HomeMy WebLinkAboutSigned Minutes 10-16-17Minutes of the Arlington
City Council Meeting
Council Chambers
110 East Third St
October 16, 2017
Council Members Present: Mike Hopson, Jan Schuette, Debora Nelson, Chris Raezer, Sue
Weiss, Jesica Stickles, and Marilyn Oertle.
Council Members Absent: None.
City Staff Present: Mayor Barbara Tolbert, Paul Ellis, Heather Logan, Kristin Banfield,
Kristin Garcia, Jonathan Ventura, Jim Kelly, James Trefry, and City Attorney Steve Peiffle.
Also Known to be Present: Alec Villa, Cole Cramer, Olivia Walker, Grace Williams, Aryana
Ahlen, Victoria Wilde, Arlington High School Principal Duane Fish, State Representative
Carolyn Eslick, Vikki McMurray, Kathy Bullene, Eileen Ray, Char O'Neill, Susan Pontious, Troop
29 Webelos, Doug Buell, Craig Christianson, Lindsay Dunn, and Sarah Arney.
Mayor Tolbert called the meeting to order at 7:00 pm, and the pledge of allegiance led by
Troop 29 Webelos followed.
APPROVAL OF THE AGENDA
Mayor Pro Tern Debora Nelson moved and Councilmember Raezer seconded the motion to
approve the agenda, which passed with a unanimous vote.
INTRODUCTIONS OF SPECIAL GUESTS AND PRESENTATIONS
Newly appointed State Representative Carolyn Eslick briefly introduced herself to the
Council and spoke about a few issues she is hoping to address in the Legislature.
Administrative Services Director Heather Logan introduced Vikki McMurray and presented
her with the Mayor's Volunteer Recognition Award for her organizing and leading the
Arlington Graffiti Brigade.
PROCLAMATIONS
Councilmember Marilyn Oertle read the proclamation declaring October 15-21, 2017 as
Friends of the Library week in the City of Arlington.
PUBLIC COMMENT
Mr. Lindsay Dunn, 735 E. Highland Drive, expressed concerns of the recently installed
electronic billboard on Highway 530 near Interstate S.
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Minutes of the City of Arlington City Council Meeting October 16, 2017
CONSENT AGENDA
Mayor Pro Tem Debora Nelson moved and Councilmember Chris Raezer seconded the
motion to approve the Consent Agenda with the placement of Consent Agenda item 3 on to
New Business, which was unanimously carried to approve the following Consent Agenda
items:
1. Minutes of the October 2 and 9, 2017 Council meetings
2. Accounts Payable: approval of EFT Payments and Claims Checks #91997 through
#92113 dated October 3, 2017 through October 16, 2017 for $1,339,805.49 and EFT
Payments and Payroll Checks #29212 through #29223 dated September 1, 2017
through September 22, 2017 for $1,382,376.09
3. Right of Way Acquisition -188t" Street NE (Grooms)
4. Amendment #1 to Interlocal Agreement regarding In -Service Training Sessions for
Police
5. Washington State Department of Transportation (WSDOT) Right of Way
Procurement Amendment
PUBLIC HEARING
None.
NEW BUSINESS
Youth Council Appointments
Community Revitalization Project Manager Sarah Lopez and Arlington High School
Principal Duane Fish reviewed the selection process for the Youth Council. She then
requested the appointment of Alec Villa, Cole Cramer, Olivia Walker, Grace Williams,
Aryana Ahlen, and Victoria Wilde to the Youth Council. Mayor Pro Tem Debora Nelson
moved and Councilmember Jesica Stickles seconded the motion to approve. The motion
passed unanimously. The new members of the Youth Council in attendance were
recognized and thanked for their service.
Water Treatment Plant Pump #2 Replacement
Public Works Director Jim Kelly reviewed the proposed change order to allow for the
acceleration of the replacement schedule for the Water Treatment Plant (WTP) high service
pumps. In 2016, the City began a program to replace these pumps. In 2016, high service
pump #1 was replaced and this year (2017) we publicly bid to replace high service pump #3.
Staff is requesting authorization to replace pump #2 this year (2017) instead of in 2018 using
the bid we received. The vendor has agreed to honor the bid price for a second pump.
The 2017 WTP High Service Pump Replacement Project was publically advertised for bid
using the MRSC Small Works Roster. Pump Tech, Inc. was the sole bid received with a bid of
$54,031.78. Purchasing an additional pump via a change order is allowed per city purchasing
policy, council approval is needed because of the dollar amount. Funds are available in the
2017 water capital budget without an amendment.
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Minutes of the City of Arlington City Council Meeting October 16, 2017
Mayor Pro Tem Debora Nelson moved and Councilmember Marilyn Oertle seconded the
motion to authorize a change order for the 2017 WTP High Service Pump Replacement
Project, adding an additional pump to be purchased from Pump Tech and authorize the
Mayor to sign the contract, pending final approval by the City Attorney. The motion passed
unanimously.
Arlington Valley Road Design Contract Amendment
Public Works Director Jim Kelly reviewed the proposed supplement to the Arlington Valley
Road Design Contract with Reid Middleton for additional engineering and design services.
The supplement is for additional engineering design associated with the revised alignment
of the roadway. Mr. Kelly answered Council questions on the Arlington Valley Road project.
Mayor Pro Tem Debora Nelson moved and Councilmember Chris Raezer seconded the
motion to approve Contract Supplement #4 to the Reid Middleton contract and authorize the
Mayor to sign the change order, pending final approval by the City Attorney. The motion
passed unanimously.
Ordinance adopting 2017 Update to the Transportation 2035 Plan
Public Works Director Jim Kelly reviewed the 2016 amendment to the Transportation 2035
Comprehensive Plan as recommended by the Arlington Planning Commission. Discussion
followed. Mayor Pro Tem Debora Nelson moved and Councilmember Marilyn Oertle
seconded the motion to authorize the Mayor to sign the proposed ordinance adopting the
Transportation 2035 Comprehensive Plan, 2017 Update, and authorize the Mayor to sign the
ordinance. The motion passed unanimously.
Dedication of 74th Avenue NE to the City of Arlington
Public Works Director Jim Kelly and City Attorney Steve Peiffle reviewed the dedication of
74th Avenue NE access road to the City as stipulated in the recently approved right of way
agreement with Mr. Vern Rengen. A section of 74th Avenue NE was created by a Boundary
Line Adjustment in 1996. This road was identified as a private access and utility easement
that was to be dedicated in the future to the City of Arlington. Vern Rengen, identified as the
property owner, is dedicating this road section to the City of Arlington so that it can be
incorporated into the Arlington Valley Road project. Discussion followed. Mayor Pro Tem
Debora Nelson moved and Councilmember Chris Raezer seconded the motion to accept the
74th Avenue NE dedication as a City roadway, pending final approval by the City Attorney.
The motion passed unanimously.
ADMINISTRATOR & STAFF REPORTS
City Administrator Paul Ellis reported that the State Auditor is wrapping up the 2016 annual
audit. The audit exit conference has been scheduled for November 6, 2017 at 9:00 a.m.
MAYOR'S REPORT
The Mayor thanked the Troop 29 Webelos for their attendance at tonight's meeting and
leading us in the Pledge of Allegiance.
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Minutes of the City of Arlington City Council Meeting October 16, 2017
EXECUTIVE SESSION
City Attorney Steve Peiffle announced an Executive Session to discuss Consideration of real
estate lease or purchase or price [RCW 42.30.110(1)(b)-(c)], estimating to take 19 minutes
and that Council is not expected to action following the Executive Session.
Council recessed to hold a Transportation Benefit District meeting at 7:27 p.m. At 7:29 p.m.,
the Council reconvened the meeting.
Council then recessed to Executive Session, estimated to last no more than 15 minutes, at
7:29 p.m. At 7:39 p.m., the Council reconvened the meeting.
ADJOURNMENT
With no further business to come before the Council, the meeting was adjourned at 7:39
p.m.
Barbara Tolbert, Mayor
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