HomeMy WebLinkAboutSigned Minutes 01-21-20Minutes of the Arlington
City Council Meeting
Council Chambers
110 East Third Street
January 21, 2020
Councilmembers Present: Mike Hopson, Jan Schuette, Marilyn Oertle, Debora Nelson,
Michele Blythe, and Jesica Stickles.
Council Members Absent: None.
Staff Present: Mayor Barb Tolbert, Paul Ellis, James Trefry, Kristin Banfield, Sarah Lopez,
Ashleigh Scott, Kristin Garcia, Jim Kelly, Kris Wallace, Marc Hayes, Dave Ryan, Jay Downing,
Kay Schander, Fred Rapelyea, Linda Taylor, Mike Wolanek, Jonathan Ventura, Shane Sharp,
Mike Phillips, Rhonda Urton, Andrea Hill, City Attorney Steve Peiffle, and Wendy Van Der
Meersche.
Also Known to be Present: Don Vanney, Kathy Vanney, Holly Sloan -Buchanan, Avery
Hufford, Lindsay Dunn, Heather Logan, and Doug Buell.
Mayor Barb Tolbert called the meeting to order at 7:00 p.m., and the Pledge of Allegiance and
roll call followed.
APPROVAL OF THE AGENDA
Mayor Pro Tem Marilyn Oertle moved to approve the agenda as presented. Councilmember
Debora Nelson seconded the motion, which passed with a unanimous vote.
INTRODUCTION OF SPECIAL GUESTS AND PRE E T I
City Administrator Paul Ellis, Public Works Director Jim Kelly, M&0 Manager Jay Downing,
and Police Chief Jonathan Ventura introduced their employees receiving service awards,
with Mayor Tolbert presenting the awards to those in attendance.
Airport
Dave Ryan (5 years)
Administration
Wendy Van Der Meersche (5 years)
Finance
Debbie Strotz (15 years)
Maintenance & Operations
Chris Faith (15 years)
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Minutes of the City of Arlington City Council Meeting January 21, 2020
Police
Justin Olson (5 years)
Peter Barrett (15 years)
Erik Moon (20 years)
Mark Pennington (20 years)
Kay Schander (20 years)
Public Works
Joe Wilson (5 years)
Sandy Boyd (15 years)
Fred Rapelyea (15 years)
Linda Taylor (15 years)
Mike Wolanek (15 years)
PROCLAMATIONS
None.
PUBLIC COMMENT
None.
CONSENT AGENDA
Mayor Pro Tem Marilyn Oertle moved and Councilmember Debora Nelson seconded the
motion to approve the Consent Agenda that was unanimously carried:
1. Minutes of the January 6 and January 13, 2020 Council meetings
2. Accounts Payable: EFT Payments and Claims Checks #98683 through #98785 dated
December 31, 2019 through December 31, 2019 for $627,430.26; and
EFT Payments and Claims Checks #98786 through #98836 dated January 7, 2020
through January 21, 2020 for $1,051,794.28; and
Payroll EFT Payments and Checks #29491 through #29498 dated December 1, 2019
through December 31, 2019 for $1,446,136.93.
3. Professional Services Agreement with Carletti Architects for Architectural and
Engineering Services for Fire Station 48
4. Interlocal Agreement with City of Marysville for Interim Jail Services
S. Professional Services Agreement with Blueline Group for Housing Action Plan
6. Professional Services Agreement with Dowl Engineering for 2020 Airport
Improvement Projects
7. Professional Services Agreement with BHC Consultants for Wastewater Treatment
Plant Design and Equalization Basin
PUBLIC HEARING
None.
NEW BUSINESS
Bid Award for Innovation Center Remodel
Community Revitalization Manager Sarah Lopez requested Council award the 2020
Innovation Center Remodel Project to TRICO Companies, LLC.
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Minutes of the City of Arlington City Council Meeting January 21, 2020
Mayor Pro Tem Marilyn Oertle moved and Councilmember Debora Nelson seconded the
motion to award the Innovation Center Remodel Project to TRICO Companies, LLC, in the
amount of $277,800.00, plus applicable sales taxes, and authorized the Mayor to sign the
construction contract, pending final review by the City Attorney. The motion passed
unanimously.
Request to Waive Permit Fees for Innovation Center Remodel
Community Revitalization Manager Sarah Lopez requested that City of Arlington building
permit fees be waived for the Innovation Center Remodel project. The fees are not included
in the contractor's price and would be paid by the City if not waived. Building permit fees
have been waived for other City construction projects.
Mayor Pro Tem Marilyn Oertle moved and Councilmember Jesica Stickles seconded the
motion to waive the City of Arlington building permit, building plan review, and
processing/technology fees for the Innovation Center remodel project. The motion passed
unanimously.
Selection of Mayor Pro Tem
City Administrator Paul Ellis requested Council select a Councilmember as Mayor Pro Tem
for 2020-2021. Councilmember Jan Schuette nominated Councilmember Jesica Stickles.
Councilmember Jan Schuette moved and Councilmember Debora Nelson seconded the
motion to select Councilmember Jesica Stickles as the City's Mayor Pro Tem for 2020-2021.
The motion passed 5-1, with Councilmember Stickles abstaining.
Resolution Adopting an Updated Fee Schedule
City Administrator Paul Ellis requested Council approve a resolution adopting an updated
fee schedule for 2020.
Mayor Pro Tem Marilyn Oertle moved and Councilmember Jesica Stickles seconded the
motion to approve the proposed resolution replacing Resolution No. 2018-010 and
adopting a revised fee schedule, and authorized the Mayor to sign the resolution. The
motion passed unanimously.
Ordinance to Amend Arlington Municipal Code Chapter 13.12 to Freeze 2020 Utility
Rates
Public Works Director Jim Kelly requested Council approve an Ordinance to Amend
Arlington Municipal Code 13.12 rescinding the scheduled 2020 CPI increase to the water,
sewer, and stormwater utility rates.
Mayor Pro Tem Marilyn Oertle moved and Councilmember Jesica Stickles seconded the
motion to approve the ordinance rescinding the scheduled 2020 CPI increase to the water,
sewer, and stormwater utility rates, pending final approval by the City Attorney. The
motion passed unanimously.
Murraysmith Design Services for Cascade Industrial Center (CIC) Utilities
Public Works Director Jim Kelly requested Council approve a Scope of Work (SOW) and fee
estimate from Murraysmith for infrastructure analysis and preparation of construction
design documents for the Cascade Industrial Center (CIC Utility Improvements.
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Minutes of the City of Arlington City Council Meeting January 21, 2020
Mayor Pro Tern Marilyn Oertle moved and Councilmember Jesica Stickles seconded the
motion to approve the Murraysmith scope of work and fee for the Cascade Industrial
Center Utility Improvements, and authorized the Mayor to sign the contract, pending final
approval by the City Attorney. The motion passed unanimously.
November 2019 Financial Report
Finance Director Kristin Garcia reviewed the financial report for November 2019.
Discussion followed with Ms. Garcia answering Council questions.
DISCUSSION ITEMS
None.
MAYOR'S REPORT
Mayor Tolbert indicated there is a tentative agreement between Volunteers of America
Western Washington (VOAWW) and the City of Arlington for the VOAWW to operate the
Arlington Community Resource Center (ACRC), because Lutheran Community Services will
no longer operate the ACRC due to loss of grant funding. The plan is for the VOAWW to
assume operation without any interruption of services.
INFORMATION
None.
ADMINISTRATOR & STAFF REPQB:ES
City Administrator Paul Ellis indicated the application for the open Council position is ready
to be posted to the City's website. He will keep Council informed as the process continues to
move forward.
EXECUTIVE SESSION
City Attorney Steve Peiffle announced that there would be a need for an Executive Session
for discussion of two matters - discussion of pending or potential litigation [RCW
42.30.110(1)(i)]; and to review the performance of a public employee [RCW
42.30.110(1)(g)]. Mr. Peiffle stated he expected the two items of discussion to last 20
minutes, and the meeting would reconvene at 8:05 p.m. He indicated he would be asking
Council to take action after the Executive Session, when Council resumes Open Session.
Mayor Tolbert recessed the meeting at 7:43 p.m. The meeting reconvened at 8:09 p.m.
Mayor Pro Tern Marilyn Oertle moved and Councilmember Debora Nelson seconded the
motion to approve the Separation Agreement between the City of Arlington and Kristin
Banfield and authorized the Mayor to sign the agreement. The motion passed unanimously.
ADJOURNMENT
With no further business to come before the Council, the meeting was adjourned at 8:09 p.m.
Z_a� 2 LY
Barbara Tolbert, Mayor
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