HomeMy WebLinkAboutSigned Minutes 07-06-200
Minutes of the Arlington
City Council Zoom Meeting
Council Chambers
110 East Third Street
July 6, 2020
Councilmembers Present: Mike Hopson, Michele Blythe, Jan Schuette, Marilyn Oertle,
Jesica Stickles, Debora Nelson, and Don Vanney.
Council Members Absent: None.
Staff Present: Mayor Barb Tolbert, Paul Ellis, Tony Orr, James Trefry, Marc Hayes, Jim Kelly,
Jonathan Ventura, Dave Kraski, City Attorney Steve Peiffle, and Ashleigh Scott.
Also Known to be Present: Anna Nelson and Brian Gentry from Corner 9 Properties, LLC
and Denny Byrnes joined remotely, with 35 YouTube viewers.
Mayor Barb Tolbert called the meeting to order at 7:00 p.m., and the Pledge of Allegiance and
roll call followed.
APPROVAL OF THE AGENDA
Mayor Pro Tem Jesica Stickles moved to approve the agenda as presented. Councilmember
Marilyn Oertle seconded the motion, which passed with a unanimous vote.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
Appreciation from Chief Thad Hovis of Collaborative COVID-19 Operations Center. He
wanted to extend a sincere thanks on behalf of the South County Fire Department and the
communities that we serve for all the collaboration and hard work that we've done together
during the Covid-19 pandemic and how we all came together as one agency.
PROCLAMATIONS
None.
PUBLIC COMMENT
None.
CONSENT AGENDA
Mayor Pro Tern Jesica Stickles moved and Councilmember Marilyn Oertle seconded the
motion to approve the Consent Agenda that was unanimously carried:
1. Minutes of the June 15th and June 22, 2020 Council meetings.
2. Accounts Payable: Approval of EFT Payments and Claims Checks #99925 through
#100095 dated June 16th, 2020 through July 6, 2020 for $758,248.25.
3. Memorandum of Understanding with IAFF for Captain/Paramedic Pay Assignment.
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Minutes of the City of Arlington City Council Meeting July 6 2020
PUBLIC HEARING
Development Agreement for SMARTCAP 188th Development QOZB, LLC.
Community & Economic Director Marc Hayes requested Council approve the development
agreement for SMARTCAP 188th St. Development QOZB, LLC, a manufacturing/industrial
project.
The public hearing was opened at 7:06 p.m. With no one wishing to speak, the public
hearing portion was closed at 7:08 p.m. Council questions were opened at 7:08 p.m.
Councilmember Jan Schuette had a question regarding a property and the road connection
to the SMARTCAP property near 188th. With no further comments or questions, the public
hearing was closed at 7:09 p.m.
Mayor Pro Tern Jesica Stickles moved and Councilmember Debora Nelson seconded the
motion to approve the Development Agreement for SMARTCAP 188th St. Development
QOZB, LLC, a manufacturing/industrial project, and authorized the Mayor to sign it, subject
to final review by the City Attorney.
Development Agreement for Corner 9 Properties, LLC.
Community & Economic Director Marc Hayes requested Council approve the development
agreement for Corner 9 Properties, LLC., a residential townhome project.
The public hearing was opened at 7:14 p.m. Anna Nelson and Brian Gentry both wished to
make comments regarding this development and thank everyone involved for the work
and effort in pursuing this project. With no one wishing to speak, the public hearing portion
was closed at 7:16 p.m. Council questions were opened at 7:17 p.m. Councilmember Debora
Nelson wanted to thank staff for their work and see this happen at Country Charm.
Councilmember Jan Schuette requested clarification regarding an access road located on
the map and if the access road would be a single or double lane. Councilmember Don
Vanney asked if we would be land -locking the neighboring property, but it was clarified it
would not be. With no further comments or questions, the public hearing was closed at
7:22 p.m.
Mayor Pro Tem Jesica Stickles moved and Councilmember Debora Nelson seconded the
motion to approve the Development Agreement for Corner 9 Properties, LLC, a residential
townhome project, known as Gilman Walk at Country Charm, and authorized the Mayor to
sign it, subject to final review by the City Attorney.
NEW BUSINESS
Bid Award to Holt Services, Inc. for New Water Source Test Wells
Public Works Director Jim Kelly requested Council award the Exploratory Drilling, Testing
and Monitoring Well Installation Project to Holt Services, Inc.
Public Works has been working for several years on securing and developing new water
sources to ensure future water availability for Arlington's future. This project was included
in the City's 2019-2020 biennium budget as summarized below. The test wells were to be
installed in 2019 with follow-up permitting in 2020, complications prevented the City from
moving forward with well installation in 2019 and it is now scheduled for summer 2020.
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Minutes of the City of Arlington City Council Meeting July 6, 2020
The Exploratory Drilling, Testing, and Monitoring project was advertised for bid on the
MRSC Small Works Roster and two bids were received. Holt Services Inc. submitted the
lowest qualified bid and staff is recommending this contract be awarded to Holt Services,
Inc.
Councilmember Debora Nelson moved and Councilmember Marilyn Oertle seconded the
motion to award the Exploratory Drilling, Testing and Monitoring Well Installation Project
to Holt Services, Inc. in the amount of $208,088.79 and authorized the Mayor to sign the
contract, pending final review by the City Attorney. The motion passed unanimously.
Geotechnical Services Contract with Pacific Groundwater Group for Test Well
Drilling
Public Works Director Jim Kelly requested Council approve the contract with Pacific
Groundwater Group (PGG) to provide geotechnical and hydrogeological services with the
drilling and testing of five potable water exploration wells.
Public Works has been working for several years on securing and developing new water
sources to ensure future water availability for Arlington's future. This project was included
in the City's 2019-2020 biennium budget as summarized below. Geotechnical and
hydrogeological support for test well installation was scheduled for 2019; however,
complications prevented the City from moving forward with well installation in 2019 and
work is now scheduled for summer 2020.
PGG is a strong consultant who has provided exceptional service for the City on previous
projects and is well qualified to perform the geotechnical and hydrogeological work as
needed to support the drilling and testing of five potable water exploration wells. Staff is
recommending the City enter into contract with PGG for geotechnical and hydrogeological
consulting services.
Councilmember Debora Nelson moved and Councilmember Marilyn Oertle seconded the
motion to approve the contract with Pacific Groundwater Group in the amount of
$159,419.00 for geotechnical and hydrogeological services associated with the drilling and
installation of five potable water test wells and authorized the Mayor to sign the contract,
pending final review by the City Attorney. The motion passed unanimously.
Construction Management Contract with KBA, Inc. for 204th St. NE / 77th Ave. NE
Roundabout Project
Public Works Director Jim Kelly requested Council approve the contract with KBA, Inc. for
Construction Management services.
Construction of the 204th/77th Roundabout project bid in April 2020 and awarded to
Reece Construction Inc. in early June 2020. Due to number of active Public Works projects
and the need for full time management of this very important transportation project, staff
is contracting with a CM firm to provide assistance with the management of this project.
There is sufficient funding available within the existing budget to accommodate contracting
the work, construction management was part of the planned project budget. Staff reviewed
CM qualifications from several firms and selected KBA, Inc. as best qualified to provide CM
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Minutes of the City of Arlington City Council Meeting July 6. 2020
oversight for this project. Following consultant selection, staff negotiated scope of services
and fee for CM services. Staff is recommending Council accept the attached Scope of
Services and Fee for CM services for the 204th St Roundabout project.
Councilmember Jan Schuette moved and Councilmember Jesica Stickles seconded the
motion to approve the contract with KBA, Inc. for Construction Management services in the
amount of $183,000 for the 204th/77th Roundabout Project, and authorized the Mayor to
sign the contract, pending final review by the City Attorney. The motion passed
unanimously.
Resolution to Extend Emergency Waiver of Utility Bill Late Fees and Suspension of
Water Shutoffs until Governor's Phase 4 Reopening
City Administrator Paul Ellis requested Council approve the Resolution to Extend the
Emergency Waiver of Utility Bill Late Fees and Suspension of Water Shutoffs until
Governor's Phase 4 Reopening.
On March 25, 2020, the Governor issued the Stay Home, Stay Healthy order to stop spread
of the COVID-19. This order, along with social distancing restrictions, has resulted in
significant financial impacts for businesses and residents within the City of Arlington.
On April 6, 2020, City Council approved Resolution No. 2020-004 providing economic relief
to city residents which authorized a waiver for utility late fees and shut off. The waiver
currently expires on June 30, 2020. On May 29, 2020, the Governor issued Proclamation 20
-23.4 prohibiting residential disconnects, refusal to reconnect and charging late fees until
July 28, 2020. The attached resolution proposes an extension to the city's waiver of late
fees and shut offs to all city customers (both residential and commercial) to align with the
Governor's proclamation. Discussion followed with Mr. Ellis answering Council questions.
Mayor Pro Tem Jesica Stickles moved and Councilmember Don Vanney seconded the
motion to approve the Resolution of the City of Arlington extending the utility late fees and
suspension of water shutoffs until the Governor's Phase 4 reopening and authorized the
Mayor to sign it. The motion passed unanimously.
Review of Police Policies and HR Hiring Policies
Chief of Police Jonathan Ventura and Administrative Services Director James Trefry
provided a presentation regarding the Arlington Police Department.
Chief Ventura began with outlining the Community Outreach Team/LE Embedded Social
Worker, the Domestic Violence Coordinator, School Resource Officer, All -In
Program/Conversations with Cops, COP's Building Trust Grant - Funding for 2 Officers,
Boards and Commissions, Community Meetings, 21s' Century Policing Initiative, the
Strategic Plan in 2018 and the Virtual Training Simulator.
Chief Ventura continued by discussing the difference between the hiring process for
regular positioned staff versus the extensive and thorough process for hiring police
officers, along with the costs associated.
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Minutes of the City of Arlington City Council Meeting July 6. 2020
Chief Ventura further explained the Basic Law Enforcement Academy (BLEA), Crisis
Intervention Training (CIT), the Law Enforcement Training and Community Safety Act
(LETCSA), the purpose of field training and probation terms, mandated 24-hour In -Service
annual training for officers, the LEXIPOL software utilized to help develop and comply with
constitutional policing practices, supporting the protection of civil rights and community
safety.
Chief Ventura also touched on the "8 Can't Wait" that's been circling through social media
regarding the recent events happening, not only in our State, but around the world. Other
important topics included accountability measures, how personnel complaints are handled,
our discipline and progressive discipline policies, an overview of annual reports for
response times and response to resistance, and a professional standards management
software that will better assist the tracking of officer behavior through data analysis and
can produce various types of "alerts" if a problem exists. This was an information only
presentation and no action was taken. Discussion followed with Chief Ventura answering
Council questions.
Resolution in Support of Arlington Police Department Personnel
Mayor Barb Tolbert requested Council approve the Resolution to Support the Arlington
Police Department Personnel.
In 2015, the City of Arlington Police Department fully embraced a community policing
model and thereafter adopted policies in 2017 to modernize the Police Department, and
these policies can be found on the City of Arlington website. These policies specifically
identify policing practices to be used in an effort to keep citizens and officers safe, and the
Department continues to strive to adopt and utilize new best practices and technology as
they evolve over time.
The Arlington Police Department recognizes that the foundation for a culture of
professional law enforcement service that is respected by the community consists of
rigorous hiring standards and exceptional training, meeting or exceeding best practices and
research based standards, both of which are accomplished and continually strived for by
the Arlington Police Department. The Arlington Police Department's community -based
policing model fully embraces the role of the community and building trust and
relationships with our community, from our schools to our senior centers to our businesses
and our neighborhoods.
Councilmember Debora Nelson moved and Mayor Pro Tem Jesica Stickles seconded the
motion to approve the Resolution in Support of Arlington Police Department Personnel and
authorized the Mayor to sign it. The motion passed unanimously.
COMMENTS FROM COUNCILMEMBERS
Councilmember Don Vanney announced he completed his Municipal Leadership
Certification training. Councilmember Jan Schuette stated that Community Transit CEO
Emmett Heath announced his retirement.
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Minutes of the City of Arlington City Council Meeting lulu 6.2020
ADMINISTRATOR & STAFF REPORTS
None.
MAYOR'S REPORT
Mayor Tolbert stated that there was a surge in COVID-19 cases over the holiday weekend
and there may be a delay on entering into Phase 3.
EXECUTIVE SESSION
None.
ADJOURNMENT
With no further business to come before the Council, the meeting was adjourned at 8:58 p.m.
Barbara Tolbert, Mayor
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