HomeMy WebLinkAboutSigned Minutes 07-27-20Minutes of the Arlington
City Council Zoom Workshop
Council Chambers
110 East Third Street
July 27, 2020
Councilmembers Present: Mike Hopson, Marilyn Oertle, Debora Nelson, Don Vanney,
Jan Schuette, Jesica Stickles and Michele Blythe.
Council Members Absent: None.
Staff Present: Mayor Barb Tolbert, Paul Ellis, Tony Orr, James Trefry, Dave Ryan, Marc
Hayes, Jim Kelly, Kristin Garcia, Dave Kraski, City Attorney Steve Peiffle, and Ashleigh Scott.
Also Known to be Present: Twenty -Six (26) YouTube Viewers, Josh Wills, David Toyer,
Thane Smith and Patrick McCourt.
Mayor Barb Tolbert called the meeting to order at 7:00 pm, and the Pledge of Allegiance and
roll call followed.
APPROVAL OF THE AGENDA
Mayor Pro Tem Jesica Stickles moved to approve the agenda as presented. Councilmember
Marilyn Oertle seconded the motion, which passed with a unanimous vote.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
Mayor Tolbert introduced the NorthPoint Development Team, Josh Wills, Thane Smith and
David Toyer, who provided an overview of the NorthPoint Cascade Industrial Center - the
first developer to be working multi -jurisdictional with Marysville and Arlington.
WORKSHOP ITEMS - NO ACTION WAS TAKEN
Memorandum of Understanding with Washington Military Department
Airport Director Dave Ryan reviewed a Memorandum of Understanding (MOU) between the
City of Arlington and the Washington Military Department regarding the use of the airport
as a staging area in the event of a natural disaster or another catastrophic event. Discussion
followed with My Ryan answering Council questions.
Personal Services Agreement with Liz Loomis Public Affairs
City Administrator Paul Ellis reviewed the Personal Services Agreement (PSA) with Liz
Loomis Public Affairs. Staff support for the annexation committee issued a Request for
Proposal (RFP) for Public Affair Services for the proposed annexation. Two proposals were
received. Both were evaluated with scoring criteria within the RFP and interviewed by staff.
Liz Loomis Public Affairs was selected as the firm to assist the committee with public
education.
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Minutes of the City of Arlington City Council Workshop July 27, 2020
A committee has been formed between the City of Arlington and North County Regional Fire
Authority to study the feasibility of Arlington's annexation into the Fire Authority. The
committee includes two Arlington City Councilmembers, two Fire Authority commissioners,
with a facilitator and staff support. The committee began meeting January of 2020, and
reports back to the full governing body with regular updates on progress. The consideration
of annexation is expected to be brought before voters at the February 2021 election.
Discussion followed with Mr. Ellis answering Council questions.
Ordinance Establishing LEOFF 1 Disability Board
Administrative Services Director James Trefry reviewed an Ordinance to establish a new City
LEOFF Disability Board.
With the official April 2020 population estimate from the Office of Financial Management
released in late June of 2020, putting Arlington's official estimate population at 20,600, the
City is required by RCW 41.26.110 to establish its own Law Enforcement Officers and Fire
Fighters Disability Board with jurisdiction over the City's Law Enforcement Officers' and Fire
Fighters' retirement system Plan 1 members, who are defined by the Department of
Retirement Systems as employees who became members of the plan prior to October 1,
1977.
The Snohomish County LEOFF Disability Board had been the body to approve such claims
for reimbursement prior to July 1, 2020 when the City officially surpassed the 20,000
population threshold requiring it to establish its own Disability Board.
There are currently budgeted amounts to pay insurance premiums for LEOFF 1 retirees to
offset expenses as well as a separate budget item for reimbursement of qualifying expenses,
and as such, there is no expected budget impact for 2020. Council had no questions.
Resolution Authorizing Temporary Payment of LEOFF 1 Medical Claims
Administrative Services Director James Trefry reviewed a Resolution of the City of Arlington
authorizing payment of reimbursement claims of LEOFF Plan 1 Retirees until such time as
the City's new LEOFF Disability Board is established.
With the official April 2020 population estimate from the Office of Financial management
(released June 29, 2020) putting Arlington's official estimated population at 20,600, the City
is required by RCW 41.26.110 to establish its own Law Enforcement Officers and Fire
Fighters Disability Board (hereinafter Disability Board) with jurisdiction over the City's Law
Enforcement Officers' and Fire Fighters' retirement system "Plan 1" members, who are
defined by the Department of Retirement Systems as employees who became members of
the plan prior to October 1,1977 (hereafter LEOFF 1 members). The County LEOFF Disability
Board had been the body to approve such claims for reimbursement prior to July 1, 2020. A
proposed ordinance has been drafted for presentation to the City Council amending the
Arlington Municipal Code to establish the required Disability Board, however, it will be
several weeks or months before appointments and adoption of policies to review and
approve ongoing claims of retired LEOFF Plan 1 members. This resolution provides a
temporary mechanism to continue ongoing payment of reimbursement claims, still
ultimately subject to review and approval of the to be established Disability Board to avoid
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Minutes of the City of Arlington City Council Workshop July 27 2020
financial hardship that could result from a delay in claims reimbursement. Discussion
followed with Mr. Trefry answering Council questions.
Ordinance Adopting Chapter 12.50 of the Arlington Municipal Code Relating to
Temporary Right of Way Use Permits
Community and Economic Development Director Marc Hayes reviewed an Ordinance of the
City of Arlington that would adopt Chapter 12.50 for temporary right-of-way use permits,
non -construction, to Title 12 of the Arlington Municipal Code.
The proposed AMC Chapter 12.50 will allow for the permitting of uses within the public right
of way that are not construction related. This is to address requests from merchants or
organizations to allow the use of the public way for private use on a temporary basis. A fee
for the right of way use will be established, per square foot, in the City's annual fee schedule.
There has been an ongoing need to address certain uses within the right of way, specifically
sidewalks, for private use by business owners wishing to display merchandise or have areas
established for outdoor seating and/or dining. This need has become even more prevalent
during the current pandemic where businesses cannot provide safe "social distancing" for
their customers within their place of business. This new chapter allows for the application,
review, inspection, and permitting processes to occur, ensuring that such uses are conducted
in a safe, efficient manner that does not interfere with the pedestrian or vehicular uses within
the public rights of way. Discussion followed with Mr. Hayes answering Council questions.
Ordinance Amending Chapter 12.24 of the Arlington Municipal Code and Revisions to
the City's Fee Resolution
Community and Economic Development Director Marc Hayes reviewed an Ordinance
Amendment to Chapter 12.24, Obstruction of Sidewalks and Rights of Way, and Revised Fee
Schedule to reflect the permitting process for Right of Way Permits within the new proposed
Chapter 12.50.
Amending the existing Chapter 12.24 AMC - Obstructions of Sidewalks and Rights of Way,
reflects the provisions within the proposed new Chapter 12.50. It allows permitted uses
within the public Right of Way in relation to sidewalk seating, dining and merchandise
display. Revisions to the Fee Schedule were also required to address permitting, lease rates
and appeals processes. This is in conjunction with the newly created chapter 12.50 AMC
which provides a process to allow for the private use of public right of way on a temporary
basis. Council had no questions.
204th/77th Roundabout Right of Way (ROW) Property Purchase
Public Works Director Jim Kelly reviewed the Right of Way property purchase for 204th St.
NE and 77th Ave. NE.
Council was asked to approve the acceptance of a Fee Simple Purchase for the noted property
as part of the 204th/77th Roundabout project, and authorize payment for the same. The
installation of the 204th/77th Roundabout requires procurement of Right of Way (ROW) and
temporary construction easements (TCE) from six abutting parcel owners.
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Minutes of the Citv of Arlington City Council Workshon luly 27. 2020
Agreements have been finalized with three of the property owners in accordance with
WSDOT ROW procurement policies.
Property: Arlington Retail Center (Kafe Neo, Subway, Etc.)
Owner: KeyTrust Company
Amount: $56,650.00
Total ROW Acquisition to Date: $131,773.00
ROW Project Budget: $310,948.00
Remaining Budget: $179,175.00
Discussion followed with Mr. Kelly answering Council questions.
June 2020 Financial Report
Finance Director Kristin Garcia reviewed the June 2020 Financial Report. Discussion
followed with Mrs. Garcia answering Council questions.
ADMINISTRATOR AND STAFF REPORTS
Reminder of the Zoom Council Budget Retreat on Thursday, July 30, 2020.
MAYOR'S REPORT
The PSRC Executive Board meeting last week viewed a presentation based on the FAA Air
Capacity Study for the Region.
COMMENTS FROM COUNCILMEMBERS
None.
COUNCILMEMBER REPORTS
Councilmembers Jesica Stickles and Don Vanney provided brief updates, while
Councilmembers Debora Nelson, Michele Blythe, Marilyn Oertle, Mike Hopson and Jan
Schuette had nothing to report this evening.
PUBLIC COMMENT
None.
REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING
City Council discussed and agreed to place Item No. 1, 3 and 4 on the Consent Agenda for
the August 3, 2020 Council meeting.
EXECUTIVE SESSION
None.
ADJOURNMENT
With no further business to come before the Council, the meeting was adjourned at 8:11 p.m.
Barbara Tolbert, Mayor
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