HomeMy WebLinkAboutSigned Minutes 10-09-20 Budget RetreatMinutes of the Arlington
City Council Zoom Retreat
October 9, 2020
Councilmembers Present: Mike Hopson, Marilyn Oertle, Jan Schuette, Jesica Stickles, Don
Vanney (joined at 2:30 p.m.), and Michele Blythe.
Council Members Absent: Debora Nelson, excused.
Staff Present: Mayor Barb Tolbert, Paul Ellis, Bryan Terry, Kristin Garcia, Jim Kelly, Dave
Ryan, Jonathan Ventura, Dave Kraski, Marc Hayes, James Trefry, Wendy Van Der Meersche.
Mayor Barb Tolbert called the retreat to order at 2:00 pm, and the Pledge of Allegiance and
roll call followed.
APPROVAL OF THE AGENDA
Mayor Pro Tern Jesica Stickles moved to approve the agenda as presented. Councilmember
Marilyn Oertle seconded the motion, which passed with a unanimous vote.
Mayor Tolbert welcome everyone, and introduced City Attorney Steve Peiffle as facilitator.
Mr. Peiffle reviewed rules and procedures, and turned the retreat over to City
Administrator Paul Ellis.
DISCUSSION ITEMS - NO ACTION WAS TAKEN
2021-2022 Budget
Mr. Ellis began with a review of the slide deck for the 2021-2022 Budget.
2021/2022 Budget Overview
• No new discretionary spending
"Hold the line" budget
Fiscal sustainability
FINANCIAL ASSUMPTIONS
General Revenue Assumptions
General Property Tax - 1% plus new construction, plus banked capacity
EMS Tax Levy - 1% plus new construction
Retail sales tax - 3% over 2019 actuals
Ambulance Utility Fee - $15 per unit in 2021, $30 per unit in 2022
Water, Sewer, Storm - no rate increases
Cemetery - no rate increases
Airport - land rentals adjust by appraisal, buildings adjust by CPI
General Expense Assumptions
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Minutes of the City of Arlington City Council Workshop
October 9. 2020,
No new department discretionary spending
2020 discretionary spending reductions carried forward
Liability insurance premiums increasing 4.3%, increased 5% in 2022
Property premiums increasing 9%, increased 5% in 2022
No new lodging tax grants awarded in 2021, new grants in 2022
Art fund to award grants in 2021 and 2022
Expense Assumptions - Staffing
Salary adjustments per union contracts
Medical premiums expected to increase up to 7.5% in 2021
Dental premiums expected to increase up to 3% in 2021
Eliminated shared administrative assistant position
Two unfilled positions
Communications manager
Maintenance & Operations
Four new public safety positions added
Police support officer
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CAPITAL IMPROVEMENTS
Capital Improvements for 2021-2022
Department / Division 2021 7= W. evenue
AirpurE $3,992,110 FAA grant, Airport operation reserves
Parks
• Evans Park
Capital Facilities
$100,000
$4,501,000
($1 million expected to
`be spent in 2020)
Economic Development $505,000
• Fiber and Innovation
Center
Utilities
Transportation
TOTAL
Airport
$18,010,308
$14,581,883
$41,690,301
Park mitigation
Bonds
Grant, REET 1 funding
Water, Sewer, Storm operations
Grants, traffic mitigation, two tenths of
one percent sales tax (TBD)
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Minutes of the City of Arlington City Council Workshop October 9. 2020
2021
$167,000 obstruction survey
$715,000 fencing
2022
$3,110,110 Runway 16/34 overlay
(Projects expected to be funded 90% by FAA grant.)
Parks
2021
$100,000 Evans Park
Roof
Backstop
Fencing
ADA sidewalk and playground improvements
$10,000 per year for safety/repairs to parks
York Park - landscape, irrigation upgrades
Quake Park - replace pea gravel and lay chips, ADA path to restrooms
Forest Trail Park - replace parking lot curbing, basketball court updates,
landscaping
Jensen Park - shelter renovation, picnic table upgrades
Terrace Park - shelter lighting
Capital Facilities
Issued $5,500,000 in 2020 for the construction of a new fire station, police impound
facility and M&O facility.
Budgeted to spend $4 million on Station 48
Budgeted to spend $1.5 million on the police impound and M&O facility
Construction on Fire Station 48 will begin late 2020, so the majority of bond funds will be
carried over into the 2021 budget. It is expected that the projects will be completed and
bond funds fully spent by the end of 2021.
Economic Development
2021
$205,000 Phase II Innovation Center
Roof
New concrete on lot
Exterior paint
Foyer remodel
Heat/air conditioning
$150,000 per year for Fiber
Innovation Center project expected to be funded by a grant
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Minutes of the City pf Arlington City Council Workshop October 9,2020
TRANSPORTATION/UTILITIES
Utilities
Water main replacements
Water treatment plant design/construction
Gleneagle and 520 reservoir improvements
Wastewater equalizing basin improvements
Wastewater membrane replacements
Prairie Creek culvert
The 2021/2022 budget includes $1.4 million of anticipated grant revenue
Transportation
173rd Construction
40th Ave/SR 531 Intersection
SR 530 Roundabout
The 2021-2022 transportation improvement budget includes $6.5 million in anticipated
grant revenue.
Conclusion
Continue monitoring revenues and expenses
New program requests will be reviewed/discussed at April retreat
Potential budget adjustments pending outcome of RFA
Next steps
Council Workshop
Re -cap of 2021/2022 preliminary budget
Orroher 26
• Preliminary budget available to public
• Review proposed 2021 pneralproperty tax and EMS tax levies
Council Meeting
. Public hearing on proposed 2021 general property tax and EMS
November 2
tax levies
• Public hearing on proposed 2021/2022 budget
Council Workshop
• Follow up discussion on preliminary budget/tax levies (if needed)
November 9
Council Meeting
• Adopt resolutions setting the 2021 regular property tax levy and
November 16
the EMS tax levy
• Adopt 2021/2022 Budget Ordinance
Council Workshop
. Review 2020 budget amendments
November 23
Council Meeting
• Public hearing on proposed budget amendments
December 7
• Adopt Ordinance for 2020 budget amendments
Discussion followed with City Administrator Paul Ellis and Finance Director Kristin Garcia
answering Council questions.
With additional time remaining, Mr. Ellis asked Council to refer to the slide deck for the
RFA Annexation Levy follow-up.
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Minutes of the City of Arlington City Council Workshop October 9, 2020
Mr. Ellis stated that the RFA Council retreat was held in June, with Council being kept
informed of the RFA committee's meetings. Over the next two Council workshops,
discussions will continue. On November 2, Council will vote whether to adopt the North
County Regional Fire Authority's (NCRFA) plan, and approve the resolution to put this
before voters on the February 9, 2021 special election ballot.
Estimated Cost to Taxpayer Annexation Scenario
2O1210 2021 2022 2022
No Annexation Witli Annexation
City General Levy
$1.42
$1.35
$1.29
$.82
City EMS Levy
$.33
$.32
$.30
0
RFA Fire Levy
$1.47
RFA EMS Levy
$.35
SUBTOTAL
$1.75
$1.67
$1.59
,$2.64
AMBULANCE
$180 per year
$180 per year
$360 per year
$0
UTILITY FEE
($15 per month)
($15 per
($30 per month)
month)
ANNUAL COST FOR A
$880
$848
$996
$1,056
HOME OF $400,000
General Tax Levy
If the City retains $.82 of its 2022 tax levy (an approximate $.50 cent reduction), the City
gains about $677,000 in revenue.
Proposed Use of Tax Revenue
SR 530 Roundabout
169th gap
Discussion followed with Mr. Ellis answering Council questions.
ADJOURNMENT
The retreat was adjourned at 4:09 p.m.
Barbara Tolbert, Mayor
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