HomeMy WebLinkAboutSigned Minutes 05-07-18Minutes of the Arlington
City Council Meeting
Council Chambers
110 East Third St
May 7, 2018
Council Members Present: Mike Hopson, Jan Schuette, Debora Nelson, Joshua Roundy,
Sue Weiss, Jesica Stickles, and Marilyn Oertle.
Council Members Absent: None.
City Staff Present: Mayor Barb Tolbert, Paul Ellis, Jim Kelly, Kristin Garcia, James Trefry,
Jonathan Ventura, Sheri Amundson, Kristin Banfield, Monica Schlagel, and City Attorney
Steve Peiffle.
Also Known to be Present: Bob Nelson, Terry Marsh, Craig Christianson, Vikki McMurray,
Doug Buell.
Mayor Barb Tolbert called the meeting to order at 7:00 pm, and the pledge of allegiance
followed.
APPROVAL OF THE AGENDA
Mayor Pro Tem Marilyn Oertle moved and Councilmember Debora Nelson seconded the
motion to approve the agenda. The motion passed unanimously.
PROCLAMATIONS
None.
PUBLIC COMMENT
None.
CONSENT AGENDA
Mayor Pro Tem Marilyn Oertle moved and Councilmember Debora Nelson seconded the
motion to approve the Consent Agenda which was unanimously carried:
1. Minutes of the April 16 and April 23, 2018 Council meetings.
2. Accounts Payable: Approval of EFT Payments and Claims Checks #93551 through
#93699 dated April 17, 2018 through May 7, 2018 for $971,941.78.
3. Public Art Proposals
4. Ordinance Correcting a Typographical Error in Ordinance 2014-016 Relating to the
Sunset Provision of Utility Taxes
S. Construction Services Contract amendment for Taxiway Charlie Project
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Minutes of the City of Arlington City Council Meeting May 7. 2018
PUBLIC HEARING
None.
NEW BUSINESS
Review Heather Logan Consulting Professional Services Agreement
City Administrator Paul Ellis reviewed the new scope of work and professional services
agreement with Heather Logan Consulting. Discussion followed.
Mayor Pro Tem Marilyn Oertle moved and Councilmember Debora Nelson seconded the
motion to terminate the existing agreement with Heather Logan Consulting and approve the
new agreement and scope of work, striking #3 from the scope of work and terminating the
new agreement no later than June 30, 2018, and authorize the Mayor to sign the new
agreement. The motion passed 6-1.
Low Bid for the 2018 Utility Improvement and Pavement Preservation Project
Public Works DirecLur Jim Kelly reviewed Lhe bid labulalion for the 2018 Utility
Improvement and Pavement Preservation project. Bids for the project were opened April 12,
2018. Discussion followed. Councilmember Mike Hopson moved and Councilmember Jesica
Stickles seconded the motion to approve the resolution rejecting the bid challenge by SRV
Construction, Inc. and finding Reece Construction Company to be the apparent low bidder
for the 2018 Utility Improvement and Pavement Preservation Project for their bid of
$2,399,917.46, and authorize the Mayor to sign the construction contract, pending final
review by the City Attorney. The motion passed unanimously.
Opal Properties, LLC Release of Easements
Public Works Director Jim Kelly reviewed the proposal to release the City's interest in a 60-
foot wide non-exclusive access easement road crossing a property owned by Opal
Properties, Inc. The Arlington Valley Land Company divided property and sold lots on a
parcel of land situated on the east side of 67th Ave, and roughly between 188th St to 197 St.
There were no roads or utilities installed when the lots were sold so access easements were
created to allow access to many of the lots. Original Lot #6 (Snohomish County Tax Parcel
No. 31050400302900) still has a 60-foot wide non-exclusive access easement road (Auditor
File Number 7905290175) crossing the property.
With Arlington Valley Road being constructed, there will be full access to all lots and the City
does not require any interest in the aforementioned 60-ft wide non-exclusive access
easement road. Discussion followed. Mayor Pro Tern Marilyn Oertle moved and
Councilmember Debora Nelson seconded the motion to authorize the release of easements
for the Opal Properties pending final approval by the City Attorney. The motion passed
unanimously.
Resolution Adopting Updated Fee Schedule
City Clerk Kristin Banfield reviewed the proposed updates to the City's Fee Schedule. The
fees included in the schedule cover all departments in the city and address items not included
in the Arlington Municipal Code. Staff is recommending updates to the planning, public
works, EMS, and finance fees. Additional updates will be made in the fall to recreation fees
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Minutes of the City of Arlington City Council Meeting May 7, 2018
and public records fees. Mayor Pro Tern Oertly moved and Councilmember Sue Weiss
seconded the motion to approve the proposed resolution replacing resolution 2016-023 and
adopting a revised fee schedule. The motion passed unanimously.
Interfund Loan from Growth Fund to EMS Fund
Finance Director Kristin Garcia reviewed the request for an interfund loan from the Growth
Fund to the EMS Fund. For the month of March, the EMS fund required a loan of $105,728.02
as revenues were not sufficient to cover operating expenses. This brings the total
outstanding balance on the loan to $392,417.74 which exceeds the amount authorized in the
budget. Discussion followed. Mayor Pro Tem Marilyn Oertle moved and Councilmember
Jesica Stickles seconded the motion to approve the interfund loan of $105,728.02 from the
Growth Fund to the EMS fund. The motion passed unanimously.
ADMINISTRATOR & STAFF REPORTS
City Administrator Paul Ellis reminded Council that there would be a work session on
sustainable funding for public safety on Monday, May 14, 2018 beginning at 6:00 p.m. A
reminder email will be sent out.
COUNCILMEMBER REPORT
Councilmember Debora Nelson remarked that she received a short comment from
Arlington Arts Council President Sarah Arney noting that the public art that was accepted
earlier tonight was funded from proceeds of the Curtis Delgado concert, which was in part
funded by an LTAC grant.
EXECUTIVE SESSION
City Attorney Steve Peiffle announced an Executive Session to discuss matters of collective
bargaining negotiations, grievances, or discussions regarding the interpretation or
application of a labor agreement [RCW 42.30.140(4)] and that Council is not expected to
take any action following Executive Session.
Council recessed to Executive Session, estimated to last no more than 20 minutes, at 7:39
p.m. At 7:59 p.m., the Council reconvened the meeting.
ADJOURNMENT
With no further business to come before the Council, the meeting was adjourned at 7:59
p.m.
. tC
Barbara Tolbert, Mayor
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