HomeMy WebLinkAboutSigned Minutes 04-12-21•
Minutes of the Arlington
City Council Zoom Workshop
April 12, 2021
Councilmembers Present: Mike Hopson, Marilyn Oertle, Debora Nelson, Don Vanney,
Jan Schuette, Jesica Stickles and Michele Blythe.
Council Members Absent: None.
Staff Present: Mayor Barb Tolbert, Paul Ellis, James Trefry, Debbie Strotz, Jonathan Ventura,
Monroe Whitman, Lorene Robinson, Marty Wray, City Attorney Steve Peiffle, Tony Orr and
Ashleigh Scott.
Also Known to be Present: Fran Gatica, Nicole Wilson, and 16 YouTube viewers.
Mayor Barb Tolbert called the meeting to order at 7:00 pm, and the Pledge of Allegiance and
roll call followed.
APPROVAL OF THE AGENDA
Mayor Pro Tem Jesica Stickles moved to approve the agenda as presented. Councilmember
Marilyn Oertle seconded the motion, which passed with a unanimous vote.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS WITH PROCLAMATION
Fran Gatica, Community Engagement Specialist, and Nicole Wilson, Community
Engagement Coordinator from Dawson Place with Child Abuse Prevention Month
Proclamation.
Nicole Wilson and Fran Gatica reviewed the services Dawson Place has to offer for children
and families, along with information regarding in -person tours and upcoming events to
spread the word to help our communities.
WORKSHOP ITEMS - NO ACTION WAS TAKEN
Ordinance Amending Chapter 9.40 of the Arlington Municipal Code and Criminalizing
the Possession of a Controlled Substance without a Prescription
City Administrator Paul Ellis reviewed the Ordinance amending Chapter 9.40 of the
Arlington Municipal Code and criminalizing the possession of a controlled substance without
a prescription. Discussion followed with City Administrator Paul Ellis, City Attorney Steve
Peiffle, and Police Chief Jonathan Ventura answering Council questions.
Resolution Approving the Change of Indirect Control of a Franchisee
City Attorney Steve Peiffle reviewed the Resolution of the City of Arlington, Washington,
approving the change to indirect control of a Franchisee.
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Minutes of the City of Arlington City Council Workshop April 12, 2021
The City issued a telecommunications franchise for Astound Broadband. Under Federal
Communications Commission (FCC) rules and the terms of our franchise, any change of
controlling ownership triggers the right of franchise holders to approve the change of
ownership. Primarily the franchisee has to provide financial information about the new
owner to assure the new owner is capable of operating the franchise. Staff and City Attorney
have reviewed their confidential financial information and have no concerns about the
transfer of ownership impacting the franchise operations. Discussion followed with City
Attorney Steve Peiffle answering Council questions. Councilmember Jan Schuette has
requested more information about Astound Broadband and their services. Mr. Peiffle will
invite Astound Broadband to the next Council meeting for further questions.
Resolution Declaring Certain Property as Surplus
Procurement and Contracts Analyst Debbie Strotz reviewed a Resolution declaring property
as surplus.
The City would like to declare surplus of two (2) Community and Economic Development
vehicles as described in Exhibit A. Council approved budget amendments on March 1S, 2021
for the purchase of a new vehicle that will replace both vehicles proposed to be surpluse.d.
Both vehicles have surpassed their useful life.
The City has found that the most expedient way to deal with surplus vehicles and equipment
is to utilize the services of an on-line auction site. Discussion followed with Ms. Strotz
answering Council questions.
Professional Services Agreement for Design and Construction with DOWL Engineering
Airport Operations Manager Marty Wray reviewed a design professional services agreement
with DOWL Engineering for the Runway 16/34 mill and overlay project.
Professional services agreement with DOWL Engineering (Current contracted on -call
engineer for the City of Arlington Airport) for the Runway 16/34 mill and overlay project -
design services. The project will involve the design of a 2-inch mill and overlay of Runway
16/34 and taxiway connectors. Rehabilitation of Runway 16/34 will maintain the structural
integrity of the pavement to safely support current and future operations. A mill and overlay
of Runway 16/34 will ensure continued sustainability of the airport.
Runway 16/34 is the airport's primary runway and had a pavement condition index (PCI)
rating of 77 in 2020. The runway was last overlayed in 1994 and per the WSDOT Placement
Maintenance Program an overlay is warranted. The FAA has indicated that they will fund
100% of the design services for this project using 90% of discretionary/non-primary
entitlement funds and the remaining 10% from the Coronavirus Response and Relief
Supplemental Appropriation Act (CRRSA) funds. The construction of the Runway 16/34 mill
and overlay project is a scheduled project, which is anticipated to begin in 2022 under a
future FAA grant. Discussion followed with Airport Operations Manager Marty Wray
answering Council questions.
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Minutes of the City of Arlington City Council Workshop April 12, 2021
Ordinance Adding Community Engagement Director to the Title 2 of the Arlington
Municipal Code
Administrative Services and HR Director James Trefry reviewed an Ordinance adding a
Community Engagement Director to the Arlington Municipal Code Title 2.
Council is asked to update the Arlington Municipal Code Title 2 to add the position of
Community Engagement Director. The addition of the Community Engagement Director will
update the Arlington Municipal Code Title 2 to reflect the City's current organizational
structure. Discussion followed with Mr. Trefry answering Council questions.
Appointment of Community Engagement Director
Administrative Services and HR Director James Trefry reviewed a request for Council to
confirm the Mayor's appointment of Sarah Lopez as Community Engagement Director, per
the Arlington Municipal Code Title 2.
Sarah Lopez has been employed by the City of Arlington as the Community and Economic
Revitalization Manager. With this appointment, Ms. Lopez will assume the full scope of duties
of Community Engagement Director. Sufficient budget funding for the Community
Engagement Director position is included in the adopted 2021-2022 budget. Discussion
followed with Mr. Trefry answering Council questions.
Modification to Salary Schedule for Non -Represented Employees for 2021
Administrative Services and HR Director James Trefry reviewed the modification to the
salary schedule for non -represented employees for 2021.
Administration and Human Resources is requesting a revision to the 2021 pay plan to add
the new classifications of Community Engagement Director and Communications Specialist.
Also requested are the deletion of the classifications of Community Revitalization Project
Managers and Communications Manager. Public Works and Human Resources are also
requesting to add the new classification of GIS Seasonal Worker. There is no requested
change to the budget allocation for Administration or Public Works. The Communications
Specialist position is currently unfilled and the GIS Seasonal Worker position hours will be
controlled to stay within the adopted budget for 2021.
The existing salary schedule was adopted on November 2, 2020 as part of the 2021/2022
biennial budget. Discussion followed with Mr. Trefry answering Council questions.
ADMINISTRATOR AND STAFF REPORTS
None.
MAYOR'S REPORT
Mayor Tolbert thanked City Council for their hard work that was done during the Council
Retreat held last Saturday, April 10, 2021.
COMMENTS FROM COUNCILMEMBERS
None.
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Minutes of the City of Arlington City Council Workshop April 12, 2021
COUNCILMEMBER REPORTS
Councilmember Debora Nelson provided a brief update, while Councilmembers Mike
Hopson, Marilyn Oertle, Don Vanney, Jan Schuette, Jesica Stickles and Michele Blythe had
nothing to report this evening.
PUBLIC COMMENT
None.
REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING
Council discussed and agreed to place the following items on the consent agenda for the
April,19, 2021 Council meeting:
3. Resolution Declaring Certain Property as Surplus
4. Professional Services Agreement for Design and Construction with DOWL Engineering
EXECUTIVE SESSION
None.
ADJOURNMENT
Willi no further business to come before the Council, the meeting was adjourned at 7:55 p.m.
r
Barbara Tolbert, Mayor
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