HomeMy WebLinkAboutSigned Minutes 2-11-19 Special MeetingMinutes of the Arlington
City Council Special Meeting
•
Council Chambers
110 East Third Street
February 11, 2019
Councilmembers Present: Mike Hopson, Joshua Roundy, Jesica Stickles, Sue Weiss,
Jan Schuette, Debora Nelson and Marilyn Oertle.
Council Members Absent: None.
Staff Present: Mayor Barb Tolbert, Paul Ellis, Dave Kraski, Jonathan Ventura, Jim Kelly,
City Attorney Steve Peiffle, Kristin Garcia, Kristin Banfield, Marty Wray, and Dave Ryan.
Also Known to be Present: None.
Mayor Barb Tolbert called the meeting to order at 6:30 p.m., and the Pledge of Allegiance and
roll call followed.
APPROVAL OF THE AGENDA
Mayor Pro Tern Marilyn Oertle moved and Councilmember Debora Nelson seconded the
motion to approve the agenda. The motion passed unanimously.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS.
None.
PROCLAMATIONS
None.
PUBLIC COMMENT
None.
CONSENT AGENDA
Mayor Pro Tern Marilyn Oertle moved and Councilmember Debora Nelson seconded the
motion to approve the Consent Agenda which was unanimously carried:
1. Minutes of the January 22 and January 28, 2019 meetings.
2. Accounts Payable: Approval of EFT Payments and Claims Checks #95939 through
#96044 dated January 23, 2019 through February 4, 2019 for $384,868.06.
3. Resolution increasing the opening change fund for the Finance Department.
4. Resolution declaring an emergency for black mold removal at the Water Utility
Office.
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Minutes of the City of Arlington City Council Special Meeting February 11 2019
PUBLIC HEARING
NEW BUSINESS
Purchase and Sale of Washington Avenue surplus property
City Administrator Paul Ellis explained to the Council that the four lots on Washington
between 1st and 2nd Street were surplussed by City Council and listed for sale with Keller
Williams. The property was offered for sale for $800,000. The City received a back-up offer
from Chris & Holli Smith for $750,000. The buyer deposited $8,000 in earnest money with
the closing agent. Staff is proposing that a portion of the proceeds from the sale be used to
relocate the community garden (NOT TO EXCEED $31,000), and purchase a storage building
for Friends of the Library's use in the amount of $5,318.63. Discussion followed with
Mr. Ellis answering questions. Mayor Pro Tem Marilyn Oertle moved and Councilmember
Debora Nelson seconded the motion to approve the sale of the four parcels on the west side
of Washington Avenue, with a portion of the proceeds from the sale being used to relocate
the community garden (NOT TO EXCEED $31,000), and authorize the Mayor to sign the
resolution and purchase and sale documents, pending review by the City Attorney. The
motion passed unanimously.
2019 Runway 11/29 Rehabilitation Project
Airport Operations Manager Marty Wray explained to the Council that the Airport is
requesting the City Council approve two professional service agreements with DOWL, LLC
for design and construction management services in the amount of $177,700 for the 2019
Runway 11/29 Rehabilitation Project. We are also including the engineer's estimate in the
requested budget in the amount of $1,242,976. Airport staff will return for Council's
approval on the construction cost when construction bids are received. The amount
requested above, includes a bid additive in the amount of $68,788 and design for the bid
additive in the amount of $4,610 (no additional construction management costs). Discussion
followed. Council Member Jesica Stickles moved and Mayor Pro Tem Marilyn Oertle
seconded the motion to approve the proposed professional services agreement with
DOWL LLC in the amount of $177,700 for design services relating to the Runway 11/29
Rehabilitation Project. The motion passed unanimously.
Contract for Island Crossing Signal with SCJ Alliance
Public Works Director Jim Kelly explained staff is requesting to enter into a contract with SCJ
Alliance for design work on the channelization plan and temporary signal layout of the Island
Crossing intersection near the Pilot Truck stop. Discussion followed. Councilmember Mike
Hopson moved and Councilmember Jesica Stickles seconded the motion to approve the SCJ
Alliance scope of work and fee and to authorize the Mayor to sign the contract with SCJ
Alliance, pending final approval by the City Attorney. The motion passed unanimously.
Personnel Requests for Public Works Utilities
Public Works Director Jim Kelly explained that staff is requesting Council approval for three
miscellaneous personnel actions not included in the 2019-2020 approved budget and FTE
plan. Staff is requesting approval on the following personnel actions:
• Water Department Seasonal Workers - Staff is requesting to hire two seasonal
workers to assist with the final portion of the drive -by water meter conversion
project (for 2019 only).
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Minutes of the City of Arlington City Council Special Meeting February 11, 2019
• Sewer Department WWTP Operator - The WWTP is normally staffed by 3 FTEs. Staff
is requesting an additional FTE for a five month period for training before the Lead
Operator retires (2019). No budget impact because the Lead Operator position was
budgeted for a full year.
• GIS Department - Staff is requesting to extend the existing GIS Intern contract for an
additional two months to provide assistance while the new GIS system is installed
and initiated.
Discussion followed. Councilmember Josh Roundy moved and Councilmember Debora
Nelson second the motion to authorize staff to proceed with the proposed personnel
requests. The motion passed unanimously.
Resolution authorizing staff to apply for a grant from the Transportation
Improvement Board for Complete Streets funding
City Administrator Paul Ellis explained to Council that this is a resolution authorizing the
Community and Economic Development Department to apply for Transportation
Improvement Board funding to be used for a Complete Streets project. The proposed project
will improve safety, walkability, support transit, and cycling options. Discussion followed.
Councilmember Debora Nelson moved and Councilmember Sue Weiss seconded the motion
to approve the resolution to authorize application for Complete Streets funding, and
authorize the Mayor to sign the resolution. The motion passed unanimously.
DISCUSSION ITEMS
None.
INFORMATION
None.
ADMINISTRATOR & STAFF REPORTS
City Administrator Paul Ellis thanked the staff, including Maintenance and Operations, Public
Works, Public Safety personnel, and our directors for the hard work for the past 10 days to
clear snow and ice. He noted that the Mayor did sign a Declaration of Emergency over the
weekend. The City has also requested salt supplies through Snohomish County Department
of Emergency Management to replenish our dwindling supplies. He also shared that staff is
also gearing up for potential flooding issues after the snow and ice melts.
MAYOR'S REPORT
The Mayor extended her thanks to the communications team for keeping the council and
the public up to date on weather reports and efforts by staff to clear the snow and ice.
EXECUTIVE SESSION
None.
ADJOURNMENT
With no further business to come before the Council, the meeting was adjourned at 6:49 p.m.
Barbara Tolbert, Mayor
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