HomeMy WebLinkAboutSigned Minutes 12-10-18Minutes of the Arlington
City Council Workshop
Council Chambers
110 East Third Street
December 10, 2018
Councilmembers Present: Mike Hopson, Debora Nelson, Marilyn Oertle, Joshua Roundy,
Jesica Stickles, Sue Weiss, and Jan Schuette.
Council Members Absent: None.
Staff Present: Mayor Barb Tolbert, Paul Ellis, City Attorney Steve Peiffle, Kristin Garcia,
James Trefry, Jonathan Ventura, Sarah Lopez, Kristin Banfield, Sheri Amundson, Nich Sacha,
Gregg Haddick and Erin Keator.
Also Known to be Present: Cristy Brubaker, Dan Rankin - Mayor of Darrington, Jeff Ketchel,
Doug Buell, Sarah Arney and Maxine Jenft.
Mayor Barb Tolbert called the meeting to order at 7:00 pm, and the Pledge of Allegiance and
roll call followed.
APPROVAL OF THE AGENDA
Mayor Pro Tern Marilyn Oertle moved to approve the agenda as presented. Councilmember
Debora Nelson seconded the motion, which passed with a unanimous vote.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
Demonstration of new EMS power cots. Firefighter / Paramedics Gregg Haddick and
Nich Sacha demonstrated the new EMS power cots in the parking lot.
Jeff Ketchel - Snohomish County Health District Administrator - Health District
update, services, and funding. Mr. Ketchel introduced City of Darrington Mayor
Dan Rankin who is the City of Arlington's representative on the Snohomish County Board of
Health. Through the use of a PowerPoint presentation and handout, Snohomish County
Health District Administrator Jeff Ketchel gave an update on Health District services and
funding and answered Council questions.
WORKSHOP ITEMS - NO ACTION WAS TAKEN_
Review 2018 budget amendments
Finance Director Kristin Garcia reviewed the 2018 budget amendments. 60% of the
amendments are related to 1) closing/restructuring funds by moving ending fund balances
to the new fund and 2) transferring operating money to respective reserve funds. 25% of
the amendments are for capital outlay, the majority of which are for projects previously
approved in the 2017 budget. A public hearing will be held on December 17, 2018 to allow
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Minutes of the City of Arlington City Council Workshop December 10, 2018
for public comment on the proposed amendments. As December 17, 2018 is the last meeting
of the year, council will be asked to take action on the proposed amendments. Budget
amendments are required by state law to be adopted prior to December 31 of the current
budget year. Discussion followed with Finance Director Garcia answering Council questions.
Non-exempt pay plan
Human Resources Director James Trefry reviewed the proposed salary schedule for the
City's non -represented employees not under contract. The proposed schedule provides the
same 12-step pay structure as 2018, with the addition of "City Clerk/Human Resources
Analyst" (formerly "Human Resources Analyst), "Communications Manager" (formerly
"Communications Manager/City Clerk"), "IT Director" and the deletion of "Airport Intern",
"Engineering Technician", "Engineer I", "Engineer II" (these are all bargaining unit positions)
and "Recreation/Communications Manager". This change does not result in any current
budget impact. Starting with Step GSM, a 3.3% market adjustment was applied. From there
steps 1-4 are 3% less, and steps 6-12 are 2% more. Pay grades are built upon Step GSM with
8% increase per grades H-M, 6% increase for grade N, 15.55% increase for grade 0
(beginning of the director levels), 5% increase for grades P-Q, 4.55% increase grade R and
13% increase for grade AA. All salaries were then rounded to the nearest dollar. For 2019,
the market adjustment was applied to the annual amount - in the past it was applied to the
hourly rate due to constraints in BIAS. All salaries are now based on the yearly amount and
are then backed into the monthly/ hourly rates. Seasonal Maintenance Laborers are the
same rate as 2017 and 2018. Discussion followed. Director Trefry stated, and City
Administrator Paul Ellis reiterated, that no new positions were created.
Fire Chief employment agreement
Human Resources Director James Trefry reviewed the employment agreement for
Dave Kraski to serve as Fire Chief. Discussion followed.
York Property Purchase and Sale
City Administrator Paul Ellis provided Council with an update on the York Park .56 acres
surplus. The property was listed for sale with Keller Williams Realtors for $195,000. The
City received a cash offer from Grandview North for the full purchase price, with $2,000 in
earnest money. Discussion followed. Councilmember Nelson stated she would like to see in
the motion wording that states the funds from the sale will go towards the Park
Improvement Fund.
Art benches for Arlington Valley Road
Community Revitalization Manager Sarah Lopez reviewed the recommendation for adding
two benches, and incorporating art into the design of the benches, to the new Arlington
Valley Road. The new road has a multi -use trail and adding the artistic benches will improve
the corridor; a Complete Street. The recommended benches are by Arlington stone artist
Verena Schwippert. Verena has also created "Waterline" and "Salmon Spawning Pool bench,"
art pieces that are installed on the Arlington Art Walk. The two artistic benches were
selected for their natural beauty and sustainability. Discussion followed.
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Minutes of the City of Arlington City Council Workshop December 10, 2018
At 7:52 p.m., Mayor Tolbert excused herself from the next agenda item and left her seat.
Mayor Pro Tem Marilyn Oertle called the next item of business.
Approve lodging tax distributions for 2019
Finance Director Kristin Garcia reviewed the Lodging Tax Distribution. 20 applications were
received with a total amount requested of $230,995. The city has $145,000 to award in
lodging tax distributions. The committee's decision considered many factors including but
not limited to; meeting council priorities, overall rating, attendance, community events, free
events, funding marketing activities and events that attract out of town visitors.
• The genealogical society was not fully funded as the committee felt the event had been in
existence long enough to be more self-sufficient and has other funding opportunities
available
• The Stilly Valley Chamber of Commerce Visitor Information Center requested $20,000
more than in previous years. The $20,000 was for a part time FTE. The city hasn't had a
practice of funding personnel costs which was communicated during the training held on
August 22, 2018. The information center was fully funded after removing the part time FTE.
• The last three organizations were not funded because they received the lowest rating and
the committee felt they did not have a significant tie into tourism. Discussion followed with
Finance Director Garcia answering Council questions.
At 8:04 p.m., Mayor Tolbert rejoined the meeting and resumed her position as chair.
October 2018 Financial Report
Finance Director Kristin Garcia reviewed the October 2018 Financial Report. Discussion
followed with Director Garcia answering Council questions.
Miscellaneous Council Items
None.
ADMINISTRATOR & STAFF REPORTS
None.
PUBLIC COMMENT
None.
COUNCILMEMBER REPORTS
Councilmembers Hopson, Schuette and Stickles provided brief updates while
Councilmembers Nelson, Roundy, Oertle and Weiss had nothing further to report this
evening.
EXECUTIVE SESSION
None.
REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING
None.
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Minutes of the City of Arlington City Council Workshgp December 10, 2018
ADJOURNMENT
With no further business to come before the Council, the meeting was adjourned at 8:28 p.m.
Barbara Tolbert, Mayor
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