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Home My WebLink AboutSigned Minutes 04-23-18Minutes of the Arlington City Council Workshop Council Chambers 110 East Third Street April 23, 2018 Councilmembers Present: Mike Hopson, Marilyn Oertle, Debora Nelson, Joshua Roundy, Jesica Stickles, Sue Weiss and Jan Schuette. Council Members Absent: None. Staff Present: Mayor Barbara Tolbert, Paul Ellis, Jonathan Ventura, Marc Hayes, Kristin Garcia, Jim Kelly, James Trefry, Kristin Banfield, Marty Wray, Lorene Robinson and City Attorney Steve Peiffle. Also Known to be Present: Sarah Arney, Doug Buell, Ron Moen, and Chris Collier. Mayor Tolbert called the meeting to order at 7:00 pm, and the pledge of allegiance followed. APPROVAL OF THE AGENDA Mayor Pro Tem Marilyn Oertle moved to approve the agenda as presented. Councilmember Debora Nelson seconded the motion, which passed with a unanimous vote. Introduction of Special Guests and Presentations Chris Collier, Program Manager, Alliance for Housing Affordability With the use of a PowerPoint presentation, Mr. Collier provided a summary of the efforts of the Alliance for Housing Affordability and the 2018 work plan. Discussion followed with Mr. Collier answering Council questions. WORKSHOP ITEMS - NO ACTION WAS TAKEN Public Art Proposals City Administrator Paul Ellis reviewed the proposed pieces of art for inclusion in the City's public art inventory. In accordance with the City's Public Art policy, the proposals were reviewed and recommended by the Public Art Committee and PARC. Discussion followed with Mr. Ellis and Arlington Arts Council president Sarah Arney answering Council questions. Low Bid Award for the 2018 Utility Improvement and Pavement Preservation Project Public Works Director Jim Kelly reviewed the apparent low bid and bid tabulation for the 2018 Utility Improvement and Pavement Preservation project. The apparent low bidder is Reece Construction Company with a bid of $2,399,917.46. Discussion followed. Page 1 of 4 Minutes of the City of Arlington City Council Workshop April 23, 2018 Opal Properties, LLC Release of Easements Public Works Director Jim Kelly reviewed the proposal to release the City's interest in a 60- foot wide non-exclusive access easement road crossing a property owned by Opal Properties, Inc. The Arlington Valley Land Company divided property and sold lots on a parcel of land situated on the east side of 67th Ave, and roughly between 188th St to 197 St. There were no roads or utilities installed when the lots were sold so access easements were created to allow access to many of the lots. Original Lot #6 (Snohomish County Tax Parcel No. 31050400302900) still has a 60-foot wide non-exclusive access easement road (Auditor File Number 7905290175) crossing the property. With Arlington Valley Road being constructed, there will be full access to all lots and the City does not require any interest in the aforementioned 60-ft wide non-exclusive access easement road. Discussion followed. Resolution Adopting Updated Fee Schedule City Clerk Kristin Banfield reviewed the proposed updates to the City's Fee Schedule. The fees included in the schedule cover all departments in the city and address items not included in the Arlington Municipal Code. Staff is recommending updates to the planning, public works, EMS, and finance fees. Additional updates will be made in the fall to recreation fees and public records fees. Discussion followed. Ordinance Correcting a Typographical Error in Ordinance 2014-016 Relating to the Sunset Provision of Utility Taxes City Clerk Kristin Banfield reviewed the proposed ordinance correcting a typographical error in Ordinance No. 2014-016 relating to the sunset provision of Ordinance 2011-032 relating to utility taxes. City staff recently determined that Section 1 of Ordinance 2014-016 contained a typographical error by inadvertently repealing Section 4 of Ordinance 2011-032 instead of Section 6 of Ordinance 2011-032. The ordinance also makes the correction effective to the October 20, 2014 adoption date of Ordinance 2014-016.Ordinance 2014-016 was adopted for the purpose reaffirming the utility taxes of the City and to eliminating the "sunset provision" in Ordinance No. 2011-032. Discussion followed. Construction Services Amendment for Taxiway Charlie Project Airport Operations Coordinator Lorene Robinson and Airport Operations Manager Marty Wray reviewed the amendment for construction services on the Taxiway Charlie signage and lighting project. The amendment is for WH Pacific's additional consultant fee adjustment request for construction management services in the amount of $18,000. The FAA awarded the project grant later than anticipated in 2017, which resulted in pushing the project into the winter months. A decision was made early on in the project to extend the project from 60 days to 85 days in consideration of procurement of materials, shorter daylight hours, and winter weather delays. The FAA will pay 90% of the additional cost incurred. Discussion followed. Interfund Loan from Growth Fund to EMS Fund Finance Director Kristin Garcia reviewed the request for an interfund loan from the Growth Fund to the EMS Fund. For the month of March, the EMS fund required a loan of $105,728.02 as revenues were not sufficient to cover operating expenses. This brings the total Page 2 of 4 Minutes of the City of Arlington City Council Workshop April 23, 2018 outstanding balance on the loan to $392,417.74 which exceeds the amount authorized in the budget. Discussion followed. March 2018 Financial Report Finance Director Kristin Garcia reviewed the March 2018 Financial Report and answered Council questions. REVIEW OF AGENDA ITEM PLACEMENT Council discussed and agreed to place the public art acceptance, the bid award for the 2018 Utility Improvement and Pavement Preservation project, the ordinance correcting a typographical error in Ordinance No. 2014-016 relating to the sunset provision of utility taxes, and amendment to the construction services contract for Taxiway Charlie project on the May 7, 2018 Consent Agenda. Council requested that the release of easements for Opal Properties, LLC, the resolution adopting an updated fee schedule, and the interfund loan from the Growth Fund to the EMS fund be placed on New Business for action on the May 7, 2018 meeting. MISCELLANEOUS COUNCIL ITEMS Councilmember Debora Nelson requested that the Logan Consulting services contract be brought before Council at the May 7, 2018 meeting with a version that terminates the contract. If the mayor thinks the contract needs to continue, I would like to see a new contract written up with a clearly defined scope of work and that it be brought to council for approval. Councilmember Debora Nelson also requested that Council reexamine the Financial Policy for contracts of professional services and specifically Resolution #2017-011 during the budget process in the fall. She would like the Council to discuss the policy and procedure and re-evaluate the process of contracts for professional services to include additional checks and balances in the contract process. She would like Council to review where funding is coming from to pay for the contract and Council approval for all professional services contracts. PUBLIC COMMENT None. COUNCILMEMBER REPORTS Councilmembers Schuette, Oertle, Nelson, Roundy, Weiss and Stickles gave brief reports, while Councilmember Hopson had nothing further to report this evening. MAYOR REPORT None. EXECUTIVE SESSION None. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 8:23 p.m. Page 3 of 4 Minutes of the City of Arlington City Council Workshop April 23, 2018 Barbara Tolbert, Mayor Page 4 of 4