HomeMy WebLinkAboutSigned Minutes 10-01-18Minutes of the Arlington
City Council Meeting
Council Chambers
110 East Third St
October 1, 2018
Council Members Present: Mike Hopson, Jan Schuette, Marilyn Oertle, Debora Nelson, Sue
Weiss, Jesica Stickles, and Joshua Roundy.
Council Members Absent: None.
City Staff Present: James Trefry, Jonathan Ventura, Dave Kraski, Jim Kelly, Sheri
Amundson, Kristin Banfield, and City Attorney Steve Peiffle.
Also Known to be Present:
Mayor Pro Tem Marilyn Oertle called the meeting to order at 7:00 pm, and the pledge of
allegiance followed.
APPROVAL OF THE AGENDA
Councilmember Debora Nelson moved and Councilmember Jan Schuette seconded the
motion to approve the agenda. The motion passed unanimously.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
None.
PROCLAMATIONS
None.
PUBLIC COMMENT
None.
CONSENT AGENDA
Councilmember Debora Nelson moved and Councilmember Sue Weiss seconded the motion
to approve the Consent Agenda which was unanimously carried:
1. Minutes of the September 17 and September 24, 2018 Council meetings.
2. Accounts Payable: Approval of EFT Payments and Claims Checks #94925 through
#95023 dated September 25, 2018 through October 1, 2018 for $844,268.94.
3. Authority to apply for City of Arlington Tourism Grant.
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Minutes of the City of Arlington City Council Meeting October 1. 2018
PUBLIC HEARING
None.
NEW BUSINESS
Interlocal Agreement and Resolution with South Snohomish County Regional Fire
Authority for Purchase of Power Cots
Acting Fire Chief reviewed the proposed interlocal agreement and resolution with South
Snohomish County Regional Fire Authority for Purchase of Power Cots. The Arlington Fire
Department was recently awarded a FEMA Assistance to Firefighters Grant for 3 EMS power
lift cots. The total grant award is $124,615.00 with a required 5% department match of
$6,230.00. South County has recently purchased 18 of these units and conducted an
extensive product review and secured a purchase price that is advantageous for us to
continue. The grant award will cover almost all of the project. Staff is asking council to
approve the use of Ambulance Utility Fees to cover the required grant match and installation
fees estimated at $10,230.00. Discussion followed. Councilmember Sue Weiss moved and
Councilmember Jesica Stickles seconded the motion to approve the interlocal agreement and
resolution allowing the fire department to participate in a cooperative purchase with South
Snohomish County Regional Fire Authority for EMS power cots and authorize the Mayor to
sign the interlocal agreement and resolution. The motion passed unanimously.
Fire Station #48 Lease
In the City Administrator's place, Human Resources Director James Trefry reviewed the
proposed lease for Fire Station #48. The City's current lease expired on September 30, 2018.
Fire Station #48 has been sold and will close escrow on October 3, 2018. The new landlord
is extending the City's existing lease agreement for a final three year term with no cost
increase. In exchange, the Fire Department will abandon some of the space it is currently
occupying. Discussion followed. Councilmember Jesica Stickles moved and Councilmember
Sue Weiss seconded the motion to approve the Fire Station #48 lease agreement and
authorize the Mayor to sign it. The motion passed unanimously.
Amendment to Interlocal Agreement with Snohomish County for Tourism Promotion
Area (TPA)
In the City Administrator's place, Human Resources Director James Trefry reviewed the
proposed first amendment to the Interlocal Agreement for the Snohomish County Tourism
Promotion Area (TPA). The amendment will increase the lodging charge from $1.00 per day
to $2.00 per day within the TPA. The revenue can be used for land acquisition and or
infrastructure improvements designed to increase tourism and convention business.
Discussion followed. Councilmember Debora Nelson moved and Councilmember Jesica
Stickles seconded the motion to approve the interlocal agreement amending the lodging
charges for the Snohomish County Tourism promotion area, and authorize the Mayor to sign
it. The motion passed unanimously.
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Minutes of the City of Arlington City Council Meeting October 1 2018
Resolution Declaring an Emergency with the Failing Condition of the Farmstead
Estates Water Main
Public Works Director Jim Kelly reviewed the emergency declaration for the Farmstead
Estates water system repair and award of the infrastructure repair work to Reece
Construction. On July 21, 2018 City staff responded to a water main break on Keith Lane.
After the water main was excavated, staff discovered that the underside of the ductile iron
water pipe was badly corroded and leaking - outer layers of the pipe were breaking off in
the worker's hand. A repair sleeve was placed over the leak, the leak was slowed down but
not fully stopped. Later excavation of the water main at other areas within the Farmstead
Estates community revealed similar corrosion; the extent of corrosion stops near the
community's tie-in to the 204th St. NE water main. This water main is currently leaking and
needs to be repaired immediately. Discussion followed. Councilmember Joshua Roundy
moved and Councilmember Mike Hopson seconded the motion to adopt the resolution
declaring an emergency for the Farmstead Estates failing water system and waiving
competitive bidding requirements, award the infrastructure repair and replacement work to
Reece Construction Company in the amount of $345,000 and authorize the Mayor to sign the
construction contract, pending final review by the City Attorney. The motion passed
unanimously.
ADMINISTRATOR & STAFF REPORTS
Human Resources Director James Trefry announced that the Council's notebooks for the
October 6, 2018 Budget Retreat have been distributed.
DISCUSSION ITEM
None.
MAYOR'S REPORT
None.
EXECUTIVE SESSION
None.
ADJOURNMENT
With no further business to come before the Council, the meeting was adjourned at 7:16
p.m.
Marilyn ertle, Mayor ro Tern
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