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Home My WebLink AboutSigned Minutes 12-06-21Minutes of the Arlington City Council Zoom Meeting Monday, December 6, 2021 Councilmembers Present: Michele Blythe, Jan Schuette, Debora Nelson, Marilyn Oertle, Heather Logan, Don Vanney and Mike Hopson. Councilmembers Absent: None. Staff Present: Mayor Barb Tolbert, Paul Ellis, James Trefry, Dave Ryan, Kristin Garcia, City Attorney Steve Peiffle, Tony Orr, and Wendy Van Der Meersche. Also Known to be Present: Allen Calderwood, and three YouTube viewers. Mayor Barb Tolbert called the meeting to order at 7:00 p.m., and the Pledge of Allegiance and roll call followed. APPROVAL OF THE AGENDA Mayor Pro Tem Jan Schuette moved to approve the agenda as presented. Councilmember Marilyn Oertle seconded the motion, which passed with a unanimous vote. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS None. PROCLAMATIONS None. PUBLIC COMMENT Mr. Allen Calderwood, of 4029 Totem Park Lane, spoke of the growth in Smokey Point prior to 172na Street being widened, and crime in Smokey Point. CONSENT AGENDA Mayor Pro Tem Jan Schuette moved and Councilmember Marilyn Oertle seconded the motion to approve the Consent Agenda that was unanimously carried: 1. Minutes of the November 15 and November 22, 2021 Council meetings 2. Accounts Payable: Approval of EFT Payments and Claims Checks #104196 through #104298, dated November 16, 2021 through December 6, 2021, for $809,840.82. 3. Adoption of Final Plat of Gilman Walk Unit Lot Subdivision Page 1 of 4 Minutes of the City of Arlington City Council Meeting December 6. 2021 PUBLIC HEARING 2021 Budget Amendments and 2022 Budget Modifications Finance Director Kristin Garcia requested Council approve the Ordinance Amending the 2021 Budget and Modifying the 2022 Budget. The public hearing was opened at 7:08 p.m. With no members of the public wishing to speak, the public hearing portion was closed, and Council questions were opened at 7:08 p.m. With no comments or questions from Council, the public hearing was closed at 7:08 p.m. Mayor Pro Tern Jan Schuette moved, and Councilmember Don Vanney seconded the motion to approve the Ordinance Amending Ordinance 2020-029 which Adopted the 2021-2022 Biennial Budget of the City of Arlington by Providing Transfer and Adjustment Authority for Calendar Years 2021 and 2022, and authorized the Mayor to sign it. The motion passed unanimously. Development Agreement with N.W. Custom Aircraft Hangars, LLC City Attorney Steve Peiffle requested Council approve the development agreement with Northwest Custom Aircraft Hangars, LLC. Mr. Peiffle recommended "subject to final review by City Attorney" be added to the end of motion after the public hearing. The public hearing was opened at 7:13 p.m. With no members of the public wishing to speak, the public hearing portion was closed, and Council questions were opened at 7:13 p.m. After Council questions were complete, the public hearing was closed at 7:15 p.m. Councilmember Michele Blythe moved and Councilmember Marilyn Oertle seconded the motion to approve the development agreement and the proposed lease, with N.W Custom Aircraft Hangars, LLC, and authorized the Mayor to sign the agreement, subject to the approval of the City Attorney. The motion passed unanimously. Fire District 21 Reimbursement Agreement Public Works Director Jim Kelly requested Council accept the reimbursement agreement application for the Fire District 21 McElroy Road Water Main Extension project and authorize staff to move forward with the process to establish a reimbursement agreement for this project. The public hearing was opened at 7:17 p.m. With no members of the public wishing to speak, the public hearing portion was closed, and Council questions were opened at 7:17 p.m. After Council questions were complete, the public hearing was closed at 7:19 p.m. Councilmember Debora Nelson moved and Councilmember Don Vanney seconded the motion to accept the reimbursement agreement application for the Fire District 21 McElroy Road Water Main Extension project and authorize staff to move forward with the process to establish a reimbursement agreement for this project. The motion passed unanimously. Page 2 of 4 Minutes of the City of Arlington City Council Meeting December 6.2021 NEW BUSINESS Prairie Creek/Burlington Northern Santa Fe Culvert Design Contract Public Works Director Jim Kelly requested Council approve the proposal from consultant Murraysmith (MSA) for design of Prairie Creek/BNSF Culvert. Discussion followed with Mr. Kelly answering Council questions. Councilmember Debora Nelson moved and Councilmember Marilyn Oertle seconded the motion to accept the MSA scope and fee for the BNSF Culvert Design as part of the Prairie Creek Drainage Improvement Project, and authorized the mayor to sign the contract. The motion passed unanimously. Renewal of Right of Way Procedures Public Works Director Jim Kelly requested Council approve updates to the Right -of -Way (ROW) Acquisition and Procurement Procedures and Policies. Councilmember Jan Schuette moved and Councilmember Debora Nelson seconded the motion to approve the Right -of -Way (ROW) acquisition and procurement procedures and policies for the City of Arlington. The motion passed unanimously. Dedication of Real Property for Right of Way Purposes for Magnolia Place Development Community and Economic Development Director Marc Hayes requested Council accept the dedication of the described real property for public right of way purposes. Discussion followed with Mr. Hayes answering Council questions. Mayor Pro Tern Jan Schuette moved and Councilmember Michele Blythe seconded the motion to accept the dedication of the described real property for public right of way purposes. The motion passed unanimously. Dedication of Real Property for Right of Way Purposes for Project "Boxy" Community and Economic Development Director Marc Hayes requested Council accept the dedication of the described real property for public right of way purposes. Mayor Pro Tern Jan Schuette moved and Councilmember Marilyn Oertle seconded the motion to accept the dedication of the described real property for public right of way purposes. The motion passed unanimously. COMMENTS FROM COUNCILMEMBERS Councilmember Mike Hopson stated again that he would like Chris Collier, from Housing Authority of Snohomish County (HASCO) to be invited to speak before Council. Mayor Tolbert stated that she is working with Mr. Collier to have him speak at a workshop in January or February of 2022. Councilmember Jan Schuette thanked Paul Ellis, Don Vanney, and Heather Logan for their hard work at last night's Santa Run. It was the largest single night collection of food items. Page 3 of 4 Minutes of the City of Arlington City Council Meeting December 6, 2021 Councilmember Don Vanney, reiterated the success of last night's Santa Run, and the fun of the Hometown Holidays events. ADMINISTRATOR & STAFF REPORTS None. MAYOR'S REPORT Mayor Tolbert acknowledged the neighborhoods of Heartland and Walnut Creek for their extreme generosity to the Arlington Community Food Bank, and especially HOA President Lee Wright, who took a load in his own truck to the Food Bank. Mayor Tolbert reported on population growth targets approved by Snohomish County Tomorrow. EXECUTIVE SESSION City Attorney Steve Peiffle announced the need for an Executive Session to discuss pending or potential litigation [RCW 42.30.110(1)(i)], and to review collective bargaining negotiations, grievances, or discussions regarding the interpretation or application of a labor agreement [RCW 42.30.140(4)]. Mr. Peiffle stated that he expected the one item of discussion to last 30 minutes, and the meeting would reconvene at 8:09 p.m. Mayor Tolbert recessed the meeting at 7:39 p.m. At 8:12 p.m., Mayor Tolbert announced the need for an additional 15 minutes. The meeting reconvened at 8:28 p.m. ADJOURNMENT With no further business to come before the Council, the meetingwas adjourned at 8:28 p.m. 4--, �2j� - Barbara Tolbert, Mayor Page 4 of 4