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HomeMy WebLinkAboutSigned Minutes 11-08-21i Minutes of the Arlington City Council Zoom Workshop Monday, November 8, 2021 Councilmembers Present: Mike Hopson, Marilyn Oertle, Debora Nelson, Don Vanney, Jan Schuette, Michele Blythe, and Heather Logan. Council Members Absent: None. Staff Present: Mayor Barb Tolbert, Paul Ellis, Jim Kelly, Marc Hayes, Tony Orr, City Attorney Steve Peiffle, and Wendy Van Der Meersche. Also Known to be Present: Nine YouTube viewers. Mayor Barb Tolbert called the meeting to order at 7:00 pm, and the Pledge of Allegiance and roll call followed. APPROVAL OF THE AGENDA Mayor Pro Tem Jan Schuette moved to approve the agenda as presented. Councilmember Marilyn Oertle seconded the motion, which passed with a unanimous vote. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS None. WORKSHOP ITEMS - NO ACTION WAS TAKEN Title VI Annual Accomplishments, Goals Report and Plan Assurances Public Works Director Jim Kelly reviewed 2020 Title VI Accomplishments and Goals Report, with Letter of Intent to Comply with WSDOT Title IV Plan and USDOT Standard Title VI/Non-Discrimination Assurances. Compliance with federal non-discrimination policies and laws are required for the City to receive federal transportation funding. In 2020, the City of Arlington received federal funding for transportation projects, and has completed the required federal Accomplishments & Goals Report. Since WSDOT is Arlington's Certifying Agency, we comply with the WSDOT Title VI Plan. Annually, we have to certify to WSDOT that we will continue to comply with their Title VI Plan, and also certify to the federal government that we will comply with the USDOT Standard Title VI/Non-Discrimination Assurances. Discussion followed with Mr. Kelly answering Council questions. Page 1 of 4 Minutes of the City of Arlington City Council Workshop November 8, 2021 Resolution Declaring an Emergency with the Water Main Repair at Washington Trucking Public Works Director Jim Kelly reviewed an Emergency Declaration for the Washington Trucking water main repair and purchase of necessary pipe and fittings from Ferguson Waterworks. In 2019, a significant leak was discovered in an Asbestos Concrete (AC) water main. Staff was able to isolate the leak by shutting off valves which isolated a 1,725-foot section of AC water main. The isolation of this section of pipe placed the Washington Trucking facility at water main "dead end" lacking the redundancy needed for secure fire protection. Due to 2020 COVID-19 staffing and contracting issues, staff was not able to perform the necessary repairs. In 2021, repair was further delayed due to supply chain issues associated with the COVID-19 pandemic. Staff was recently notified by Ferguson Waterworks that there was sufficient water main piping not needed for a construction project and available for purchase on a first come -first served basis. A purchase order was issued to secure this pipe, and we are now requesting an emergency declaration in order to procure the materials from Ferguson Waterworks in order to fix the problem. Discussion followed with Mr. Kelly answering Council questions. Fire District 21 Reimbursement Agreement Public Works Director Jim Kelly reviewed the installation of a water main by Fire District 21, and requested the establishment of a reimbursement agreement, as allowed by Arlington Municipal Code 13.24 to recover costs for installing the water main. To better serve the Arlington community, Fire District 21 is constructing a new fire station on McElroy Road. The new fire station is located within the City of Arlington's water service area and the Fire District will be extending a water main to serve the new fire station. The minimum water main size for this extension is an 8-inch pipe, however the Arlington Water Utility is paying material costs to upsize the water main to a 12-inch pipe. The Fire District has approved plans and an executed Utility Extension Agreement; they are now requesting City Council approval to develop a reimbursement area as allowed by AMC 13.24 to recover some of the construction costs for this water main extension. Fire District engineers have worked with the City Engineer to develop a reimbursement area consisting of 21 properties that would benefit from this water main extension and have developed a reimbursement fee to be shared among the 21 properties based on the project bid amount, less $100,000.00 cost contribution by the Fire District and $92,925.00 material cost payment by the Arlington Water Utility. The reimbursement amount is $13,863.00 and is only payable if the benefiting property wants to connect to the City's potable water system. The City Engineer has determined that the necessary information for establishment of a Reimbursement Agreement per AMC 13.24 has been submitted and is recommending the Council approve of establishing a reimbursement agreement for the Fire District 21 McElroy Road water main extension project. Page 2 of 4 Minutes of the City of Arlington City Council Workshop November 8. 2021 WEDFA Bond Resolution Community and Economic Development Director Marc Hayes reviewed the Washington Economic Development Finance Authority (WEDFA) Economic Development Revenue Bonds for Mura Cascade, ELP, LLC Project. Mura Cascade ELP, LLC ("Mura") is planning to construct, install, and operate a facility that extracts high grade and valuable chemicals (oils, waxes and naphtha), through a proprietary process, converting approximately 130,000 tons per year, of plastic waste feedstock. The facility is to be located on Lots 5, 6 and 7 in the Gayteway Business Park, adjacent to and immediately east of 7301 197th PI NE in Arlington. Mura intends to finance this project through the use of nonrecourse economic development revenue bonds issued by the Washington Economic Development Finance Authority (WEDFA). The only purpose of this resolution is to approve Mura Cascade's use of WEDFA financing for this project. It does not supplement or replace any portion of the normal permitting process. There is no liability against the City of Arlington created by issuance of WEDFA's bonds or adoption of this resolution. It is the policy of WEDFA only to issue bonds in support of projects which would be welcomed by the local community. As part of the issuance process, therefore, it would like the City of Arlington City Council, as the planning jurisdiction, to consider passage of a Planning Jurisdiction Approval Resolution. Discussion followed with Mr. Hayes answering Council questions. Land Acknowledgement Statement City Administrator Paul Ellis reviewed Councilmember Mike Hopson's request to read aloud a land acknowledgement statement at City Council meetings. At the October 11, 2021 Council meeting, Councilmember Hopson requested that the Council read a land acknowledgement at each Council meeting. Council requested we contact the Stillaguamish Tribe of Indians to get their feedback. Speaking to the current and former Tribal Chair, they concurred that the statement from the City is appreciated. They also stated their desire for the acknowledgement to create more unity than division. The Tribe suggested an annual proclamation might be a better more unifying approach to the acknowledgement. Having a plaque engraved and on display in Council chambers would be an additional way to honor the Tribe. The City of Arlington and Stillaguamish Tribe of Indians have had a government -to - government relationship for many years. The two organizations work well together, and believe it is important that we mutually respect each other. Shawn Yanity, from the Stillaguamish Tribe was present, and spoke of the mutual respect the Tribe and the City of Arlington governments have. He stated that it is an important partnership, and the two governments have accomplished a lot together over the years. Discussion followed. Page 3 of 4 Minutes of the City of Arlington City Council Workshop November 8.2021 ADMINISTRATOR AND STAFF REPORTS City Administrator Paul Ellis provided an update regarding crosswalk improvements. MAYOR'S REPORT None. COMMENTS FROM COUNCILMEMBERS Council Member Debora Nelson asked if the Six -Year Transportation Improvement Program had been brought to City Council yet. Mayor Tolbert indicated it has not come forward yet. Council Member Mike Hopson read from a prepared statement responding to the prior week's prepared statement read by Mayor Pro Tern Jan Schuette. COUNCILMEMBER REPORTS Councilmembers had nothing to report this evening. PUBLIC COMMENT None. REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING Councilmembers discussed and agreed to put the following item on the Consent Agenda for the November 15, 2021 Council meeting: 1. Title VI Annual Accomplishments, Goals Report and Plan Assurances EXECUTIVE SESSION None. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 8:36 p.m. Barbara Tolbert, Mayor Page 4 of 4