HomeMy WebLinkAboutSigned Minutes 12-09-19Minutes of the Arlington
City Council Workshop
Council Chambers
110 East Third Street
December 9, 2019
Councilmembers Present: Mike Hopson, Marilyn Oertle, Debora Nelson, Josh Roundy,
Jesica Stickles and Sue Weiss.
Council Members Absent: Jan Schuette, excused absence.
Staff Present: Mayor Barb Tolbert, Paul Ellis, James Trefry, Kristin Garcia, Sheri Amundson,
Jonathan Ventura, Dave Kraski, Marc Hayes, Jim Kelly, Kris Wallace, Dave Ryan, City Attorney
Steve Peiffle, and Wendy Van Der Meersche.
Also Known to be Present: Don Vanney, Robert Anderson, Scott Tompkins, Holly Sloan -
Buchanan, Michele Blythe, and Lindsay Dunn.
Mayor Barb Tolbert called the meeting to order at 7:00 pm, and the Pledge of Allegiance and
roll call followed.
APPROVAL OF THE AGENDA
Mayor Pro Tem Marilyn Oertle moved to approve the agenda as presented. Councilmember
Debora Nelson seconded the motion, which passed with a unanimous vote.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
None
PROCLAMATIONS
None
WORKSHOP ITEMS - NO ACTION WAS TAKEN
Contract with Snohomish County Fire Marshal's Office for Fire Investigation Services
Chief Dave Kraski presented a renewal of the existing interlocal agreement with Snohomish
County. The fee for the service is based on an hourly rate when services are requested;
$103 per hour in 2020, and increases by about 3% each year of the agreement.
The expiring interlocal agreement began on April 24, 2014. This agreement will again be
for five years through December 31, 2024. These services will be additional and a backup
to the services being provided in the Interlocal Agreement with North County Fire for the
shared position of Fire Marshal if AC Makela is out of the area or not available. The
Snohomish County services will serve as a back-up or additional at a large incident.
Discussion followed with Chief Kraski answering Council questions.
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Minutes of the City of Arlington City Council Workshop December 9.2019
Transportation Improvement Board Grant Agreement for SR-531/40th Avenue
Intersection
Public Works Director Jim Kelly presented a grant agreement with the Washington State
Transportation Improvement Board (TIB) for installation of a signal at 40th Ave and SR-
531, and for elimination of center turn lanes along SR-531 between Smokey Point Blvd and
43rd Ave.
The half mile long section of SR-531between Smokey Point Blvd and 43rd Ave is a
urbanized corridor containing a mix of residential and commercial occupancies. The City
proposed a project for the removal of the center turn lane and installation of a signal at
40th Ave to provide three needed benefits for the community - Traffic Calming, Pedestrian
Safety, and Transit Facilities. The center turn -lane removal will allow the installation of a
landscaped and/or hardscaped median that will increase street aesthetics through this
mixed -use area.
Staff applied for a grant to fund the project through the TIB and was awarded a grant in
November 2019. Discussion followed with Mr. Kelly answering Council questions.
Consultant Contract for 204th Street NE Right -of -Way Acquisition
Public Works Director Jim Kelly presented a Scope of Work (SOW) from Universal Field
Services for Right of Way (ROW) procurement services for the 204th/77th Roundabout
Project.
The City of Arlington is moving forward with the installation of a roundabout at the 204th
St and 77th Ave/Olympic Place intersection as a traffic movement control strategy. The
installation of the roundabout will require procurement of right of way from five abutting
parcel owners. The City follows the WSDOT right of way procurement policy whereby an
independent third party negotiates for the right of way purchase without involvement by
the City; Universal Field Services is a consulting firm that provides that independent third
party negotiating service.
The City has worked with Universal Field Services in the past and is recommending that the
City contract with them for this project. Discussion followed with Mr. Kelly answering
Council questions.
Memorandum of Understanding with Stilly Valley Little League
Administrative Services Director James Trefry presented a Memorandum of Understanding
(MOU) with Stilly Valley Little League.
The City of Arlington and the Stilly Valley Little League (SVLL) have had a long term
partnership sharing maintenance and capital improvement work at Quake field. Both the
City and the SVLL have benefited in the past from a working relationship and both want to
continue into the future.
This Memorandum of Understanding (MOU) is for a two-year period (2019 and 2020). The
partnership includes volunteer contributions by SVLL and specific capital improvement
projects and a ballfield fee rate reduction of 50 percent (2019 and 2020 rates) for SVLL.
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Minutes of the City of Arlington City Council Workshop December 9. 2019
In 2011 the City and SVLL entered into a one-year Memorandum of Understanding (MOU)
detailing use and maintenance responsibilities for ball fields at Quake Park and Evans Park.
The City and SVLL have drafted the attached MOU that contains some of the same terms
agreed to earlier but covers a two-year period and identifies specific work to be performed
to qualify for the rate discount. Discussion followed with Mr. Trefry answering Council
questions.
Memorandum of Understanding with Venom Baseball & Softball Club
Administrative Services Director James Trefry presented a Memorandum of Understanding
(MOU) with Venom Baseball and Softball Club.
The City of Arlington and the Venom Baseball & Softball Club (VENOM) have discussed
entering into a more formal partnership sharing maintenance and capital improvement
work at Evans field. Both the City and the VENOM have benefited in the past from a
working relationship and both want to continue into the future.
This Memorandum of Understanding (MOU) is for a two-year period (2019 and 2020). The
partnership includes volunteer contributions by VENOM including specific capital
improvement projects and a ballfield fee rate reduction of 50 percent (2019 and 2020
rates) for VENOM.
The MOU covers a two-year period and identifies specific work to be performed to qualify
for the rate discount. Discussion followed with Mr. Trefry answering Council questions.
Resolution Authorizing Acceptance of Grant Funds for Planning Work
Community and Economic Development Director Marc Hayes presented a resolution to
authorize grant funds from Department of Commerce in the amount of $50,000.00 for
Planning Work related to E2SHB 1923.
The Department of Commerce provided a grant funding opportunity to create and adopt
action items as described in Engrossed Second Substitute House Bill (E2SHB) 1923. The
City successfully applied for the funds to create and adopt a Housing Action Plan to identify
and implement certain elements of E2SHB 1923. Discussion followed with Mr. Hayes
answering Council questions.
Appointments to Airport Commission
Airport Director Dave Ryan presented two proposed appointees to Airport Commission.
The Airport Commission Selection Committee conducted interviews of two applicants over
the past two weeks, evaluated those applicants, and selected Scott Tomkins and Robert
Anderson. Discussion followed with Mr. Ryan answering Council questions.
Salary Schedule for Non -Represented Employees for 2020
Administrative Services Director James Trefry presented the 2020 Non -represented
Employees salary schedule. He distributed printed information to Councilmembers.
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Minutes of the City of Arlington City Council Workshop December 9. 2019
Human Resources is proposing the adoption of a revised salary schedule for the City's non -
represented employees not covered by a collective bargaining agreement.
The proposed schedule provides the same 12-step pay structure as lasted adopted by Council
on October 7, 2019 with a 3.0% market adjustment for 2020 Pay Grades B-AA and an
increase in the rate of Pay Grade A to a maximum rate of $17.00/hour. This change does not
result in any current budget impact.
For 2020, as in 2019, the market adjustment is applied to the annual salary amount for Pay
Grades B-AA. All salaries are based on the annual amount and are then backed into the
monthly/ hourly rates. Discussion followed with Mr. Trefry answering Council questions.
Miscellaneous Council Items
Councilmember Stickles requested that the CAB for agenda item #3-C - Consultant Contract
for 204th Street NE Right -of -Way Acquisition, include "not to exceed" under budgeted
amount, and also be included in the motion, as well, for next Monday's Council meeting on
December 16, 2019.
ADMINISTRATOR AND STAFF REPORTS
City Administrator Paul Ellis indicated he will be compiling follow up questions for
Councilmembers to answer from the September 30 Joint Meeting with the Hospitals and
School District, to better address future discussions.
PUBLIC COMMENT
None.
COUNCILMEMBER REPORTS
Councilmembers Nelson, Oertle, and Stickles provided brief updates, while Councilmembers
Roundy, Hopson, and Weiss had nothing to report this evening.
EXECUTIVE SESSION
None.
REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING
Council discussed and agreed to place the following items on the consent agenda for the
December 16, 2019 council meeting:
• Item No. 1- Contract with Snohomish County Fire Marshal's Office for Fire
Investigation Services
• Item No. 4 - Memorandum of Understanding with Stilly Valley Little League
• Item No. 5 - Memorandum of Understanding with Venom Baseball and Softball Club
ADJOURNMENT
With no further business to come before the Council, the meeting was adjourned at 7:52 p.m.
Barbara Tolbert, Mayor
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