HomeMy WebLinkAboutSigned Minutes 05-23-16Minutes of the Arlington
City Council Workshop
Council Chambers
110 East Third Street
May 23, 2016
Councilmembers Present: Mike Hopson, Jan Schuette, Debora Nelson, Chris Raezer, Sue Weiss,
Jesica Stickles, and Marilyn Oertle
Council Members Absent: None
Staff Present: Mayor Barbara Tolbert, Paul Ellis, Kristin Banfield, Sheri Amundson, Marc Hayes, Kris
Wallace, Eric Scott, Tim Mensonides, Lorene Parker, Jay Downing, Jonathan Ventura, Wendy Van Der
Meersche, and City Attorney Steve Peiffle.
Also Known to be Present: Kirk Boxleitner, Sarah Arney, Chris Tauzin
Mayor Tolbert called the meeting to order at 7:00 p.m. and the pledge of allegiance followed.
Mayor Pro Tern Debora Nelson moved to approve the agenda; Chris Raezer seconded the motion, which
passed with a unanimous vote.
WORKSHOP ITEMS — NO ACTION WAS TAKEN
Award of Contract for Comprehensive Salary Survey
City Administrator Paul Ellis spoke regarding staffs recommendation of awarding a contract for
comprehensive salary survey to McGrath Human Resources Group. Discussion followed with Paul
answering council questions.
Acceptance of FAA Grant Award for Design of Taxiway Charlie Lighting
Airport Operations Coordinator Tim Mensonides spoke regarding a request for a grant acceptance for the
Taxiway Charlie Lighting Project. Discussion followed with Tim answering council questions.
Bid Awards for 2016 Striping and Thermoplastics
Maintenance and Operations Supervisor Jay Downing spoke regarding annual application of
thermoplastic traffic markings and road striping. Annual road striping is completed by Snohomish County
per an Inter -local agreement. Annual thermoplastic traffic markings are completed by a contractor from
the Small Works Roster. Stripe Rite, Inc. came in as the low bidder. Discussion followed with Jay
answering council questions. This item was approved for June 6th meeting's consent agenda.
Master Service Agreement for O'Neill Service Group for Development Reviews
Permit Center Manager Marc Hayes spoke about staffs recommendation to use the professional
consulting services of O'Neill Consulting Group (OSG) primarily for storm draining reviews of
development projects, a reimbursable expense through permit fees. Discussion followed with Marc
answering council questions. This item was approved for June 6th meeting's consent agenda.
Bid Award for 2016 Water Improvement Project
City Engineer Eric Scott spoke regarding an apparent low bid for the 2016 Water Improvement Project,
and staff's recommendation to award the project to Reece Construction.
Bid Award for 2016 Pavement Preservation Project
Eric Scott spoke regarding a May 24, 2016 bid opening for the 2016 Pavement Preservation Project.
Discussion followed with Eric answering council questions.
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Minutes of the City of Arlington City Council Workshop May 23, 2016
Contract with Brown/Caidweli for development of New Water Source water well
Eric Scott spoke regarding a new project that entails the permitting and developing of a new potable
groundwater source, and staffs request to enter into a contract with Brown & Caldwell for consulting and
well drilling services to support the first phases of this project. Discussion followed with Eric answering
council questions.
Addendum No.1 to Construction Inspection Contract with Perteet
Eric Scott spoke of an addendum to the 2016 On -Call Construction Inspection Services for Perteet, Inc. to
provide on -call construction inspection services to the 2016 city water improvement projects. Discussion
followed with Eric answering council questions.
April 2016 Financial Report
Assistant Finance Director Sheri Amundson reviewed he April 2016 Financial Report. Discussion followed
with Sheri answering council questions.
Miscellaneous Council Items
None
Public Comment
Chris Tauzin from Smokey Point Distributing presented a display and provided handouts requesting an
additional monument sign at the business's new site. She was instructed to work with the permit center,
and request a sign code variance, which is approved by the planning staff. Planning staff's decision can
be appealed to the hearing examiner.
Executive Session
City Attorney Steve Peiffle indicated the need for an Executive Session to review the performance of a
public employee [RCW 42.30.110(1)(g)] to last approximately 15 minutes.
7:56 Council in recess.
8:06 Council reconvened.
The meeting was adjourned at 8:06 p.m
Barbara Tolbert, Mayor
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