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HomeMy WebLinkAbout02-10-2014 City of Arlington Council Agenda Bill Item: WS #1 Attachment A COUNCIL MEETING DATE: February 10, 2014 SUBJECT: Acceptance of donation of Tree Sculpture ATTACHMENTS: Information and photo DEPARTMENT OF ORIGIN Recreation EXPENDITURES REQUESTED: -0- BUDGET CATEGORY: N/A LEGAL REVIEW: DESCRIPTION: Arlington Arts council proposes donation of a metal tree sculpture by Debi Rhodes to be placed at the Centennial Trail near 4th Street. The Public Art Committee and PARC are recommending that the donation be approved by City Council. HISTORY: The Arlington Arts Council has dedicated funds from the last two art auctions to purchase the Tree Sculpture. The sculpture was a favorite from the public voting on possible public art projects. ALTERNATIVES Deny recommendation to accept the donation. RECOMMENDED MOTION: No action at this time. Attn: City of Arlington CC -- Arlington City Council RE: Proposal for art installation in 2014 FROM: Arlington Arts Council The Arlington Arts Council would like to purchase a 14 tall x 12 foot wide metal sculpture of a tree by Debbi Rhodes for installation in the vacant circle in the 400 block of the Centennial Trail in downtown Arlington. The lowest branch would be 5.5 feet from the ground and the second lowest branch is 6.5 feet from the ground. The plan is to bolt the four pieces of cut sheet metal on a concrete pad that is about one foot above ground level. The four separate pieces would have holes drilled in them for attaching to the concrete pad. The pad would have corresponding bolts to mount on site. The artist estimates the total weigh to be 4,500 pounds with a concrete pad of 120 inches in diameter. We understand the city engineer must approve the size of base and method of attachment. The artist is aware of the need to space the pieces so that there are no openings that could create an entrapment issue. (Head entrapments: “We know that one of the most serious problems occur when openings on playground equipment are greater than 3.5 inches and less than 9 inches.”) The circle is 19 feet wide and 34 feet long, allowing adequate clearance beyond the tree's 12-foot width. We visualize a raised landscaping bed around the pad with low growing shrubs. The Arlington Garden Club is considering creating a landscape plan and donating plants. Debbi Rhodes: Formerly of Camano Island Debbi Rhodes has been creating art of metal fabrication with many whimsical outdoor sculptures for 15 years. Her passion is to re-purpose cast-off, used-up metal goods into laughable, lyrical sculptures. Most of her creations are meant to add personality and surprise in the garden. She has sculptures in hundreds of local gardens and homes. She also creates works of a more serious nature. Her public art works include an eagle in a roundabout in Lake Stevens, and four different critters on the Camano Gateway Bridge: an eagle, whale, orca and heron. For information about Debbi, see her website at goddessofmetalart.com. The sculpture costs $12,000 and the arts council has the funds to acquire the work this year. AAC does expect assistance from city staff in the installation and maintenance of the art piece that will become part of the permanent collection of the city of Arlington. Please find enclosed an image of a marquette of the proposed sculpture set in the circle. The process for approval begins with the city's Public Art Committee, then to Parks, Arts and Recreation Commission (PARC) and finally, City Council. We would like to have the sculpture approved and installed before the summer festivities. Thanks for considering our proposal. Sincerely, Sarah Arney, President Arlington Arts Council and the Board of Directors: Jean Olson, Andrea Govett, Virginia Hatch, Roberta Baker, Sarah Lopez, Mike Nordine, Vicki Johnson, Sharon Johnson, Steve Baker Camano Island bridge Round about in Lake Stevens Arlington City Council Agenda Bill Item: WS #2 Attachment B COUNCIL MEETING DATE: February 10, 2014 SUBJECT: Authorization to Offer a Purchase and Sale Agreement on the Opal Property ATTACHMENTS: Location Map DEPARTMENT OF ORIGIN Airport EXPENDITURES REQUESTED: $285,000 BUDGET CATEGORY: Airport CIP Fund LEGAL REVIEW: DESCRIPTION: Staff is requesting authorization to offer a purchase and sale agreement on the Opal property. The City Attorney will prepare the purchase and sale agreement. This item is being presented to the Airport Commission for approval at their February 11th meeting. HISTORY: The Opal property is located adjacent to the airport at the north end off of Cemetery Road. In 2009 the owner of the Opal property expressed interest in selling the property. Staff completed an appraisal and environmental study of the site. In 2009 the property, which does not have any structures on it, was appraised at $292,000. At that time the owner decided not to proceed with the sale. In late 2011 the property owner decided they were once again interested in selling the property. In 2012 staff had a review appraisal conducted on the property and obtained approval from the Airport Commission and City Council to offer a purchase and sale agreement. The property was appraised at $260,000. On August 1, 2012 the airport and property owner entered into a purchase and sale agreement. Additionally, the airport was awarded an FAA grant to pay 90% of the cost of the property. A title report on the property showed liens against the property. The seller was required to provide clear title before the airport could purchase the property. Ultimately the seller was unable to provide clear title within a reasonable time period and in March 2013 the purchase and sale agreement was rescinded. At the end of 2013 the seller notified staff they had resolved the issue with the liens and were now able to provide clear title. The FAA indicated they were still able to fund the purchase of the property but a new appraisal was required. Staff had a new appraisal completed in December 2013. The current appraised value of the property is $285,000. Staff has budgeted $270,000 in the CIP Fund in 2014 to purchase the property. There are adequate available funds to cover the increased cost. The property is being purchased because it is within the future Runway Protection Zone for Runway 16. ALTERNATIVES For Discussion Only RECOMMENDED MOTION: For Discussion Only City of Arlington Council Agenda Bill Item: WS #3 Attachment C COUNCIL MEETING DATE: February 10, 2014 SUBJECT: Interlocal with the City of Tucson to Piggy back on a purchasing contract for a Toro Mower ATTACHMENTS: Interlocal with City of Tucson DEPARTMENT OF ORIGIN Administration / Airport EXPENDITURES REQUESTED: BUDGET CATEGORY: LEGAL REVIEW: DESCRIPTION: The Airport is in need of replacing a wide area mower. Through research, Airport and Administration staff discovered that the City of Tucson, Arizona has a contract with Western Equipment Distributors, Inc. which will save the Airport an additional $2,342 over what would have been saved purchasing the mower through the State of Washington purchasing contract. The execution of the Interlocal will allow the Airport to realize the additional savings. HISTORY: The existing Toro Groundsmaster 580-D wide area mower was purchased at the end of 2002. The Toro mower is one of two primary mowers used on the airport for wide area mowing. The City has executed a number of Interlocals with other jurisdictions over the years to take advantage of better products and pricing. ALTERNATIVES RECOMMENDED MOTION: No action at this time. Council will be asked to approve the interlocal agreement at the next Council meeting. MEMO City of Arlington Airport To: Airport Commission From: Dale Carman, Airport Manager Date: February 3, 2014 Subject: New Mower Purchase & Surplus of Existing Mower ISSUE: This item includes two components. The first component is the approval of the purchase of a new Toro Groundsmaster 5910D wide area mower to replace the airport’s existing Toro Groundsmaster 580-D wide area mower. The second component is the approval of a resolution to surplus the existing Toro Groundsmaster 580-D so that the mower can be traded in as part of the purchase of the new mower. BACKGROUND: The existing Toro mower being replaced was purchased towards the end of 2002. The mower has been reliable until recent years when parts have started to deteriorate requiring frequent replacement and resulting in increasing periods of downtime. Staff desires to replace the mower with a similar model. The new Toro Groundsmaster 5910D is the next generation of the 580-D. It cuts the same width and provides for the same level of versatility mowing around objects. Whereas before staff had to fit the 580- D with an after-market enclosed cab, the Groundsmaster 5910D comes with a factory installed enclosed cab. The existing Toro Groundsmaster 580-D will be traded-in as part of the purchase of the new mower. The trade-in value of the existing mower is $4,000. Staff feels the trade-in value is reasonable given that the mower is over 10 years old. Airport staff budgeted $115,500 for the purchase of the mower in the 2014 budget. The current balance in the airport’s equipment replacement fund is $ DISCUSSION & ANALYSIS: When looking to replace the existing Toro Groundsmaster 580-D staff researched other manufacturers to determine whether they offered tight turn mowers with as large a mowing swath (16’) as the new Toro Groundsmaster 5910D. No-one offered mowers with as large a mowing swath. A large mowing swath is critical given the large amount of area mowed on the airport. MEMO City of Arlington Airport Initially staff looked at purchasing the mower off of the state purchasing contract but the sales representative mentioned that the mower was also available to purchase from an existing purchasing contract between Toro and the City of Tucson in Arizona. All that is needed is for the City of Arlington to enter into a memorandum of understanding (MOU) with the City of Tucson to purchase off of the contract. The Tucson contract discounts the mower’s MSRP by 21.8% compared to a 20% discount through the State of Washington purchasing contract (a savings of $2,342). City Council is scheduled to approve the MOU at their February 18th meeting. The price breakdown with the available discount through the Tucson contract for the Toro Groundsmaster 5910D and its accessories are included as an attachment to this memo. Accessories for the mower include a lightbar, aviation radio and back-up alarm. To allow staff to trade in the existing mower as part of the purchase of the new mower staff is requesting the Airport Commission declare the existing mower as surplus. Specifically, the existing mower that needs to be declared as surplus is: Toro Groundsmaster 580-D, Serial Number 230000178 ALTERNATIVES: Approve Staff’s Recommendation with Modifications Table Staff’s Recommendation Deny Staff’s Recommendation RECOMMENDATION: I move to: 1. Approve the purchase of a new Toro Groundsmaster 5910D from Western Equipment Distributors, Inc. in the amount of $104,792. 2. Declare the existing Toro Groundsmaster 580-D as surplus and to forward a recommendation to City Council that they approve a resolution stating such and authorize the Mayor to sign it. City of Arlington Council Agenda Bill Item: WS #4 Attachment D COUNCIL MEETING DATE: February 10, 2014 SUBJECT: Resolution authorizing the surplus and trade in of a Toro Groundsmaster 580-D wide area mower ATTACHMENTS: Draft Resolution DEPARTMENT OF ORIGIN Administration / Airport EXPENDITURES REQUESTED: BUDGET CATEGORY: LEGAL REVIEW: DESCRIPTION: The Airport is in need of replacing a wide area mower. Through research, Airport and Administration staff discovered that the City of Tucson, Arizona has a contract with Western Equipment Distributors, Inc. which will save the Airport an additional $2,342 over what would have been saved purchasing the mower through the State of Washington purchasing contract. The attached resolution will authorize the Airport to surplus and trade in the 2002 mower, allowing us to realize a portion of the savings. HISTORY: The existing Toro Groundsmaster 580-D wide area mower was purchased at the end of 2002. The Toro mower is one of two primary mowers used on the airport for wide area mowing. The mower is in need of replacement and has no other useful purpose to the City. ALTERNATIVES RECOMMENDED MOTION: No action at this time. Council will be asked to approve the resolution at the next Council meeting. RESOLUTION NO. 2014-xxx 1 RESOLUTION NO. 2014-xxx A RESOLUTION OF THE CITY OF ARLINGTON DECLARING CERTAIN PROPERTY AS SURPLUS AND AUTHORIZING ITS SALE WHEREAS, the City has purchased the equipment listed on the attached Exhibit “A”; and WHEREAS, the equipment identified on Exhibit “A” is surplus to the needs of the City; and NOW, THEREFORE, the City of Arlington, acting by and through its City Council, does hereby resolve as follows: 1. The equipment/property described on the attached Exhibit “A” is declared surplus to the needs of the City. 2. Staff is instructed to trade in all items for the best available price, sell all items for the best available price or properly dispose of items that it is unable to sell. Staff is further authorized to dispose of the property via an intergovernmental transfer pursuant to RCW 39.33.010. Passed by the City Council of the City of Arlington at a regular meeting on this ____ day of ____________, 2014. ________________________________ Barbara Tolbert Mayor ATTEST: ___________________________ Kristin Banfield, City Clerk APPROVED AS TO FORM: ___________________________ Steven J. Peiffle, City Attorney RESOLUTION NO. 2014-xxx 2 EXHIBIT A Year Item Serial # 2002 Toro Groundsmaster 580-D 230000178 City of Arlington Council Agenda Bill Item: WS #5 Attachment E COUNCIL MEETING DATE: February 10, 2014 SUBJECT: Interlocal Agreement between the City of Arlington and Snohomish County, concerning provisions of fire investigation services. ATTACHMENTS: Interlocal Agreement DEPARTMENT OF ORIGIN Fire EXPENDITURES REQUESTED: BUDGET CATEGORY: LEGAL REVIEW: DESCRIPTION: The agreement outlines the scope of services for fire investigations that the county will provide. It includes mutual aid fire investigation assistance and compensation rates for the next 5 years. Duration, upon execution by the parties – termination, December 31, 2019 unless parties renew or amend. HISTORY: This is a renewal agreement and had been in place since 2009. The county provides a fire investigator 24/7. ALTERNATIVES The city would need to hire a fire investigator or train a staff member of the fire department; both options would be cost prohibitive. In addition, during that time frame we would not have the ability to have a qualified fire investigator or have any fires investigated. RECOMMENDED MOTION: No action at this time. Council will be asked to approve the Interlocal at the next meeting.