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Home My WebLink AboutSigned Minutes 01-19-16Minutes of the Arlington City Council Meeting Council Chambers 110 East Third January 19, 2016 City Council Members Present by Roll Call: Mike Hopson, Jan Schuette, Debora Nelson, Chris Raezer, Sue Weiss, Jesica Stickles, and Marilyn Oertle Council Members Absent: None City Staff Present: Mayor Barbara Tolbert, Paul Ellis, Kristin Banfield, Kristin Garcia, Kris Wallace, Sheri Amundson, Chris Young, Eric Scott, Deana Dean, and Steve Peiffle — City Attorney Also Known to be Present: Maxine Jenft, Mike Pittman, Robert Phillips, and Kirk Boxleitner Mayor Barbara Tolbert called the meeting to order at 7:00 p.m. APPROVAL OF THE AGENDA Chris Raezer moved to approve the Agenda. Marilyn Oertle seconded the motion which passed with a unanimous vote. INTRODUCTIONS OF SPECIAL GUESTS AND PRESENTATIONS PROCLAMATIONS PUBLIC COMMENT Robert Phillips spoke regarding the water sewer comprehensive plan as it relates to the Brekhus Beach area. Mike Pittman also spoke regarding the water sewer comprehensive plan. CONSENT AGENDA Chris Raezer moved and Marilyn Oertle seconded the motion to approve the Consent Agenda which was unanimously carried to approve the following Consent Agenda items: 1. Minutes of the January 4 and January 11, 2016 Council Meetings 2. Accounts Payable: EFT Payments & Claims Checks #86209 through #86279 dated December 31, 2015 through December 31, 2015 in the amount of $309,843.54. EFT Payments & Claim Checks #86280 through #86318 dated January 5, 2016 through January 19, 2016 in the amount of $1,006,477.76. PUBLIC HEARING None Page 1 of 3 Minutes of the City of Arlington City Council Meetinq January 19, 2016 NEW BUSINESS Selection of Mayor Pro Tem Kristin Banfield, Director of HR and Communications, discussed the selection of Mayor Pro Tem and Alternate Mayor Pro Tem. Council comments followed. Chris Raezer moved and Marilyn Oertle seconded the motion to select Councilmember Debora Nelson as the City's Mayor Pro Tem. The motion was approved by a unanimous vote. Professional Service Agreement Renewal — Shockey Planning Group Chris Young, Director of Community & Economic Development, requested council approve the renewal of the professional service agreement with Shockey Planning Group for 2016. Chris Raezer moved and Marilyn Oertle seconded the motion to approve the contract with the Shockey Planning Group for 2016 and authorize the Mayor to sign it. The motion was approved by a unanimous vote. Professional Services Contract — Roland Resources — Arlington Valley Road Right of Way Eric Scott, City Engineer, requested council approve the proposed professional services contract with Roland Resources for all real estate functions needed to analyze, negotiate and acquire parcels along a proposed new road alignment and needed in order to construct the Arlington Valley Road. Debora Nelson moved and Chris Raezer seconded the motion to approve the professional services agreement with Roland Resources and authorize the Mayor to sign it. The motion was approved by a unanimous vote. Reid Middleton Contract Supplement — Arlington Valley Road Design Eric Scott requested council approve the proposed supplement to the Reid Middleton professional services contract for engineering and design services for the Arlington Valley Road Project. Debora Nelson moved and Chris Raezer seconded the motion to approve Contract Supplement Number 1 to the Reid Middleton Contract and authorize the Mayor to sign the change order, pending final review by the City Attorney. The motion was approved by a unanimous vote. Water Comprehensive Plan & Water Use Efficiency Goals Adoption Kris Wallace, Public Works Executive Assistant and Staff Accountant, requested council adopt the 2015 Water Comprehensive Plan and Water Use Efficiency (WUE) Goals. Council comments followed. Mike Hopson moved and Debora Nelson seconded the motion to approve the proposed Ordinance adopting the 2015 Water Comprehensive Plan and Water Use Efficiency (WUE) goals. The motion was approved by a unanimous vote. Sewer Comprehensive Plan Adoption Kris Wallace requested council adopt the Sewer Comprehensive Plan. Mike Hopson moved and Marilyn Oertle seconded the motion to approve the proposed Ordinance adopting the 2015 Sewer Comprehensive Plan. The motion was approved by a unanimous vote. Page 2 of 3 Minutes of the City of Arlington City Council Meeting January 19, 2016 Transportation Improvement Board Grant Agreements Kris Wallace requested council accept the three TO grants. Debora Nelson moved and Mike Hopson seconded the motion to accept the grant awards offered by the Transportation Improvement Board for the Arlington Valley Road Project, 2016 Pavement Preservation, and LED Street Light Conversion and authorize the mayor to sign the grant agreements, pending final review by the City Attorney. The motion was approved by a unanimous vote. Pump Purchase — Water Treatment Plant Kris Wallace requested council approve the purchase of a Vertical Turbine Pump for the water treatment plan. Mike Hopson moved and Debora Nelson seconded the motion to authorize staff to purchase a Vertical Turbine Pump from Pump Tech, Inc. The motion was approved by a unanimous vote. Sole Source Resolution and Authority to Upgrade the City's Closed Circuit Sewer Television System with Cues Camera Kris Wallace requested council adopt a sole source resolution for the rehabilitation of the Sewer Department's Closed Circuit Television Equipment and authorize staff to issue the rehabilitation contract to the CUES Company. City Attorney Steve Peiffle suggested a slight modification to the motion to read "subject to final review by the City Attorney." Mike Hopson moved and Chris Raezer seconded the amended motion to approve the proposed resolution to waive bid requirements for the purchase of new and replacement closed circuit television equipment for use by the City of Arlington Public Works Department subject to final review by the City Attorney. The motion was approved by a unanimous vote. ADMINISTRATOR & STAFF REPORTS City Administrator Paul Ellis indicated the council retreat scheduled for Saturday January 23, 2016 is being postponed. A new date of February 20, 2016 has been set and council will be emailed the information. MAYOR'S SPECIAL PRESENTATION Mayor Tolbert informed Council that the City has been selected as a semi-finalist in the America's Best Communities contest. Judging will be held in Durham, North Carolina at the end of April with Darrington Mayor Dan Rankin, Bob Drewel, and herself attending on behalf of Darrington and Arlington. COUNCIL MEMBER REPORTS and MAYOR'S REPORT Sue Weiss, Chris Raezer, Debora Nelson, Jan Schuette, Mike Hopson, and Jesica Stickles had brief reports while Marilyn Oertle had nothing to report at this time. EXECUTIVE SESSION None ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 7:34 p.m. Barbara Tolbert, Mayor Page 3 of 3