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HomeMy WebLinkAboutSigned Minutes 10-08-18Minutes of the Arlington City Council Workshop Council Chambers 110 East Third Street October 8, 2018 Councilmembers Present: Mike Hopson, Marilyn Oertle, Debora Nelson, Joshua Roundy, Jesica Stickles, Sue Weiss, and Jan Schuette. Council Members Absent: None. Staff Present: Mayor Barb Tolbert, Paul Ellis, Jonathan Ventura, Dave Kraski, Marc Hayes, James Trefry, Kristin Banfield, Sarah Lopez, Greg Koontz, Willy Harper, Sam Johnston, Andrew Shannon, Joe Oxos, and City Attorney Steve Peiffle. Also Known to be Present: Doug Buell, Lindsey Dunn, Robb Miller, Grace Saenz, Enija Reed, Jaea Davidson, Bob Nelson, and Mary Levesque. Mayor Barb Tolbert called the meeting to order at 7:00 pm, and the pledge of allegiance and roll call followed. APPROVAL OF THE AGENDA Mayor Pro Tern Marilyn Oertle moved to approve the agenda with the first item to be the Fire Prevention Week proclamation. Councilmember Debora Nelson seconded the motion, which passed with a unanimous vote. PROCLAMATIONS Mayor Barb Tolbert read the proclamation declaring October 7-13 Fire Prevention Week and recognized the staff from Arlington Fire Department present for the workshop. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS Arlington Youth Council Mayor Barb Tolbert and Community Revitalization Project Manager Sarah Lopez introduced three of the seven members of the Arlington Youth Council to the Council, Grace Saenz, Enija Reed, and Jaea Davidson. Mayor Tolbert recognized outgoing Youth Council members Cole Cramer, Olivia Walker, and Aryana Ahlen for their work during the past year. Retail Marketing Presentation Community and Economic Development Director Marc Hayes introduced Robb Miller with Buxton Corporation to discuss marketing of Arlington to retailers. With the use of a PowerPoint presentation, Mr. Miller explained Buxton's data -driven approach to retail recruitment to match Arlington to retailers to create net new sales. Discussion followed with Page 1 of 3 Minutes of the City of Arlington City Council Workshop October 8 2018 Mr. Miller answering Council questions. A contract for Buxton to assist Arlington with marketing to retailers is included in the 2019-2020 biennial budget. WORKSHOP ITEMS - NO ACTION WAS TAKEN Civil Service Commission Appointment Human Resources Director James Trefry reviewed the request to appoint Michele Blythe to the Civil Service Commission. A position on the Civil Service Commission became vacant in February 2018, when Commissioner Steve Peterson resigned. The Civil Service Commissioner Selection Committee interviewed six candidates for the open position on the Civil Service Commission. After discussion of the candidates' experience and qualifications, it was determined that Michele Blythe had the most relevant experience and was the best choice for the position. Discussion followed. Youth Council Appointments Community Revitalization Project Manager Sarah Lopez reviewed the request to appoint the following students to the Arlington Youth Council: Alec Villa, Grace Williams, Victoria Wilde, Enija Reed, Jaea Davidson, Grace Saenz, and Olivia Weaver. Alec, Grace Williams and Victoria are returning members. Youth in grades 8-12 who reside in the Arlington School District or have an Arlington address are eligible to apply to the Arlington Youth Council. The Youth Council was created in 2016 as a strategy for community revitalization and to give the youth a voice in city government. Discussion followed. Athletic Field Fee Revisions Community Revitalization Project Manager Sarah Lopez reviewed the request to increase athletic field use fees to help offset maintenance and replacement costs. Staff is proposing to change the field use fee for youth to an hourly rate instead of a per youth per season cost. Per hour rates are industry standard for athletic fields. With this change, leagues and teams will pay for actual time used on the fields. Staff is also proposing to eliminate the $15.00 scheduling fee, eliminate the concession sales fee, and change the lighting fee to per 1.5 hours instead of per 1 hour. Discussion followed. Ms. Lopez noted that this item will be included in the update of the fee resolution, which will be presented to Council in November. Interlocal Agreement with Snohomish County for Joint Operations and Maintenance of Twin Rivers Park Community Revitalization Project Manager Sarah Lopez reviewed the proposed Interlocal Agreement with Snohomish County for Joint Operations and Maintenance of Twin Rivers Park. The agreement defines the responsibilities of the County and the City for the joint operation of Twin Rivers park. The agreement is for 5 years and has been in place for over 30 years. Discussion followed with Ms. Lopez answering Council questions. Interlocal Agreement with Arlington School District for Community Garden Space Community Revitalization Project Manager Sarah Lopez reviewed the proposed Interlocal Agreement with the Arlington School District for Community Garden Space on district owned property at 505 E. Third Street adjacent to Presidents Elementary and the District office. The current community garden on city owned property is being vacated due to sale of the property. Discussion followed. Page 2 of 3 Minutes of the City of Arlington City Council Workshop October 8, 2018 Grant Acceptance from Stillaguamish Tribe for Purchase of EMS Equipment Acting Fire Chief Dave Kraski reviewed the proposed grant acceptance from the Stillaguamish Tribe Impact Grant for $22,000 and authorize the fund expenditure to purchase a LUCAS CPR device. Discussion followed. MISCELLANEOUS ITEMS City Administrator Paul Ellis reviewed the offers the city has received on the York property and the Washington Avenues properties. The properties were listed in September with a commercial broker that the City selected after a published request for proposal (RFP) process. The City received a $200,000 cash offer for the York property, which was listed for $195,000. The City received a full price $800,000 cash offer for the Washington Avenue properties. Mr. Ellis noted that the Council would be requested to approve the sale of the properties at the October 15, 2018 meeting. Discussion followed. Mayor Barb Tolbert thanked the Council for their full participation in the annual Council Budget Retreat which was held on October 6, 2018. PUBLIC COMMENT None. COUNCILMEMBER REPORTS Councilmembers Oertle, Nelson, Schuette, and Stickles had brief reports, while Councilmembers Weiss, Hopson and Roundy had nothing to report this evening. EXECUTIVE SESSION None. REVIEW OF ITEM PLACEMENT FOR NEXT MEETING Council reviewed the items from the evening and requested that the Youth Council appointments and the grant acceptance from the Stillaguamish Tribe on the Consent Agenda for the October 15, 2018 meeting. All other items were placed under the New Business portion of the meeting. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 8:22 p.m. 6'44(c �& Barbara Tolbert, Mayor Page 3 of 3