HomeMy WebLinkAboutSigned Minutes 9-16-19Minutes of the Arlington
City Council Meeting
Council Chambers
110 East Third Street
September 16, 2019
Councilmembers Present: Mike Hopson, Jan Schuette, Marilyn Oertle, Debora Nelson, and
Sue Weiss.
Council Members Absent: Jesica Stickles and Josh Roundy, excused.
Staff Present: Mayor Barb Tolbert, Paul Ellis, James Trefry, Sarah Lopez, Jonathan Ventura,
Sheri Amundson, Jim Kelly, Kris Wallace, City Attorney Steve Peiffle, and Wendy Van Der
Meersche.
Also Known to be Present: Shawn Frederick, Shannon Walk, Don Vanney, Kathy Vanney,
Jerry Vanney, Avery Hufford, Holly Sloan -Buchanan, and Michele Blythe.
Mayor Barb Tolbert called the meeting to order at 7:00 p.m., and the Pledge of Allegiance and
roll call followed.
APPROVAL OF THE AGENDA
Mayor Pro Tern Marilyn Oertle moved to approve the agenda as presented. Councilmember
Debora Nelson seconded the motion, which passed with a unanimous vote.
SWEARING IN
None.
INTRODUCTION OF SPECIAL GUESTS AND €'RESENTATIONS
Mayor Tolbert introduced new Snohomish Health District Interim Administrator Shawn
Frederick. With the use of a PowerPoint presentation, Mr. Frederick provided Health District
updates, services, and funding.
PROCLAMATIONS:
Councilmember Debora Nelson read the proclamation declaring September as Childhood
Cancer Awareness month.
PUBLIC COMMENT
None.
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Minutes of the City of Arlington City Council Meeting September 16 2019
CONSENT AGENDA
Mayor Pro Tem Marilyn Oertle moved and Councilmember Nelson seconded the motion to
approve the Consent Agenda which was unanimously carried:
1. Minutes of the August 5 and September 9, 2019 Council meetings; and
Minutes of the August 5, 2019 Audit Entrance Conference and September 9, 2019
Audit Exit Conference
2. Accounts Payable: EFT Payments and Checks #29423 through #29459 dated July 1,
2019 through July 31, 2019 for $1,426,489.56. EFT Payments and Checks #229460
through #29467 dated August 1, 2019 through August 30, 2019 for $1,413,020.55.
EFT Payments and Claims Checks #97503 through #97639 dated August 6, 2019
through August 19, 2019 for $772,196.21. EFT Payments and Claims Checks #97640
through #97736 dated August 20, 2019 through September 3, 2019 for $814,140.43.
Approval of EFT Payments and Claims Checks #97737 through #97862 dated
September 4, 2019 through September 16, 2019 for $719,387.67.
PUBLIC HEARING
None.
NEW BUSINESS
Interagency Agreement with Western Washington University (WWU) for downtown
corridor plan
Community Revitalization Manager Sarah Lopez requested council approve a contract with
Western Washington University Sustainable Communities program to create a downtown
corridor plan with community input during the 2019-2020 academic year.
Mayor Pro Tem Marilyn Oertle moved and Councilmember Debora Nelson seconded the
motion to approve the Interagency Agreement with Western Washington University for
services and products provided from the Sustainable Communities Partnership program,
and authorized the Mayor to sign the agreement. The motion passed unanimously.
Interlocal Fee Agreement with Northwest Innovation Resource Center (NWIRC)
Community Revitalization Manager Sarah Lopez requested council approve 2020 funding to
contract with NW Innovation Resource Center for technical assistance for entrepreneurs and
inventors and for programming at the City's innovation center, TheLab@arlington.
Mayor Pro Tem Marilyn Oertle moved and Councilmember Debora Nelson seconded the
motion to approve a budget amendment expense of $5,000.00 in the 2020 budget for
services provided by NW Innovation Resource Center, and authorized the Mayor to sign the
professional services agreement. The motion passed unanimously.
Contract with Process Solutions, Inc. for on -call Supervisory Control and Data
Acquisition (SCADA) system maintenance services
Public Works Director Jim Kelly requested council approve a three-year service contract
with Process Solutions to provide on -call SCADA system maintenance services.
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Minutes of the City of Arlington City Council Meeting September 16, 2019
Councilmember Jan Schuette moved and Councilmember Mike Hopson seconded the motion
and authorized the Mayor to sign the Process Solutions Contract for On -call SCADA Support
Services, pending review by the City Attorney. The motion passed unanimously.
Full-time position request for public works inspector
Public Works Director Jim Kelly requested that council approve a new FTE position for a
Public Works Inspector, with salary and benefits of $116,000 a year, to perform inspection
of infrastructure projects (water, sewer, storm communication and transportation).
Councilmember Jan Schuette moved and Councilmember Mike Hopson seconded the motion
to approve the creation of a Public Works Inspector position, and authorize staff to bring
back an adjustment to the salary schedule for Council consideration. The motion passed
unanimously.
Recycling contract with Blue Marble Environmental
Public Works Director Jim Kelly requested that council approve a Professional Services
Agreement with Blue Marble Environmental to continue to provide coordinated waste
management, waste reduction and recycling support services through 2019-2021.
Councilmember Jan Schuette moved and Councilmember Marilyn Oertle seconded the
motion to approve the Professional Services Agreement with Blue Marble Environmental,
LLC, and authorized the Mayor to sign the agreement, pending final review by the City
Attorney. The motion passed unanimously.
Contract for cemetery landscape maintenance
Public Works Director Jim Kelly requested that council approve a resolution waiving minor
bid irregularity and award the Cemetery Maintenance contract to the low bidder, Southern
by Design.
Councilmember Jan Schuette moved and Councilmember Debora Nelson seconded the
motion to approve the resolution waiving minor bid irregularities and award the Cemetery
Landscape Maintenance Services contract to Southern by Design Contractors in the amount
of $56,256, and authorize the Mayor to sign the Cemetery Landscape Maintenance
Contract, pending review by the City Attorney. The motion passed unanimously.
DISCUSSION ITEMS
None.
INFORMATION
None.
ADMINISTRATOR & STAFF REPORTS
City Administrator Paul Ellis reminded councilmembers that there will be a 30-minute work
session beginning at 6:30 p.m., to discuss the Six -year Transportation Improvement Plan
next Monday, September 23 prior to the 7:00 p.m. workshop.
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Minutes of the City ofArlington City Council Meeting September 16, 2019
MAYOR'S REPORT
None.
EXECUTIVE SESSION
City Attorney Steve Peiffle announced the need for an executive session for discussion of
three items of pending or potential litigation [RCW 42.30.110(1)(i)] until 8:00 p.m.
Council recessed at 7:40 p.m. and reconvened at 8:02 p.m.
Mayor Pro Tem Marilyn Oertle moved and Councilmember Debora Nelson seconded the
motion to authorize the City Attorney to move forward with a code enforcement lawsuit
regarding the Kaur property; and to authorize the City Administrator and City Attorney to
make a supplemental settlement offer in the pending Public Records Act lawsuit, pursuant
to the discussions in executive session. The motion passed unanimously.
ADJOURNMENT
With no further business to come before the Council, the meeting was adjourned at 8:04 p.m.
Barbara Tolbert, Mayor
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