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HomeMy WebLinkAboutSigned Minutes 12-11-17Minutes of the Arlington City Council Workshop Council Chambers 110 East Third Street December 11, 2017 Councilmembers Present: Mike Hopson, Marilyn Oertle, Debora Nelson, Jesica Stickles, Sue Weiss, Chris Raezer and Jan Schuette. Council Members Absent: None. Staff Present: Mayor Barbara Tolbert, Paul Ellis, Kristin Garcia, Marc Hayes, Jim Kelly, James Trefry, Jonathan Ventura, Kris Wallace, Kristin Banfield, Kris Wallace, and City Attorney Steve Peiffle. Also Known to be Present: Lindsay Dunn, Brian Bookey, and Doug Buell. Mayor Tolbert called the meeting to order at 7:00 pm, and the pledge of allegiance followed. APPROVAL OF THE AGENDA Mayor Pro Tem Debora Nelson moved to approve the agenda with the addition of a new item #11 to discuss the current discussions with Marysville and Fire District 12 on a Regional Fire Authority. Councilmember Chris Raezer seconded the motion, which passed with a unanimous vote. Introduction of Special Guests and Presentations None. WORKSHOP ITEMS - NO ACTION WAS TAKEN Ordinance Amending Arlington Municipal Code Chapter 20.36 pertaining to Horizontal Mixed Use (HMU) Community and Economic Development Director Marc Hayes reviewed the proposed updates to Arlington Municipal Code 20.36 pertaining to Horizontal Mixed Use (HMU). The 2017 update to the City's Comprehensive plan amended a number of elements including the use of a HMU overlay, removal of the TDR overlay zone, removal of the low/moderate density designation, and other elements. The proposed ordinance amends the City's land use code to be consistent with our Comprehensive Plan in above listed areas. The Planning Commission reviewed the proposed ordinance and has recommended its adoption. Discussion followed. Page 1 of 4 Minutes of the City of Arlington City Council Workshop December 11, 2017 Ordinance Adopting New Mixed Use Development Regulations and Form Based Code (Arlington Municipal Code Chapter 20.110) Community and Economic Development Director Marc Hayes reviewed the proposed ordinance adopting mixed use development regulations and form based code language. This regulatory plan is the final element in implementing the City's Mixed Use Development strategy that provides for compliance with the Growth Management Act and concurrence with the goals and policies of the City's Comprehensive plan. This plan allows for the responsible, efficient utilization of property in the creation of new neighborhoods which allow for the coexistence of residential, retail, commercial, professional and light manufacturing uses within an identified "place type". The Planning Commission has reviewed the proposed ordinance and has recommended its adoption. Discussion followed. Authority to Bid Arlington Valley Road Project Public Works Director Jim Kelly reviewed the request to bid the construction of the Arlington Valley Road project. At the April 2015 Retreat, City Council identified three focus areas that were poised for future development with a main area being the Kent -Prairie focus area. Staff moved forward with infrastructure improvement projects that would support growth in the Kent -Prairie area. One of these projects included the design and construction of the Arlington Valley Road project. This project was originally included in the City's first Comprehensive Plan (2005). Right-of-way has been procured, designs are complete, and all necessary permits have been obtained to construct the Arlington Valley Road project. Discussion followed. Interlocal Agreement with Snohomish County for Law Enforcement Embedded Social Worker City Administrator Paul Ellis reviewed the draft Interlocal Agreement with Snohomish County for a Law Enforcement Embedded Social Worker. The City of Arlington and Snohomish County are embarking on a pilot project for a Law Enforcement Embedded Social Worker (LEESW). The goal of the LEESW program is to provide an alternative police response to those people with social service needs within and/or directly impacting the City of Arlington. The proposed interlocal agreement outlines the purpose, activities, and commitment of resources from each agency. The ILA is for two years, expiring December 31, 2019. The estimated cost for 2018 is $50,000, which has been budgeted. Discussion followed. Contract Renewal with Feldman & Lee, P.S. for Public Defender Services City Administrator Paul Ellis reviewed the draft contract renewal with Feldman & Lee for public defender services. Feldman & Lee has served as the City's public defender since 2007. The term of the new contract is from January 1, 2017 through December 31, 2018. The contract fee is $20,000 per month. Discussion followed. Contract Renewal with Zachor & Thomas for Prosecution Services City Administrator Paul Ellis reviewed the draft contract renewal with Zachor & Thomas for prosecution services. The City and Zachor & Thomas recently completed negotiations for the firm to provide prosecution services, covering the term from January 1, 2018 through December 31, 2020. The contract will be for $14,960 per month for 2018. Zachor & Thomas Page 2 of 4 Minutes of the City of Arlington City Council Workshop December 11, 2017 has served as the City's prosecutor at the municipal court level since 2001. Discussion followed. Contract with Snohomish County for First Responder Flex Fund City Administrator Paul Ellis reviewed the draft contract with Snohomish County for the First Responder Flex Fund. Snohomish County is granting the city $2,146 for an additional First Responders Flex Fund. The funds are to be used by first responders and social workers to procure goods and services such as shelter, food, clothing, medical care, transportation, or other basic needs. The purpose is to abate an emergency situation discovered by first responders. The contract outlines the responsibilities of each agency in using the grant money, including quarterly reporting requirements. These funds are being granted to each agency participating in the Law Enforcement Embedded Social Worker (LEESW) pilot project. Discussion followed. Resolution Declaring Properties as Surplus City Administrator Paul Ellis reviewed the two properties proposed for surplus and sale, as they are no longer needed in the City's inventory. The first is the property located on the SW corner of E. Division Street and N. Olympic Avenue. The second is the property adjacent to York Park. Proceeds from the sales would be applied to the parks capital fund. Discussion followed. Salary Schedule for Non -Represented Employees for 2018 City Administrator Paul Ellis reviewed the proposed revised salary schedule for the City's non -represented employees not under contract. The revised salary schedule reflects an annual market adjustment in the amount of 3%, as already approved as part of the 2018 budget modification adopted by Council on November 20, 2017. Discussion followed. Professional Services Agreement Renewal with Strategies 360 City Administrator Paul Ellis reviewed the contract renewal and scope of work with Strategies 360 for lobbying services. The proposed contract is for January 1 through December 31, 2018. The continuation of the contract ensures that our best interests are represented in the decision -making processes of the Washington State Legislature, the Washington State Department of Transportation, the United States Congress, as well as other state and federal agencies. The City budgeted $36,000 in the 2018 budget for this service. The City has been a direct client of Strategies 360 since 2012. Discussion followed. Regional Fire Authority (RFA) Mayor Pro Tern Debora Nelson asked for an update on the RFA Planning Committee's progress and requested feedback from all the Council on the current status. Councilmembers Raezer, Stickles, Weiss, and Oertle provided their views on the progress made so far and the three remaining challenges to address: governance structure, sustainable funding, and debt. Councilmembers Hopson and Schuette provided their thoughts on the process and the results so far. Additional discussion followed. The Council mutually agreed to continue the RFA Planning Committee discussions into the New Year. Page 3 of 4 Minutes of the City of Arlington City Caunci! Workshop December 11, MISCELLANEOUS COUNCIL ITEMS None. PUBLIC COMMENT Brian Bookey, National Foods Corporation, shared that he appreciates the Planning Commission and Council's work on the horizontal mixed use. He noted that National Foods cannot expand their operation at their current location and has been marketing the property for sale. He expressed the biggest issues that developers face is the cost of infrastructure and uncertainty in plans and regulations. COUNCILMEMBER REPORTS Councilmembers Stickles, Nelson, Raezer and Schuette gave brief reports, while Councilmembers Oertle, Hopson, and Weiss had nothing further to report this evening. EXECUTIVE SESSION None. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 8:30 p.m. Barbara Tolbert, Mayor Page 4 of 4