HomeMy WebLinkAboutSigned Minutes 05-21-18Minutes of the Arlington
City Council Meeting
Council Chambers
110 East Third St
May 21, 2018
Council Members Present: Mike Hopson, Jan Schuette, Debora Nelson, Joshua Roundy,
Sue Weiss, Jesica Stickles, and Marilyn Oertle.
Council Members Absent: None.
City Staff Present: Mayor Barb Tolbert, Paul Ellis, Jonathan Ventura, Dave Kraski, Kristin
Garcia, James Trefry, Jim Kelly, Kristin Banfield, Sarah Lopez, Brandon Carlsrud,
Christopher Perisho, Mike Phillips, Andrea Hill, Monica Schlagel, Linda Taylor, Alex
Donchez, and Luke Adkins.
Also Known to be Present: Honorable Kristen Olbrechts, Family and friends of Officer
Brandon Carlsrud, Bob Leonard, Zoe Undercuffler, Katie Phillips, Maxine Jenft, Nicholas
Rieman, and Doug Buell.
Mayor Barb Tolbert called the meeting to order at 7:00 pm, and the pledge of allegiance
followed.
APPROVAL OF THE AGENDA
Mayor Pro Tem Marilyn Oertle moved and Councilmember Mike Hopson seconded the
motion to approve the agenda. The motion passed unanimously.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
Mayor Barb Tolbert thanked Bob Leonard, Christopher St. John and Zoe Undercuffler for
their service on the Parks, Arts and Recreation Commission and presented them with
plaques for their years of service.
Mayor Barb Tolbert recognized Steve Peterson for his service on the City's Civil Service
Commission and presented him with a plaque.
PROCLAMATIONS
Councilmember Debora Nelson read the proclamation declaring May 20-26, 2018 as Public
Works week.
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Minutes of the City of Arlington City Council Meeting May 21. 2018
SWEARING IN
Police Chief Jonathan Ventura introduced new Police Officer Brandon Carlsrud to Council.
Snohomish County District Court Judge Kristen Olbrechts administered the oath of office
and Officer Carlsrud's wife Allisha performed the badge pinning.
PUBLIC COMMENT
None.
CONSENT AGENDA
Mayor Pro Tem Marilyn Oertle moved and Councilmember Debora Nelson seconded the
motion to approve the Consent Agenda which was unanimously carried:
1. Minutes of the March 23-25, 2018 Council retreat, April 30, 2018 Joint Meeting and
the May 7 and 14, 2018 Council meetings.
2. Accounts Payable: Approval of EFT Payments and Claims Checks #92700 through
#93833 dated May 8, 2018 through 21, 2018 for $1,808,358.11 and approval of
EFT Payments and Payroll Checks #29289 through #29299 dated April 1, 2018
through April 30, 2018 for $1,296,746.30.
3. Authorization to apply for Recreation and Conservation Office (RCO) grant for Evans
Park.
4. Resolution authorizing investment in the Local Government Investment Pool (LGIP)
5. Interlocal Agreement with National Purchasing Partners (NPP)
6. Agreement with Swagit Productions, LLC, for TV21 equipment replacement
7. Replacement of electronic Patient Care Reporting (ePCR) tablets
PUBLIC HEARING
None.
NEW BUSINESS
Memorandum of Agreement with Arlington City Employees, Local 2849 of the
Washington State Council of County and City Employees, Council 2, AFSCME
Human Resources Director James Trefry reviewed the proposed memorandum of agreement
with the Arlington City Employees, Local 2849 on the implementation of the wage study and
the extension of the Collective Bargaining Agreement. Discussion followed Mayor Pro Tem
Marilyn Oertle moved and Councilmember Debora Nelson seconded the motion to approve
the Memorandum of Agreement (MOA) by and between the City of Arlington and Arlington
City Employees, Local 2849 of the Washington State Council of County and City Employees,
Council 2, AFSCME, and authorize the Mayor to sign the Memorandum of Agreement. The
motion passed unanimously.
Parks, Arts, and Recreation Commission and Airport Commission appointments
City Clerk Kristin Banfield briefly reviewed the appointments of Lauren Hammond and
Nicholas Rieman to the Parks, Arts, and Recreation Commission and the reappointment of
John Branthoover to the Airport Commission. Discussion followed. Mayor Pro Tem Marilyn
Oertle moved and Councilmember Jan Schuette seconded the motion to confirm the Mayor's
appointment of Lauren Hammond and Nicholas Rieman to the Parks, Arts, and Recreation
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Minutes of the City of Arlington City Council Meeting May 21, 2018
Commission and to reappoint John Branthoover to the Airport Commission. The motion
passed unanimously.
Interfund Loan from Growth Fund to EMS Fund
Finance Director Kristin Garcia requested Council authorization of a loan from the Growth
Fund to the EMS Fund for $105,788 for the month of April, as revenues were not sufficient
to cover operating expenses. In previous years, the city has received an April "draw" from
the County on our property and EMS tax levies. Effective April 1, the County changed the
way they distribute the taxes and will no longer be remitting a draw. They will only remit
the amounts collected in April. The change in distribution impacts cash flow in EMS and we
can no longer break even in the month of April as the EMS fund historically does not carry a
fund balance. The change in distribution further stresses the importance of the EMS fund to
establish a fund balance for a minimum of 4 months' worth of operating expenses. The
outstanding balance on the loan, as of April 30, is $498,195.74. Discussion followed.
Councilmember Jesica Stickles moved and Councilmember Sue Weiss seconded the motion
to authorize an interfund loan of $105,788 from the Growth Fund to the EMS Fund. The
motion passed unanimously.
Resolution to Reject All Bids on the Haller Splash Pad and Authorization to Re -bid
the Project
Public Works Director Jim Kelly Public Works Director Jim Kelly reviewed the single bid
received for the Haller Splash Pad. For a number of factors, including irregularities in the bid
submitted, staff is requesting that Council reject all bids and authorize re -bidding of the
project. Although this will delay the project's completion until spring 2019, staff feels it is the
fiscally prudent thing to do. Discussion followed. Mayor Pro Tem Marilyn Oertle moved and
Councilmember Mike Hopson seconded the motion to approve the resolution rejecting all
bids for the Haller Park Splash Pad construction project and authorize staff to re -advertise
the project. The motion passed unanimously.
Interlocal Agreement for Snohomish County Diversion Center Participation
City Administrator Paul Ellis reviewed the proposed interlocal agreement with Snohomish
County for participation in the Snohomish County Diversion Center program. Discussion
followed. Councilmember Sue Weiss moved and Councilmember Mike Hopson seconded
the motion to approve the Interlocal Agreement for Snohomish County Diversion Center
participation, adding City Paul Ellis as administrator of the contract under Section 3 of the
agreement and authorize the Mayor to sign the agreement. The motion passed
unanimously.
At 7:24 p.m., Mayor Tolbert excused herself from the next agenda item and left her seat.
Mayor Pro Tem Marilyn Oertle called the next item of business.
Resolution waiving fees for Arlington Fly -In
City Administrator Paul Ellis reviewed the proposed resolution waiving fees for the
Arlington Fly -In for the 2018 event. The FAA has concurred with this waiver, as the Fly -In is
an aeronautical event that promotes goodwill in the community and offers educational
opportunities in aviation. The Airport Commission recommended approval of the waiver at
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Minutes of the City of Arlin tog n City Council Meeting May 21. 2018
their May 15, 2018 meeting. Discussion followed. Councilmember Jan Schuette moved and
Councilmember Jesica Stickles seconded the motion to approve the resolution adopting
findings regarding the waiver of fees for the 2018 Arlington Fly -In event and authorize the
Mayor Pro Tem to sign the resolution. The motion passed unanimously.
ADMINISTRATOR & STAFF REPORTS
City Administrator Paul Ellis reported that the notice of public hearing on the Ambulance
Utility Fee would go out to all residences and businesses within city limits. Discussion of
key points of the fee followed.
EXECUTIVE SESSION
None.
ADJOURNMENT
With no further business to come before the Council, the meeting was adjourned at 7:31
p.m.
Barbara Tolbert, Mayor
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