HomeMy WebLinkAboutSigned Minutes 07-13-20Minutes of the Arlington
City Council Zoom Workshop
�s
Council Chambers
110 East Third Street
July 13, 2020
Councilmembers Present: Mike Hopson, Marilyn Oertle, Debora Nelson, Don Vanney,
Jan Schuette, Jesica Stickles and Michele Blythe.
Council Members Absent: None.
Staff Present: Mayor Barb Tolbert, Paul Ellis, James Trefry, Tony Orr, Kristin Garcia, Debbie
Strotz, Bryan Terry, Marc Hayes, Dave Ryan, Dave Kraski, Jim Kelly, City Attorney Steve
Peiffle, and Wendy Van Der Meersche.
Also Known to be Present: Twenty (20) YouTube viewers.
Mayor Barb Tolbert called the meeting to order at 7:00 pm, and the Pledge of Allegiance and
roll call followed.
APPROVAL OF THE AGENDA
Mayor Pro Tem Jesica Stickles moved to approve the agenda as presented. Councilmember
Marilyn Oertle seconded the motion, which passed with a unanimous vote.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
None.
WORKSHOP ITEMS - NO ACTION WAS TAKEN
Ordinance Supporting House Bill 1406 Authorizing Funding for Affordable Housing
City Administrator Paul Ellis reviewed the ordinance implementing local sales and use tax
to support affordable housing.
House Bill 1406 was approved by state legislation to authorize a portion of the state
collected sales and use tax to be rebated to cities and counties to support affordable
housing. MRS has estimated an annual collection of $40,000 for the city of Arlington based
on current collections. This would not be an adequate funding source to administrate a
program internally with our current resources, making good financial sense to partner with
Snohomish County to administrate the funds and apply them to residents of the City of
Arlington. Discussion followed with Mr. Ellis answering Council questions.
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Minutes of the City of Arlington City Council Workshop July 13, 2020
Interlocal Agreement with Washington School Information Processing Cooperative
Procurement/Contracts Analyst Debbie Strotz reviewed the interlocal agreement with
Washington School Information Processing Cooperative (WSIPC).
The WSIPC Purchasing Program connects K-12 public and private schools and public
agencies to a network of technology partners, leveraging the power of the WSIPC
Cooperative to provide competitively bid goods and services at a reasonable cost.
Each vendor who becomes a part of the WSIPC Purchasing Program has been awarded a
bid contract through an official RFP process in compliance with Washington State
Procurement RCWs.
Business Rent Relief Grant Program
Finance Director Kristin Garcia reviewed Round 2 of the submitted grant applications for
the Business Rent Relief Grant Program.
The City of Arlington received a grant for $592,000 of CARES Act funding distributed by the
Washington State Department of Commerce. On June1, 2020, Council approved a proposed
budget outlining the expected use of those funds, $200,000 of which will be used for a
business rent relief program. On June 15, 2020, City Council approved $95,372 in the first
round of grant awards under the business rent relief program. Discussion followed with
Ms. Garcia answering Council questions.
Resolution Approving a Customer Support Program
Finance Director Kristin Garcia reviewed the resolution which authorizes a utility customer
support program.
On July 2, the Governor issued Proclamation 20.23.6 extending the prohibition of
disconnecting services, refusing to reconnect services and charging late fees until August 1.
This proclamation also requires utilities to review existing disconnect, reconnect and
payment arrangement policies and to adopt a customer support program to assist those
experiencing financial hardship as a result of COVID-19. Key requirements of the program
include; prohibiting disconnections through a certain date, waive late/disconnect fees and
establish protections for customers under a pre -paid meter plan. The program must be
approved by the governing body, customers must be notified of the program, and the
payment arrangement program must be at least 6 to 18 months.
On March 25, 2020, the Governor issued the Stay Home, Stay Healthy order to stop spread
of COVID-19. This order, along with social distancing restrictions, has resulted in
significant financial impacts for businesses and residents within the City of Arlington. On
April 6, 2020, City Council passed Resolution 2020-004 providing economic relief to city
residents which authorized a waiver for utility late fees and shut off through June 30, 2020.
On May 29, 2020, the Governor issued Proclamation 20 -23.4 prohibiting residential
disconnects, refusal to reconnect and charging late fees until July 28, 2020. On July 6, 2020,
City Council passed resolution 2020-010 extending the late fee and shut off waiver until
July 28, 2020.
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Minutes of the City of Arlington City Council Workshop July 13, 2020
Dedication of Right of Way for 169th St. NE
Community and Economic Development Director Marc Hayes reviewed a dedication of real
property for right of way purposes.
Dedication of property for right of way purposes related to new development typically
occurs through the Land Use process, pursuant to 20.56.170 AMC. This is a dedication of
fully constructed real property known as 169th Street NE for the purpose of right of way.
Discussion followed with Mr. Hayes answering Council questions.
Update to Arlington Municipal Code regarding Airport Commission
Airport Director Dave Ryan reviewed a proposed update of the Arlington Municipal Code.
Traditionally, there has only been one chairperson on the Airport Commission. In the event
the sitting chairperson was unavailable, usually the second most senior member of the
Airport Commission would chair the meeting, however, there have been times when this
person was also unavailable. The Commission believes that amending this ordinance will
make the chain of command clearer.
This update amends AMC 2.44.010 to allow a Vice Chair on the Airport Commission to
conduct meetings and act as the Chair when the regular chairperson is absent or
unavailable. Both the Airport Commission and staff recommend this change. Discussion
followed with Mr. Ryan answering Council questions.
Land Lease Agreement with Kostar, LLC for Temporary Well Drilling Site
Public Works Director Jim Kelly reviewed a land lease agreement with Kostar, LLC for a
temporary well drilling site.
City staff has identified five sites where test wells will be installed in order to locate future
potable water production wells. Four of these test well sites are located on City owned
property; one is located on private property. The City needs to enter into a lease
agreement with Kostar LLC, the property owner, for the use of their private property for
installation/removal of a test well. The lease includes an option for possible future
procurement. Funding for this lease will come from the New Water Source project budget,
a summary of the project budget is below:
YEAR BUDGET EXPENDED/OBLIGATED
2019 $525,000 $66,127
2020 $75,000 $450,397
Total $600,000 $516,524
This is a Temporary Land Lease Agreement with the landowner for use of property for
installation of test well. Discussion followed with Mr. Kelly answering Council questions.
Right of Way Purchase for 2041h St NE / 77th Ave NE
Public Works Director Jim Kelly reviewed the 204th / 77th roundabout right of way
property purchases.
The installation of the 204th/77th roundabout requires procurement of right of way
(ROW) and temporary construction easements (TCE) from six abutting parcel owners.
Agreements have been reached with three of the property owners in accordance with
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Minutes of the City of Arlington City Council Workshop July 13.2020
WSDOT ROW procurement policies. One agreement has already been signed, purchase
price was $1,100 and under council approval threshold.
The below ROW Agreements are ready to be signed by the Mayor and appropriate
payments made.
Property OwnerAmount
Banner Bank Skagit State Bank
$ 28,350.00
Burger King Botch Holdings, LLC
$ 45,673.00
Total Package #1
$ 74,023.00
Total ROW Acquisition to date:
$ 75,123.00
ROW Project Budget
$310,948.00
Remaining Budget
$235,825.00
Discussion followed with Mr. Kelly answering Council questions.
Design Contract for Smokey Point Blvd Corridor
Community and Economic Development Director Marc Hayes and Public Works Director
Jim Kelly reviewed the proposed award of the Smokey Point Blvd Corridor Project Planning
and Design to Perteet, Inc.
Puget Sound Regional Council (PSRC) awarded a grant in the amount of $959,788.00 for a
portion of the project. The total project fee being negotiated currently is 1.6 million dollars.
Additional money applied to the funding is out of the Transportation Improvement Fund in
the amount of $640,212.00.
Smokey Point Blvd, between 174th Street and 200th Street, classified as a rural two-lane
arterial, is located in the Smokey Point neighborhood of west Arlington. This area is
growing from a mostly residential type community to a mixed -use community consistent
with the City of Arlington's Horizontal Mixed Use (HMU) zoning. The City of Arlington has
received a federal grant for the design and preliminary ROW work associated with the
preparation of design plans to enhance the Smokey Point Blvd. corridor between 174th St
and 200th St to meet the needs of future growth.
Staff issued a Request for Proposals in April. Four proposals were received and interviews
were conducted in May by a panel of four city staff and one council member. Perteet, Inc.
received the highest score and the City entered into discussions with Perteet for services.
Discussion followed with Mr. Hayes and Mr. Kelly answering Council questions.
Amendment to Process Solutions Contract
Public Works Director Jim Kelly reviewed the proposed Amendment No. 2 to the current
Process Solutions contract for on -Call SCADA Support Services.
The Water Treatment Plant and Water Reclamation Facility both use a Supervisory Control
and Data Acquisition (SCADA) system to control the facilities' processes. Following an RFQ
process, the City entered into a three-year service contract with Process Solutions in 2019
for On -Call SCADA control services. The original contract amount was for $60,000 for the
first contract year (Sep 2019 to Sep 2020).
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Minutes of the City of Arlington City Council Workshop July 13.2020
Process Solutions has been completing task orders to correct past due corrections, install
upgrades as needed, and respond to emergencies; $63,000 was expended during the first
contract (original $60,000 plus a $3,000 Amendment). This request is for $80,000 for the
second year of the contract (Sep 2020 to Sep 2021). Water, Sewer, and Storm funds all have
available funds in the 2020 budget to cover the additional cost. Discussion followed with Mr.
Kelly answering Council questions.
ADMINISTRATOR AND STAFF REPORTS
City Administrator Paul Ellis indicated that yesterday Douglas County issued a statewide
callout for assistance with fighting a 10,000 acre brush fire. A brush truck was sent from
Arlington, and will probably be returning Wednesday or Thursday. The City will be
reimbursed for equipment and expenses.
MAYOR'S REPORT
Mayor Tolbert encouraged Council members to review the report from the Snohomish
County Economic Recovery Task Force, which was included in the Wednesday daily
briefings.
COMMENTS FROM COUNCILMEMBERS
Councilmember Mike Hopson indicated he would like a policy review board established with
councilmembers and residents to examine the police policy manual, and the review board
reporting any findings to City Council.
COUNCILMEMBER REPORTS
Councilmember Jesica Stickles provided a brief update, while Councilmembers Hopson,
Schuette, Oertle, Nelson, Blythe, and Vanney had nothing to report this evening.
PUBLIC COMMENT
None.
REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING
EXECUTIVE SESSION
ADJOURNMENT
With no further business to come before the Council, the meeting was adjourned at 7:54 p.m.
i
Barbara Tolbert, Mayor
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