HomeMy WebLinkAbout02-24-2014
City of Arlington
Council Agenda Bill
Item:
WS #1
Attachment
A
COUNCIL MEETING DATE:
February 24, 2014 Workshop
SUBJECT:
Haller Park Renovations
ATTACHMENTS:
Map of Haller Park
DEPARTMENT OF ORIGIN
Community & Economic Development
EXPENDITURES REQUESTED: -0-
BUDGET CATEGORY: N/A
LEGAL REVIEW:
DESCRIPTION:
The Rotary Club of Arlington is funding new playground equipment for Haller Park
renovation and is presenting their plans.
HISTORY:
Haller Park is being renovated to add a stage area, additional picnic tables, and new
restrooms. A major benefit of renovation is relocation of restrooms and playground
equipment out of flood area. New design will also add environmental security
measures to improve safety.
ALTERNATIVES
Approve Staff’s Recommendation with Modifications
Table Staff’s Recommendation
Deny Staff’s Recommendation
RECOMMENDED MOTION:
No action taken.
City of Arlington
Council Agenda Bill
Item:
WS #2
Attachment
B
COUNCIL MEETING DATE:
February 24, 2014
SUBJECT:
Year End 2013 Financial Report
ATTACHMENTS:
Year End 2013 Financial Report
DEPARTMENT OF ORIGIN
Finance; Contact: Jim Chase – 360-403-3422
EXPENDITURES REQUESTED: -0-
BUDGET CATEGORY: N/A
LEGAL REVIEW:
DESCRIPTION:
Staff will review the Financial Report from 2013 with Council.
HISTORY:
ALTERNATIVES
RECOMMENDED MOTION:
No action.
December 2013 Financial Report Jim Chase, Finance Director
Sales Tax dollars received in December (from October sales) were $264,547. The total received for 2013
totaled $3,279,623. This amount is $192,000 greater than the amount received in 2012, or a 6.2%
increase.
Utility Taxes, the City’s second largest form of tax, were also ahead of 2012 numbers with a 4.5% increase.
Utility taxes totaled $2,768,899 for 2013.
Property Taxes, the 3rd largest form of tax, were also ahead of 2012 collections. With second half
collections now received, we collected a total of $2,464,431or about a 2.2% increase. This equates to a
1% increase as allowed by Initiative 747 and an additional 1.2%, from collections from prior year amounts
owing and from new construction tax dollars.
Building Permit revenues, budgeted at $300,000 for the year, totaled just $193,069 for the year.
Motor Vehicle Excise Taxes (Gas Taxes) in the Street Fund totaled $371,862 for 2013. This was about
$5,000 greater than the collections for 2012.
Real Estate Excise Tax receipts totaled $413,018. The budget for 2013 was $402,000. 2012 collections
totaled $516,382.
Emergency Medical Services’ Transport Fees revenues continued to be strong all year. We collected a
total of $975,619. The 2013 budget was $950,000. Collections in 2012 totaled $766,304. As you can
recall, Medicare had some issues with remitting our claims during 2012 year where we collected just
$766,304.
We began 2013 with a beginning fund balance of $377,749 in the General Fund. We ended 2013 with a
total of $504,743. This is a positive step in the right direction. We still have much work to do to build the
reserve to the required levels called for in our Financial Policies, which is approximately $1,850,000.
I would also like to note and commend the Police Department and the Fire Department for their efforts to
end the year below their budgeted numbers. They certainly contributed to the increasing of the ending
General Fund balance.
OTHER FUNDS OPERATING STATEMENTS YTD
DECEMBER BUDGET
FUND NAME 2013 2013 %
SPECIAL REVENUE FUNDS (100 - 199)
- to account for the proceeds of specific revenue sources (other than for major capital projects)
that are legally restricted to expenditure for specified purposes.
FUND 101 STREET MAINTENANCE FUND
Begin Fund Balance 126,377$ 50,000$
MV Fuel Taxes 371,863 375,000 99.2%
Interfund Transfers 491,250 510,000 96.3%
Misc. Revenues 31,576 29,700 106.3%
YTD Revenues 894,689 914,700 97.8%
Salaries & Wages 364,217 334,875 108.8%
Personnel Benefits 145,960 135,560 107.7%
Supplies 31,207 57,500 54.3%
Other Services & Charges 238,080 273,600 87.0%
Intergov Serv & Taxes 9,255 9,000 102.8%
Capital Outlays 506 1,000 50.6%
Interfnd Payment for Svcs 152,600 152,600 100.0%
YTD Expenditures 941,825 964,135 97.7%
Ending Fund Balance 79,241$ 565$
FUND 104 PROGRAM DEVELOPMENT FUND
Begin Fund Balance 175,685$ 205,000$
YTD Revenues - 100 0.0%
YTD Expenditures 39,264 42,000 93.5%
End Fund Balance 136,421$ 163,100$
FUND 107 GROWTH MANAGEMENT FUND
Begin Fund Balance 2,457,642$ 2,717,000$
YTD Revenues 714,674 260,000 274.9%
YTD Expenditures 1,342,979 1,402,492 95.8%
End Fund Balance 1,829,337$ 1,574,508$
FUND 108 EMERGENCY MEDICAL SERVICES FUND
Begin Fund Balance 84,282$ 81,000$
Property Taxes Arlington 870,874 866,000 100.6%
FD #24 117,183 83,000 141.2%
FD #21 353,609 351,000 100.7%
FD #25 44,711 44,000 101.6%
Intergovernmental Grants 138,172 148,600 93.0%
Transport Fees 948,151 950,000 99.8%
Interfund Payments-Airport 120,120 120,120 100.0%
Other Misc.3,281 500 656.2%
Interfund Loan 291,865 292,000 100.0%
YTD Revenues 2,887,966 2,855,220 101.1%
Salaries & Wages 1,494,765 1,457,635 102.5%
Personnel Benefits 416,722 516,699 80.7%
Supplies 61,771 68,800 89.8%
Other Services & Charges 233,157 262,850 88.7%
Intergov Serv & Taxes 8,312 9,600 86.6%
Non-Expenditures - 3,000 0.0%
Debt Repayment 291,947 292,000 100.0%
Capital Outlays 72,923 70,000 104.2%
Interfnd Payment for Svcs 255,000 255,000 100.0%
YTD Expenditures 2,834,597 2,935,584 96.6%
End Fund Balance 137,651$ 636$
9
YTD
DECEMBER BUDGET
FUND NAME 2013 2013 %
SPECIAL REVENUE FUNDS - Cont.
FUND 109 STREAM COORIDOR RESTORATION FUND
Begin Fund Balance 31,409$ 10,000$
YTD Revenues 8,114 250 3245.6%
YTD Expenditures 1,624 7,000 23.2%
End Fund Balance 37,899$ 3,250$
FUND 114 LODGING TAX FUND
Begin Fund Balance 42,150$ 25,000$
YTD Revenues 84,423 76,000 111.1%
YTD Expenditures 66,858 83,000 80.6%
End Fund Balance 59,715$ 18,000$
FUND 116 CEMETERY OPERATIONS FUND
Begin Fund Balance 70,822$ 60,000$
Charges for Services 172,033 213,100 80.7%
Misc 40,502 36,875 109.8%
Non-Revenues 8,740 1,000 874.0%
Transfer In - Cem Endow.- 2,500 0.0%
YTD Revenues 221,275 253,475 87.3%
Salaries & Wages 75,170 74,080 101.5%
Personnel Benefits 32,240 30,210 106.7%
Supplies 19,760 32,500 60.8%
Other Services & Charges 22,238 26,325 84.5%
Intergov Serv & Taxes 9,862 10,000 98.6%
Capital Outlays 1,066 575 185.4%
Interfnd Payment for Svcs 30,675 30,675 100.0%
Interfund Transfers/to Cap Improv 43,000 43,000 100.0%
YTD Expenditures 234,011 247,365 94.6%
End Fund Balance 58,086$ 66,110$
DEBT SERVICE FUNDS (200 - 299)
- to account for the accumulation of resources for, and the payment of, general long-term debt
FUND 212 LOCAL IMPROVEMENT DISTRICT #21 FUND
Begin Fund Balance 25,930$ 4,075$
YTD Revenues 79,163 97,050 81.6%
YTD Expenditures - 65,000 0.0%
End Fund Balance 105,093$ 36,125$
10
YTD
DECEMBER BUDGET
FUND NAME 2013 2013 %
CAPITAL PROJECTS FUNDS (300 - 399)
- to account for financial resources to be used for the acquisition or construction of major capital
facilities (other than those financed by proprietary funds and trust funds).
FUND 303 REAL ESTATE EXCISE TAX 1 FUND (FIRST 1/4% TAX)
Begin Fund Balance 145,002$ 40,000$
YTD Revenues 207,718 309,100 67.2%
YTD Expenditures 214,453 215,650 99.4%
End Fund Balance 138,267$ 133,450$
FUND 304 REAL ESTATE EXCISE TAX 2 FUND (SECOND 1/4% TAX)
Begin Fund Balance 82,169$ 60,000$
YTD Revenues 217,799 301,100 72.3%
YTD Expenditures 286,723 359,025 79.9%
End Fund Balance 13,245$ 2,075$
FUND 305 CAPITAL FACILITIES/BUILDING FUND
Begin Fund Balance 1$ 1,000$
YTD Revenues 73,420 83,800 87.6%
YTD Expenditures 73,417 82,000 89.5%
End Fund Balance 4$ 2,800$
FUND 310 TRANSPORTATION CAPITAL IMPROVEMENT FUND
Begin Fund Balance 400,372$ 237,739$
YTD Revenues 7,619,603 10,341,800 73.7%
YTD Expenditures 8,016,320 10,441,800 76.8%
End Fund Balance 3,655$ 137,739$
FUND 311 PARK CAPITAL IMPROVEMENT FUND
Begin Fund Balance 277,027$ 200,000$
YTD Revenues 68,516 95,600 71.7%
YTD Expenditures 188,909 192,000 98.4%
End Fund Balance 156,634$ 103,600$
FUND 312 LIBRARY CAPITAL IMPROVEMENT FUND
Begin Fund Balance 13,589$ 13,550$
YTD Revenues 104 200 52.0%
YTD Expenditures - - 0.0%
End Fund Balance 13,693$ 13,750$
FUND 316 CEMETERY CAPITAL IMPROVEMENT FUND
Begin Fund Balance 458$ 10,000$
YTD Revenues 43,137 48,200 89.5%
YTD Expenditures 37,988 40,500 93.8%
End Fund Balance 5,607$ 17,700$
11
YTD
DECEMBER BUDGET
FUND NAME 2013 2013 %
ENTERPRISE FUNDS (400 - 499)
- an enterprise fund may be used to report activity for which a fee is charged to external users for goods
or services. An enterprise fund is also required for any activity whose principal revenue sources meet
any of the following criteria.
- Debt backed solely by fees and charges
- Legal requirement to recover costs
- Policy decision to recover costs
FUND 401 WATER/SEWER FUND
Begin Fund Balance-Unreserved-Water 1,666,867$ 1,650,000$
Charges for Services 3,864,066 3,715,900 104.0%
Fines & Penalties 76,125 85,000 89.6%
Miscellaneous 26,049 17,500 148.9%
Non-Revenues 545 5,000 10.9%
YTD Revenues-Water 3,966,785 3,823,400 103.8%
Salaries & Wages 743,067 735,495 101.0%
Personnel Benefits 283,360 287,220 98.7%
Supplies 143,080 116,500 122.8%
Other Services & Charges 288,955 339,400 85.1%
Intergov Serv & Taxes 393,795 378,800 104.0%
Non-Expenditures - 1,500 0.0%
Capital Outlays 971 3,000 32.4%
Debt Service 145,341 145,360 100.0%
Interfund Payment for Services 829,690 829,690 100.0%
Interfund Transfers 801,700 715,000 112.1%
YTD Expenditures-Water 3,629,959 3,551,965 102.2%
End Fund Balance-Unreserved-Water 2,003,693$ 1,921,435$
Begin Fund Balance-Unreserved - Sewer 1,367,577$ 840,000$
Charges for Services 5,440,995 5,203,600 104.6%
Fines & Penalties 35,505 - 0.0%
Miscellaneous 12,098 5,000 242.0%
YTD Revenues-Sewer 5,488,598 5,208,600 96.2%
Salaries & Wages 564,764 588,140 96.0%
Personnel Benefits 211,071 224,475 94.0%
Supplies 222,040 214,000 103.8%
Other Services & Charges 409,171 470,275 87.0%
Intergov Serv & Taxes 385,226 343,100 112.3%
Non-Expenditures - 1,000 0.0%
Capital Outlays 787 3,000 26.2%
Debt Service 2,663,369 2,608,252 102.1%
Interfund Payment for Services 883,740 883,740 100.0%
Interfund Transfers 1,700 109,560 1.6%
YTD Expenditures-Sewer 5,341,868 5,445,542 98.1%
End Fund Balance-Unreserved-Sewer 1,514,307$ 603,058$
12
YTD
DECEMBER BUDGET
FUND NAME 2013 2013 %
ENTERPRISE FUNDS (400 - 499) Cont.
FUND 402 AIRPORT FUND
Begin Fund Balance 516,895$ 250,000$
Rental Income 2,940,140 2,736,111 107.5%
Intergov. Revenues 23,596 135,000 17.5%
Other Misc Revenues 28,113 17,000 165.4%
Non-Revenues 392,132 388,200 101.0%
TYD Revenues 3,383,981 3,276,311 103.3%
Salaries & Wages 300,306 318,745 94.2%
Personnel Benefits 95,782 109,385 87.6%
Supplies 25,391 30,450 83.4%
Other Services & Charges 238,950 204,465 116.9%
Intergov Serv & Taxes 1,256 400 314.0%
Non-Expenditures 379,152 372,700 101.7%
Capital Outlays 520,848 772,900 67.4%
Debt Service 140,482 200,500 70.1%
Interfund Payment for Services 1,394,270 1,413,095 98.7%
Interfund Transfers 78,300 90,000 87.0%
YTD Expenditures 3,174,737 3,512,640 90.4%
End Fund Balance 726,139$ 13,671$
FUND 405 WATER CAPITAL IMPROVEMENT FUND
Begin Fund Balance 4,813,544$ 4,225,000$
YTD Revenues 1,037,182 861,000 120.5%
YTD Expenditures 1,209,300 1,533,000 78.9%
End Fund Balance 4,641,426$ 3,553,000$
FUND 406 SEWER CAPITAL IMPROVEMENT FUND
Begin Fund Balance 3,400,111$ 2,900,000$
YTD Revenues 486,078 288,000 168.8%
YTD Expenditures 316,178 534,135 59.2%
End Fund Balance 3,570,011$ 2,653,865$
FUND 407 PUBLIC WORKS-UTILITIES ADMINISTRATION FUND
Begin Fund Balance 140,321$ 130,000$
Charges for Services 616,560 616,060 100.1%
Misc. Revenue 2,158 500 431.6%
YTD Revenues 618,718 616,560 100.4%
Salaries & Wages 384,829 382,630 100.6%
Personnel Benefits 158,674 156,440 101.4%
Supplies 5,860 6,500 90.2%
Other Services & Charges 44,637 49,750 89.7%
Interfund Payment for Services 36,040 36,040 100.0%
Capital Outlays 1,141 7,000 16.3%
YTD Expenditures 631,181 638,360 98.9%
End Fund Balance 127,858$ 108,200$
FUND 408 WWTP IMPROVEMENT & EXPANSION FUND
Begin Fund Balance 1,312,544$ 2,068,989$
YTD Revenues 6,445 1,000 644.5%
YTD Expenditures 1,318,989 1,318,989 100.0%
End Fund Balance -$ 751,000$
FUND CLOSED
13
YTD
DECEMBER BUDGET
FUND NAME 2013 2013 %
ENTERPRISE FUNDS (400 - 499) Cont.
FUND 409 STORM WATER CAPITAL IMPROVEMENT FUND
Begin Fund Balance 92,973$ 107,150$
YTD Revenues 1,300,438 1,232,600 105.5%
YTD Expenditures 1,232,881 1,254,750 98.3%
End Fund Balance 160,530$ 85,000$
FUND 410 AIRPORT RESERVE FUND
Begin Fund Balance 1,496,874$ 1,437,700$
YTD Revenues 89,134 88,300 100.9%
YTD Expenditures 1,243,694 1,516,000 82.0%
End Fund Balance 342,314$ 10,000$
FUND 411 WATER/SEWER BOND RESERVE FUND
Begin Fund Balance 479,248$ 479,248$
YTD Revenues 1,022,698 200,000 511.3%
YTD Expenditures - - 0.0%
End Fund Balance 1,501,946$ 679,248$
FUND 412 STORM WATER MANAGEMENT FUND
Begin Fund Balance 135,258$ 50,000$
Charges for Sevices 859,026 720,000 119.3%
Misc revenue 1,838 1,000 183.8%
YTD Revenues 860,864 721,000 119.4%
Salaries & Wages 161,390 161,371 100.0%
Personnel Benefits 61,764 62,625 98.6%
Supplies 622 5,000 12.4%
Other Services & Charges 27,514 30,300 90.8%
Intergov Serv & Taxes 52,898 36,900 143.4%
Interfund Payment for Services 247,000 246,800 100.1%
Debt Service 50,000 50,000 100.0%
Interfund Transfers 149,100 160,100 93.1%
YTD Expenditures 750,288 753,096 99.6%
End Fund Balance 245,834$ 17,904$
FUND 413 AIRPORT CAPITAL IMPROVEMENT (FAA) FUND
Begin Fund Balance 518,236$ 632,000$
YTD Revenues 316,036 176,500 179.1%
YTD Expenditures 335,206 364,000 92.1%
End Fund Balance 499,066$ 444,500$
14
YTD
DECEMBER BUDGET
FUND NAME 2013 2013 %
INTERNAL SERVICE FUNDS (500 - 599)
departments or agencies of the governmental unit, or to other governmental units, on a cost-
reimbursement basis.
FUND 501 EQUIPMENT RENTAL - MAINT & OPERATIONS FUND
Begin Fund Balance 57$ 1,000$
Rental Fees 510,950 522,700 97.8%
Misc revenue 15,362 15,000 102.4%
YTD Revenues 526,312 537,700 97.9%
Operating Supplies 3,372 6,300 53.5%
Fuel 192,682 225,000 85.6%
Other services/Charges 107,816 95,930 112.4%
Vehicle Repairs & Maint.Police 64,366 55,000 117.0%
Vehicle Repairs & Maint.Fire 53,087 53,800 98.7%
Vehicle Repairs & Maint.EMS 34,458 35,000 98.5%
Vehicle Repairs & Maint.Other 48,500 46,200 105.0%
Interfund Payment for Services 21,967 16,900 130.0%
YTD Expenditures 526,248 534,130 98.5%
End Fund Balance 121$ 4,570$
FUND 503 EQUIPMENT RENTAL REPLACEMENT FUND
Begin Fund Balance 930,449$ 580,000$
YTD Revenues 441,999 447,885 98.7%
YTD Expenditures 178,871 183,000 97.7%
End Fund Balance 1,193,577$ 844,885$
FUND 504 PUBLIC WORKS GROUNDS & FACILITIES MAINT & OPERATIONS FUND
Begin Fund Balance 26,579$ 30,000$
Charges for Services 1,087,539 1,089,600 99.8%
Other Misc. Revenues 17,193 18,300 94.0%
Non-Revenues 10,552 27,000 39.1%
1,115,284 1,134,900 98.3%
Salaries & Wages 483,553 491,060 98.5%
Personnel Benefits 172,284 171,797 100.3%
Supplies 42,135 48,550 86.8%
Other services/Charges 292,240 312,925 93.4%
Interfund Payment for Services 139,625 137,300 101.7%
Capital Outlays - 1,000 0.0%
Interfund Transfers 2,920 1,500 194.7%
YTD Expenditures 1,132,757 1,164,132 97.3%
End Fund Balance 9,106$ 768$
15
OTHER FUNDS OPERATING STATEMENTS YTD
DECEMBER BUDGET
FUND NAME 2013 2013 %
TRUST FUND (601 - 610)
- to report all trust arangements under which principal and interest benefit individual, private
organizations and other government.
FUND 622 CEMETERY PRE-NEED TRUST FUND
Begin Fund Balance 16,206$ 16,000$
YTD Revenues 4,150 10,150 0.0%
YTD Expenditures - 10,100 0.0%
End Fund Balance 20,356$ 16,050$
FUND 702 CEMETERY ENDOWMENT FUND
Begin Fund Balance 213,004$ 210,000$
YTD Revenues 14,741 8,000 0.0%
YTD Expenditures - 2,500 0.0%
End Fund Balance 227,745$ 215,500$
16
City of Arlington
Council Agenda Bill
Item:
WS #3
Attachment
C
COUNCIL MEETING DATE:
February 24, 2014
SUBJECT:
January 2013 Financial Report
ATTACHMENTS:
January 2013 Financial Report
DEPARTMENT OF ORIGIN
Finance; Contact: Jim Chase – 360-403-3422
EXPENDITURES REQUESTED: -0-
BUDGET CATEGORY: N/A
LEGAL REVIEW:
DESCRIPTION:
Staff will review the Financial Report from January with Council.
HISTORY:
ALTERNATIVES
RECOMMENDED MOTION:
No action.
January 2014 Financial Report Jim Chase, Finance Director
Sales Tax dollars received in January (for November sales) were $18,000 more than the amount received
for the same month in 2013. On the last day of February, the December 2013 sales taxes (Christmas
sales) will be received.
Utility taxes for the month were just slightly behind ($5,311) the collections for January 2013.
January is historically a slow month for property tax collections. First half property taxes are due on
April 30 and second half taxes are due on October 30.
The General Fund balance at the end of January is $327,008. A substantial fund balance is vitally
important at the beginning of each year to provide sufficient funding to pay operating expenditures until
property taxes are received.
Included on the Other Funds Operating Statements (attached) are descriptions of what each Fund Type
is and a brief description of what each Fund is used for.
Motor Vehicle Excise (Fuel) taxes received in the Street Fund totaled $29,968 or about 7.9% of the
budgeted amount of $380,000. The total received in 2013 was$371,862.
Emergency Medical Services Fund received $56,024 in transport fees, just 5.7% of the budgeted amount
of $975,500. This fund needed an inter-fund loan of $22,256 to avoid being in a negative fund balance
position at the end of January.
Following this page are the Revenue Charts for a variety of taxes, fees and other charges and the
operating statements for each fund.
OTHER FUNDS OPERATING STATEMENTS YTD
JANUARY BUDGET
FUND NAME 2014 2014 %
FUND 004 GENERAL MANDATORY RESERVE FUND
This fund will be used to accumulate a reserve amount for the General Fund in accordance with the City's Financial Policy.
Begin Fund Balance -$ -$
YTD Revenues - 50,000 0.0%
YTD Expenditures - - 0.0%
End Fund Balance -$ 50,000$
SPECIAL REVENUE FUNDS (100 - 199)
- to account for the proceeds of specific revenue sources (other than for major capital projects) that are legally restricted to
expenditurse for specified purposes. These funds cannot be used for General Fund purposes.
The General Fund can be reimbursed for services provided to these funds (utility Billing and collection, Acctg. And Admin., payroll,
personnel, Information Technoloy, etc.)
FUND 101 STREET MAINTENANCE FUND
This fund is responsible for maintaining all public streets and roadways (patching, paving and sealing of roads, sidewalk repair
and maint., and other roadway functions including sweeping and snow removal)
Begin Fund Balance 79,241$ 77,000$
MV Fuel Taxes 29,968 380,000 7.9%
Interfund Transfers 14,587 460,000 3.2%
Misc. Revenues 217 27,200 0.8%
YTD Revenues 44,772 867,200 5.2%
Salaries & Wages 29,995 348,509 8.6%
Personnel Benefits 11,156 146,310 7.6%
Supplies 19 47,525 0.0%
Other Services & Charges 31,967 281,100 11.4%
Intergov Serv & Taxes - 6,000 0.0%
Capital Outlays 9,163 - 0.0%
Interfnd Payment for Svcs - 110,000 0.0%
YTD Expenditures 82,300 939,444 8.8%
Ending Fund Balance 41,713$ 4,756$
FUND 104 PROGRAM DEVELOPMENT FUND
This fund is dedicated to the purchase of public safety vehicles and equipment from a donation from the Stillaguamish Tribe
received at the beginning of 2012.
Begin Fund Balance 136,421$ 148,000$
YTD Revenues - 100 0.0%
YTD Expenditures 1,840 23,100 8.0%
End Fund Balance 134,581$ 125,000$
FUND 107 GROWTH MANAGEMENT FUND
This fund is used to track mitigation fees paid to the City for new construction impacts. These funds must be used within 6 years
of receipt and expended for improvements relating to growth and infrastructure needs as a direct result of growth.
Begin Fund Balance 1,829,337$ 1,315,000$
YTD Revenues 1,880 260,000 0.7%
YTD Expenditures 22,256 500,000 4.5%
End Fund Balance 1,808,961$ 1,075,000$
9
YTD
JANUARY BUDGET
SPECIAL REVENUE FUNDS - Cont.FUND NAME 2014 2014 %
FUND 108 EMERGENCY MEDICAL SERVICES FUND
The EMS Fund is responsible for providing medical care for emergency calls that have a high potential for acute trauma or
loss of life and emergency medical coverage for special events. The majority of the revenue in this fund are from the 50 cent
EMS property tax levy and the levies from Fire Dist. No. 21, 24 and 25, and from transport fees.
The other fire districts contract with us to help with EMS services in their areas.
Begin Fund Balance 137,651$ 100,000$
Property Taxes Arlington 4,743 912,000 0.5%
Property Taxes FD #24 - 83,000 0.0%
Property Taxes FD #21 - 385,756 0.0%
Property Taxes FD #25 - 46,000 0.0%
Intergovernmental Grants - 1,600 0.0%
Transport Fees 56,024 975,500 5.7%
Interfund Payments-Airport 10,675 128,100 8.3%
Other Misc.542 82,800 0.7%
Interfund Loan 22,256 - 0.0%
YTD Revenues 94,240 2,614,756 0.0%
Salaries & Wages 138,466 1,661,332 8.3%
Personnel Benefits 32,129 440,913 7.3%
Supplies 3,348 77,400 4.3%
Other Services & Charges 28,040 253,550 11.1%
Intergov Serv & Taxes 8,282 9,600 86.3%
Capital Outlays - 4,000 0.0%
Interfnd Payment for Svcs 21,626 259,600 8.3%
YTD Expenditures 231,891 2,706,395 0.0%
End Fund Balance -$ 8,361$
FUND 109 STREAM COORIDOR RESTORATION FUND
This fund is used for capital improvements to streams within the City.
Begin Fund Balance 37,899$ 24,000$
YTD Revenues 31 250 12.4%
YTD Expenditures - 7,000 0.0%
End Fund Balance 37,930$ 17,250$
FUND 114 LODGING TAX FUND
The City collects a 2% tax on lodging stays. This moneys in this fund is then used to promote tourism in and around the City.
The Lodging Tax Advisory Committee makes a recommendation to the City Council for the distribution of funds to local non-profit
and marketing organizations, following a competetive grant process.
Begin Fund Balance 59,715$ 35,000$
YTD Revenues 6,791 76,000 8.9%
YTD Expenditures 27,876 84,000 33.2%
End Fund Balance 38,630$ 27,000$
10
YTD
JANUARY BUDGET
SPECIAL REVENUE FUNDS - Cont.FUND NAME 2014 2014 %
FUND 116 CEMETERY OPERATIONS FUND
This Fund provides for the operation and maintenance of the Arlington Cemetery.
Services provided include internment services, and maintenance of the landscape and the various structures.
Begin Fund Balance 58,086$ 68,000$
Charges for Services 26,552 196,000 13.5%
Misc 47 575 8.2%
Non-Revenues 1,341 9,000 14.9%
Transfer In - 100 0.0%
YTD Revenues 27,940 205,675 13.6%
Salaries & Wages 8,177 100,700 8.1%
Personnel Benefits 3,541 46,612 7.6%
Supplies 826 24,700 3.3%
Other Services & Charges 4,145 24,000 17.3%
Intergov Serv & Taxes 713 10,000 7.1%
Capital Outlays - 575 0.0%
Interfnd Payment for Svcs 3,485 34,375 10.1%
Interfund Transfers/to Cap Improv - 10,000 0.0%
YTD Expenditures 20,887 250,962 8.3%
End Fund Balance 65,139$ 22,713$
FUND 180 ARLINGTON TRANSPORTATION BENEFIT DISTRICT (TBD)
The TBD will begin to receive sales tax revenues in 2014 to be used to fund and complete the pavement preservation plan
for the current year. This is a separate entity from the City and will be also audited separately by the State Auditor's Office.
Begin Fund Balance -$ -$
YTD Revenues - 600,500 0.0%
YTD Expenditures - 468,500 0.0%
End Fund Balance -$ 132,000$
DEBT SERVICE FUNDS (200 - 299)
- to account for the accumulation of resources for, and the payment of, general long-term debt
FUND 212 LOCAL IMPROVEMENT DISTRICT #21 FUND
This Fund is used to collect the remaining outstanding local improvement district property assessments.
Begin Fund Balance 105,093$ 5,000$
YTD Revenues 21,589 57,100 37.8%
YTD Expenditures - 60,000 0.0%
End Fund Balance 126,682$ 2,100$
11
YTD
JANUARY BUDGET
FUND NAME 2014 2014 %
CAPITAL PROJECTS FUNDS (300 - 399)
- to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those
financed by proprietary funds and trust funds).
These funds cannot be transferred and used for General Fund purposes.
FUND 303 REAL ESTATE EXCISE TAX 1 FUND (FIRST 1/4% TAX)
This fund is used to collect the first 1/4% of real estate excise tax on property sales and can be used for capital projects within
the City and for debt service.
Begin Fund Balance 138,267$ 110,000$
YTD Revenues 12,215 253,000 4.8%
YTD Expenditures 13,500 243,600 5.5%
End Fund Balance 136,982$ 119,400$
FUND 304 REAL ESTATE EXCISE TAX 2 FUND (SECOND 1/4% TAX)
This fund is used to collect the second 1/4% of real estate excise tax on property sales and can be used for capital projects within
the City and for debt service.
Begin Fund Balance 13,245$ 1,000$
YTD Revenues 12,108 286,100 4.2%
YTD Expenditures - 285,600 0.0%
End Fund Balance 25,353$ 1,500$
FUND 305 CAPITAL FACILITIES/BUILDING FUND
This fund is used to fund future building needs.
Begin Fund Balance 4$ 1,800$
YTD Revenues 6,000 72,000 8.3%
YTD Expenditures 6,000 72,000 8.3%
End Fund Balance 4$ 1,800$
FUND 310 TRANSPORTATION IMPROVEMENT FUND
This fund accounts for all transporation related capital improvements (not including the TBD projects)
Begin Fund Balance 3,655$ 140,000$
YTD Revenues 902,880 4,195,509 21.5%
YTD Expenditures 301,564 4,144,958 7.3%
End Fund Balance 604,971$ 190,551$
FUND 311 PARKS IMPROVEMENT FUND
This fund is to account for all Parks related capital improvement projects.
Begin Fund Balance 156,634$ 180,000$
YTD Revenues 876 26,100 3.4%
YTD Expenditures 12,667 177,000 7.2%
End Fund Balance 144,843$ 29,100$
12
YTD
JANUARY BUDGET
FUND NAME 2014 2014 %
CAPITAL PROJECTS FUNDS (300 - 399) - continued
FUND 312 LIBRARY CAPITAL IMPROVEMENT FUND
This fund is used to account for any improvments made at the Arlington Library.
Begin Fund Balance 13,693$ 14,000$
YTD Revenues 11 200 5.5%
YTD Expenditures - - 0.0%
End Fund Balance 13,704$ 14,200$
FUND 316 CEMETERY CAPITAL IMPROVEMENT FUND
This fund is used to account for any improvments made at the Arlington Cemetery.
Begin Fund Balance 5,607$ 13,500$
YTD Revenues 4 10,100 0.0%
YTD Expenditures - - 0.0%
End Fund Balance 5,611$ 23,600$
ENTERPRISE FUNDS (400 - 499)
- an enterprise fund may be used to report activity for which a fee is charged to external users for goods or services.
An enterprise fund is also required for any activity whose principal revenue sources meet any of the following criteria -
- Debt backed solely by fees and charges
- Legal requirement to recover costs
- Policy decision to recover costs
These funds cannot be transferred and used for General Fund purposes.
The General Fund can be reimbursed for services provided to these funds (utility Billing and collection, Acctg. And Admin., payroll,
personnel, Information Technoloy, etc.)
FUND 401 WATER/SEWER FUND
The Water Division's responsibility is to provide clean, clear, potable water to utility customers, to maintain a high quality
and deliver the product economically and plentifully to the customers.
Begin Fund Balance-Unreserved-Water 2,003,693$ 1,895,000$
Charges for Services 337,536 3,666,650 9.2%
Fines & Penalties 6,944 70,000 9.9%
Miscellaneous 2,848 17,500 16.3%
Non-Revenues - 1,000 0.0%
YTD Revenues-Water 347,328 3,755,150 9.2%
Salaries & Wages 63,765 747,148 8.5%
Personnel Benefits 22,222 291,468 7.6%
Supplies 5,287 172,500 3.1%
Other Services & Charges 86,062 322,600 26.7%
Intergov Serv & Taxes 32,945 378,800 8.7%
Debt Service - 93,530 0.0%
Interfund Payment for Services 65,179 782,115 8.3%
Interfund Transfers - 701,700 0.0%
YTD Expenditures-Water 275,460 3,489,861 7.9%
End Fund Balance-Unreserved-Water 2,075,561$ 2,160,289$
13
YTD
JANUARY BUDGET
FUND NAME 2014 2014 %
FUND 401 WATER/SEWER FUND (continued)
The Wastewater or Sewer Division is charged with treating industial and domestic wastes. Sewer maintenance insures that the
system is leak and seepage proof, unblocked by sand, grease, or roots, and properly graded to move wasts efficiently to the treatment
plant after which the treated water can be sent back to the Stilliguamish River cleaner than when it was originally taken out.
Begin Fund Balance-Unreserved - Sewer 1,514,307$ 1,050,000$
Charges for Services 483,923 5,403,600 9.0%
Fines & Penalties 2,625 30,000 8.8%
Miscellaneous 2,263 13,000 17.4%
YTD Revenues-Sewer 488,811 5,446,600 9.0%
Salaries & Wages 49,677 596,016 8.3%
Personnel Benefits 16,472 236,169 7.0%
Supplies 11,465 263,500 4.4%
Other Services & Charges 82,548 526,350 15.7%
Intergov Serv & Taxes 33,481 343,100 9.8%
Non-Expenditures - 1,000 0.0%
Debt Service - 2,658,396 0.0%
Interfund Payment for Services 68,301 819,590 8.3%
Interfund Transfers - 101,700 0.0%
YTD Expenditures-Sewer 261,944 5,545,821 4.7%
End Fund Balance-Unreserved-Sewer 1,741,174$ 950,779$
FUND 402 AIRPORT FUND
The operation of the Airport Fund includes airport land facility management and maintanance; aviation, industrial and
commercial development; security and administrative services; and airport planning.
Begin Fund Balance 726,139$ 400,000$
Rental Income 1,035,523 2,897,916 35.7%
Intergov. Revenues - 45,000 0.0%
Other Misc Revenues 2,615 23,000 11.4%
Non-Revenues 135,902 394,139 34.5%
TYD Revenues 1,174,040 3,360,055 34.9%
Salaries & Wages 21,008 266,094 7.9%
Personnel Benefits 7,260 110,668 6.6%
Supplies 3,063 31,450 9.7%
Other Services & Charges 37,408 221,481 16.9%
Intergov Serv & Taxes 78 800 9.8%
Non-Expenditures - 382,139 0.0%
Capital Outlays 76,303 781,000 9.8%
Debt Service 4,388 120,520 3.6%
Interfund Payment for Services 126,953 1,543,642 8.2%
Interfund Transfers - 293,368 0.0%
YTD Expenditures 276,461 3,751,162 7.4%
End Fund Balance 1,623,718$ 8,893$
14
YTD
JANUARY BUDGET
FUND NAME 2014 2014 %
FUND 405 WATER CAPITAL IMPROVEMENT FUND
This fund is used to account for major capital projects constructed by the Water division. All revenues from new connection fees
are receipted into this fund as well as a small portion of the monthly utility rate.
Begin Fund Balance 4,641,426$ 5,100,000$
YTD Revenues 3,267 866,000 0.4%
YTD Expenditures 69,411 1,227,000 5.7%
End Fund Balance 4,575,282$ 4,739,000$
FUND 406 SEWER CAPITAL IMPROVEMENT FUND
This fund is used to account for major capital projects constructed by the Sewer division. All revenues from new connection fees
are receipted into this fund as well as a small portion of the monthly utility rate.
Begin Fund Balance 3,570,011$ 2,490,000$
YTD Revenues 11,280 283,000 4.0%
YTD Expenditures 356,326 1,335,000 26.7%
End Fund Balance 3,224,965$ 1,438,000$
FUND 407 PUBLIC WORKS-UTILITIES ADMINISTRATION FUND
This fund is responsible for the management of the three utilities - Water, Sewer and Storm water.
This includes financial management, regulatory compliance and personnel management.
Begin Fund Balance 127,858$ 120,000$
Charges for Services 69,369 832,560 8.3%
Misc. Revenue 178 1,600 11.1%
YTD Revenues 69,547 834,160 8.3%
Salaries & Wages 40,917 497,969 8.2%
Personnel Benefits 16,079 204,304 7.9%
Supplies 660 6,500 10.2%
Other Services & Charges 2,083 101,940 2.0%
Interfund Payment for Services 3,507 - 0.0%
Capital Outlays - 6,000 0.0%
YTD Expenditures 63,246 816,713 7.7%
End Fund Balance 134,159$ 137,447$
FUND 409 STORM WATER CAPITAL IMPROVEMENT FUND
This fund is used to fund any major capital projects constructed by the Storm Water Utility.
Begin Fund Balance 160,531$ 43,000$
YTD Revenues 129 2,211,100 0.0%
YTD Expenditures 2,781 2,216,000 0.1%
End Fund Balance 157,879$ 38,100$
FUND 410 AIRPORT RESERVE FUND
This fund is used to fund emergency repairs and large capital projects at the Municipal Airport.
Begin Fund Balance 342,314$ 345,346$
YTD Revenues 276 282,168 0.1%
YTD Expenditures - 195,000 0.0%
End Fund Balance 342,590$ 432,514$
15
YTD
JANUARY BUDGET
FUND NAME 2014 2014 %
FUND 411 WATER/SEWER BOND RESERVE FUND
The legal requirements in Bond and Loan documents required the City hold an amount in reserve that totals the smaller of
1) the maximum annual debt service of the W/S Revenue Bonds and Loans
2) 125% of the annual debt service of the utility, or
3) 10% of the stated principal amount of the bonds
The current amount in this fund is sufficient to satisfy the reserve requirement.
Begin Fund Balance 1,501,946$ 679,000$
YTD Revenues - - 0.0%
YTD Expenditures - - 0.0%
End Fund Balance 1,501,946$ 679,000$
FUND 412 STORM WATER MANAGEMENT FUND
This fund was created to administer, amange, develop, operate and maintain the City's Storm Water Management Plan. This is our
communities effort to provide flood management and water quality protection. The Plan includes building and maintaining the
storm water systems, providing errosion control, and creating public awareness programs that help to protect our water quality.
Begin Fund Balance 245,834$ 120,000$
Charges for Sevices 115,271 775,000 14.9%
Misc revenue 470 53,000 0.9%
YTD Revenues 115,741 828,000 14.0%
Salaries & Wages 13,639 164,649 8.3%
Personnel Benefits 4,850 64,899 7.5%
Supplies - 15,000 0.0%
Other Services & Charges 15,158 84,600 17.9%
Intergov Serv & Taxes 6,641 159,500 4.2%
Interfund Payment for Services 10,213 - 0.0%
Debt Service - 51,500 0.0%
Interfund Transfers 9,587 275,000 3.5%
YTD Expenditures 60,088 815,148 7.4%
End Fund Balance 301,487$ 132,852$
FUND 413 AIRPORT CAPITAL IMPROVEMENT (FAA) FUND
This fund accounts for capital improvements at the Airport that are eligible for, and receive grant funding from the Federal
Aviation Administration (FAA).
Begin Fund Balance 499,066$ 371,500$
YTD Revenues 7,001 438,735 1.6%
YTD Expenditures 3,500 650,500 0.5%
End Fund Balance 502,567$ 159,735$
16
YTD
JANUARY BUDGET
FUND NAME 2014 2014 %
INTERNAL SERVICE FUNDS (500 - 599)
- to account for the financing of goods and or services provided by one department or agency or to other departments or agencies
of the governmental unit, or to other governmental units, on a cost-reimbursement basis.
FUND 501 EQUIPMENT RENTAL - MAINT & OPERATIONS FUND
This fund pays for all fleet expenditures (the majority being Fuel and Repairs and Maintenance) for all city vehicles and equipment.
The fleet ranges from Police and Fire vehicles and automobiles, utility vehicles and heavy construction equipment, and parks
vehicles and maintenance equipment.
Begin Fund Balance 121$ 4,000$
Rental Fees 45,884 524,290 8.8%
Misc revenue 5,409 - 0.0%
YTD Revenues 51,293 524,290 9.8%
Operating Supplies 97 6,300 1.5%
Fuel 6,281 225,000 2.8%
Other services/Charges 26,762 95,172 28.1%
Vehicle Repairs & Maint.Police 1,097 52,000 2.1%
Vehicle Repairs & Maint.Fire 6,625 52,800 12.5%
Vehicle Repairs & Maint.EMS 5,269 33,000 16.0%
Vehicle Repairs & Maint.Other 3,758 37,200 10.1%
Interfund Payment for Services 1,522 20,500 7.4%
YTD Expenditures 51,411 521,972 9.8%
End Fund Balance 3$ 6,318$
FUND 503 EQUIPMENT RENTAL REPLACEMENT FUND
This fund is used to account for the accumulation of resources for the future replacement of vehicles and equipment when the
useful lives of those vehicles and equipment is nearing the end.
Begin Fund Balance 1,193,577$ 1,325,000$
YTD Revenues 19,897 423,810 4.7%
YTD Expenditures 5,400 384,900 1.4%
End Fund Balance 1,208,074$ 1,363,910$
FUND 504 PUBLIC WORKS GROUNDS & FACILITIES MAINTENANCE & OPERATIONS FUND
This fund is responsible for the maintenance and operations of the airport, cemetery, parks and public areas, streets and
all City owned facilities.
Begin Fund Balance 9,106$ 8,000$
Charges for Services 94,961 1,126,863 8.4%
Other Misc. Revenues 2,784 18,300 15.2%
Non-Revenues - 29,000 0.0%
97,745 1,174,163 8.3%
Salaries & Wages 28,189 539,523 5.2%
Personnel Benefits 9,714 199,715 4.9%
Supplies 4,135 55,350 7.5%
Other services/Charges 36,787 289,975 12.7%
Interfund Payment for Services 13,367 87,600 15.3%
Interfund Transfers - 1,500 0.0%
YTD Expenditures 92,192 1,173,663 7.9%
End Fund Balance 14,659$ 8,500$
17
YTD
JANUARY BUDGET
FUND NAME 2014 2014 %
TRUST FUNDS (601 - 610)
- to report all trust arangements under which principal and interest benefit individual, private organizations and other
governments.
FUND 622 CEMETERY PRE-NEED TRUST FUND
This funds is used to account for dollars where individuals have pre-paid for their items needed at the time of burial.
Begin Fund Balance 20,356$ 16,000$
YTD Revenues 16 10,200 0.2%
YTD Expenditures - 10,100 0.0%
End Fund Balance 20,372$ 16,100$
PERMANENT FUNDS ( 700-799)
- to report resources that are resticted to the extent that only earnings (interest), not principal, can be used to support the local
government's applicable program.
FUND 702 CEMETERY ENDOWMENT FUND
The Cemetery collects a perpetual care fee for each plot sold, either at the time of need or on a pre-need sale. Those funds are held
in this fund and the interest earned can be transferred to the Cemetery Fund, if needed, to help cover the costs of maintaining
the grounds of the Cemetery into perpetuity.
Begin Fund Balance 227,745$ 220,000$
YTD Revenues 2,123 13,500 15.7%
YTD Expenditures - 2,500 0.0%
End Fund Balance 229,868$ 231,000$
18
City of Arlington
Council Agenda Bill
Item:
WS #4
Attachment
D
COUNCIL MEETING DATE:
February 24, 2014
SUBJECT:
Short Term Interfund Loan
ATTACHMENTS:
None
DEPARTMENT OF ORIGIN
Finance Department, Jim Chase, Finance Director
EXPENDITURES REQUESTED: N/A
BUDGET CATEGORY: N/A
LEGAL REVIEW:
DESCRIPTION:
The Emergency Medical Services Fund needed a short-term interfund loan in the amount of
$22,256 at the end of January to prevent the fund from having a negative cash balance. In
accordance with Ord. 2012-005, the Finance Director is authorized to make such loans. It is
anticipated that loans will also be necessary at the end of February and the end of March.
A loan resolution will be prepared in April documenting all the loans and the repayment
thereof.
Those loans will be repaid when the first half property taxes are received in April.
HISTORY:
Previous to the Interfund Loan Program, various funds of the City were allowed to have a
negative cash balance at the end of a month. With the Loan Program, funds that provide the
loans are paid interest by the borrowing funds. The interest rate is tied to the monthly Local
Government Investment Pool rate managed by the State Treasurer’s Office.
ALTERNATIVES
Do nothing and allow fund to go into the red, thereby taking advantage of other funds by
“using” pooled funds and not paying interest. This could be in violation of RCW 43.09.210
which essentially states that no fund should unfairly benefit from another.
RECOMMENDED MOTION:
No action at this workshop meeting.
City of Arlington
Council Agenda Bill
Item:
WS #5
Attachment
E
COUNCIL MEETING DATE:
February 24, 2014
SUBJECT:
2013 Goals Report
ATTACHMENTS:
2013 Goals Report
DEPARTMENT OF ORIGIN
Administration
EXPENDITURES REQUESTED: -0-
BUDGET CATEGORY: N/A
LEGAL REVIEW:
DESCRIPTION:
The attached report provides the Council with a summary of the actions taken to
implement the City goals adopted in November 2012.
HISTORY:
Staff provided an update to the Council in August 2013 on our progress.
ALTERNATIVES
N/A
RECOMMENDED MOTION:
Report only.
2013 Goals Report 1 2/21/14
2013 Goals Report The following highlights some of the progress made by all departments on their goals from January 2013 through December 2013.
• Executive
o Invest in the growth and development of our employees by providing training opportunities, as well as education to City employees on safety issues in order to prevent and reduce accidents. Continue effective risk management through training programs.
Continued to provide a significant amount of training to all staff regarding
safety, personnel management, and other key topics. Joined the AWC
RETRO pool to help address safety issues and reduce our Labor &
Industries assessments. Mayor Tolbert held multiple All City staff meetings
to discuss goals, progress, successes and challenges occurring in the
organization.
o In cooperation with all other departments, seek partnerships and funding opportunities for facility and equipment improvements at and expansion of Haller Park.
Sought, but did not receive, state funding for the Haller Park restrooms
and other amenities. Received $50,000 from Snohomish County
o Provide human resource management, personnel training, and complete any outstanding collective bargaining.
Completed bargaining with AFSCME and APOA. Began negotiations with all
three City bargaining groups (AFSCME, APOA, and IAFF). Negotiations are
not yet complete on successor bargaining agreements.
o In cooperation with all other departments, seek partnerships and funding opportunities for facility and equipment improvements at and expansion of Haller Park.
Received $50,000 from Snohomish County for Phase 2 of the project
(restroom facility). Arlington Rotary has raised $85,000 toward the
purchase and installation of new play equipment at Haller Park.
Installation is to begin April 26, 2014.
o Support the Employee Wellness Program, and attain the AWC Well City Award.
Attained the Well City Award for 2013. The City of Arlington is the only city
in the state to have earned the award for 14 consecutive years (since the
inception of the award).
o Expand the centralized purchasing program to all city departments and increase cost savings.
Expansion of the program resulted in over $8,000 in additional savings to
the City. This does not include staff time that has been saved through the
process of centralizing the purchasing process for the city.
2013 Goals Report 2 2/21/14
• Finance
o Continue to improve the annual Budget process
Involved each department in the budgeting process from the beginning
by allowing staff to update their department budget information directly
into the City’s financial management system, BIAS.
o Monthly financial reports to all Departments Heads by the 10th of each month
Each department head and key staff are able to access and print their
own month-end reports as early as the 10th of each month.
o Continue to invest idle cash amounts to receive the maximum interest income with
Safety and Liquidity being the primary objectives
Our investment portfolio at the end of 2013 totaled over $17,370,000.
This is comprised of CD’s, Government Securities, and the Local
Government Investment Pool. This total is essentially the total of all fund
balances. We earned approximately $175,000 of investment interest in
2013.
o Continue to develop and improve the 5 year budget projection worksheets
Developed 10 year projections for the 2014 Budget
o Provide continuing training to staff for maximum efficiency and benefit
One staff member is on the Washington Finance Officer’s Board of
Directors and organized the annual educational conference.
o Continually provide education to all departments regarding city policies with
emphasis on purchasing.
Finance arranged several purchasing educational training classes for city
staff in 2013.
o Information Technology
o Enable staff to stay current with new technology.
Introduced internet safety and IT security training to all staff, with a
focus on social engineering
o Work with administration to find solutions to address City needs.
Implemented iPads for Council to receive City emails, correspondence,
and Council packets.
o Assist City Administration to provide communication to citizens using various
technology conduits.
Began efforts to continually update the City’s website content through
quarterly review meetings with each department.
2013 Goals Report 3 2/21/14
• Community Development
o Complete New Sign Code.
In the final stages of the approval process.
o Complete development and implement the Design Based Codes for West Arlington.
Completing code re-write with the Comprehensive Plan Update.
o Identify infrastructure development funding for Airport Business Park.
173rd Utilities (water, sewer, stormwater) are being installed now.
Electrical conduit is scheduled as a 2015 Capital Improvement Project
(CIP).
o Develop a pre-approval process for retail development.
On-line permitting implemented February 2014
o Develop incentives for locating retail business in Arlington.
Two new incentives are in progress and will be introduced 2nd Quarter of
2014.
o Encourage retail business development by promoting Arlington to attract visitors.
Working with the property owners in retail areas to develop marketing
opportunities to promote new retail. Currently developing materials for
attendance at the 2014 Retail Trade show in May with new properties.
o Establish Developers Economic Development Committee and build upon partnerships
of groups.
Hosted annual Business Networking event in September 201. The next
event will be September 2014.
o Support secondary education and vocational training opportunities in Arlington.
AJAC added a third class in Arlington January 1st 2014.
o Seek the placement of the UGA expansion West of I-5 on the 2013 County Planning
Docket.
UGA expansion is on the docket; we are currently studying impacts and
developing changes to the Comp Plan.
o Continue efforts to establish a Manufacturing Industrial Center in Arlington/
Marysville.
We are in the final stages of County Designation and are beginning to
complete the application requirements for designation by Puget Sound
Regional Council.
o Update Community and Economic Development pages on City Website.
Completed January 2014
2013 Goals Report 4 2/21/14
• Police
o Evaluate police department staffing levels with attention to maximizing our
deployment efforts while developing additional strategies to fund, recruit and train
new personnel while retaining current personnel and staffing levels.
Matrix study launched early 2014 to address this and other elements of
the Department.
o Continue community outreach through expansion of Neighborhood Watch groups and
presentation of a Citizens Academy
Ongoing: Citizens Academy completed and efforts continuing to expand
Neighborhood and Business Watch Programs. In 2013 we added three
new neighborhood watch programs in local neighborhoods and two new
Business Watch programs. We also discussed the Neighborhood Watch
program with interested parties from an additional seven neighborhoods,
including one out in the County (referred to County program). Overall,
the department had 51 crime prevention contacts involving
approximately 84 hours of preparation and event time.
o Revitalize Top Offender Program.
Program was implemented and individuals identified for maximum
accountability. City also joined the Pacific Northwest Violent Offender
Task Force.
o Implement a replacement schedule for department vehicles.
Fleet analysis completed by staff; this item will be included in the Matrix
study of the Department.
2013 Goals Report 5 2/21/14
• Fire
o Work with District 19 & 21 towards more cooperative effort (Training, Logistics,
admin support).
Moving forward with standardized Turn-outs and a monthly Multi-
Company drill. Will be including fire District 22 in all aspects of
cooperative effort due to district 21 & 22 are sharing a Fire Chief.
o Publish Annual fire Report and make available on website.
Posted 2012 Annual Report on Website in December and plan on
publishing our 2013 report by April 1, 2014.
o Develop and adopt Fire Department Performance Measures compliance document.
Document is almost completed and will bring to Council early next year
for adoption.
o Provide IFSAC Fire Officer II certification program in conjunction with a formal
officer development program.
Will be providing this training through Everett Community College and
paid by the Stillaguamish Tribal Grant starting in mid-February.
o Complete 9-11 Memorial and host dedication ceremony.
Retrofitting has started on the station and the fundraising campaign is
slated to start in early February.
o Outfit and place new ambulance into service.
Should be delivered and placed into service end of March.
o Participate in Snohomish County Advanced Airway Study with Everett and Gold Bar
Fire Agencies.
Our crews have started the study and we have applied for grant to
purchase equipment.
o Work with local medical and social services agencies to develop a “Community para-
medicine” program.
Currently meeting with County and local clinic to discuss. Have recently
also met with Snohomish County Medical Program Director to gain his
support in concept.
2013 Goals Report 6 2/21/14
• Public Works
o 67th Ave Final Phase – Complete and close out the 67th Ave Final Phase project.
On schedule for completion in spring 2014
o Airport Blvd Ph2 – Complete and close out Airport Blvd Phase 2 project.
Project construction completed, working to close out project
o 173rd St, Ph3 Water/Sewer Utilities – Complete the construction of water and sewer
utilities in 173rd Ave, Phase 3.
On schedule for completion in spring 2014
o Prairie Creek Project – Construct Phase 2 improvements to the Prairie Creek project
(BNSF and 204th St culverts).
Received four of the six required permits for Phase 2, staff are currently
seeking additional project funding.
o Pursue funding to improve 172nd St NE from 43rd Ave NE to Hwy 9. If a new state
road funding bill moves forward, make sure 172nd St NE. (SR531) is included in the
funding package.
City took active role in pursuit of funding for 172nd widening project in
2013 legislative session. State to repave roadway in fall 2013.
o Develop, fund and implement a Pavement Preservation Plan for the City.
Development of a 2014 pavement preservation work plan is complete and
the bid package is being prepared, preservation work estimated to start
in July.
o Continue to analyze the formation of a Transportation Benefit District.
Council formed a Transportation Benefit District on April 1, 2013.
o Develop plans for a secondary transportation grid / cross circulation in Smokey Point
including 173rd from 173rd from SP Blvd to Airport Blvd and 43rd South of 169th /
168th. Pursue funding for these projects for construction.
Design in process for both roadways. Staff is seeking funding for 173rd St
NE construction.
o Drive By Meter Conversion – Continued support of the drive-by-meter reading
program (year 4 of 5).
900 meters have been installed to date and the five year goal of
installation of 1,250 meters will be reached before the end of December
2014 (one year ahead of schedule).
o Obtain a reissuance of the Water Reclamation Facility NPDES permit that allows the
discharge of reclaimed water into the Old Town Wetland.
Permit has been issued by DOE.
o Work with the turf farm and airport to prevent flooding impacts to Shoultes Green
acres and reduce total suspended solid releases following turf removal. Installation of
new ditch to separate clean stormwater flows from the sediments associated with turf
removal.
Completed.
2013 Goals Report 7 2/21/14
• Maintenance & Operations
o Continue providing exceptional maintenance to the City’s Parks and Trails system so
that they provide the recreational opportunities consistent with the Arlington
community quality of life.
Staff hires seasonal employees each year to help maintain the city parks
and trails during the spring, summer and fall months.
o Maintain Arlington’s runways, taxiways, taxi lanes and ramps through regular
inspections, sweeping, crack sealing and resurfacing per the pavement maintenance
plan.
Staff performs daily safety inspections of the airfield during the week.
o Continue with installation of the Cemetery irrigation system utilizing in-house staff.
The project was completed utilizing in-house staff.
o Replace unhealthy trees, and continue with establishing a tree buffer separating the
west cemetery from abutting residential neighbors.
Staff installed additional trees in 2013 in the buffer at the cemetery.
o Develop a program for bridge inspections and maintenance.
Staff has contracted with the County to perform this work.
o Work with City planners and engineers to develop the Haller Park into an exceptional
water front recreational facility.
Park plans have been developed and phase I of the work is scheduled for
the first part of 2014.
2013 Goals Report 8 2/21/14
• Airport
o Continue to perform airport pavement maintenance which will include crack sealing
and striping for 2013.
The airport continues to sweep the airport pavement monthly and in
June re-striped Runway 16/34, the hazard lines around the Runway End
Identifier Lights (REILs), and taxiways Bravo and Echo.
o Completion of Airport Blvd phase II. Funds in the Airport Reserve have been
earmarked for the airport portion of the project. The balance is funded by a grant and
funds from Public Works.
Airport Blvd Phase II is complete and the road is now open to the public.
o Improvement of airport owned facilities is one goal for 2013. All City owned T-
hangars are scheduled to be painted in 2013. In addition, improvements will be made
to the buildings at the former Tri-B sites.
The city owned T-hangar buildings were painted in September and
October. On the Tri-B site the roof and gutters were replaced on
Building 75B (Pearson Millworks) in April and March and the exterior of
Building 77B (new roof, gutters and siding) was completed in December.
o Completion of the last water loop connection on the eastside.
The water loop connection on the eastside was installed in April and May.
o Reconstruction of the ramp area in front of Wild Blue Aviation and the existing taxi
lane serving building 44.
Staff reconstructed the existing taxi lane serving Building 44 in February
and reconstructed the ramp serving Wild Blue Aviation in June.
o Continue to host the Airport Appreciation Event, publish our quarterly newsletter and
have a booth at the NW Aviation Fair.
The airport staffed a booth at the NW Aviation Fair in February, a
successful airport appreciation day was held in September, and staff
continues to publish a quarterly airport newsletter in conjunction with
the City’s newsletter and e-news.
o Completion of a Wildlife Assessment for the airport. This project is required by the
FAA and is 90% funded by an FAA grant.
The assessment will be completed in fall 2014.
o Completion of the preliminary design and environmental work for the Taxiway A
lighting project. The lighting project will be in three phases. Phase II (2014) will be
the engineering and Phase III (2015) will be the construction.
The airport was offered a grant from the FAA in 2013 to allow for
construction of the project in late 2013 or early 2014. Staff was able to
complete the engineering for the project in 2013 and put the project out
to bid. Construction of the project was delayed to early 2014 due to a
delay in receiving materials and weather constraints. The project is
scheduled to start in February 2014.
o Demolition of the two old rental houses on the airport.
Demolition of the two rental houses was completed in December 2013.
City of Arlington
Council Agenda Bill
Item:
WS #6
Attachment
F
COUNCIL MEETING DATE:
February 24, 2014
SUBJECT:
2013 Grants Report
ATTACHMENTS:
2013 Grants Report for August – December 2013
DEPARTMENT OF ORIGIN
Administration
EXPENDITURES REQUESTED: -0-
BUDGET CATEGORY: N/A
LEGAL REVIEW:
DESCRIPTION:
City staff provides the Council with periodic updates on our efforts to secure grants
and loans for capital projects.
HISTORY:
Staff provided an update to the Council in August 2013 on our progress.
ALTERNATIVES
N/A
RECOMMENDED MOTION:
Report only.
2012 Grants Report 1 2/21/14
2013 Grants Report
The following summarizes grant and loan application activity from August 2013 through
December 2013. The City received $147,507 in grant funds during this five month time frame. In
2013, the City was awarded $2,243,820 in grant funds.
Grants & loans applied for and received award (as of 12/31/13)
• Public Works (Stormwater) – City received $120,000 in project specific planning and
design activities funding from the Department of Ecology. The grant is awarded to NPDES
Phase II permit holders and covers project specific planning and design activities for
stormwater retrofit projects. The City will be designing stormwater retrofit improvements on
Smokey Point Blvd from Portage Creek Bridge to SR-530.
• Fire / EMS – City received $1,600 from the Washington State Department of Health for
trauma training and services
• Police – The City received $11,867 from the Department of Justice Edward Byrne Memorial
Justice Assistance Grant Program for RadioIP software, licensing and servers that we use in
the patrol cars to access the City’s network and SNOPAC data.
• Police – The City received $2,500 from Washington Association of Sheriffs and Police
Chiefs (WASPC) to purchase a digital in-car video camera.
• Recreation – The City received $11,540 for the summer outdoor park events and the Eagle
Festival from the City Hotel/Motel grant program.
Grants applied for and awaiting response (as of 12/31/13)
• Public Works (Stormwater) – City has applied for $750,000 from the Department of
Ecology Floodplain Management Program to support Phase 2 construction of the Prairie
Creek Drainage Improvement Project.
• Fire – City has applied for an Assistance to Firefighters Grant through FEMA. We have
requested a SCBA Compressor for Station #48 (used to fill our SCBA bottles) and funding
for two Video Laryngoscopes used for EMS field intubations. Total request is $77,000.00
with a required 5% match.
Grants applied for and did not receive (as of 12/31/13)
• Public Works (Engineering) – An application was made for $2 million to the
Transportation Improvement Board for construction of Phase 3 of the 173rd St NE roadway
project, did not receive this grant.
• Public Works (Engineering) – Staff investigated submitting an application in the amount of
$950,000 for intersection signalization at Smokey Point Blvd and 188th St NE, further
investigation proved this project was not eligible.
• Public Works (Engineering) – Staff investigated submitting an application in the amount of
$375,000 for intersection signalization at Olympic Place and 204th St NE, further
investigation proved this project was not eligible.
2012 Grants Report 2 2/21/14
• Public Works (Engineering) – Staff investigated submitting an application in the amount of
$400,000 for a pavement overlay on 59th Ave NE, further investigation proved this project
was not eligible.
• Public Works (Stormwater) – Staff investigated submitting an application in the amount of
$450,000 for additional funding for the Prairie Creek Project, however the Department of
Ecology deemed the project ineligible under that particular grant as it did not have water
quality criteria they were looking for.