HomeMy WebLinkAboutSigned Minutes 03-16-15Minutes of the Arlington
City Council Meeting
Council Chambers
110 East Third
March 16, 2015
City Council Members Present: Dick Butner, Jan Schuette, Marilyn Oertle, Chris Raezer, Debora
Nelson, Jesica Stickles, and Randy Tendering
Council Members Absent:
City Staff Present: Mayor Barbara Tolbert, Paul Ellis, Kristin Banfield, Jim Kelly, Sheri Amundson,
Jonathon Ventura, Roxanne Guenzler, Maxine Jenft, Eric Scott, Deana Dean, and Steve Peiffle — City
Attorney
Also Known to be Present: Jacob Kukuk, Mike Hopson, and Terry Marsh
Mayor Tolbert called the meeting to order at 7:00 p.m. and the pledge of allegiance followed.
APPROVAL OF THE AGENDA
Chris Raezer moved to approve the Agenda. Marilyn Oertle seconded the motion which passed with a
unanimous vote.
INTRODUCTIONS OF SPECIAL GUESTS AND PRESENTATIONS
PROCLAMATIONS
PUBLIC COMMENT
City Attorney Steve Peiffle introduced new counsel Brad Neunzig to Bailey, Duskin & Peiffle.
CONSENT AGENDA
Debora Nelson requested item #3 on the consent agenda, Street Closure Request for Sadie Lane Spring
Fling, be pulled and added to the main agenda.
Chris Raezer moved and Marilyn Oertle seconded the motion to approve the following Consent Agenda
items:
1. Minutes of the March 2"d and 91h, 2015 Council Meetings
2. Accounts Payable: EFT Payments & Claims Checks #83996 through #84071 dated March 3,
2015 through March 16, 2015 for $250,067.24.
PUBLIC HEARING
None
NEW BUSINESS
Street Closure Request for Sadie Lane Spring Fling
Director of Human Resources and Communications Kristin Banfield spoke to Sadie's Lane request for
street closure on 3rd street from Olympic Avenue east to the alley and answered council questions.
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Minutes of the City of Arlington City Council Meeting March 16, 2015
Marilyn Oertle moved and Debora Nelson seconded the motion to approve the street closure for the
Sadie Lane Spring Fling. The motion was approved by a unanimous vote.
Electronic Timekeeping System
City Administrator Paul Ellis spoke to the city's desire to move to an electronic timekeeping system.
NOVAtime is one of the software services that the City has contacted regarding electronic timekeeping.
NOVAtime has presented demonstrations to City staff and have submitted a written proposal. Paul
answered council questions following the discussion.
Chris Raezer moved and Jesica Stickles seconded the motion to authorize the Mayor to sign the contract
with DataPro Solutions for NOVAtime software. The motion was approved by a unanimous vote.
Reid Middleton Engineering Design Contract for Arlington Valley Road
City Engineer Eric Scott spoke to the scope of work for the Professional Services contract to Reid
Middleton for engineering and design services for the Arlington Valley Road Project and reviewed the
project with council.
Debora Nelson moved and Chris Raezer seconded the motion to approve the Reid Middleton Contract
pending review by the city attorney and authorize the Mayor to sign it. The motion was approved by a
unanimous vote.
Authority to Bid Haller Park Parking Lot
Public Works Director Jim Kelly spoke to the bid package for construction of a 38 stall parking lot at Haller
Park, adjacent to the Public Works Administration Building including the request for authorization to
advertise the project for bid. Brief discussion followed.
Dick Butner moved and Marilyn Oertle seconded the motion to authorize Staff to bid the Haller Park
Parking Lot. The motion was approved by a unanimous vote.
Frontier America's Best Communities Grant
Paul Ellis spoke to Arlington and Darrington jointly entering Frontier America's Best Communities grant
and that a team from Washington State University will be writing the grant proposal on behalf of Arlington
and Darrington. Brief discussion followed.
Chris Raezer moved and Jan Schuette seconded the motion to authorize staff to apply for America's Best
Communities Grant. The motion was approved by a unanimous vote.
ADMINISTRATOR & STAFF REPORTS
City Administrator Paul Ellis commented on the auditor's exit conference which was held today.
MAYOR'S REPORT
Mayor Tolbert spoke to the WSU programs, legislative updates and complimented staff members Tom
Cooper, Eric Scott, and Jonathan Ventura on the disaster preparedness drill at Weston High School.
COUNCIL MEMBER REPORTS
Dick Butner, Jan Schuette, Chris Raezer, Debora Nelson, Jesica Stickles and Randy Tendering gave
brief reports while Marilyn Oertle had nothing to report at this time.
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Minutes of the City of Arlington City Council Meeting March 16, 2015
EXECUTIVE SESSION
City Attorney Steve Peiffle indicated the need for an Executive Session to discuss pending or potential
litigation [RCW 42.30.110(1)(i)] to last 15-20 minutes.
7:30 Council in recess.
7:48 Council reconvened.
ADJOURNMENT
With no further business to come before the Council, the meeting was adjourned at 7:49 p.m.
Barbara Tolbert, Mayor
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