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HomeMy WebLinkAboutSigned Minutes 6-17-19Minutes of the Arlington City Council Meeting Council Chambers 110 East Third Street June 17, 2019 Councilmembers Present: Mike Hopson, Jan Schuette, Marilyn Oertle, Debora Nelson, Sue Weiss, Jesica Stickles and Joshua Roundy. Council Members Absent: None. Staff Present: Mayor Barb Tolbert, Paul Ellis, Kristin Banfield, Sarah Lopez, Kristin Garcia, Jim Kelly, Dave Kraski, Jonathan Ventura, Dave Ryan, Wendy Van Der Meersche, and City Attorney Steve Peiffle. Also Known to be Present: Beth Countryman, Don Vanney and family, J.P. Peck, Avery Hufford, Michele Blythe, Holly Sloan -Buchanan, and Lindsay Dunn. Mayor Barb Tolbert called the meeting to order at 7:00 p.m., and the Pledge of Allegiance and roll call followed. APPROVAL OF THE AGENDA Mayor Pro Tem Marilyn Oertle moved to approve the agenda. Councilmember Debora Nelson seconded the motion, which passed with a unanimous vote. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS Mayor's Volunteer Award - Beth Countryman Mayor Tolbert introduced Beth Countryman, who has managed the city's community garden as a volunteer since 2018. Mayor Tolbert stated that Beth has lived in Arlington most of her life, attending schools here, and also having lived in Oso almost 30 years before moving to Arlington in the summer of 2013. Volunteering just comes naturally to Beth. She believes that "when you see a need, you can either step up and do something about it, or sit back and see no results." In 2003, while living in Oso, she saw a need for a foodbank, so after gathering volunteers, the Oso Community Food Bank was formed. She was the director until 2010. In 2014, she started gardening at the Arlington Community Garden. In 2016, she formed a committee with a small group of gardeners to help Manager Virginia Hatch with management of the garden. At the end of the 2017 season, Virginia stepped down, and Beth became manager of the community garden. Shortly after that, the garden property was sold. Page 1 of 5 Minutes of the Arlington City Council Meeting June 17, 2019 Beth has been essential in the relocation of the garden to the new spot at Presidents Elementary, and has provided input to the design, knowing the best practices of a community garden. She communicated with city staff during construction, and offered assistance along the way. Being the manager of the garden requires a lot of time, skills, and patience. Beth coordinates the bed placement for the gardeners, and takes into consideration the gardeners' needs such as age and physical ability. Beth manages the registrations for the gardeners and holds them accountable through the gardening season. She also communicates with the public and responds to their inquiries. She is a hands-on volunteer, and does many of the tasks required to maintain the general garden space. She met with a group of teachers to coordinate beds for school students to maintain. Beth's goal and purpose for being involved is to keep community gardening alive in our city and help families and groups come together and garden. Beth was thankful to accept the award. PUBLIC COMMENT Lindsay Dunn, local VFW President, thanked the Mayor for helping him secure a spot during the Show'N Shine Car Show. He said $240 was raised. PROCLAMATIONS Councilmember Jesica Stickles read the proclamation declaring June 19, 2019 as Smoke Ready Communities Day. CONSENT AGENDA Mayor Pro Tem Marilyn Oertle moved and Councilmember Debora Nelson seconded the motion to approve the Consent Agenda, which carried unanimously: 1. Minutes of the May 28, June 3, and June 10, 2019 council meetings. 2. Accounts Payable: EFT Payments and Claims Checks #97022 through #97154 dated June 4, 2019 through June 17, 2019 for $ 966,417.73, and approval of Payroll EFT Payments and Checks #29403 through #29411 dated May 1, 2019 through May 31, 2019 for $1,392,902.90. 3. An Ordinance Approving Amendments to the Shoreline Master Program PUBLIC HEARING None. Page 2 of 5 Minutes of the Arlington City Council Meeting June 17, 2019 NEW BUSINESS Interagency Agreement Approval and Payment for Ground Emergency Medical Transport (GEMT) Program with the State of Washington Finance Director Kristin Garcia and Fire Chief Dave Kraski requested Council approve an Interagency Agreement for the Ground Emergency Medical Transport (GEMT) program and to approve a payment to the Health Care Authority. The Interagency Agreement will allow the City to access federal reimbursement for managed care Medicaid transports under the GEMT program. The managed care payments will be paid out through an intergovernmental transfer (IGT) process as per the Interagency Agreement. The IGT progress requires the City to submit a payment to the Health Care Authority for the City's State share of the managed care costs. Councilmember Marilyn Oertle moved and Councilmember Sue Weiss seconded the motion to approve the Interagency Agreement for the Ground Emergency Medical Transport program, to authorize the Mayor to sign it, and to approve payment to the Health Care Authority for $325,603.53. The motion passed unanimously. Sewer Recovery Contract with Baker-Mor, LLC and AMWA-JPM, LLC Public Works Director Jim Kelly request Council approve a Sewer Recovery Contract for BAKER-MOR, LLC and AMWA-JPM, LLC for the construction of sewer lift station LS-15 and the station's force main. The City of Arlington coordinated with Marysville to expand the City's Water Service Area to incorporate the Baker-Mor development site. This increase in service area was to provide Arlington's higher -pressure water service infrastructure so a proposed 255-unit senior citizen apartment complex, Cedar Point Apartments being constructed by AMWA-JPM, LLC, would have adequate fire water service. After properties were purchased and construction started, it was revealed that removing this parcel from the Marysville water service area also meant that Marysville would not be able to provide sanitary sewer service per Marysville Municipal Code. The City of Arlington is entering into a recovery contract with Baker-Mor, LLC and AMWA-JPM, LLC for the construction of a lift station and force main to provide sanitary sewer service to the development site. Councilmember Josh Roundy moved and Councilmember Marilyn Oertle seconded the motion to approve the Recovery Contract with BAKER-MOR, LLC and AMWA-JPM, LLC and authorize the Mayor to sign the contract, pending final approval by the City Attorney. The motion passed unanimously. Bid Award for the Runway 11/29 Rehabilitation Project Airport Director Dave Ryan requested Council approve the amended budget for the Runway 11/29 Rehabilitation Project and award the contract for the project to Lakeside Industries. The airport advertised for bids for the Runway 11/29 Rehabilitation Project in May. The project mills and re -surfaces the runway with new asphalt. In order to take advantage of economies of scale, staff opted to include a small access road between San Juan Salsa and Lot 77. (This road was to have been completed when the water and sewer lines were placed in this area in 2015, but funding was not available at that time to complete the road portion of the project.) One bid was received from Lakeside Industries Page 3 of 5 Minutes of the Arlington City Council Meeting June 17, 2019 for this project. The bid exceeds the amount budgeted for this project. Part of this is due to the additional engineering and design work for the road and the road construction, as well as an increase in the cost of asphalt. Staff is asking Council to approve the additional amount in order to complete the road and to cover construction management costs. The new project estimate is $1,837,294.30. The Airport Reserve has a more than sufficient balance to cover this additional cost. Councilmember Jan Schuette moved and Councilmember Mike Hopson seconded the motion to approve the amended budget for the Runway 11/29 Rehabilitation Project, to award the contract for the project to Lakeside Industries for $1,837,294.30, and authorize the Mayor to sign the contract. Requisition for Commissioned Police Officer Position Police Chief Jonathan Ventura requested Council approve a request for (1) FTE commissioned police officer position. This position is budgeted for 2020, however staff is asking to fill the position now. The estimated budget impact in 2019 is $20,000. The police department is currently staffed to its allocated FTEs, however is experiencing personnel shortages due to training, injuries (light duty), and pending military deployment leave absences. The 2019 budget allocates 30 full time commissioned police officers. The police department is currently facing considerable overtime expenditures that will likely equal or surpass the cost of allocating the early hire of the commissioned FTE budgeted for 2020. There is currently one qualified lateral candidate on the certified civil service list that is still interested in employment with the department. Councilmember Sue Weiss moved and Councilmember Jesica Stickles seconded the motion to authorize the hiring of one (1) FTE commissioned police officer. The motion passed unanimously. Reappointment to Citizens Salary Review Commission In Administrative Services Director James Trefry's absence, City Administrator Paul Ellis requested Council reappoint Chad Clay to the Citizens Salary Review Commission for a three year term. Mr. Clay was first appointed to the Commission April 20, 2015. Mayor Pro Tem Marilyn Oertle moved and Councilmember Debora Nelson seconded the motion to consent to the reappointment of Chad Clay to the Citizens Salary Review Commission for a three year term expiring April 2022. The motion passed unanimously. DISCUSSION ITEMS None. INFORMATION None. ADMINISTRATOR & STAFF REPORTS City Administrator Paul Ellis spoke about the upcoming Joint City Council and Planning Commission Retreat, being held Saturday, June 29, 2019 from 9 am to 2 pm. City Attorney Page 4 of 5 Minutes of the Arlington City Council Meeting June 17, 2019 Steve Peiffle had emailed councilmembers and planning commissioners, encouraging them to forward any issues or discussion items to Paul or him. EXECUTIVE SESSION None. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 7:23 p.m. �d Barbara Tolbert, Mayor Page 5 of 5