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HomeMy WebLinkAboutSigned Minutes 10-09-17Minutes of the Arlington City Council Workshop Council Chambers 110 East Third Street October 9, 2017 Councilmembers Present: Mike Hopson, Debora Nelson, Chris Raezer, Sue Weiss, Jesica Stickles, and Marilyn Oertle. Council Members Absent: Jan Schuette Staff Present: Mayor Barbara Tolbert, Paul Ellis, Heather Logan, James Trefry, Jonathan Ventura, Jim Kelly, Marc Hayes, Kristin Banfield, Kris Wallace, and City Attorney Steve Peiffle. Also Known to be Present: Craig Christianson, Lindsay Dunn Mayor Tolbert called the meeting to order at 7:00 pm, and the pledge of allegiance followed. Mayor Pro Tem Debora Nelson moved to approve the agenda. Councilmember Chris Raezer seconded the motion, which passed with a unanimous vote. Introduction of Special Guests and Presentations City Administrator Paul Ellis welcomed new Human Resources Director James Trefry to the City of Arlington. Mr. Trefry briefly introduced himself to the City Council. WORKSHOP ITEMS - NO ACTION WAS TAKEN Youth Council Appointments Administrative Services Director Heather Logan introduced the six candidates for the Arlington Youth Council and requested their appointments be confirmed at the October 16, 2017 meeting. Council requested the appointments of Alec Villa, Cole Cramer, Olivia Walker, Grace Williams, Aryana Ahlen, and Victoria Wilde be placed on the Consent Agenda at the October 16, 2017 meeting. If the candidates are in attendance, the item will be moved to New Business to recognize them for their service. Right of Way Acquisition -188t" Street NE (Groomsl Interim Community and Economic Development Director Marc Hayes reviewed the conveyance of a strip of real property on 188th Street NE to the City pursuant to the City's short plat requirements contained in the Land Use Code. Discussion followed. Council requested the right of way conveyance for 188th Street NE from Terry Grooms (Stack Designs) be placed on the Consent Agenda at the October 16, 2017 meeting. Amendment #1 to Interlocal Agreement for In -Service Training Sessions Pagel of 3 Minutes of the City of Arlington City Council Workshop October 9.2017 Police Chief Jonathan Ventura reviewed the amendment to the Interlocal for In -Service Training Sessions to allow the Stillaguamish Tribal Police Department to be added to the agreement Discussion followed. Council requested the Amendment to the Interlocal for In - Service Training Sessions be placed on the Consent Agenda at the October 16, 2017 meeting. Change Order for 2017 Water Treatment Plant (WTP) High Service Pump Replacement Project Public Works Director Jim Kelly reviewed the proposed change order to allow for the acceleration of the replacement schedule for the Water Treatment Plant (WTP) high service pumps. The City of Arlington owns and operates a 2.5 MGD WTP with three Peerless Vertical Turbine high service pumps each driven by a 100IIp vertical hollow -shaft motor. These pumps are critical to the WTP operation as they are the primary pumps pumping potable water into the distribution system; these pumps are also close to being 20 years old. In 2016 the City began a program to replace these pumps; in 2016 high service pump #1 was replaced and this year (2017) we publicly bid to replace high service pump U. Staff is requesting authorization to replace pump #2 this year (2017) instead of in 2018 using the bid we received. The vendor has agreed to honor the bid price for a second pump. The 2017 WTP High Service Pump Replacement Project was publically advertised for bid using the MRSC Small Works Roster. Pump Tech, Inc. was the sole bid received with a bid of $54,031.78. Purchasing an additional pump via a change order is allowed per city purchasing policy, council approval is needed because of the dollar amount. Funds are available in the 2017 water capital budget without an amendment. Discussion followed. Council requested the change order for the Water Treatment Plant High Service Pump Replacement project be placed on New Business at the October 16, 2017 meeting. Arlington Valley Road Design Contract Amendment Public Works Director Jim Kelly reviewed the proposed supplement to the Arlington Valley Road Design Contract with Reid Middleton for additional engineering and design services. The supplement is for additional engineering design associated with the revised alignment of the roadway. Mr. Kelly answered Council questions on the Arlington Valley Road project. Council requested the contract supplement be placed on New Business at the October 16, 2017 meeting. 2016 Update to the Transportation 2035 Plan Public Works Director Jim Kelly reviewed the 2016 amendment to the Transportation 2035 Comprehensive Plan as recommended by the Arlington Planning Commission. Discussion followed. Council requested the ordinance adopting the 2016 amendment to the Transportation 2035 Comprehensive Plan be placed on New Business at the October 16, 2017 meeting. Amendment to WSDOT Right of Way Procedures Public Works Director Jim Kelly discussed the proposed revision to add City Attorney Steve Peiffle to the WSDOT Right of Way acquisition procedures and policies as a Right of Way Page 2 of 3 Minutes of the City of Arlington City Council Workshop October 9, 2017 procurement qualified consultant. Discussion followed. Council requested the amendment be placed on the Consent Agenda at the October 16, 2017 meeting. 74th Avenue NE Dedication Public Works Director Jim Kelly and City Attorney Steve Peiffle reviewed the dedication of 74th Avenue NE access road to the City as stipulated in the recently approved right of way agreement with Mr. Vern Rengen. A section of 74th Avenue NE was created by a Boundary Line Adjustment in 1996. This road was identified as a private access and utility easement that was to be dedicated in the future to the City of Arlington. Vern Rengen, identified as the property owner, is dedicating this road section to the City of Arlington so that it can be incorporated into the Arlington Valley Road project. Discussion followed. Council requested the dedication be placed on New Business at the October 16, 2017 meeting. Miscellaneous Council Items Mayor Tolbert announced that we are working with Snohomish County and Economic Alliance Snohomish County to promote the Arlington -Marysville Manufacturing Industrial Center as a future home of Amazon's HQ2. She requested that a letter from the Council be prepared for all Councilmembers to sign. City Administrator Paul Ellis announced that John Swizer has requested to remain on the Airport Commission. Mayor Pro Tem Debora Nelson noted that she had a ride -a -long with Sergeant Bolter and Officer Ingram last week. She was impressed at the level of community engagement that our officers have. Public Comment Lindsay Dunn, 735 Highland Drive, expressed his love for his new hometown, Arlington. He mentioned that there were a number of abandoned vehicles in the Highland Drive area that he has reported recently. Executive Session City Attorney Steve Peiffle announced an Executive Session to discuss matters of pending or potential litigation [RCW 42.30.110(1)(i)], estimating to take 15 minutes and that Council will not take action following the Executive Session. Council recessed to Executive Session at 7:28 p.m. At 7:42 p.m., the Council reconvened the meeting. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 7:43 p.m. Barbara Tolbert, Mayor Page 3 of 3