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HomeMy WebLinkAboutSigned Minutes 12-14-20Minutes of the Arlington City Council Zoom Workshop December 14, 2020 Councilmembers Present: Mike Hopson, Marilyn Oertle, Debora Nelson, Don Vanney, Jan Schuette, Jesica Stickles and Michele Blythe. Council Members Absent: None. Staff Present: Mayor Barb Tolbert, Paul Ellis, James Trefry, Kristin Garcia, Jonathan Ventura, Jim Kelly, City Attorney Steve Peiffle, and Wendy Van Der Meersche. Also Known to be Present: Five YouTube viewers. Mayor Barb Tolbert called the meeting to order at 7:00 pm, and the Pledge of Allegiance and roll call followed. APPROVAL OF THE AGENDA Mayor Pro Tem Jesica Stickles moved to approve the agenda as presented. Councilmember Marilyn Oertle seconded the motion, which passed with a unanimous vote. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS None. WORKSHOP ITEMS - NO ACTION WAS TAKEN Interlocal Agreement (ILA) and Memorandum of Understanding (MOU) with Arlington School District No.16 for School Resource Officer (SRO) Police Chief Jonathan Ventura reviewed the renewal of an Interlocal Agreement and Memorandum of Understanding with Arlington School District No. 16 (ASD) for law enforcement and related services provided through the assignment of a School Resource Officer (SRO). ASD will pay 100% of the SRO's pay and benefits on a pro -rated basis for those days the officer is actually at the school or on school business for the period effective upon execution, and shall expire no later than June 30, 2021. Additionally, ASD will cover up to four (4) days of approved leave per school year. The City and the Arlington School District entered into an interlocal agreement in June 2017 that expired at the end of June 2020. Discussion followed with Chief Ventura answering Council questions. Professional Services Agreement with Bridge Coordination Services, LLC, for Domestic Violence Coordinator Services Police Chief Jonathan Ventura reviewed the renewal of a Professional Services Agreement with Bridge Coordination Services, LLC, for Domestic Violence Coordinator Services Page 1 of 5 Minutes of the City of Arlington City Council Workshop December 14, 2020 provided through the assignment of a Domestic Violence Coordinator to the Arlington Police Department on a part-time basis (Not to exceed 20 hours per week.) The Domestic Violence Coordinator is responsible for the coordination of violence related cases between the victim, the police department, the prosecuting attorney's office, and courts of jurisdiction. The City and Bridge Coordination Services, LLC entered into an interlocal agreement in December 2018 that expired at the end of December 2020. Discussion followed with Chief Ventura answering Council questions. Interlocal Agreement with Arizona Cooperative Purchasing Program Procurement/Contracts Analyst Debbie Strotz reviewed an Interlocal Agreement with Arizona Cooperative Purchasing Program. Police and Central Purchasing are requesting approval of an Interlocal Agreement with Arizona Cooperative Purchasing Program, allowing the City of Arlington to utilize their state contracts. Compliance with Washington State bid laws has been confirmed. The Police Department would like to utilize Arizona Cooperative Purchasing Program to procure three new vehicles, as budgeted, based on the Equipment Replacement Schedule. The vendor the City has used to equip and build police vehicles in the past have an agreement with a dealer that is a member of Arizona Cooperative Purchasing Program. Membership would allow the purchase of three vehicles currently in stock and available - and at a contracted discount price. In addition, membership would allow further opportunity for purchasing relationships in an effort to best utilize city funds for purchasing supplies and equipment. Discussion followed with Ms. Strotz answering Council questions. Franchise Renewal with Comcast Cable Communications Management, LLC IT Director Bryan Terry reviewed the renewal of the Cable Franchise Agreement with Comcast Cable Communications Management, LLC. Comcast provides cable TV service for the residents of the City of Arlington. Under federal law, cable companies are required to have a franchise with the local franchising authority that it provides service. This is a ten-year franchise with an option for a five-year extension. Discussion followed with Mr. Terry answering Council questions. Resolution Declaring Property as Surplus Procurement/Contracts Analyst Debbie Strotz reviewed a resolution declaring property as surplus. Fire Chief Dave Kraski joined her. The City would like to declare surplus of a 2008 International Durastar 4400 Chassis that has reached beyond its useful life. The City has found that the most expedient way to deal with surplus vehicles and equipment is to utilize the services of an on-line auction site. Discussion followed with Ms. Strotz and Chief Kraski answering Council questions. Page 2 of 5 Minutes of the City of Arlington City Council Workshop December• 14, 2020 Fire Station 48, Change Order #1 City Administrator Paul Ellis reviewed Change Order #1 for Fire Station 48. Change Order #1 added work to the base contract with Hansen Construction for the Fire Station 48 project. Providing electrical service to the site was excluded from the plans and specifications for the project, as the pathway was not yet identified. The electrical pathway was finalized and added to the contract in Change Order #1. This cost was budgeted as part of the overall building cost. City of Arlington began construction of Fire Station 48 in September of 2020 and is scheduled to be substantially complete on August 31, 2021. Discussion followed with Mr. Ellis answering Council questions. Airport Commission Appointment Airport Director Dave Ryan reviewed the reappointment of Ruth Gonzales to the Airport Commission. The Airport Commission interview panel recently interviewed Ruth Gonzales for reappointment to the Commission. Two other applicants were scheduled to be interviewed, but were either ineligible or withdrew from the application process. The interview panel consisting of Dave Ryan, Jan Schuette, Michelle Blythe, Marty Wray, and Don Munson, unanimously agreed on Ruth Gonzales' reappointment to the Airport Commission. Ruth Gonzales has served the City of Arlington in various capacities for many years. She has a wealth of experience that she brings to the Commission. Discussion followed with Mr. Ryan answering Council questions. Citizen Salary Review Commission Appointments Administrative Services Director James Trefry reviewed the appointments to the Citizen Salary Commission with the reappointment of Steve Maisch, with a term expiring April 2023. Mr. Maisch was first appointed to the Citizen Salary Commission in 2017. Council is asked to appoint Heather Logan with a term expiring April 2023, Carla Gastineau and Mandy Kruger with partial terms expiring April 2022, and Noelle Porter, with a partial term expiring April 2021. Arlington Municipal Code Chapter 2.89 created the Citizen Salary Review Commission for the purpose of setting the salaries for elected officials. It is the policy of the City of Arlington to base salaries and per diem reimbursement of elected officials on realistic standards so that elected officials of the city may be paid according to the duties of their offices, and so that citizens of the highest quality may be attracted to public service. Steve Maisch was appointed to the Citizen Salary Review Commission in 2017, and his most recent term expired in April 2020. Discussion followed with Mr. Trefry answering Council questions. Page 3 of 5 Minutes of the City of Arlington City Council Workshop December 14.2020 LEOFF 1 Disability Board Initial Appointments Administrative Services Director James Trefry reviewed the LEOFF 1 Disability Board Initial Appointments. The Mayor is making the following initial appointments to the LEOFF 1 Disability Board: City Council member Michele Blythe, term expiring December 31, 2022; City Council member Don Vanney, term expiring December 31, 2021; James Trefry, Administrative Services Director, as Secretary. Arlington Municipal Code Chapter 2.50, adopted by Council on August 3, 2020 created the I,F.OFF 1 Disability Board pursuant to the requirements of RCW 41.26.110 with jurisdiction over the City's Law Enforcement Officers' and Fire Fighters ' retirement system "Plan 1" members, who are defined by the Department of Retirement Systems as employees who became members of the plan prior to October 1, 1977 (hereafter LEOFF 1 members). The disability board will consist of five (5) persons. Discussion followed with Mr. Trefry answering Council questions. ADMINISTRATOR AND STAFF REPORTS City Administrator Paul Ellis stated that the City has offered restaurants on Olympic Avenue outdoor dining solutions while the restaurants are closed for indoor dining because of the Governor's orders. Mr. Ellis also stated that Mayor Dan Rankin of Darrington would like to volunteer for another year as the Snohomish County Health District's Board representative. That item will come before Council at the January 4, 2021 meeting. MAYOR'S REPORT None. COUNCILMEMBER REPORTS None. PUBLIC COMMENT None. REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING City Council discussed and agreed to place Items No. 3, 5, 7, 8, and 9 on consent agenda for the January 4, 2021 Council meeting. However, Item No. 9 was informational only, and will not be on the January 4 agenda. Page 4 of 5 Minutes of the City of Arlington City Council Workshop December 14,2020 EXECUTIVE SESSION City Attorney Steve Peiffle announced the need for an Executive Session to discuss pending or potential litigation [RCW 42.30.110(1)(i)]. Mr. Peiffle stated that the Session would be 25 minutes. Mayor Tolbert recessed the workshop at 7:43 p.m. At that time, A Zoom Executive Session was initiated. Mayor Tolbert returned at 8:11 p.m., and announced that the Executive Session would be extended for 10 additional minutes. The workshop then resumed at 8:27 p.m. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 8:27p.m. Barbara Tolbert, Mayor Page 5 of 5 iJ ■ ■ L ■ 1rr rif