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HomeMy WebLinkAboutSigned Minutes 06-08-20Minutes of the Arlington City Council Zoom Workshop Council Chambers 110 East Third Street June 8, 2020 Councilmembers Present Remotely: Mike Hopson, Marilyn Oertle, Debora Nelson, Don Vanney, Jan Schuette, Jesica Stickles and Michele Blythe. Council Members Absent: None. Staff Present Remotely: Mayor Barb Tolbert, Paul Ellis, James Trefry, Marc Hayes, Jim Kelly, City Attorney Steve Peiffle, and Wendy Van Der Meersche. Also Known to be Present: Tim Shoultz, and 30 YouTube viewers. Mayor Barb Tolbert called the meeting to order at 7:00 pm, and the Pledge of Allegiance and roll call followed. APPROVAL OF THE AGENDA Mayor Pro Tem Jesica Stickles moved to approve the agenda as presented. Councilmember Marilyn Oertle seconded the motion, which passed with a unanimous vote. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS Mayor Tolbert introduced Washington based developer, SMARTCAP Founder and CEO Tim Shoultz, who provided an overview of SMARTCAP's projects and proposed development. WORKSHOP ITEMS - NO ACTION WAS TAKEN Termination of Interlocal Agreement with Snohomish County for Twin Rivers Park Maintenance Administrative Services Director James Trefry presented the proposed termination of the August 30, 2018 interlocal agreement with Snohomish County. The Interlocal Agreement with Snohomish County for Arlington's maintenance of Twin Rivers County Park is being terminated. Termination of the agreement is due to reduced and limited availability of City of Arlington maintenance personnel to properly maintain the park, per Section 15.2 of the Interlocal Agreement. City of Arlington Parks, Arts and Recreation Commission (PARC) recommends that the City terminate the agreement, but revisit it in 2021. The Commission values the athletic facilities, and the soccer and softball fields, located at Twin Rivers Park. The purpose and intent of the original agreement with Snohomish County and City of Arlington over 30 years ago was to jointly operate and maintain Twin Rivers Park as a public Pagel of 3 Minutes of the City of !Arlington City Council Workshop June 8. 2020 park with athletic facilities. Discussion followed with Mr. Trefry answering Council questions. Bid Award for 2020 Utility and Pavement Preservation Public Works Director Jim Kelly presented the proposed bid award to JB Asphalt & Paving. The City has planned capital improvement projects for the years 2018 - 2021 that include the replacement of aged and failing water -sewer -storm infrastructure and the resurfacing of roads in the same streets where utility improvements occur. The roads that get resurfaced are the ones listed in the TBD Pavement Preservation Plan. The capital improvements and pavement preservation program for year 2020 were advertised for bid in early May; bids were opened on May 21st and JB Asphalt & Paving is the qualified the low bidder. Staff is requesting the award of the contract for this project to JB Asphalt & Paving. Discussion followed with Mr. Kelly answering Council questions. Conveyance of Real Property for Right -of -Way Purposes Related to the Villas at Arlington Project Community and Economic Development Director Marc Hayes presented a dedication of real properties as right of way for the purposes of roadway construction. The conveyances of real property on Smokey Point Blvd. as described in Exhibit A, and 31st Ave. NE as described in Exhibit B, are for the purpose of roadway construction for the Villas at Arlington housing project. Conveyance of property for right of way purposes related to new development is typically dedicated through the Land Use process, pursuant to 20.56.170 AMC. Discussion followed with Mr. Hayes answering Council questions. ADMINISTRATOR AND STAFF REPORTS City Administrator Paul Ellis stated that M & 0 has set picnic tables along Olympic Avenue, the plaza, and the park. Now in Phase 2, restaurants will be open with a reduced occupancy, and patrons can use the picnic tables. Mr. Ellis provided a report on the Rent Relief Grant on behalf of Finance Director Kristin Garcia. Forty-two applications were received, with a possible total of approximately $107,000. Seven of 42 applications received were missing documentations. Staff is working with those businesses to secure that information to qualify. Not all applicants have business licenses, so they are being directed to obtain those, as well. Because not all grant money was expended, the qualified applications will be processed, and another application period will open for additional applicants. The Mayor asked for a head nod from Councilmembers to move forward with a second round. All agreed. MAYOR'S REPORT None. Page 2 of 3 Minutes of the City of Arlington City Council Workshop June 8. 2020 COMMENTS FROM COUNCILMEMBERS Councilmember Nelson stated that all of the questions she had regarding the proposal from WSU were answered, and she is comfortable with WSU to assist businesses. All agreed. Councilmember Oertle spoke of the Centennial Trail Coalition. New signage will be installed on the entire trail through Snohomish County. The Coalition would like Arlington to donate. As soon as there is an official amount, she will bring that forward to Councilmembers. Councilmember Schuette asked about police participation prior to Friday night's gathering in Legion Park. Councilmember Vanney asked about Fire District 21's new construction. Mr. Ellis indicated he and Public Works Director Jim Kelly met with District 21 last week, and the District is in the early stages and moving forward. This location is within Arlington's water service area. Councilmember Hopson stated in light of recent events, Council should be reviewing police department policy. Mayor Tolbert indicated that the police policy manual is now located on the City's website on the police page. Mayor Pro Tern Jesica Stickles stated that on June 3, Snohomish County Council passed a resolution in response to the wrongful death of George Floyd and others, condemning racism and supporting peaceful protests. She would like Councilmembers to vote on a similar Resolution next Monday, June 15 at the Council meeting. Mayor Tolbert suggested adding an invitation to other cities in Snohomish County make a similar declarations be included on Arlington's proposed Resolution. COUNCILMEMBER REPORTS Councilmember Jesica Stickles provided a brief update, while Councilmembers the other had nothing to report this evening. PUBLIC COMMENT None. REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING City Council discussed and agreed to place Item No. 3 on the Consent Agenda for the June 15, 2020 Council meeting. EXECUTIVE SESSION None. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 8:10 p.m. Barbara Tolbert, Mayor Page 3 of 3