be elevated so that either:
(i) The lowest floor of the manufactured home is elevated
one foot or more above the base flood elevation, or
(ii) The manufactured home chassis is supported by
reinforced piers or other foundation elements of at least
equivalent strength that are no less than 36 inches in
height above grade and be securely anchored to an
adequately anchored foundation system to resist flotation,
collapse, and lateral movement.
44 CFR
60.3(c)(6)(i)
44 CFR
60.3(c)(6)(ii)
44 CFR
60.3(c)(6)(iii)
44 CFR
60.3(c)(6)(iv)
44 CFR 60.3(c)(12)
44 CFR
60.3(c)(12)(i)
44 CFR
60.3(c)(12)(ii)
MODEL ORDINANCE 6.5
RECREATIONAL VEHICLES
Recreational vehicles placed on sites are required to either:
(i) Be on the site for fewer than 180 consecutive days, (or)
(ii) Be fully licensed and ready for highway use, on its
wheels or jacking system, is attached to the site only by
quick disconnect type utilities and security devices, and have
no permanently attached additions; or
(iii) Meet the requirements of 6.4 above and the elevation
and anchoring requirements for manufactured homes.
44 CFR
60.3(c)(14)(i-iii)
MODEL ORDINANCE 3.5, 7.5.B
AE AND A1-30 ZONES WITH BASE FLOOD
ELEVATIONS BUT NO FLOODWAYS
In areas with base flood elevations (but a regulatory
floodway has not been designated), no new construction,
substantial improvements, or other development (including
fill) shall be permitted within Zones A1-30 and AE on the
community’s FIRM, unless it is demonstrated that the
cumulative effect of the proposed development, when
combined with all other existing and anticipated
development, will not increase the water surface elevation of
the base flood more than one foot at any point within the
community.
44 CFR 60.3(c)(10)
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MODEL ORDINANCE 7.5.A
FLOODWAYS
Located within areas of special flood hazard established in
Section 3.2 are areas designated as floodways. Since the
floodway is an extremely hazardous area due to the velocity
of floodwaters that can carry debris, and increase erosion
potential, the following provisions apply:
(1) Prohibit encroachments, including fill, new construction,
substantial improvements, and other development unless
certification by a registered professional engineer is provided
demonstrating through hydrologic and hydraulic analyses
performed in accordance with standard engineering practice
that the proposed encroachment would not result in any
increase in flood levels during the occurrence of the base
flood discharge.
(2) Construction or reconstruction of residential structures is
prohibited within designated floodways, except for (i)
repairs, reconstruction, or improvements to a structure which
do not increase the ground floor area; and (ii) repairs,
reconstruction or improvements to a structure, the cost of
which does not exceed 50 percent of the market value of the
structure either, (A) before the repair, or reconstruction is
started, or (B) if the structure has been damaged, and is being
restored, before the damage occurred. Any project for
improvement of a structure to correct existing violations of
state or local health, sanitary, or safety code specifications
which have been identified by the local code enforcement
official and which are the minimum necessary to assure safe
living conditions, or to structures identified as historic
places, may be excluded in the 50 percent.
44 CFR 60.3(d)
44 CFR 60.3(d)(3)
WAC 173-158-070
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Communities with Shallow Flooding
CRITERIA & MODEL ORDINANCE REFERENCE A B C D E
FEDERAL
REGULATION
REFERENCE
MODEL ORDINANCE 3.3.B, plus others, as noted
STANDARDS FOR SHALLOW FLOODING
AREAS (AO ZONES)
Section 6.2 − (1) New construction and substantial
improvements of residential structures and manufactured
homes within AO zones shall have the lowest floor (including
basement) elevated above the highest adjacent grade to the
structure, one foot or more above the depth number specified
in feet on the community’s FIRM (at least two feet above the
highest adjacent grade to the structure if no depth number is
specified).
Section 6.3 − (2) New construction and substantial
improvements of nonresidential structures within AO zones
shall either:
(i) Have the lowest floor (including basement) elevated
above the highest adjacent grade of the building site, one
foot or more above the depth number specified on the
FIRM (at least two feet if no depth number is specified); or
(ii) Together with attendant utility and sanitary facilities, be
completely flood proofed to or above that level so that any
space below that level is watertight with walls substantially
impermeable to the passage of water and with structural
components having the capability of resisting hydrostatic
and hydrodynamic loads and effects of buoyancy. If this
method is used, compliance shall be certified by a
registered professional engineer, or architect as in sections
4.2.D, 4.6, 4.7.A.1.
Sections 5.1.E, 5.2.C − (3) Require adequate drainage paths
around structures on slopes to guide floodwaters around and
away from proposed structures.
Section 6.5 − (4) Recreational vehicles placed on sites within
AO Zones on the community’s FIRM either:
(i) Be on the site for fewer than 180 consecutive days, or
(ii) Be fully licensed and ready for highway use, on its
wheels or jacking system, is attached to the site only by
quick disconnect type utilities and security devices, and has
no permanently attached additions; or
(iii) Meet the requirements of 5.5(1) and 5.5(3) above and
the anchoring requirements for manufactured homes
(Section 6.4.B).
44 CFR 60.3(c)(7)
44 CFR 60.3(c)(8)
44 CFR
60.3(c)(8)(ii)
44 CFR
60.3(c)(11)
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Communities with Coastal Velocity (V) Zones
CRITERIA & MODEL ORDINANCE REFERENCE E
FEDERAL
REGULATION
REFERENCE
MODEL ORDINANCE 6.2.G, plus others, as noted
COASTAL HIGH HAZARD AREAS
Located within areas of special flood hazard established in Section 3.2 are
Coastal High Hazard Areas, designated as Zones V1-30, VE and/or V. These
areas have special flood hazards associated with high velocity waters from
surges and, therefore, in addition to meeting all provisions in this ordinance, the
following provisions shall also apply:
1) All new construction and substantial improvements in Zones V1-30 and VE
(V if base flood elevation data is available) on the community’s FIRM shall be
elevated on pilings and columns so that:
i) The bottom of the lowest horizontal structural member of the lowest floor
(excluding the pilings or columns) is elevated one foot or more above the
base flood level; and
ii) The pile or column foundation and structure attached thereto is anchored
to resist flotation, collapse and lateral movement due to the effects of wind
and water loads acting simultaneously on all building components. Wind and
water loading values shall each have a one percent chance of being equaled
or exceeded in any given year (100-year mean recurrence interval).
A registered professional engineer or architect shall develop or review the
structural design, specifications and plans for the construction, and shall certify
that the design and methods of construction to be used are in accordance with
accepted standards of practice for meeting the provisions of Section 6.2.G.6.
Sections 4.2.C, 4.7.A.1 − 2) Obtain the elevation (in relation to mean sea level)
of the bottom of the lowest structural member of the lowest floor (excluding
pilings and columns) of all new and substantially improved structures in Zones
V1-30, VE, and V on the community’s FIRM and whether or not such structures
contain a basement. The (Local Administrator) shall maintain a record of all
such information.
Section 6.2.G.4 − 3) All new construction within Zones V1-30, VE, and V on
the community’s FIRM shall be located landward of the reach of mean high tide.
Breakaway walls are not in the Model Ordinance. There is a note in the
commentary that they are allowed and a reference to Technical Bulletin 9-99. 4)
Provide that all new construction and substantial improvements within Zones
V1-30, VE, and V on the community’s FIRM have the space below the lowest
floor either free of obstruction or constructed with non-supporting breakaway
walls, open wood lattice-work, or insect screening intended to collapse under
wind and water loads without causing collapse, displacement, or other structural
damage to the elevated portion of the building or supporting foundation system.
For the purposes of this section, a breakaway wall shall have a design safe
loading resistance of not less than 10 and no more than 20 pounds per square
foot. Use of breakaway walls which exceed a design safe loading resistance of
20 pounds per square foot (either by design or when so required by local or State
OPTIONAL
PROVISION
44 CFR 60.3(e)(4)
44 CFR
60.3(e)(4)(i)
44 CFR
60.3(e)(4)(ii)
44 CFR 60.3(e)(2)
44 CFR 60.3(e)(3)
44 CFR 60.3(e)(5)
44 CFR
60.3(e)(5)(i)
Washington NFIP-ESA 27 November 2013
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codes) may be permitted only if a registered professional engineer or architect
certifies that the design proposed meets the following conditions:
i) Breakaway wall collapse shall result from water load less than that which
would occur during the base flood; and
ii) The elevated portion of the building and supporting foundation system
shall not be subject to collapse, displacement, or other structural damage due
to the effects of wind and water loads acting simultaneously on all building
components (structural and non-structural). Maximum wind and water
loading values to be used in this determination shall each have a one percent
chance of being equaled or exceeded in any given year (100-year mean
recurrence interval).
If breakaway walls are utilized, such enclosed space shall be useable solely for
parking of vehicles, building access, or storage. Such space shall not be used for
human habitation.
Section 6.2.G.5 − 5) Prohibit the use of fill for structural support of buildings
within Zones V1-30, VE, and V on the community’s FIRM.
Section 5.5 − 6) Prohibit man-made alteration of sand dunes within Zones V1-
30, VE, and V on the community’s FIRM which would increase potential flood
damage.
Sections 6.4. 6.2.G − 7) All manufactured homes to be placed or substantially
improved within Zones V1-30, V, and VE on the community's FIRM on sites:
i) Outside of a manufactured home park or subdivision,
ii) In a new manufactured home park or subdivision,
iii) In an expansion to an existing manufactured home park or subdivision, or
iv) In an existing manufactured home park or subdivision on which a
manufactured home has incurred “substantial damage” as the result of a
flood;
shall meet the standards of paragraphs (1) through (6) of this section and
manufactured homes placed or substantially improved on other sites in an
existing manufactured home park or subdivision within Zones V1-30, V, and VE
on the FIRM shall meet the requirements of Section 6.4.
Section 6.5 − 8) Recreational vehicles placed on sites within Zones V1-30, V,
and VE on the community’s FIRM either:
i) Be on the site for fewer than 180 consecutive days, or
ii) Be fully licensed and ready for highway use, on its wheels or jacking
system, attached to the site only by quick disconnect type utilities and
security devices, and have no permanently attached additions; or
iii) Meet the requirements of Section 4.1 and paragraphs 1) through 6) of
this section.
44 CFR 60.3(e)(6)
44 CFR 60.3(e)(7)
44 CFR
60.3(e)(8)(i-iv)
44 CFR
60.3(e)(9)(i-iii)
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Definitions
CRITERIA & MODEL ORDINANCE REFERENCE
INCLUDED
IN ORD:
Yes No
FEDERAL
REGULATION
REFERENCE
44 CFR 59.1
AREA OF SPECIAL FLOOD HAZARD: is the land in the flood plain
within a community subject to a one percent or greater chance of
flooding in any given year. Designation on maps always includes
the letters A or V.
BASE FLOOD: the flood having a 1% chance of being equaled or
exceeded in any given year (also referred to as the “100-year
flood”). Designated on Flood Insurance Rate Maps by the letters
A or V.
BASEMENT: means any area of the building having its floor sub-
grade (below ground level) on all sides.
CRITICAL FACILITY: means a facility for which even a slight
chance of flooding might be too great. Critical facilities include
(but are not limited to) schools, nursing homes, hospitals, police,
fire and emergency response installations, and installations which
produce, use, or store hazardous materials or hazardous waste.
DEVELOPMENT: means any man-made change to improved or
unimproved real estate, including but not limited to buildings or
other structures, mining, dredging, filling, grading, paving,
excavation or drilling operations or storage of equipment or
materials located within the area of special flood hazard.
FLOOD or FLOODING: means a general and temporary condition
of partial or complete inundation of normally dry land areas from:
1) The overflow of inland or tidal waters and/or
2) The unusual and rapid accumulation of runoff of surface waters
from any source.
FLOOD INSURANCE RATE MAP (FIRM): means the official map
on which the Federal Insurance Administration has delineated both
the areas of special flood hazards and the risk premium zones
applicable to the community.
FLOOD INSURANCE STUDY (FIS): means the official report
provided by the Federal Insurance Administration that includes
flood profiles, the Flood Insurance Rate Maps, and the water
surface elevation of the base flood.
FLOODWAY: means the channel of a river or other watercourse
and the adjacent land areas that must be reserved in order to
discharge the base flood without cumulatively increasing the water
surface elevation more than one foot.
LOWEST FLOOR: means the lowest floor of the lowest enclosed
area (including basement). An unfinished or flood resistant
enclosure, usable solely for parking of vehicles, building access, or
Washington NFIP-ESA 29 November 2013
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storage in an area other than a basement area, is not considered a
building’s lowest floor, provided that such enclosure is not built so
as to render the structure in violation of the applicable non-
elevation design requirements of this ordinance found at Section
6.2.F, (i.e. provided there are adequate flood ventilation openings).
MANUFACTURED HOME: means a structure, transportable in one
or more sections, which is built on a permanent chassis and is
designed for use with or without a permanent foundation when
attached to the required utilities. The term “manufactured home”
does not include a “recreational vehicle.”
MANUFACTURED HOME PARK OR SUBDIVISION: means a parcel
(or contiguous parcels) of land divided into two or more
manufactured home lots for rent or sale.
NEW CONSTRUCTION: means structures for which the “start of
construction” commenced on or after the effective date of this
ordinance.
RECREATIONAL VEHICLE: means a vehicle,
1) Built on a single chassis;
2) 400 square feet or less when measured at the largest horizontal
projection;
3) Designed to be self-propelled or permanently towable by a
light duty truck; and
4) Designed primarily not for use as a permanent dwelling but as
temporary living quarters for recreational, camping, travel, or
seasonal use.
START OF CONSTRUCTION: includes substantial improvement,
and means the date the building permit was issued, provided the
actual start of construction, repair, reconstruction, placement or
other improvement was within 180 days of the permit date. The
actual start means either the first placement of permanent
construction of a structure on a site, such as the pouring of slab or
footings, the installation of piles, the construction of columns, or
any work beyond the stage of excavation; or the placement of a
manufactured home on a foundation. Permanent construction does
not include land preparation, such as clearing, grading and filling;
nor does it include the installation of streets and/or walkways; nor
does it include excavation for a basement, footings, piers, or
foundations or the erection of temporary forms; nor does it include
the installation on the property of accessory buildings, such as
garages or sheds not occupied as dwelling units or not part of the
main structure. For a substantial improvement, the actual start of
construction means the first alteration of any wall, ceiling, floor, or
other structural part of a building, whether or not that alteration
affects the external dimensions of the building.
STRUCTURE: a walled and roofed building, including a gas or
liquid storage tank that is principally above ground.
Washington NFIP-ESA 30 November 2013
Programmatic Checklist
SUBSTANTIAL DAMAGE: means damage of any origin sustained
by a structure whereby the cost of restoring the structure to its
before damaged condition would equal or exceed 50 percent of the
market value of the structure before the damage occurred.
SUBSTANTIAL IMPROVEMENT: means any repair, reconstruction,
or improvement of a structure, the cost of which equals or exceeds
50 percent of the market value of the structure either:
1) Before the improvement or repair is started; or
2) If the structure has been damaged and is being restored, before
the damage occurred. For the purposes of this definition
“substantial improvement” is considered to occur when the
first alteration of any wall, ceiling, floor, or other structural
part of the building commences, whether or not that alteration
affects the external dimensions of the structure.
The term can exclude:
1) Any project for improvement of a structure to correct pre-cited
existing violations of state or local health, sanitary, or safety
code specifications which have been previously identified by
the local code enforcement official and which are the
minimum necessary to assure safe living conditions, or
2) Any alteration of a structure listed on the National Register of
Historic Places or a State Inventory of Historic Places.
VARIANCE: means a grant of relief from the requirements of this
ordinance that permits construction in a manner that would
otherwise be prohibited by this ordinance.
Washington NFIP-ESA 31 November 2013
Programmatic Checklist
Submittal Procedures
A community wishing to use the Washington NFIP-ESA Checklist demonstrate compliance with the
performance standards of the NFIP Biological Opinion, should submit package to:
FEMA Region X
Mitigation Division
NFIP/ESA Compliance
130 228th Street SW
Bothell, Washington 98021
Included in the package should be:
• An annotated copy of the checklist identifying the appropriate ordinance, processes, or
written procedures in column
• A copy of any of the referenced sections of ordinances, processes, or written procedures
• A copy of any supporting documentation referenced in the submittal materials (i.e. Best
Available Science).
• A copy of any maps to support the documentation (GIS files are preferred).
For more information please visit our website at:
www.fema.gov/regionx/nfipesa.shtm
City of Arlington
Council Agenda Bill
Item:
NB #1
Attachment
C
COUNCIL MEETING DATE:
June 16, 2014
SUBJECT:
Ordinance to repeal Arlington Municipal Code (AMC) chapter 20.45 regarding 172nd
street design standards
ATTACHMENTS:
- Draft Ordinance repealing AMC 20.45 regarding 172nd Street design standards
- Road cross section adopted by AMC 20.45
DEPARTMENT OF ORIGIN
Public Works – Jim Kelly
EXPENDITURES REQUESTED: $ 0
BUDGET CATEGORY: N/A
LEGAL REVIEW:
DESCRIPTION:
Staff is recommending action to repeal AMC 20.45 allowing 172nd St design to move
forward based on current traffic conditions, community needs, and available funding.
HISTORY:
In 2007 the City passed an ordinance creating Arlington Municipal Code 20.45 that
specifies how 172nd Street would be designed; this code applies to 172nd Street (SR-531)
between I-5 and SR-9. In addition to adopting a road cross section, AMC 20.45 specifies
required median widths, median landscaping, lane widths, sign requirements, planter
strip widths, etc.
With recent changes to speed limits on 172nd St and Arlington’s changing commuting
needs, the community’s needs will best be served by designing a roadway that is based on
traffic loading, current environmental/drainage requirements, and available funding.
ALTERNATIVES
• Do not repeal AMC 20.45
• Remand to staff for further evaluation
RECOMMENDED MOTION:
I move to approve the proposed ordinance repealing AMC chapter 20.45.
ORDINANCE NO. 2014-XXX 1
ORDINANCE NO. 2014--XXX
AN ORDINANCE OF THE CITY OF ARLINGTON, WASHINGTON
REPEALING ARLINGTON MUNICIPAL CODE CHAPTER 20.45
REGARDING 172nd STREET DESIGN STANDARDS
WHEREAS, the City of Arlington, Washington has the authority to enact laws to regulate
development occurring within the City; and
WHEREAS, the City Council believes it is in the best interests of its citizens to repeal
previously adopted design standards along 172nd Street (State Highway 531) between Interstate 5
and State Highway 9;
NOW, THEREFORE, the City Council of the City of Arlington do hereby ordain as
follows:
Section 1. Arlington Municipal Code Chapter 20.45 shall be and hereby is deleted in its
entirety.
Section 2. Severability. If any provision, section, or part of this ordinance shall be
adjudged to be invalid or unconstitutional, such adjudication shall not affect the validity of the
ordinance as a whole or any section, provision or part thereof not adjudged invalid or
unconstitutional.
Section 3. Effective Date. This ordinance shall be effective five days from its adoption
and publication as required by law.
PASSED BY the City Council and APPROVED by the Mayor this _____ day of
_______________, 2014.
CITY OF ARLINGTON
____________________________
Barbara Tolbert, Mayor
Attest:
_______________________________
Kristin Banfield, City Clerk
ORDINANCE NO. 2014-XXX 2
Approved as to form:
____________________________
Steven J. Peiffle
City Attorney
City of Arlington
Council Agenda Bill
Item:
NB #2
Attachment
D
COUNCIL MEETING DATE:
June 16, 2014
SUBJECT:
2014 Utility Improvement Project Construction Contract Award
ATTACHMENTS:
- Bid Tabulation
DEPARTMENT OF ORIGIN
Public Works – Eric Scott
EXPENDITURES REQUESTED: $ 1,005,185.47
BUDGET CATEGORY: Water/Sewer /Storm/ TBD Capital Funds
LEGAL REVIEW:
DESCRIPTION:
Authorize an amendment to the sewer capital budget to cover construction costs for the project, and
award the construction contract to the lowest responsible bidder.
HISTORY:
After receiving three bids for the 2014 Utility Improvement Project, staff has reviewed the low bid
submitted by Interwest Construction, Inc. and determined they were qualified to complete the
project. The low bid was for $1,005,185.47 which exceeds the 2014 Sewer Budget by $102,561.65;
There are sufficient funds in the Sewer Capital Improvement account to cover this amount and a
budget correction will be applied at the end of the year. A breakdown of the project budget is as
follows:
Water Sewer Storm TBD Subtotal
Gilman Alcazar $ 391,035.47 $ - $ 121,588.35 $ 60,000.00 $ 572,623.82
172nd St Sewer $ - $ 162,539.99 $ - $ - $ 162,539.99
67th Ave Sewer $ - $ 270,021.66 $ - $ - $ 270,021.66
Subtotal $ 391,035.47 $ 432,561.65 $ 121,588.35 $ 60,000.00 $ 1,005,185.47
2014 Budget $ 395,000.00 $ 330,000.00 $ 140,000.00 $ 60,000.00 $ 925,000.00
Add'l Budget $ 102,561.65
ALTERNATIVES
• Reject Bids, re-advertise the project
• Remand to staff for further evaluation
RECOMMENDED MOTION:
I move to move to accept the Interwest Construction bid for the 2014 Utilities Improvement Project
and award the contract to Interwest Construction in the amount of $1,005,185.47, pending final
review by the City Attorney.
2014 Utility Improvements Bid Opening Results Apparent Low Bidder
June 5, 2014
Item
No.
DESCRIPTION
WSDOT
Standard
Item No.
WDSOT
Spec
Ref Sect.
Approx.
Quantity Unit Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price
PREPARATION
101 MOBILIZATION / DEMOBILZATION 0001 1-09.7 1 L.S. 20,000.00$ 20,000.00$ 54,000.00$ 54,000.00$ 22,000.00$ 22,000.00$ 15,900.00$ 15,900.00$
102 REMOVING CEMENT CONC. CURB AND GUTTER 0108 2-02.3(3)70 L.S. 10.00$ 700.00$ 10.00$ 700.00$ 8.00$ 560.00$ 33.20$ 2,324.00$
103 REMOVING CEMENT CONC. SIDEWALK 0100 2-02.3(3)25 S.Y. 20.00$ 500.00$ 12.00$ 300.00$ 31.00$ 775.00$ 21.25$ 531.25$
104 REMOVING ASPHALT CONC. PAVEMENT 0120 2-02.3(3)800 S.Y. 7.00$ 5,600.00$ 12.00$ 9,600.00$ 12.00$ 9,600.00$ 13.50$ 10,800.00$
105 REMOVING CEMENT CONC. DRIVEWAY 2-02.3(3)90 S.Y. 20.00$ 1,800.00$ 12.00$ 1,080.00$ 38.00$ 3,420.00$ 14.70$ 1,323.00$
EROSION CONTROL AND ROADSIDE RESTORATION
106 INLET PROTECTION 6471 8-01.5 12 EACH 50.00$ 600.00$ 75.00$ 900.00$ 80.00$ 960.00$ 91.20$ 1,094.40$
SURFACING
107 CRUSHED SURFACING TOP COURSE 5120 4-04 280 TON 35.00$ 9,800.00$ 31.00$ 8,680.00$ 35.00$ 9,800.00$ 28.50$ 7,980.00$
HOT MIX ASPHALT
108 HMA CL. 1/2 IN. PG 64-22 5767 5-04 1105 TON 100.00$ 110,500.00$ 110.00$ 121,550.00$ 104.00$ 114,920.00$ 110.40$ 121,992.00$
109 PLANING BITUMINOUS PAVEMENT 5711 5-04.5 5474 S.Y. 1.50$ 8,211.00$ 4.00$ 21,896.00$ 2.40$ 13,137.60$ 1.60$ 8,758.40$
TRAFFIC
110 PROJECT TEMPORARY TRAFFIC CONTROL 6971 1-10.5 1 L.S. 15,000.00$ 15,000.00$ 72,500.00$ 72,500.00$ 55,000.00$ 55,000.00$ 52,560.00$ 52,560.00$
111 CEMENT CONC.TRAFFIC CURB AND GUTTER 6700 8-04 70 L.F. 15.00$ 1,050.00$ 40.00$ 2,800.00$ 70.00$ 4,900.00$ 64.80$ 4,536.00$
112 PAINTED WIDE LANE LINE 6827 8-22 600 L.F. 0.50$ 300.00$ 5.00$ 3,000.00$ 2.00$ 1,200.00$ 2.70$ 1,620.00$
113 PLASTIC CROSSWALK LINE 6857 8-22 30 L.F. 6.50$ 195.00$ 5.00$ 150.00$ 4.00$ 120.00$ 42.00$ 1,260.00$
114 PLASTIC STOP LINE 6859 8-22.5 24 L.F. 10.00$ 240.00$ 5.00$ 120.00$ 7.00$ 168.00$ 54.00$ 1,296.00$
OTHER
115 ADJUST MONUMENT CASE AND COVER 8-13.5 3 EACH 300.00$ 900.00$ 350.00$ 1,050.00$ 340.00$ 1,020.00$ 528.00$ 1,584.00$
116 MONUMENT CASE AND COVER 7045 8-13.5 1 EACH 1,000.00$ 1,000.00$ 750.00$ 750.00$ 670.00$ 670.00$ 1,370.00$ 1,370.00$
117 CEMENT CONC. DRIVEWAY ENTRANCE TYPE 4 7059 8-06 90 S.Y. 35.00$ 3,150.00$ 65.00$ 5,850.00$ 110.00$ 9,900.00$ 74.65$ 6,718.50$
118 CEMENT CONC. CURB RAMP TYPE A PERPENDICULAR 7058 8-14.5 1 EACH 1,300.00$ 1,300.00$ 3,000.00$ 3,000.00$ 1,800.00$ 1,800.00$ 2,695.00$ 2,695.00$
119 CEMENT CONC. SIDEWALK 7055 8-14.5 25 S.Y. 50.00$ 1,250.00$ 65.00$ 1,625.00$ 160.00$ 4,000.00$ 68.70$ 1,717.50$
120 MAILBOX CABINET 8-18.5 2 EACH 1,000.00$ 2,000.00$ 2,500.00$ 5,000.00$ 1,200.00$ 2,400.00$ 2,400.00$ 4,800.00$
121 TRIMMING AND CLEANUP 7490 2-11.5 1 L.S. 5,000.00$ 5,000.00$ 2,000.00$ 2,000.00$ 28,000.00$ 28,000.00$ 15,650.00$ 15,650.00$
122 UNFORSEEN CONDITIONS FORCE ACCOUNT 7715 1-09.6 75,000.00 EST. 1.00$ 75,000.00$ 1.00$ 75,000.00$ 1.00$ 75,000.00$ 1.00$ 75,000.00$
123 SPCC PLAN 7736 1-07.15(1) 1 L.S. 500.00$ 500.00$ 1,000.00$ 1,000.00$ 500.00$ 500.00$ 300.00$ 300.00$
124 RECORD DRAWINGS (min Bid $2,000) 1-05.SP 1 L.S. 8,000.00$ 8,000.00$ 2,000.00$ 2,000.00$ 2,000.00$ 2,000.00$ 2,000.00$ 2,000.00$
125 CONTRACT BOND EXTENSION 1-03.4 1 L.S. 200.00$ 200.00$ 1.00$ 1.00$ 1,000.00$ 1,000.00$ 120.00$ 120.00$
272,796.00$ 394,552.00$ 362,850.60$ 343,930.05$
N/A N/A N/A N/A
AWARD CONSTRUCTION SRV CONSTRUCTION
SCHEDULE A TOTAL ROADWAY BID
8.8% Sales Tax
INTERWEST CONSTRUCTION, INC.Engineer's Estimate
6/6/2014 Page 1 of 8
2014 Utility Improvements Bid Opening Results Apparent Low Bidder
June 5, 2014
Item
No.
DESCRIPTION
WSDOT
Standard
Item No.
WDSOT
Spec
Ref Sect.
Approx.
Quantity Unit Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price
AWARD CONSTRUCTION SRV CONSTRUCTIONINTERWEST CONSTRUCTION, INC.Engineer's Estimate
272,796.00$ 394,552.00$ 362,850.60$ 343,930.05$
PREPARATION
201 MOBILIZATION / DEMOBILIZATION 0001 1-09.7 1 L.S. 6,000.00$ 6,000.00$ 51,000.00$ 51,000.00$ 35,000.00$ 35,000.00$ 52,000.00$ 52,000.00$
202 REMOVING DRAINAGE STRUCTURE 2-02.5 9 EACH 1,500.00$ 13,500.00$ 400.00$ 3,600.00$ 400.00$ 3,600.00$ 750.00$ 6,750.00$
203 REMOVAL AND DISPOSAL OF ASBESTOS MATERIAL 0250 GSP 600 L.F. 28.00$ 16,800.00$ 20.00$ 12,000.00$ 55.00$ 33,000.00$ 21.00$ 12,600.00$
204 REMOVING STORM DRAIN PIPE 2-02.5 1230 L.F. 8.00$ 9,840.00$ 5.50$ 6,765.00$ 12.00$ 14,760.00$ 14.00$ 12,600.00$
205 REMOVING HYDRANT 2-02.5 2 EACH 500.00$ 1,000.00$ 650.00$ 1,300.00$ 500.00$ 1,000.00$ 915.00$ 1,830.00$
206 REMOVING WATER METER 2-02.5 6 EACH 200.00$ 1,200.00$ 225.00$ 1,350.00$ 300.00$ 1,800.00$ 250.00$ 1,500.00$
WATER LINES
207 HYDRANT ASSEMBLY 3846 7-14.5 3 EACH 3,500.00$ 10,500.00$ 4,000.00$ 12,000.00$ 4,000.00$ 12,000.00$ 4,100.00$ 12,300.00$
208 DUCTILE IRON PIPE FOR WATER 6 IN. DIAM. 3866 7-09.5 30 L.F. 48.00$ 1,440.00$ 75.00$ 2,250.00$ 110.00$ 3,300.00$ 150.00$ 4,500.00$
209 DUCTILE IRON PIPE FOR WATER 8 IN. DIAM. 3867 7-09.5 100 L.F. 55.00$ 5,500.00$ 62.00$ 6,200.00$ 80.00$ 8,000.00$ 90.00$ 9,000.00$
210 DUCTILE IRON PIPE FOR WATER 12 IN. DIAM. 3869 7-09.5 1560 L.F. 60.00$ 93,600.00$ 73.00$ 113,880.00$ 89.00$ 138,840.00$ 85.00$ 132,600.00$
211 GATE VALVE 6 IN.6155 7-12.5 3 EACH 700.00$ 2,100.00$ 1,100.00$ 3,300.00$ 1,300.00$ 3,900.00$ 2,200.00$ 6,600.00$
212 GATE VALVE 8 IN.6160 7-12.5 4 EACH 850.00$ 3,400.00$ 1,400.00$ 5,600.00$ 1,600.00$ 6,400.00$ 1,545.00$ 6,180.00$
213 BUTTERFLY VALVE 12 IN. 3820 7-12.5 7 EACH 1,500.00$ 10,500.00$ 2,000.00$ 14,000.00$ 2,000.00$ 14,000.00$ 1,950.00$ 13,650.00$
214 COMB. AIR RELEASE/AIR VACUUM VALVE ASSEMBLY 2 IN. 3837 7-12.5 1 EACH 2,000.00$ 2,000.00$ 2,500.00$ 2,500.00$ 2,200.00$ 2,200.00$ 3,100.00$ 3,100.00$
215 SERVICE CONNECTION 1 IN. DIAM. (LONG SIDE) 3858 7-15.5 11 EACH 3,000.00$ 33,000.00$ 1,200.00$ 13,200.00$ 2,400.00$ 26,400.00$ 1,300.00$ 14,300.00$
216 SERVICE CONNECTION 1 IN. DIAM. (SHORT SIDE) 3858 7-15.5 9 EACH 2,500.00$ 22,500.00$ 1,000.00$ 9,000.00$ 1,500.00$ 13,500.00$ 1,300.00$ 11,700.00$
217 SERVICE CONNECTION 2 IN. DIAM. 3861 7-15.5 1 EACH 3,200.00$ 3,200.00$ 3,200.00$ 3,200.00$ 4,000.00$ 4,000.00$ 3,500.00$ 3,500.00$
218 8-IN. PIPE FITTINGS 7-09.5 8 EACH 300.00$ 2,400.00$ 300.00$ 2,400.00$ 450.00$ 3,600.00$ 740.00$ 5,920.00$
219 12-IN. PIPE FITTINGS 7-09.5 8 EACH 350.00$ 2,800.00$ 700.00$ 5,600.00$ 850.00$ 6,800.00$ 1,050.00$ 8,400.00$
220 PRESSURE REDUCING VALVE 7-15.5 5 EACH 350.00$ 1,750.00$ 2,500.00$ 12,500.00$ 1,100.00$ 5,500.00$ 680.00$ 3,400.00$
221 HDPE WATER SERVICE PIPE 7-15.5 440 L.F. 10.00$ 4,400.00$ 10.00$ 4,400.00$ 30.00$ 13,200.00$ 54.00$ 23,760.00$
STORM SEWER
222 CONNECTION TO DRAINAGE STRUCTURE 9605 7-05.5 4 EACH 2,000.00$ 8,000.00$ 600.00$ 2,400.00$ 500.00$ 2,000.00$ 2,735.00$ 10,940.00$
223 CORRUGATED POLYETHYLENE STORM SEWER PIPE 6 IN. DIAM. 7-17.5 5 L.F. 30.00$ 150.00$ 100.00$ 500.00$ 230.00$ 1,150.00$ 125.00$ 625.00$
224 CORRUGATED POLYETHYLENE STORM SEWER PIPE 8 IN. DIAM. 7-17.5 111 L.F. 35.00$ 3,885.00$ 45.00$ 4,995.00$ 54.00$ 5,994.00$ 60.00$ 6,660.00$
225 CORRUGATED POLYETHYLENE STORM SEWER PIPE 10 IN. DIAM. 7-17.5 3 L.F. 45.00$ 135.00$ 150.00$ 450.00$ 320.00$ 960.00$ 225.00$ 675.00$
226 CORRUGATED POLYETHYLENE STORM SEWER PIPE 18 IN. DIAM.3607 7-17.5 166 L.F. 60.00$ 9,960.00$ 54.00$ 8,964.00$ 56.00$ 9,296.00$ 83.00$ 13,778.00$
227 CORRUGATED POLYETHYLENE STORM SEWER PIPE 24 IN. DIAM.3608 7-17.3(2) 1023 L.F. 115.00$ 117,645.00$ 60.00$ 61,380.00$ 80.00$ 81,840.00$ 116.00$ 118,668.00$
228 CATCH BASIN TYPE 1L 3091 7-05.5 3 EACH 2,000.00$ 6,000.00$ 1,300.00$ 3,900.00$ 1,900.00$ 5,700.00$ 1,530.00$ 4,590.00$
229 MANHOLE 48 IN. DIAM. TYPE 1 7360 7-05.5 2 EACH 3,000.00$ 6,000.00$ 2,400.00$ 4,800.00$ 2,800.00$ 5,600.00$ 4,450.00$ 8,900.00$
230 MANHOLE 54 IN. DIAM. TYPE 1 7363 7-05.5 4 EACH 3,500.00$ 14,000.00$ 2,750.00$ 11,000.00$ 4,700.00$ 18,800.00$ 3,800.00$ 15,200.00$
TOTAL
Bid Schedule B - Utilities - Taxable
6/6/2014 Page 2 of 8
2014 Utility Improvements Bid Opening Results Apparent Low Bidder
June 5, 2014
Item
No.
DESCRIPTION
WSDOT
Standard
Item No.
WDSOT
Spec
Ref Sect.
Approx.
Quantity Unit Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price
AWARD CONSTRUCTION SRV CONSTRUCTIONINTERWEST CONSTRUCTION, INC.Engineer's Estimate
SANITARY SEWER
231 CONNECTION TO DRAINAGE STRUCTURE 9605 7-05.5 2 EACH 500.00$ 1,000.00$ 1,500.00$ 3,000.00$ 500.00$ 1,000.00$ 4,125.00$ 8,250.00$
232 CONNECTION TO EXISTING SIDE SEWER 7-18.5 3 EACH 500.00$ 1,500.00$ 1,250.00$ 3,750.00$ 900.00$ 2,700.00$ 2,465.00$ 7,395.00$
233 C-900 SANITARY SEWER PIPE 12 IN. DIAM. 7-17.5 130 L.F. 58.00$ 7,540.00$ 195.00$ 25,350.00$ 300.00$ 39,000.00$ 650.00$ 84,500.00$
234 PVC SANITARY SEWER PIPE 12 IN. DIAM. 3769 7-17.5 258 L.F. 45.00$ 11,610.00$ 115.00$ 29,670.00$ 110.00$ 28,380.00$ 300.00$ 77,400.00$
235 DUCTILE IRON SEWER PIPE 24 IN. DIAM. 3776 7-17.5 294 L.F. 165.00$ 48,510.00$ 185.00$ 54,390.00$ 300.00$ 88,200.00$ 210.00$ 61,740.00$
236 PVC SANITARY SEWER PIPE 24 IN. DIAM. 7-17.5 310 L.F. 100.00$ 31,000.00$ 90.00$ 27,900.00$ 220.00$ 68,200.00$ 235.00$ 72,850.00$
237 MANHOLE 54 IN. DIAM. TYPE 1 7363 7-05.5 1 EACH 3,500.00$ 3,500.00$ 4,000.00$ 4,000.00$ 3,700.00$ 3,700.00$ 7,500.00$ 7,500.00$
238 MANHOLE 54 IN. DIAM. TYPE 3 7363 7-05.5 1 EACH 6,000.00$ 6,000.00$ 4,000.00$ 4,000.00$ 5,000.00$ 5,000.00$ 5,800.00$ 5,800.00$
239 MANHOLE 72 IN. DIAM. TYPE 1 7365 7-05.5 1 EACH 6,000.00$ 6,000.00$ 15,000.00$ 15,000.00$ 9,000.00$ 9,000.00$ 11,325.00$ 11,325.00$
OTHER
240 SHORING OR EXTRA EXCAVATION CLASS A 7008 2-09.5 1 L.S. 3,000.00$ 3,000.00$ 5,000.00$ 5,000.00$ 15,000.00$ 15,000.00$ 1,180.00$ 1,180.00$
241 ADJUST MANHOLE 3080 7-05.5 5 EACH 300.00$ 1,500.00$ 600.00$ 3,000.00$ 570.00$ 2,850.00$ 653.00$ 3,265.00$
242 ADJUST WATER VALVE BOX 6243 7-12.5 5 EACH 200.00$ 1,000.00$ 350.00$ 1,750.00$ 520.00$ 2,600.00$ 400.00$ 2,000.00$
535,365.00$ 561,244.00$ 747,770.00$ 869,431.00$
47,112.12$ 49,389.47$ 65,803.76$ 76,509.93$
582,477.12$ 610,633.47$ 813,573.76$ 945,940.93$
BID SCHEDULE C - ADD ALTERNATE 1 ROADWAY
TRAFFIC
301 PAINTED WIDE LANE LINE 6827 8-22 650 L.F. 0.50$ 325.00$ 3.00$ 1,950.00$ 2.00$ 1,300.00$ 2.70$ 1,755.00$
HOT MIX ASPHALT
302 HMA CL. 1/2 IN. PG 64-22 5767 5-04 384 TON 100.00$ 38,400.00$ 100.00$ 38,400.00$ 104.00$ 39,936.00$ 110.00$ 42,240.00$
303 PLANING BITUMINOUS PAVEMENT 5711 5-04.5 2248 S.Y. 1.50$ 3,372.00$ 3.50$ 7,868.00$ 2.40$ 5,395.20$ 1.50$ 3,372.00$
SUBTOTAL BID C ROADWAY 42,097.00$ 48,218.00$ 46,631.20$ 47,367.00$
8.8% SALES TAX N/A N/A N/A N/A
TOTAL BID C 42,097.00$ 48,218.00$ 46,631.20$ 47,367.00$
BID SCHEDULE D - ADD ALTERNATE 1 UTILITIES
PREPARATION
401 REMOVING MANHOLE 2 EACH 1,500.00$ 3,000.00$ 500.00$ 1,000.00$ 860.00$ 1,720.00$ 1,500.00$ 3,000.00$
402 REMOVING STORM DRAIN PIPE 595 EACH 8.00$ 4,760.00$ 5.50$ 3,272.50$ 24.00$ 14,280.00$ 14.00$ 8,330.00$
STORM SEWER
403 CONNECTION TO DRAINAGE STRUCTURE 9605 7-05.3 3 EACH 2,000.00$ 6,000.00$ 600.00$ 1,800.00$ 500.00$ 1,500.00$ 820.00$ 2,460.00$
404 CORRUGATED POLYETHYLENE STORM SEWER PIPE 8 IN. 7-17.5 113 L.F. 35.00$ 3,955.00$ 45.00$ 5,085.00$ 55.00$ 6,215.00$ 60.00$ 6,780.00$
SCHEDULE B TOTAL UTILITIES BID
8.8% SALES TAX
TOTAL UTILITIES BID
6/6/2014 Page 3 of 8
2014 Utility Improvements Bid Opening Results Apparent Low Bidder
June 5, 2014
Item
No.
DESCRIPTION
WSDOT
Standard
Item No.
WDSOT
Spec
Ref Sect.
Approx.
Quantity Unit Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price
AWARD CONSTRUCTION SRV CONSTRUCTIONINTERWEST CONSTRUCTION, INC.Engineer's Estimate
405 CORRUGATED POLYETHYLENE STORM SEWER PIPE 10 IN. 7-17.5 70 L.F. 45.00$ 3,150.00$ 70.00$ 4,900.00$ 55.00$ 3,850.00$ 63.00$ 4,410.00$
406 CORRUGATED POLYETHYLENE STORM SEWER PIPE 18 IN. 3607 7-17.5 490 L.F. 60.00$ 29,400.00$ 54.00$ 26,460.00$ 56.00$ 27,440.00$ 75.00$ 36,750.00$
407 CATCH BASIN TYPE 1L 3091 1 EACH 2,000.00$ 2,000.00$ 1,300.00$ 1,300.00$ 5,700.00$ 5,700.00$ 5,200.00$ 5,200.00$
408 MANHOLE 48 IN. DIAM. TYPE 1 7360 7-05 1 EACH 3,000.00$ 3,000.00$ 2,400.00$ 2,400.00$ 5,500.00$ 5,500.00$ 3,860.00$ 3,860.00$
409 MANHOLE 54 IN. DIAM. TYPE 1 7363 7-05 2 EACH 3,500.00$ 7,000.00$ 2,750.00$ 5,500.00$ 9,500.00$ 19,000.00$ 2,500.00$ 5,000.00$
OTHER
410 SHORING OR EXTRA EXCAVATION CLASS B 7008 2-09.5 1 L.S. 1,000.00$ 1,000.00$ 750.00$ 750.00$ 3,700.00$ 3,700.00$ 1,770.00$ 1,770.00$
411 ADJUST MANHOLE 3080 7-05.5 3 EACH 300.00$ 900.00$ 600.00$ 1,800.00$ 550.00$ 1,650.00$ 650.00$ 1,950.00$
64,165.00$ 54,267.50$ 90,555.00$ 79,510.00$
5,646.52$ 4,775.54$ 7,968.84$ 6,996.88$
69,811.52$ 59,043.04$ 98,523.84$ 86,506.88$
855,273.12$ 1,005,185.47$ 1,176,424.36$ 1,289,870.98$
111,908.52$ 107,261.04$ 145,155.04$ 133,873.88$
967,181.64$ 1,112,446.51$ 1,321,579.40$ 1,423,744.86$
(Non Responsive Bid)
ADD ALT 1
TOTAL BID
SUBTOTAL BID D - UTILITIES
8.8% SALES TAX
TOTAL BID D
BASE BID A & B
6/6/2014 Page 4 of 8
City of Arlington
Council Agenda Bill
Item:
NB #3
Attachment
E
COUNCIL MEETING DATE:
June 16, 2014
SUBJECT:
Amendment to Gambling Tax Ordinance
ATTACHMENTS:
Ordinance Amending Gambling Tax Provisions of AMC
DEPARTMENT OF ORIGIN
Legal—Steve Peiffle; Community Development—Paul Ellis
EXPENDITURES REQUESTED: N/A
BUDGET CATEGORY: N/A
LEGAL REVIEW:
DESCRIPTION:
Council is asked to adopt an amendment to the gambling tax ordinance exempting
raffles when conducted by a nonprofit entity.
HISTORY:
The City has an ordinance assessing gambling tax on raffles when the net proceeds
exceed $10,000. In 2013 the Rotary’s net proceeds from the raffles exceeded $75,000 and
would theoretically have generated $1,500 in gambling tax revenues, which would have
been spent under state law primarily for public safety purposes.
The Rotary Club is currently involved in financing and constructing the improvements
at Haller Park, a donation worth approximately $115,000.
ALTERNATIVES
Make no change to the ordinance, or increase exempt levels; assess the tax.
RECOMMENDED MOTION:
I move to approve the proposed ordinance amending AMC Chapter 3.32.
ORDINANCE NO. 1474 1
ORDINANCE NO. 2014--XXX
AN ORDINANCE OF THE CITY OF ARLINGTON, WASHINGTON
AMENDING ARLINGTON MUNICIPAL CODE CHAPTER 3.32
REGARDING GAMBLING TAXES PERTAINING TO BINGO AND RAFFLES
WHEN CONDUCTED BY NONPROFIT ENTITIES
WHEREAS, the City of Arlington, Washington has the authority to enact laws to tax
certain activities occurring within the City; and
WHEREAS, the City Council believes it is in the best interests of its citizens to amend
the gambling tax provisions of the City code as it relates to bingo and raffles;
NOW, THEREFORE, the City Council of the City of Arlington do hereby ordain as
follows:
Section 1. Arlington Municipal Code section 3.32.050 shall be amended to read as
follows:
3.32.030 Tax on bingo, raffles and amusement games.
There is levied upon and shall be collected from and paid as hereinafter
provided by every person, association, or organization conducting, as authorized
pursuant to RCW Chapter 9.46 and this chapter:
(1) Bingo: a tax in the amount of five percent of the gross receipts
received less the amount paid for or as prizes (net receipts);
(2) Raffles: a tax in the amount of five percent of the gross receipts
received less the amount paid for or as prizes (net receipts);
(3) Amusement games: a tax of two percent of the gross receipts less
the amount paid for or as prizes (net receipts);
provided, however, that under the authority of this chapter, no tax shall be
imposed on bingo or amusement games when such activities, or any combination
thereof, are conducted by any bona fide charitable or nonprofit organization as
defined in RCW 9.46.0209, as now or hereafter amended, which organization has
not paid operating or management personnel and had gross income from bingo or
amusement games, or any combination thereof, not exceeding five thousand
dollars per year, less the amount paid for prizes; and, provided further, that under
the authority of this chapter, no local tax shall be imposed on raffles when
conducted by any bona fide charitable or nonprofit organization, as defined in
RCW 9.46.0209, as now or hereafter amended, which organization had gross
ORDINANCE NO. 2014-XXX 2
income from the raffle not exceeding ten thousand dollars per year, less the
amount paid for prizes; and, provided further, that activities carried out by public
or private schools or by organizations sponsored by or related to public or private
schools, including parent organizations and student body organizations shall be
exempt from the provisions of this section when the proceeds of such activities
are applied for the benefit of any such school, or school-sponsored or school-
related organization.
Section 2. Severability. If any provision, section, or part of this ordinance shall be
adjudged to be invalid or unconstitutional, such adjudication shall not affect the validity of the
ordinance as a whole or any section, provision or part thereof not adjudged invalid or
unconstitutional.
Section 3. Effective Date. This ordinance shall be effective five days from its adoption
and publication as required by law.
PASSED BY the City Council and APPROVED by the Mayor this _____ day of
_______________, 2014.
CITY OF ARLINGTON
Barbara Tolbert, Mayor
Attest:
Kristin Banfield, City Clerk
Approved as to form:
Steven J. Peiffle
City Attorney
City of Arlington
Council Agenda Bill
Item:
NB #4
Attachment
F
COUNCIL MEETING DATE:
June 16, 2014
SUBJECT:
Resolution re Acceptance of Rotary Club Donation in Lieu of Gambling Tax
ATTACHMENTS:
Resolution re waiver of Gambling Tax
DEPARTMENT OF ORIGIN
Legal—Steve Peiffle; Community Development—Paul Ellis
EXPENDITURES REQUESTED: N/A
BUDGET CATEGORY: N/A
LEGAL REVIEW:
DESCRIPTION:
Council is asked to adopt a resolution accepting the Haller Park improvements by the
Rotary Club in lieu of receiving any gambling tax otherwise payable.
HISTORY:
The City has an ordinance assessing gambling tax on raffles when the net proceeds
exceed $10,000. In 2013 the Rotary’s net proceeds from the raffles exceeded $75,000 and
would theoretically have generated $1,500 in gambling tax revenues, which would have
been spent under state law primarily for public safety purposes.
The Rotary Club is currently involved in financing and constructing the improvements
at Haller Park, a donation worth approximately $115,000.
ALTERNATIVES
NONE
RECOMMENDED MOTION:
I move to approve the proposed resolution regarding raffle tax for the Arlington Rotary
Club.
RESOLUTION NO. 2014-XXX 1
RESOLUTION NO. 2014-XXX
A RESOLUTION OF THE CITY COUNCIL OF ARLINGTON, WASHINGTON,
REGARDING RAFFLE TAX FOR THE ARLINGTON ROTARY CLUB
WHEREAS, the Rotary Club of Arlington, WA (“Rotary Club”) is an established fixture
in the Arlington community, and has long played a role in civic life; and
WHEREAS, the Rotary Club is well known for its conduct of its “Duck Dash” raffle, the
proceeds of which are used for programs and improvements in the Arlington community; and
WHEREAS, the Rotary Club helps to “pitch in” with projects which the City might
undertake if the City had additional funding; and
WHEREAS, in 2013, the Rotary Club conducted a very successful “Duck Dash”
campaign, raising funds for a project that ordinarily would have been a city capital project, the
construction of new park facilities at Haller Park, which project has an estimated cost of
$115,000; and
WHEREAS, the City has never collected a raffle tax from any nonprofit organization,
including but not limited to the Rotary Club; and
WHEREAS, the City is amending its ordinance to adjust the ordinance to make clear that
nonprofit organizations are exempt from raffle tax; and
WHEREAS, the City wishes to recognize the Haller Park donation and to waive any
raffle tax which the City might be entitled to collect from the 2013 or prior Duck Dash raffles;
NOW, THEREFORE, THE CITY COUNCIL OF ARLINGTON, WASHINGTON,
HEREBY RESOLVES AS FOLLOWS:
Section 1. The City Council hereby finds as follows:
a. The 2013 Duck Dash raised over $75,000 in gross sales of raffle tickets, with
expenses and net prizes of approximately $44,000.
b. The city’s ordinance, which has never previously been enforced against any
nonprofit entity, would ordinarily have assessed a tax of approximately $1,550.00,
representing 5% of the net proceeds.
c. RCW 9.46.113 requires that the City must “use the revenue from such tax
primarily for the purpose of public safety”.
RESOLUTION NO. 2014-XXX 2
d. As interpreted by the courts, this phrase has been interpreted to mean that
gambling taxes must be used in the first instance for public safety and then for
additional public purposes.
e. The City Council finds that the Rotary Club’s proposed Haller Park donation
serves the public safety:
1. By making the park more user-friendly, thereby reducing the transient
population and thereby reducing minor crime; and
2. By making the park equipment itself more user-friendly and safer by
modernizing the equipment and ensuring a safer installation, thereby
reducing potential injury.
f. The City Council also finds that the Rotary Club’s intended donation of $115,000
of playground equipment is being used primarily for public safety and is superior
to the receipt of any gambling tax funds from the proceeds of the raffle.
Section 2. The City Council hereby waives the right to receive any gambling or raffle taxes
owing from the Arlington Rotary Club, in exchange for the Arlington Rotary Club’s Haller Park
Project donation to the City.
APPROVED by the Mayor and City Council of the City of Arlington this 17th day of
March, 2014.
CITY OF ARLINGTON
____________________________________
Barbara Tolbert, Mayor
ATTEST:
_________________________________
Kristin Banfield, City Clerk
APPROVED AS TO FORM:
__________________________________
Steven J. Peiffle, City Attorney
City of Arlington
Council Agenda Bill
Item:
WS #5
Attachment
G
COUNCIL MEETING DATE:
June 16, 2014
SUBJECT:
Extension of the Airport Use Agreement with the Military Department
ATTACHMENTS:
Memorandum of Understanding (MOU)
DEPARTMENT OF ORIGIN
Community & Economic Development
EXPENDITURES REQUESTED: None
BUDGET CATEGORY: N/A
LEGAL REVIEW:
DESCRIPTION:
The MOU provides the military department a staging area at the airport in the event of
an emergency. The size and location are identified in Exhibit “A” and is limited to
about 25 acres of space. There is no cost to the military; however, we require restoration
of any areas used.
HISTORY:
The City of Arlington has had an MOU with the military department since September
22, 2010, which was for four years. The extension will be for five years, and begin on
June 30, 2014, and expire July 31, 2019.
ALTERNATIVES
NONE
RECOMMENDED MOTION:
I move to approve the extension of the Military’s use agreement with Arlington
Municipal Airport and authorize the Mayor to sign it.
Staging Area Use Page 1 of 5 City of Arlington, U14-XXX
Military Department #U14-XXX
MEMORANDUM OF UNDERSTANDING
STAGING AREA USE
Washington Military Department AND Owner: City of Arlington
Emergency Management Division Address: 18204 59th Dr NE
Building #20, M.S. TA-20 City, State, Zip: Arlington Municipal Airport
(AWO), Arlington, WA 98223-8701
Camp Murray, WA 98430-5122
(253) 512-7055; FAX: (253) 512-7207 (360) 403-4603 FAX: (360) 435-1012
Contact Person: Mark Douglas Contact Person: Paul Ellis
E-mail : mark.douglas@mil.wa.gov E-mail : pellis@arlingtonwa.gov
Beginning Date: Upon Execution Expiration Date: 31 July 2019
Land Use Cost: $ xx.xx per Day Building(s) Use Cost: $ xx.xx per Day
Total Daily Cost: $ xxx.xx per Day 14 Day Activation Cost (xx Acres & xxxxxx): $x,xxx.xx
I. PURPOSE
A. This Memorandum of Understanding (MOU) is made and entered into by and
between the State of Washington, through the Washington State Military
Department, Emergency Management Division (hereinafter referred to as the
“Department”), and the City of Arlington, a political subdivision of the State of
Washington (hereinafter referred to as “Owner”), owner of the property described in
Exhibit A attached to this MOU (hereinafter referred to as the “Property”). The
Department desires to obtain permission from the Owner to use the Property as
necessary for a State Staging Area for emergency or disaster preparation, response
and recovery activities as described herein.
B. An emergency or disaster often results in a significant response of personnel and
equipment. Staging Areas are needed for receiving, staging, repackaging and
distributing lifesaving and life sustaining commodities, including but not limited to,
water, food, ice and generators, in response to resource shortages. Large quantities
of resources may be brought into the state or relocated within a geographic region
within the state to satisfy these needs. Past disasters throughout the United States
have proven that pre-planned staging areas contribute to the efficient receipt,
sorting, storage, and distribution of resources until normal distribution channels are
restored. Past practice has also demonstrated that preparation contributes to
effective response and recovery activities.
C. In consideration of the mutual covenants and promises contained below, the
sufficiency of which is acknowledged, the Owner and the Department agree to the
terms contained herein.
II. AUTHORITY
The Department has authority to enter into this MOU pursuant to RCW 38.52.005, RCW
38.52.020, RCW 38.52.030 and RCW 38.52.050. The Owner has authority to enter into this
MOU pursuant to RCW 14.08.120, and RCW 38.52.020.
Staging Area Use Page 2 of 5 City of Arlington, U14-XXX
III. OBLIGATIONS OF THE OWNER
A. The Owner agrees to allow the Department to use the Property as a Staging Area for
emergency or disaster preparation, response and recovery activities as described
herein; provided, however, that use of the Property after receipt of the Department’s
notification of intent to activate the Property as a Staging Area is subject to the
following:
1. The parties reach agreement regarding the extent of the intended use of the
Property, as described in Exhibit A and attached hereto, and the terms for
payment by the Department of reasonable costs for use of the Property, if any,
as described in Exhibit B and attached hereto; and
2. The Owner may elect to refuse the Department access to the Property for use as
a Staging Area due to unavailability, damage, conflict with commercial interest,
or any other condition that renders the site unsuitable for Staging Area
operations. Any such denial of access will not operate to terminate this MOU or
otherwise apply to future notifications of intent to activate the Property as a
Staging Area.
B. If the Owner has agreed to allow the Department to activate the Property for use as a
Staging Area, the Owner will ensure that the Department has access to the Property
twenty-four (24) hours per day, seven (7) days per week during the period of that
activation. The Owner will supply the Department with two (2) copies of all pertinent
keys to the Property, and all pertinent access security codes.
C. If the Owner has agreed to allow the Department to activate the Property for use as a
Staging Area, the Owner will ensure that the Property is in good repair and all utilities
are in good working order.
D. If the Owner has agreed to allow the Department to activate the Property for use as a
Staging Area, and if the parties have identified costs for use of the Property in
attached Exhibit B, the Owner will submit monthly signed, approved invoice vouchers
(state form A-19) that identify and document the charges billed in accordance with
Exhibit B. These invoices should be submitted to Washington Military Department,
Attention: Accounts Payable at Building 1, Camp Murray, WA 98430. A-19 forms
will be available from the State Staging Area Manager on site and should include
reference to this MOU by number.
E. If the Owner has agreed to allow the Department to activate the Property for use as a
Staging Area, the Owner will allow the Department to erect temporary facilities,
utilities, telecommunications lines, security measures, make reasonable alterations
as needed and other temporary measures necessary to operate the Staging Area, at
the Department’s expense.
F. If the Owner has agreed to allow the Department to activate the Property for use as a
Staging Area, the Owner will cooperate with the Department’s reasonable efforts
during de-activation to repair and/or restore the Property to substantially the same
condition as it existed at the time of initial occupancy, at the Department’s expense,
reasonable wear and tear excepted. If the Owner is dissatisfied with the
Department’s efforts, the Owner may submit a written request for repairs to the
Washington Military Department, State EOC Logistics Section, Building 20, MS: TA-
20, Camp Murray, WA 98430-5122. If the Owner is dissatisfied with the response of
the Department, the Owner may file a claim for damages with the Washington State
Office of Financial Management pursuant to applicable state law.
G. In the event the Owner sells or lists the Property for sale, the Owner agrees to notify
the Department immediately.
Staging Area Use Page 3 of 5 City of Arlington, U14-XXX
IV. OBLIGATIONS OF THE DEPARTMENT
A. If the Department desires to activate the Property as a Staging Area for purposes of
emergency or disaster preparation, response or recovery, the Department will notify
the Owner as soon as practicable.
B. The Department’s notification of intent to activate the Property as a Staging Area
shall be in writing, unless impracticable, in which case the Department will provide
oral notice with subsequent written confirmation of notice. The parties understand
that while notification may be provided over seventy-two (72) hours prior to desired
use, due to exigent need for the Property, such notice may also be provided less
than twenty-four (24 hours) prior to desired use. The notice will include a projected
timeline for use of the Property, including a requested start date and hour.
C. After the Department’s notification of intent to activate the Property for use as a
Staging Area, the parties will use their best efforts to reach agreement regarding the
extent of the intended use of the Property and the terms for payment by the
Department of reasonable costs for use of the Property, if any. Such terms will be
described in Exhibit B and attached hereto.
D. If the Owner has agreed to allow the Department to activate the Property for use as a
Staging Area, and if the parties have identified costs for use of the Property in
attached Exhibit B, the Department will reimburse the Owner within thirty (30) days of
receipt of signed, dated, and approved invoice vouchers (state form A-19), based
upon adequate documentation of costs, as applicable and in accordance with Exhibit
B.
E. It is anticipated that the Department’s use of the Property as a Staging Area will
normally be for a period not to exceed 365 days from the Department’s entry on to
the Property.
F. The Department will provide Owner written notice of its intent to vacate the Property
at least seven (7) days in advance.
G. If the Owner has agreed to allow the Department to activate the Property for use as a
Staging Area, the Department will make reasonable efforts during de-activation to
repair and/or restore the Property to substantially the same condition as it existed at
the time of initial occupancy, at the Department’s expense, reasonable wear and tear
excepted. The Owner and Department will cooperate in these efforts. If the Owner
is dissatisfied with the Department’s efforts and submits a written request for repairs
to the Department in accordance with Section III(F), the Department will review and
make a good faith attempt to resolve any such request.
H. The Department will assume financial responsibility for cost of operations, including
building utilities and sanitation required for the Staging Area.
I. The Department will be responsible for the cost of installation, maintenance, and
removal of telecommunication equipment and lines installed for use and in support of
the Staging Area.
J. The Department will be responsible for providing security for the resources,
personnel, and facilities in the Staging Area as necessary; which may include
erecting temporary fencing.
K. The Department retains ownership of all equipment brought by the Department to
the Staging Area for operations.
Staging Area Use Page 4 of 5 City of Arlington, U14-XXX
V. POINTS OF CONTACT
A. Owner’s Point of Contact:
Name:
Title:
Address:
City, State, Zip:
Phone
Cell Phone
Fax
E-mail:
B. Owner’s 24-Hour Property Point of Contact (if different than above):
Name: Tom Cooper
Title: Deputy Fire Chief
Address: 6231 188th St NE
City, State, Zip: Arlington, WA 98223-8706
Phone 360.403.3407
Cell Phone 425.754.0806
Fax 360.403.9267
E-mail: tcooper@arlingtonwa.gov
C. Department’s Point of Contact:
Mark Douglas
Emergency Logistician
Washington State Emergency Management Division
Building 20, MS: TA-20
Camp Murray, WA 98430-5122
Toll free: (800) 562-6108
Desk: (253) 512-7055
Cell: (253) 353-5171
FAX: (253) 512-7200
E-mail: mark.douglas@mil.wa.gov
VI. EFFECTIVE DATE, DURATION AND MODIFICATION
A. The period of performance of this MOU shall commence as of the final dated
signature of the parties to this MOU and end on July 31, 2019, approximately sixty
(60) months from that start date. This MOU may be extended at any time by mutual
written consent of both parties.
B. This MOU may be amended at any time by mutual written amendment to this MOU.
No alteration or variation of the terms of this MOU shall be valid unless made in
writing and signed by the parties hereto, and any oral understanding or agreements
not incorporated herein shall not be binding.
Staging Area Use Page 5 of 5 City of Arlington, U14-XXX
VII. TERMINATION
A. Termination for Convenience. Either party may terminate this MOU by giving no less
than thirty (30) calendar days’ written notice to the other party.
B. Termination for Cause. Either party may terminate this MOU for cause if the other
party fails to comply with any of the terms and conditions of this MOU in a timely and
acceptable manner, including failure to comply with all federal, state, and local health
and safety laws and regulations. The terminating party shall notify the other party in
writing of the need to take corrective action. If the default or violation is not corrected
after ten (10) days or within a reasonable timeframe as determined by the
terminating party, the MOU shall be deemed terminated. The terminating party
reserves the right to suspend all or part of the MOU during investigation of the
alleged compliance breach and pending corrective action by the terminating party or
a decision by the terminating party to terminate the MOU. The rights and remedies
of the parties provided for in this clause shall not be exclusive and are in addition to
any other rights and remedies provided by law.
C. In the event this MOU is terminated, the Department will be given reasonable time
and access to the Property to remove any equipment, cache, supplies or
improvements.
VIII. LEGAL RELATIONS
To the fullest extent permitted by law, each party to this Agreement shall be responsible for
injury to persons or damage to property resulting from negligent acts or omissions on the
part of itself, its employees, agents or officers. Each party shall defend, protect, and hold
harmless the other party from and against all claims, actions, costs, damages, or expenses
of any nature arising out of or incident to that party's negligent performance or failure to
perform this agreement. Neither party assumes any responsibility to the other party for the
consequences of any act or omission of any third party.
IN WITNESS HEREOF, the parties hereto have executed this Memorandum of Understanding the
________ day of __________, 2014.
By: _______________________________________ _________
Barbara Tolbert Date
Mayor
City of Arlington
By: ________________________________________ _________
Bret D. Daugherty, Major General Date
The Adjutant General
Washington Military Department
BOILERPLATE APPROVED AS TO FORM:
________________________________________ _________
Brian E. Buchholz Date
Senior Counsel
Assistant Attorney General
State Staging Area Page 1 of 2 City of Arlington, U14-XXX
Exhibit A
Site Details
Event:
MOU Number: Date:
Site Owner:
Address:
Beginning Date: Estimated Ending Date:
Narrative Description of Area to be Used
Site Map (Area to be Used is Highlighted)
11.5 Acre Area we can use for
equipment, HLZ, or parking/staging
2 Acre area we can use for equipment,
HLZ, or parking/staging
14 Acre Area we can use for
equipment, HLZ, or parking/staging Access Gates
Connection Road
State Staging Area Page 2 of 2 City of Arlington, U14-XXX
Exhibit B
Cost for Site Use as State Staging Area
Event:
MOU Number: Date:
Site Owner:
Address:
Beginning Date: Estimated Ending Date:
A. Utility Costs (Initial appropriate box(es)):
Utility costs, if any, are included in the Cost per Square Foot listed below.
X The following utility costs will be billed for reimbursement by the Department
Sewage Water Electric Gas Garbage Phone
B. Building Costs, If Any:
Building # Square Feet Cost per Sq Ft Total To update totals, right click and select “update field”
0 Current Rate $ 0.00
0 $0.00 $ 0.00
0 $0.00 $ 0.00
Total Building Costs $ 0.00 Right click and select “Update Field” to calculate
C. Ramp Space Costs:
Location Square Feet Cost per Sq Ft Total To update totals, right click and select “update field”
0 Current Rate $ 0.00
0 $0.00 $ 0.00
0 $0.00 $ 0.00
Total Open Space Costs $ 0.00 Right click and select “Update Field” to calculate
D. Cost of Equipment Available for Use, If Any:
Type of Equipment Cost Please calculate equipment costs for the entire estimated operation
i d $0.00
$0.00
$0.00
$0.00
Total Equipment Costs $ 0.00 Right click and select “Update Field” to calculate
E. Other Costs (Explain in Remarks): $0.00 Right click and select “Update Field” to calculate
Grand Total $ 0.00 Right click and select “Update
Field” to calculate
Remarks
Accepted By (Owner): Signature:
Title: Date:
Accepted By (Department): Signature:
Title: Date:
The Owner of the Property certifies that the totals for each category are correct and complete for use of the site by the Department as a Staging Area. Any additional costs
shall be documented and submitted as a claim to be considered for reimbursement.
City of Arlington
Council Agenda Bill
Item:
NB #6
Attachment
H
COUNCIL MEETING DATE:
June 16, 2014
SUBJECT:
Increasing the Change Fund in the Community and Economic Development Department
ATTACHMENTS:
Draft Resolution No. 2014-XXX
DEPARTMENT OF ORIGIN
Finance Department, Jim Chase, Finance Director
EXPENDITURES REQUESTED: $100
BUDGET CATEGORY: General Fund
LEGAL REVIEW:
DESCRIPTION:
The Community and Economic Development Department established a change fund in 2013
after moving to the Airport office. Several customers are paying for permits/licenses in cash
therefore requiring the increase from $100 to $200 to the department’s opening change fund.
HISTORY:
ALTERNATIVES
Do not authorize the increase of the Community and Economic Development Change Fund to
$200
RECOMMENDED MOTION:
I move to adopt the proposed Resolution increasing the opening change fund amount to $200
for the Community and Economic Development Department.
RESOLUTION NO. 2014-XXX
RESOLUTION NO. ______________
A RESOLUTION OF THE CITY OF ARLINGTON, WASHINGTON,
INCREASING THE OPENING CHANGE FUND AMOUNT FOR THE
COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT
WHEREAS, the City Council has determined that a daily opening cash change fund is
required to conduct City operations in the Community and Economic Development Department;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ARLINGTON, WASHINGTON AS FOLLOWS:
The amount to be maintained in the daily opening change fund shall be increased to
$200.00.
PASSED BY THE City Council of the City of Arlington this __________ day of _____
2014.
CITY OF ARLINGTON, WASHINGTON
____________________________________
Barbara Tolbert, Mayor
ATTEST:
__________________________________
Kristin Banfield, City Clerk
APPROVED AS TO FORM:
___________________________________
Steve Peiffle, City Attorney
City of Arlington
Council Agenda Bill
Item:
WS #7
Attachment
I
COUNCIL MEETING DATE:
June 16, 2014
SUBJECT:
Approval of 2014 Equipment & Vehicle Purchases and financing options
ATTACHMENTS:
- Memo outlining 2014 Equipment & Vehicle Purchases
- Resolution authorizing reimbursement of the Equipment Replacement Fund
with the use of the proceeds from the line of credit from Cashmere Valley State
Bank.
- 10 year budget projection presented 4/26/14 (City Council retreat)
- Revised 10 year budget projection with new debt figures (6/11/14)
DEPARTMENT OF ORIGIN
Administration – Kristin Banfield; Community Development—Paul Ellis; Finance – Jim
Chase
EXPENDITURES REQUESTED: N/A
BUDGET CATEGORY: N/A
LEGAL REVIEW:
DESCRIPTION:
Council is asked to review the 2014 equipment & vehicle purchases and financing
options. As these were not budgeted for when the 2014 budget was adopted, Council
will be asked to authorize the purchase of the items, which will then be brought back at
the end of the year in an ordinance with all the 2014 budget amendments. After
reviewing all of our financing options for the 2014 equipment and vehicles, staff is
recommending a line of credit with Cashmere Valley State Bank at an interest rate of
2.5%.
In the 10 year budget projections, staff had anticipated financing approximately
$275,000 over 5 years at an interest rate of 3%. Because the interest rate and the amount
we are financing are lower, we will reach our required reserve balance in 2022 instead
of 2024.
HISTORY:
With the approval of the levy lid lift by the voters, the City can now move forward on
replacing significantly outdated vehicles and equipment. Directors have been meeting
since last fall to prepare a 15 year Equipment and Vehicle Replacement Plan. This plan
was reviewed by Council at the April 26, 2014 Council Retreat.
City of Arlington
Council Agenda Bill
Item:
WS #7
Attachment
I
ALTERNATIVES
RECOMMENDED MOTIONS (THREE SEPARATE MOTIONS RECOMMENDED):
1. I move to approve the 2014 equipment and vehicle replacements as outlined in
the staff memo of June 6, 2014, using existing revenues available in the
Equipment Replacement Fund.
2. I move to authorize staff to complete the financing process with Cashmere
Valley State Bank for a line of credit not to exceed $500,000.
3. I move to approve the proposed resolution authorizing reimbursement of the
equipment replacement fund with the use of the proceeds from the line of credit
from Cashmere Valley State Bank.
Memo
Administration
To: Mayor Barb Tolbert
Arlington City Council
From: Kristin Banfield, Assistant City Administrator / City Clerk
Paul Ellis, Airport, Community & Economic Development Director
Jim Chase, Finance Director
Date: June 6, 2014
Subject: 2014 Equipment & Vehicle Replacement
As we shared with the Council at the 2014 Spring Council Retreat, the Directors have
continued to focus on the replacement of vehicles and equipment for 2014 and beyond. We
are now ready to pursue the acquisition of the vehicles and equipment that are needed to
continue providing excellent services to our community. This will be a multi-step process for
the Council with specific actions required for budget amendments and financing for the
equipment and vehicles.
Background on Equipment & Vehicle Replacement Process
The Directors met in the fall after the retreat to review, discuss and analyze the vehicle and
equipment replacement list that had been developed within individual departments. During
the analysis, each department recognized that some equipment and vehicles were not
essential to provision of current services. At this point, each department then took their
individual department lists back to their department to complete a thorough analysis of
equipment and vehicle needs based on current operations.
In December, the Directors returned to the table to review the revised vehicle and
equipment replacement lists to determine full costs of the equipment needs of the City prior
to setting the amount of the levy lid lift. In March, the Directors, Bryan Terry, and Kurt
Patterson joined together to set the list of equipment for funding in the initial three years
and for the years after.
The process undertaken to scrutinize the vehicle and equipment replacement list over the
last six months was collaborative and thorough, with critical questions asked of each
department on the true needs of the City and the department’s operation. The goal met
through the use of this collaborative process was addressing the replacement of critical
vehicles and equipment within the funding parameters, while meeting established service
levels.
Should the list need to be updated or modified for any reason, the Directors, Bryan, and
Kurt will return to the table and work through it together.
2014 Equipment & Vehicles
Through the Equipment and Vehicle Replacement process, a specific list of equipment and
vehicles to be replaced in 2014 was developed. The equipment and vehicles were not
budgeted for in the course of developing the 2014 budget as the replacement was dependent
upon the passage of the levy lid lift by the Arlington voters. With the passage of the levy lid
lift, staff began moving forward with the replacement process.
Staff is recommending the purchase of the following equipment and vehicles in 2014:
Item Cost Funding Source
Police vehicles: 4 Chevrolet
Caprice sedans
$171,385.76 3 financed ($128,539.32)
1 Equipment Replacement
fund ($42,846.44)
Emergency radio system $30,000 Financing ($10,000)
Equipment Replacement fund
($20,000)
Computer replacement: 24
desktop computers, 4 laptops,
4 mobile computers (for PD
cars)
$49,234.72 Financing
TV21 Server $7,571 PEG Capital Fund (Comcast
Franchise)
TOTAL $256,417.44 Financing
$186,000.00
Equipment Replacement fund
$ 62,846.44
PEG Capital (Comcast franchise)
$ 7,571.00
Financing Recommendation:
After a thorough review of our financing options, staff is recommending a line of credit with
Cashmere Valley State Bank. The line of credit would provide the city with up to $500,000 at
an interest rate of 2.5%. At this time, we anticipate only financing the $186,000 listed above
over a five year term at the 2.5% rate. In the 10 year budget projections, staff had anticipated
financing approximately $275,000 over 5 years at an interest rate of 3%. Because the interest
rate and the amount we are financing are lower, we will reach our required reserve balance in
2022 instead of 2024.
Actions required by Council:
As stated earlier, the Council has a number of actions that it will need to take between now
and December for these purchases to comply with all of the City’s financial policies and
financing requirements. The following list is a brief summary of those actions needed by
Council:
1. Authorize purchase of the 2014 Equipment and Vehicle replacements as presented in
this memo (non-budgeted) from the Equipment Replacement Fund
2. Authorize financing through Cashmere Valley State Bank line of credit
3. Authorize reimbursement of the equipment replacement fund with the use of the
proceeds from the Cashmere Valley State Bank line of credit.
4. Approve budget amendments (December 2014)
Council will be asked to approve item #1-3 at the June 16, 2014 Council meeting
51376754.1
RESOLUTION NO. _____
A RESOLUTION of the City Council of the City of Arlington, Washington,
declaring the City’s intent to issue limited tax general obligation bonds or
notes to reimburse the City for prior expenditures.
WHEREAS, the Internal Revenue Code of 1986 requires that a municipality declare its
intent to issue tax-exempt bonds to reimburse the municipality for prior expenditures before the
expenditures are incurred;
THE CITY COUNCIL OF THE CITY OF ARLINGTON, WASHINGTON DOES
HEREBY RESOLVE AS FOLLOWS:
The City reasonably expects to reimburse the following expenditures with the proceeds of
limited tax general obligation bond or notes to be issued by the City: purchase of police cars,
computer equipment, and emergency radio equipment. The City expects to issue approximately
$500,000 principal amount of limited tax general obligation bonds or notes for the project. The
expenditures to be reimbursed from the tax-exempt proceeds will be made from the Equipment
Replacement fund of the City.
The adoption of this resolution shall not obligate the City to issue any debt, all of which
shall require separate and additional official approval by the City Council.
ADOPTED at a regular meeting of the City Council of the City of Arlington,
Washington, this 16th day of June, 2014.
CITY OF ARLINGTON, WASHINGTON
By
Mayor
ATTEST:
City Clerk
APPROVE AS TO FORM:
City Attorney
51376754.1
CERTIFICATE
I, the undersigned, Clerk of the City of Arlington, Washington (the “City”), and keeper of
the records of the City Council (the “Council”), DO HEREBY CERTIFY:
1. That the attached Resolution No. ____ is a true and correct copy of a resolution of
the City Council, as finally adopted at a regular meeting of the Council held on the 16th day of
June, 2014, and duly recorded in my office.
2. That said meeting was duly convened and held in all respects in accordance with
law, and to the extent required by law, due and proper notice of such meeting was given; that a
legal quorum was present throughout the meeting and a legally sufficient number of members of
the Council voted in the proper manner for the passage of said Resolution; that all other
requirements and proceedings incident to the proper adoption of said Resolution have been fully
fulfilled, carried out and otherwise observed; and that I am authorized to execute this certificate.
IN WITNESS WHEREOF, I have hereunto set my hand this ____ day of ___________,
2014.
City Clerk
(SEAL)
IO YEAR BUDGET PROJECTION . GENERAL FUND
CITY OF ARLINGTON
GENERAL FUND REVENUES
TAXES
Sales Tax - 1%
Sales Tax - 0.1 % Crim¡nal Justice
Property Taxes
Ut¡lity Taxes/Use Taxes
Leasehold Excise Tax
Gambling Taxes
LICENSES & PERMITS
INTERGOVERNMENTAL
CHARGES FOR SERVICES
INTERFUND CHARGES FOR SERVICES
INTERFUND CHARGES FOR SERVICES
INTERFUND CHARGES FOR SERVICES
FINES & FORFEITURES
MISCELLANEOUS
NON-REVENUES
OTHER FINANCING SOURCES
TOTAL OPERATING REVENUES
BEGINNING FUND BALANCE
TOTAL GENERAL FUND REVENUES
GENERAL FUND EXPENDITURES
SALARIES
BENEFITS
SUPPLIES
CHARGES FOR SERVICES
INTERGOVERNMENTAL
NON-EXPENDITURES
CAPITAL OUTLAY
DEBT SERVICE
INTERFUND EQUIP RENTAL
INTERFUND CHARGES FOR SERVICES
INTERFUND TRANSFERS
INTERFUND TRANSFERS
TRANSFER TO BUILDING RESERVE
2012
ACTUAL
2013
ACTUAL
3,087,559
240,895
2,410,610
2,635,065
1 16,084
1 15,833
679,1 83
744,331
308,1 55
1,049,640
712,800
494,731
251,820
75,489
302,071
5,893
'13,230,159 12,778,312
77 377,749
13,230,236 13,156,061
500,000 s00,000 900,091
13,485,530 14,686,738 15,306,971
1,049,612 1,07',t,3s',1
15,672,995 15,922,540
2017 2018BUDGET BUDGET
15,776,010 16,014,092 16,245,929
1,377,s79 1,549,133 1,717,917
17,153,589 17,563,225 17,963,846
2022 2023 2024
BUDGET BUDGET BUDGET
15,075,520 15,305,800 15,538,104
1,089,858 1,118,f64 1,221,816
16,165,378 16,424,564 16,759,920
2019 2020 2021
BUDGET BUDGET BUDGET
$6,971,166
2,589,687
'1 16,150
1 ,1 53,935
901,800
259,000
55,000
1,112,079
601,931
942,000
400,000
0
50,000
50,000
15.046,614 15,202,748
1,221,8161,118,764
$16,165,378 $16,424,564 $16,759,920
2014 2015 2016 2017 201A 2019 2020 202't 2022 2023BUDGET BUDGEI BUDGET BUDGET BUDGET BUDGET BUDGET BUDGET BUDGET BUDGET
12,985,530 14,186,738 14,406,880 1 4,623,383 14,851 ,189
2024
BUDGET
3,279,621 3,200,000 3,350,000 3,417,000 3,485,340 3,555,047 3,626,148 3,698,671 3,772,644 3,848,097 3,925,059 4,003,560
259,804 260,000 270,000 275,400 280,908 286,526 292,257 298j02 304,064 310,145 316,348 322,675
2,464,430 2,500,000 3,544,000 3,597,160 3,651,117 3,705,884 3,761,472 3,817,894 3,875j62 3,933,289 3,992,288 4,052,172
2,768,900 2,831,100 2,860,000 2,917,200 2,975,544 3,035,054 3,095,754 3,157,669 3,220,823 3,285,241 3,350,946 3,417,965
124,497 120,000 125,000 127,500 130,050 132,651 135,304 138,010 140,770 143,585 146,457 149,386
54,933 40,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000
498,397 596,800 56 1,000 s69,300 580,490 590,374 600,455 610,737 621,226 631,925 642,837 653,967
569,931 505,992 512,100 519,300 525,524 531,832 536,227 540,710 545,282 549,946 554,703 559,555
256,271 339,000 345,600 357,470 364,360 371,271 372,853 374,457 376,083 377,732 379,404 380,599
1,133,100 1,165,600 1,180,000 1,190,000 1,200,000 1,210,000 1,220,000 1,230,000 1,240,000 1,250,000 1,260,000 1,260,000
712,800 758,988 758,988 759,000 760,000 760,000 760,000 760,000 760,000 760,000 760,000 760,000
253,00000000000000
199,553 320,200 320,200 330,200 330,200 330,200 330,200 330,200 330,200 330,200 330,200 330,200
37 ,241 18,750 20,750 23,250 25,750 28,250 30,750 35,250 37 ,750 41,750 41 ,750 41,750
138,204 259,000 259,000 259,000 259,000 259,000 259,000 259,000 259,000 259,000 259,000 259,000
27,630 70,100 40,100 25100 15,100 15,100 15,100 15,100 15,100 15,100 15,100 15,100
ADMIN
POLICE & FIRE
ENGINEERING
M&O FUND
STREET/FACIL
REET 2 FUND
2012
ACTUAL
2013
ACTUAL
2014
BUDGET
$6,1 99,068
2,089,366
127,600
I ,1 53,1 61
862,339
259,000
57,600
872,720
257,675
737,001
285,000
35,000
0
50,000
$6,1 35,386
1,977,550
1 15,952
1,028,534
795,783
331,920
1 69,870
867,549
282,743
497,200
520,000
1 30,000
0
0
$6,095,423
2,023,007
96,585
1,103,457
809,1 78
148,220
1 07,1 30
876,847
347,223
684,000
350,250
10,000
0
0
$6,446,312
2,244,344
1 1 6,'1 50
1 ,1 33,888
907,800
259,000
37,800
1,157,541
537,524
942,000
375,000
0
50,000
50,000
14,257,359
1,049,6'.t2
$6,573,653
2,326,431
1 16,150
'1,135,910
888,800
259,000
71,200
I ,199,669
613,831
942,000
375,000
U
50,000
50,000
$6,703,542
2,411,658
116,150
1,147 ,835
899,800
259,000
71,200
1,187,566
603,931
942,000
390,000
0
50,000
50,000
14,832,682
't,089,858
$1 5,922,540
$6,836,030
2,497,906
I 16,150
1 , I 52,935
900,800
259,000
55,000
1,184,862
601,931
942,000
400,000
0
50,000
50,000
$7,109,005
2,684,976
'I 16,I 50
I,153,935
902,800
259,000
55,000
1 ,057,544
601,931
942,000
400,000
0
50,000
50,000
15,382,341
't,377 ,579
$7,249,603
2,783,917
I 16,150
I ,153,935
902,800
259,000
55,000
1,030,120
611,931
942,000
400,000
0
50,000
50,000
15,604,456
1,549,133
$7,393,013
2,886,654
116,150
1 ,1 53,935
902,800
259,000
55,000
1,024,825
61 1,931
942,000
400,000
0
50,000
50,000
$7,539,290
2,993,331
1 16,150
I ,153,935
902,800
259,000
55,000
1,024,825
611,931
942,000
400,000
0
50,000
50,000
2015 2016BUDGET BUDGET
$6,321,467
2,165,268
116,150
1 ,1 16,688
881,800
259,000
37,800
923,380
51 4,394
940,700
375,000
35,000
50,000
50,000TRANSFER TO MANDATORY RESERVE FUND
TOTAL OPERATING EXPENDITURES
ENDING FUND BALANCE
TOTAL GENERAL FUND EXPENDITURES
12,852,487 12,651,320 12,985,530
377,749 504,741 500,000
13,786,647
900,091
14,601 ,644
1,071,351
'15,845,308 16,098,262
1,717 ,917 1,865,584
$17,153,589 $17,563,225 $17,963,846$.13,230,236 $13,156,061 $13,485,530 $14,686,738 $15,306,97'1 $15,672,995
91 149,521 21,739 't8,s07 28,906 103,052 1s5,763
Reouired Reserve Calculation
1,180,954 1,200,207 1,219,385 1,232,396 1,247,362
891,476 907,643 _924,111 940,887 957,975
2,072,430 2,107,850 2,143,496 2,'t73,283 2,205,337
171,554 168,784 ',147,667
1,265,871 1,285,942 1,307,022
975,383 993,1 15 1,011 ,1782,24'.t,254 2,279,057 2,318,200
1,865,584
I month Operating Exp (not ¡ncl Non-Exp, Cap Outlay & Tranf to Reserve) 1,051,578 1,115,821 '1,155,047
8% Taxes & Lic 763,832 860,000 875,485
Total required Reserve amount 1,815,410 1,975,821 2,030,532
Balance ¡n General Fund 500,000 900,091 1,049,612 1,071,351 1,089,858 1,118,764 1,221,816 1,377,5t9 1,549,133 1,717,9'.t7
1,339,858
(767,992)
't,418,764
1724,7321
1,571,816
(60r,¡$7)
1,777,579
(427,7581
1,999,r33
(242,1211
2,217,917
(61,f¡f0)
2,415,584
97,384
Balance in Mand. Reserve Fund 50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000 450,000 500,000 550,000
Total Ending General Fund Balance
Fund Balance Overage/(Shortage)
550,000
(1,255,41 0)
t,000,091
(975,730)
I,199,612 1,27',t,3s1
(830,920) (80r,079)
Page 1City of Arlington - CONFIDENTIAL Prinled 611112014
1O YEAR BUDGET PROJECTION - GENERAL FUND
With Reduced Debt Service
CITY OF ARLINGTON
GENERAL FUND REVENUES
TAXES
2012 2013 2014 2015
ACTUAL ACTUAL BUDGET BUDGET
2016
BUDGET
20't7
BUDGET
20'18
BUDGET
2019
BUDGET
2020
BUDGET
2021
BUDGET
2022
BUDGET
2023
BUDGET
2024
BUDGET
Sales Tax - 1% 3,087,559 3,279,621 3,200,000 3,350,000 3,417,000 3,485,340 3,555,047 3,626,148 3,698,671 3,772,644 3,848,097 3,925,059 4,003,560
Sales Tax - 0 1% Criminal Justice 240,895 259,804 260,000 27O,0OO 275A00 280,908 286,526 292,257 298,102 304,0ô4 310,145 316,348 322,675
PropertyTaxes 2,410,610 2,464,430 2,500,000 3,544,000 3,597,160 3,651,117 3,705,884 3,761,472 3,817,894 3,875,162 3,933,289 3,992,288 4,052,172
UtilityTaxes/UseTaxes 2,635,065 2,768,900 2,831,100 2,860,000 2,917,200 2,975,544 3,035,054 3,095,754 3,157,669 3,220,823 3,285,241 3,350,946 3,417,965
Leasehold ExciseTax 116,084 124,497 ,120,000 125,000 127,500 130,050 132,651 135,304 138,010 140,770 143,585 146,457 149,386
Gambling Taxes 1 1 5,833 54,933 40,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000
L|CENSES & PERMTTS 679,183 498,397 596,800 561,000 569,300 580,490 590,374 600,455 610,737 621,226 631,92s 642,837 653,967
TNTERGOVERNMENTAL 744,331 569,931 505,992 512,100 519,300 525,524 531 ,832 536,227 540,710 545,282 549,946 554,703 559,555
CHARGES FOR SERVTCES 308,155 256,271 339,000 345,600 357,470 364,360 371,271 372,853 374,457 376,083 377,732 379,404 380,599
TNTERFUND CHARGES FOR SERVTCES POLTCE & F|RE 712,800 712,800 758,988 758,988 759,000 760,000 760,000 760,000 760,000 760,000 760,000 760,000 760,000
INTERFUNDCHARGESFORSERVICES ENGINEERING 494,731 253,OOO O O O O O O O O O O O
FTNES & FORFETTURES 251,820 199,553 320,200 320,200 330,200 330,200 330,200 330,200 330,200 330,200 330,200 330,200 330,200
M|SCELLANEOUS 75,489 37 ,241 18,750 20,750 23,250 25,750 28,250 30,750 35,250 37 ,750 41,750 41,750 41 ,750
NON-REVENUES 302,071 138,204 259,000 259,000 259,000 259,000 259,000 259,000 259,000 259,000 259,000 259,000 259,000
oTHER FINANC|NG SOURCES 5,893 27,630 70,100 40,100 25,100 15,100 15,100 15,100 15,100 15,100 15,100 15,100 15,100
TOTAL OPERATING REVENUES
BEGINNING FUND BALANCE
TOTAL GENERAL FUND REVENUES
GENERAL FUND EXPENDITURES
SALARIES
BENEFITS
SUPPLIES
CHARGES FOR SERVICES
INTERGOVERNMENTAL
NON-EXPENDITURES
CAPITAL OUTLAY
DEBT SERVICE
INTERFUND EQUIP RENTAL
INTERFUND CHARGES FOR SERVICES M&O FUND
INTERFUNDTRANSFERS STREET/FACIL
INTERFUNDTRANSFERS REET2 FUND
TRANSFER TO BUILDING RESERVE
TRANSFER TO MANDATORY RESERVE FUND
TOTAL OPERATING EXPENDITURES
ENDING FUND BALANCE
TOTAL GENERAL FUND EXPENDITURES
I 3,230,1 59 12,77A,312 1 2,985,530 14j86,738 14,406,880 14,623,383 14,851 ,189 1 5,075,520 1 5,305,800 15,538,104 15.776,010 16,014,092 16,245,929
77 377,749 500,000 500,000 91,t,809 1,078,309 1,125,880 1,167,840 1,267,36s 1,422,049 1,622,9'.11 ',t,794,46s 1,963,249
13,230,236 13,156,061 13,485,530 14,686,738 15,318,689 15,701,692 15,977,0ô9 16,243,360 16,573,165 16,960,153 17,398,921 17,808,557 18,209,178
12,985,ss0 13,774,929 14,240,380 14,575,812 14,809,229 14,975,995 15,151,116 15,337,242 15,845,308 16,098,262
500,000 91r,809 I,1 25,880 1,1 67,840 1,267,365 1,422,049 1,622,911 1,963,249 2,110,916
$'13,230,236 $13,156,061 $13,485,530 $14,686,738 $15,701,692 $15,977,069 $16,243,360 $16,573,165 $17,808,557 $18,209,178
168,784 147,667
2012
ACTUAL
$6, I 35,386
1,977,550
1 15,952
1,028,534
795,783
331,920
1 69,870
867,549
282,743
497,200
520,000
1 30,000
0
0
20't3
ACTUAL
$6,095,423
2,023,007
96,585
1 ,1 03,457
809,1 78
148,220
107,130
876,847
347,223
684,000
350,250
I 0,000
0
0
20't4
BUDGET
$6,1 99,068
2,089,366
127,600
1,153,161
862,339
259,000
57,600
872,720
257,675
737,001
285,000
35,000
0
50,000
2015
BUDGET
$6,321,467
2,165,268
1 16,150
I ,1 16,688
88'1,800
259,000
37,800
911,662
51 4,394
940,700
375,000
35,000
50,000
50,000
201 6
BUDGET
$6,446,312
2,244,344
116,150
1 ,1 33,888
907,800
259,000
37,800
1,140,562
537,524
942,000
375,000
0
50,000
50,000
2017
BUDGET
$6,573,653
2,326,431
116,150
1 ,135,910
888,800
259,000
71,200
1,173,837
613,831
942,000
375,000
0
50,000
50,000
2018
BUDGET
$6,703,542
2,411,658
't 16,'150
1,147,835
899,800
259,000
71,200
1,164,1 1 3
603,931
942,000
390,000
0
50,000
50.000
2019
BUDGET
$6,836,030
2,497,906
1 1 6,'1 50
1 ,1 52,935
900,800
259,000
55,000
1,114,243
601,931
942,000
400,000
0
50,000
50,000
2020
BUDGET
$6,97'l ,166
2,589,687
1 1ô,150
1 ,153,935
901,800
259,000
55,000
1,060,447
601,931
942,000
400,000
ñ
50,000
50,000
2021
BUDGET
2022
BUDGET
2023
BUDGET
2024
BUDGET
$7,1 09,005
2,684,976
116,150
1 ,153,935
902,800
259,000
55,000
1,012,445
601,931
942,000
400,000
0
50,000
50.000
$7,249,603
2,783,917
116,150
I ,1 53,935
902,800
259,000
55,000
1 ,030,120
61 1,931
942,OOO
400,000
0
50,000
50,000
15,604,456
1,794,465
$7,393,013
2,886,654
116,150
1 ,153,935
902,800
259,000
55,000
1,024,825
611,931
942,OOO
400,000
0
50,000
50,000
$7,539,290
2,993,331
Í 6,1 50
1 ,153,935
902,800
259,000
55,000
1,024,825
611,931
942,000
400,000
0
50,000
50,000
12,852,487 12,651,320
377,749 504,741 1,078,309
$1 5,31 8,689
Required Reserve calculation
I month Operating Exp (not incl Non-Exp, Cap Outlay & Tranfto Reserve)
8% Taxes & Lic
Total requ¡red Reserve amount
Balance in General Fund
Balance in Mand. Reserve Fund
Total Ending General Fund Balance
41,960 99,525 154,684
$16,960,153 $17,398,921
200,862 ',t71,554
1,243,604 1,265,8711,051,578 1,114,844 1,1 53,632 I,178,801 1,198,252 1,2',t3,500 1,228,093 1,285,942 1,307,022
763,832 860,000 875,485 891,476 907,643 924,111 940,887 957,975 975,383 993,115 1,01'1,178
1,815,410 1,974,84 2,029,117 2,070,277 2,105,895 2,137,611 2,168,980 2,20',1,579 2,241,254 2,279,057 2,318,200
500,000 911,809 1,078,309 1,125,880 1,167,840 1,267,365 1,422,049 1,622,911 1,794,465 1,963,249 2,',110,916
50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000 4s0,000 500,000 550,000
5s0,000 1,011,809 1,228,309 r,325,880 1,417,840 1,567,365 1,772,049 2,022,911 2,244,465 2,463,249 2,660,916
(800,808) 174,3971
Page 1
't84,192 342,716
City of Arlington - CONFIDENTIAL
Fund Balance Overage/(Shortage)(r,26s,4r0)(963,03s)(688,0s5)(s70,246)(396,93r)(r78,668)3,211
Ptir]l(ed 611112014
City of Arlington
Council Agenda Bill
Item:
NB #8
Attachment
J
COUNCIL MEETING DATE:
June 16, 2014
SUBJECT:
Authorization for the Mayor to sign a Memorandum of Understanding with Arlington
Police Officers Association (APOA)
ATTACHMENTS:
Memorandum of Understanding between the City of Arlington and the Arlington
Police Officers Association
DEPARTMENT OF ORIGIN
Administration: Contact Kristin Banfield, 360-403-3444
EXPENDITURES REQUESTED: -0-
BUDGET CATEGORY: N/A
LEGAL REVIEW:
DESCRIPTION:
The City of Arlington and APOA, representing Arlington Police Officers have reached
tentative agreement on 2014 collective bargaining agreement. The attached MOU
outlines the complete agreement reached by the parties.
HISTORY:
This agreement was reached after extensive negotiations between the two parties.
ALTERNATIVES
RECOMMENDED MOTION:
I move to authorize the Mayor to sign the Memorandum of Understanding with the
Arlington Police Officers Association.
AGREEMENT
By and between
THE CITY OF ARLINGTON, WASHINGTON
And
ARLINGTON POLICE OFFICERS’ ASSOCIATION
(Representing Law Enforcement Officers)
THIS AGREEMENT is entered into by and between the City of Arlington, Washington,
hereinafter referred to as the “City”, and the Arlington Police Officers’ Association, hereinafter
referred to as the “Association”.
The City and the Association are parties to a Collective Bargaining Agreement dated May 23,
2013 which covers wages, hours of work, and other working conditions from January 1, 2013
through December 31, 2013, hereinafter referred to as “the 2013 Agreement”.
The parties wish to extend the 2013 Agreement for one additional year with the following
modifications:
1. The 2013 Agreement is hereby extended for one additional year, beginning on January 1,
2014 through December 31, 2014.
2. Vacation cashout referenced in Article 10, Section 5 will be in effect for 2014, subject to
a maximum of 453.75 hours to be cashed out for the entire bargaining unit.
3. At the discretion of the City, the examinations utilized for forming a Sergeant’s
promotional list may include the use of an Assessment Center.
4. Specialty Assignment Rotation
a. The following Specialty Assignments will have a four (4) year rotation, with a
one year extension at the discretion of the Chief:
- Detective (including Detective assigned to the Snohomish Regional Drug &
Gang Task Force)
- Defensive Tactics Instructor
- Field Training Officer
- Firearms Instructor / Armorer
- School Resource Officer
- Airport Resource Officer (K9 Officer)
- Anti-Crime Team
b. The following Specialty Assignments will have a five (5) year rotation, with a one
year extension at the discretion of the Chief:
- Detective Sergeant
c. The following Specialty Assignments will have a four (4) year rotation, with a
variable one to two (1-2) year extension at the discretion of the Chief:
- Traffic Officer / EVOC Instructor: extension of one (1) year, at the discretion
of the Chief, if the Traffic Officer does not receive Accident Reconstructionist
certification.
- Traffic Officer / EVOC Instructor: extension of two (2) years, at the discretion
of the Chief, if the Traffic Officer receives Accident Reconstructionist
certification.
- Traffic Officer / EVOC Instructor shall attend the EVOC Instructor Training
at the first available opportunity.
5. Apprenticeship Program
a. One (1) apprenticeship position will be made available for each of the following
positions:
- Firearms Instructor / Armorer
- Defensive Tactics Instructor
- EVOC Instructor
b. The 4% premium for the three specialty assignments listed in Section 5a will be
split between the primary (3%) and the apprentice (1%). In the event there is no
apprentice the officer in the position will receive the entire 4%. For the EVOC
apprentice, the premium pay will come from the EVOC premium and not the
traffic premium.
6. Airport Resource Officers (K9) will not be allowed to schedule or take vacation during
the annual Arlington Fly-In, held the second weekend in July, unless agreed to by the
Chief of Police or his/her designee.
This Agreement amends the 2013 Agreement, effective upon the date of signature of both parties
below. In all other respects and except as specifically amended herein, the 2013 Agreement shall
remain in full force and effect for 2014.
ARLINGTON POLICE OFFICERS’ CITY OF ARLINGTON, WASHINGTON
ASSOCIATION
By _________________________________ By _________________________________
Rory Bolter, President Barbara Tolbert, Mayor
Date _________________________________ Date _______________________________