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Home My WebLink AboutSigned Minutes 10-21-13Minutes of the Arlington City Council Meeting Council Chambers 110 East Third October 21, 2013 City Council Members Present by Roll Call: Dick Butner, Randy Tendering, Debora Nelson, Marilyn Oertle, Chris Raezer, Ken Klein, and Steve Baker Council Members Absent: None City Staff Present: Mayor Tolbert, Allen Johnson, Kristin Banfield, Jim Chase, Paul Ellis, Jim Kelly, Eric Scott, Monica Schlagel, Maxine Jenft, Bill Blake, Deana Dean, and Steve Peiffle — City Attorney Also Known to be Present: Janet Musga, Jesica Stickles, Jan Schuette, Kirk Boxleitner, and Mike Hopson. Mayor Tolbert called the meeting to order at 7:00 p.m. and the pledge of allegiance followed. APPROVAL OF THE AGENDA Marilyn Oertle moved to approve the Agenda. Chris Raezer seconded the motion which passed with a unanimous vote. INTRODUCTIONS OF SPECIAL GUESTS AND PRESENTATIONS City staff member Bill Blake introduced Tanner Gaskin who completed the Country Charm Recreation Area project for his Eagle Scout award. Bill stated the funding for this project came from the Williams Pipeline grant. Tanner spoke to the project indicating it took 480 tons of gravel, which covered 25,000 square feet of road at 1800 feet long, and took approximately 105 man hours to complete. He indicated there are 12 campsites, plots for parking, tables and a fire pit. He acknowledged his dad, family, and the rest of his scout troop in helping complete the project. Mayor Tolbert presented him with a certificate of appreciation and he had his photo taken by Kirk Boxleitner of the Arlington Times. PROCLAMATIONS None PUBLIC COMMENT Janet Musga from 120 N. Dunham Avenue spoke regarding heroin use in the community. She stated she will be collaborating with the Snohomish County Drug Task Force to help organize a community watch program. CONSENT AGENDA Marilyn Oertle moved and Chris Raezer seconded the motion to approve the Consent Agenda which was unanimously carried to approve the following Consent Agenda items: 1. Minutes of the October 7th and 14th , 2013 meetings Page 1 of 4 Minutes of the City of Arlington City Council Meeting October 21, 2013 2. Approval of EFT Payments and Claims Checks #80307 through #80430 dated October 8, 2013 through October 21, 2013 in the amount of $1,768,470.08 PUBLIC HEARING There was no public hearing. NEW BUSINESS Appointments to PARC: Assistant City Administrator Kristin Banfield requested council approve the recommendation to appoint Rob Ruth and Jenny Nelson to the Park, Arts, and Recreation Commission. Councilmember Marilyn Oertle moved and Debora Nelson seconded the motion to appoint Rob Ruth and Jenny Nelson to the Park, Arts, and Recreation Commission. The motion was passed with a unanimous vote. AWC Interlocal Agreement for Insurance: Kristin Banfield discussed the interlocal agreement for AWC insurance. She stated that AWC is going to a self -insured program and the city must adopt the interlocal and resolution authorizing city to participate in these programs. Kristin recommended council approve the interlocal and resolution. City Attorney Steve Peiffle answered questions posed by Councilman Raezer. Kristin answered Councilman Klein's question as to the rates stating there would be no increase for 2014. Councilmember Marilyn Oertle moved to authorize the Mayor to sign the Association of Washington Cities Employee Benefit Trust Health Care Program Interlocal Agreement which was seconded by Steve Baker. The motion was passed with a unanimous vote. Resolution for AWC Insurance: Kristin recommended council approve the resolution as stated above. Councilmember Marilyn Oertle moved to approve the proposed resolution and allow the Association of Washington Cities Trust to manage the Health Care Program account which was seconded by Dick Butner. The motion was passed with a unanimous vote. Professional Services Agreement with BHC Consulting: Community and Economic Development Director Paul Ellis reviewed the recommendation for council to approve the professional services agreement with BHC Consulting to provide development review and inspection services. Councilmember Marilyn Oertle moved to authorize the mayor to sign a Professional Services agreement with BHC Consulting to provide development review and inspection services. Randy Tendering seconded the motion which passed by unanimous vote. Professional Service Agreement with Hale, Milligan: Paul Ellis recommended council approve the professional services agreement with Hale, Milligan to provide development review and inspection services. Page 2 of 4 Minutes of the City of Arlington City Council Meeting October 21 2013 Councilmember Marilyn Oertle moved to authorize the mayor to sign a Professional Services agreement with Hale, Milligan Consulting to provide development review and inspection services. Debora Nelson seconded the motion which passed by unanimous vote. Professional Service Agreement with Shockey Planning Group: Paul Ellis spoke to this recommendation for council to approve the professional service agreement with Shockey Planning Group to provide technical assistance for Phase I of the Comprehensive Plan Update which is due June 30, 2015. Paul indicated this is a new contract and set at not to exceed $4,750 which is within budget. Councilmember Marilyn Oertle moved to authorize the mayor to sign a Professional Services agreement with Shockey Planning Group to provide technical assistance for Phase I of the Comprehensive Plan Update. Ken Klein seconded the motion which passed by unanimous vote. Airport Boulevard Change Order 2: City Engineer Eric Scott reviewed the request for change order for installation of a manual irrigation system along the east side of Airport Boulevard Phase 2 stating cost will be at unit bid price submitted by the contractor. He indicated airport staff presented it to the airport commission on October 8, 2013 and received approval by the Commission in an amount not to exceed $30,000. He stated that the Commission recommends council approve the change order. Councilmember Debora Nelson moved to approve Change Order #2 to the Airport Blvd Phase 2 project in the amount of $23,409.82 for installation of additional manual irrigation systems and authorize the Mayor to sign the Change Order, pending final approval by the City Attorney. Randy Tendering seconded the motion which passed by unanimous vote. 67th Avenue BNSF Casing: Eric Scott reviewed the permit agreement with BNSF for the construction of the City owned underground fiber optic conduit at Lebanon Street which is anticipated to cost $3,460 including the umbrella insurance coverage. Eric answered council questions. Councilmember Debora Nelson moved to approve the BNSF Casing Permit #13-48606 and authorize the Mayor to sign, pending final review by the City Attorney. Chris Raezer seconded the motion which passed by unanimous vote. ADMINISTRATOR & STAFF REPORTS None given. COUNCIL MEMBER REPORTS Dick Butner, Randy Tendering, Debora Nelson, Marilyn Oertle, Chris Raezer, Ken Klein, and Steve Baker gave brief reports. MAYOR'S REPORT Mayor Tolbert provided an update on the legislative agenda for this year including the focus is on jobs, aerospace and advanced manufacturing, shared revenues from the state, and transportation. EXECUTIVE SESSION City Attorney announced that there would be no need for an Executive Session, Page 3 of 4 Minutes of the City of Arlington City Council Meeting October 21, 2013 ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 7:37 p.m. Barbara Tolbert, Mayor Page 4 of 4