HomeMy WebLinkAboutSigned Minutes 10-12-20Minutes of the Arlington
City Council Workshop
October 12, 2020
Councilmembers Present: Mike Hopson, Marilyn Oertle, Don Vanney, Jan Schuette, Jesica
Stickles and Michele Blythe.
Council Members Absent: Debora Nelson, excused absence.
Staff Present: Mayor Barb Tolbert, Paul Ellis, Sarah Lopez, Bryan Terry, Dave Ryan, Jim
Kelly, and Wendy Van Der Meersche.
Also Known to be Present: Ragina Gray.
Mayor Barb Tolbert called the meeting to order at 7:00 pm, and the Pledge of Allegiance and
roll call followed.
APPROVAL OF THE AGENDA
Mayor Pro Tern Jesica Stickles moved to approve the agenda as presented. Councilmember
Marilyn Oertle seconded the motion, which passed with a unanimous vote.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
Ragina Gray, Environmental Health Director, provided a Snohomish Health District Update.
WORKSHOP ITEMS-- NO ACTION WAS TAKEN
Youth Council appointments
Community Revitalization Manager Sarah Lopez reviewed youth council appointments.
Staff recommends re -appointing the following students to the Arlington Youth Council for
the 2020-2021school year: Enija Reed, Olivia (Grace) Saenz, Laura Meno and Aristala
Heaton. Eleven applicants were interviewed, and staff recommends appointing Savanna
Soltero, Jenna Estep, and Taylor Helle as new members of the Arlington Youth Council.
Youth in grades 8-12 who reside in the Arlington School District or have an Arlington
address are eligible to apply to the Arlington Youth Council. The Youth Council was created
in 2016 as a strategy for community revitalization and to give the youth a voice in city
government.
Replacement of Access Control/Camera System for Police Department
IT Director Bryan Terry reviewed a request for additional funding for replacement of
access control system for the police department, and a proposal from McKinstry for
Verkada Camera and Access Control system with a breakdown of remaining costs.
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Minutes of the City of Arlington City Council Workshop October 12, 2020
The building access control system in the Police Department is well beyond its useful life
and is operating with outdated Windows software. The total cost for the replacement
system is $65,183.24. IT has money remaining from another project in the Program
Development fund in the amount of $24,364.00, and Finance has verified that those funds
are available. Staff is requesting a budget approval for the remaining balance of $40,819.24.
The materials are purchased from the PEPPM contract, and the vendor is on the small
works roster. Discussion followed with Mr. Terry answering Council questions.
Road Mitigation Agreement Renewal with Snohomish County
Public Works Director Jim Kelly reviewed a Traffic Mitigation Agreement for road impacts
due to the North County Recycling and Transfer Station (NCRTS) operations.
Renewal of a five-year traffic mitigation agreement between Snohomish County and the
City of Arlington for road impacts due to operation of the North County Recycling and
Transfer Station.
The City of Arlington and Snohomish County entered into a "Settlement and Mitigation
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County's NCRTS. The agreement has been renewed continuously on a five-year cycle. The
City receives quarterly mitigation payments based on the total tons of solid waste leaving
the transfer station with the rates are adjusted quarterly based on the Seattle -Tacoma
Consumer Price Index. Mitigation payments total approximately $60,000 per year and are
deposited into the Street Fund. The 2015 agreement is set to expire in December 2020; a
new mitigation agreement for the period 2021-2025 is attached for Council review.
Discussion followed with Mr. Kelly answering Council questions.
Notice of Planned Final Action Eminent Domain Proceedings
City Administrator Paul Ellis reviewed a Notice of Planned Final Action.
The City has worked out right of way acquisitions with all but one property owner—EJD,
LLC. Recently, the property owner was notified of the City's intent to commence litigation
if the City is unable to obtain their agreement to sell property.
A portion of the property at 7715 - 204th Street NE has been identified by staff as a
necessary acquisition for the 204th Street roundabout project. Efforts to work with the
property owner and occupants have been slow to produce changes on the property. A
notice was recently sent to the property owner to formally initiate the condemnation
proceeding. Their recent response to this notice suggests that condemnation will not be
necessary. However, this is on the agenda for information and possible action if the
negotiations are unsuccessful. Discussion followed with Mr. Ellis answering Council
questions.
Regional Fire Authority Planning Document Review
City Administrator Paul Ellis reviewed a recommendation adopting proposed North County
Regional Fire Authority (NCRFA) plan amendment.
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Minutes of the City of Arlington City Council Workshop October 12, 2020
The proposed NCRFA Plan Amendment is to accomplish annexation of the City of Arlington
fire suppression and emergency medical response delivery responsibility into the NCRFA.
The Planning Committee unanimously recommends adoption of the Plan Amendment so
that the question of annexation may be submitted to the Arlington voters in February of
2021.
A subcommittee includes two members of the Arlington City Council - Jesica Stickles and
Marilyn Oertle, and two members of the North Snohomish County Regional Fire Authority -
Commissioner Larry Longley and Commissioner Greg Oaks. The subcommittee, along with
staff support and a facilitator, began meeting together in January of 2020. They have met
22 times, developing the plan amendment, which provides a detailed plan for the proposed
annexation of the City of Arlington. Discussion followed with Mr. Ellis answering Council
questions. This will not be brought forward for action at the October 19 Council meeting,
but for further discussion at the October 26 Council workshop.
City Council Rules of Procedure and Code of Ethics
City Administrator Paul Ellis reviewed possible revisions to the City Council Rules and
Procedures and Code of Ethics. Discussion followed with Mr. Ellis answering Council
questions. This will not be brought forward for action at the October 19 Council meeting,
but for further discussion at the October 26 Council workshop.
Resolution Adopting a Flag Policy
City Administrator Paul Ellis reviewed a draft resolution for displaying flags and banners at
City facilities.
The City of Arlington displays the U.S. Flag, Washington State Flag, and POW/MIA Flags at
each of its public facilities in accordance with state law. In addition, the City has
traditionally displayed the U.S. Flag on banner poles and light poles to celebrate national
holidays.
In 2019, Blue Line flags and Red Line Flags were donated to the City. The Blue Line Flags
were flown on Olympic Ave during Police Week in May 2019 and 2020. The Red Line Flags
were flown on Olympic Ave during Fire Prevention Week in October of 2019. Discussion
followed with Mr. Ellis answering Council questions. This will not be brought forward for
action at the October 19 Council meeting, but for further discussion at the October 26
Council workshop.
Budget Authority to use CARES ACT funding for Airport Vehicle
Airport Director Dave Ryan reviewed a request for budget authority to use CARES ACT
funds.
The airport was awarded a CARES ACT grant for $69,000 to be used for operational
expenses. Airport staff is requesting City Council exercise budget authority for this grant.
Two of the three airport vehicles are old and in need of replacement. The grant money
would be used to purchase an additional operations vehicle and purchase aircraft recovery
equipment. One of the existing vehicles would be surplussed. Finance will submit a budget
amendment at the end of the year. A CARES ACT grant for capital improvements was
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Minutes of the City of Arlington City Council Workshop Octoher 12., 2020
received earlier and was a 10% match for the Runway Lighting Project. Discussion
followed with Mr. Ryan answering Council questions.
ADMINISTRATOR AND STAFF REPORTS
None.
MAYOR'S REPORT
None.
COMMENTS FROM COUNCILMEMBERS
None.
COUNCILMEMBER REPORTS
Councilmembers Jesica Stickles, Mike Hopson, and Marilyn Oertle provided brief updates,
while Councilmembers Michele Blythe, Don Vanney, and Jan Schuette had nothing to report
this evening.
PUBLIC COMMENT
None.
REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING
Council discussed and agreed to place the following items on the Consent Agenda for the
October 19, 2020 Council meeting:
3. Road Mitigation Agreement Renewal with Snohomish County
8. Budget Authority to use CARES ACT'funding for Airport Vehicle
EXECUTIVE SESSION
None.
ADJOURNMENT
With no further business to come before the Council, the meeting was adjourned at 8:20 p.m.
Barbara Tolbert, Mayor
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