HomeMy WebLinkAboutSigned Minutes 01-11-21Minutes of the Arlington
City Council Zoom Workshop
January 11, 2021
Councilmembers Present: Mike Hopson, Marilyn Oertle, Debora Nelson, Don Vanney,
Jan Schuette, Jesica Stickles and Michele Blythe.
Council Members Absent: None.
Staff Present: Mayor Barb Tolbert, Paul Ellis, Debbie Strotz, Marty Wray, Jim Kelly, Marc
Hayes, City Attorney Steve Peiffle, Tony Orr and Ashleigh Scott.
Also Known to be Present: (18) Eighteen YouTube Views,
Mayor Barb Tolbert called the meeting to order at 7:00 pm, and the Pledge of Allegiance and
roll call followed.
APPROVAL OF THE AGENDA
Mayor Pro Tern Jesica Stickles moved to approve the agenda as presented. Councilmember
Marilyn Oertle seconded the motion, which passed with a unanimous vote.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
None.
WORKSHOP ITEMS - NO ACTION WAS TAKEN
Resolution to Waive Competitive Bidding Requirements for the Procurement of Two
Used Lighted X Runway Closure Markers for the Airport
Airport Operations Manager Marty Wray and Procurement/Contracts Analyst Debbie Strotz
reviewed a resolution to waive competitive bidding requirements for the procurement of
two used lighted X runway closure markers for the airport.
Arlington Airport has the opportunity to purchase two (2) used lighted X's that are currently
for sale through Inland Asphalt Company at an extremely favorable cost to the city ($15,000).
Seller has offered to deliver the units for an additional $900 which has been determined to
be a more than fair cost. To purchase these new would cost the City twice that amount for
only one. This is an opportunity as a "fair market condition" and request Council approval to
waive the bidding requirements for the purchase of these units. Discussion followed with
Ms. Strotz and Mr. Wray answering Council questions.
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Minutes of the City of Arlington Cif Council Workshop January 11.2021
Appointment to Cemetery Board
Public Works Director Jim Kelly requested Council consent to appoint DeAnn Bennett to the
Arlington Cemetery Board.
The Cemetery Board serves as an advisory board to the Mayor and City Council with respect
to all aspects of the Arlington Cemetery. The board meets bi-monthly and reviews activities
and operations as well as finances, capital planning, future expansion plans/needs and any
other issues that may arise. A vacancy was created on the Cemetery Board when Skip Smith
retired in 2020 after serving the Cemetery and community for over 20 years. The City is
grateful for Skip's years of service.
The City advertised for the vacated Cemetery Board position and two applications were
received. An interview committee consisting of City staff, a current Cemetery Board member,
and an elected official (Debura Nelsun) conducted on-line interviews with the two applicants
on November 17, 2020. While both applicants are very well qualified, the interview
committee is recommending DeAnn Bennett to fill the vacant position. Discussion followed
with Mr= Kelly answering Cmincil nupstinns_
Amendment #2 to the Existing Murraysmith Contract for Design Services to the
Cascade Industrial Center
Public Works Director Jim Kelly reviewed Amendment #2 to the existing Murraysmith
contract for design services to the Cascade Industrial Center (CIC) to support the 51stAvenue
Urban Village project.
In -order -to supportthedevelopment in-the-CIC, the Citycontractedwith _Mur-raytmit_h_for _the
planning and design to extend water, sewer, and communication trunk -line infrastructure
improvements to the south side of SR-531 before the SR-531 widening project started. The
City later entered into a partnership with the Outpost and Smokey Point developer for
mutual work on the design and installation of trunk infrastructure to serve the South CIC
area and his development (Amendment #1).
Per the partnership, the City would design the needed trunk infrastructure improvements
and the developer would construct. There were various design changes to accommodate the
developer's final site development and the construction of the new sanitary sewer lift station
(LS-16) has more risk than the developer is comfortable with. The developer asked the City
to take over the lift station construction portion of the project which requires the LS-16
construction documents be elevated to a "Public Bid" level.
This Amendment #2 will provide funding for design changes incorporated to date and
funding to elevate the LS-16 construction documents to public bid quality. Discussion
followed with Kelly answering Council questions.
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Minutes of the City of Arlington City Council Workshop January 11, 2021
Amendment to the Arlington Municipal Code 13.12 - Rescinding the Scheduled 2021
CPI Increase to the Water, Sewer, and Stormwater Utility Rates
Public Works Director Jim Kelly reviewed an Amendment to the Arlington Municipal Code
13.12 rescinding the scheduled 2021 CPI increase to the water, sewer, and stormwater utility
rates.
AMC 13.12.040 mandates that the water, sewer, and stormwater utility rates be increased
annually by the October reported percentage increase of the Consumer Price Index (CPI) for
the Seattle -Tacoma Bremerton area. Utility operational costs have been maintained current
and, with COVID-19 impact affecting the Arlington community, staff is recommending
deferment of utility rate CPI increase for calendar year 2021. Discussion followed with Mr.
Kelly answering Council questions.
Ordinance Vacating a Portion of Unopened Right of Way
Community and Economic Development Director Marc Hayes reviewed an ordinance
vacating a portion of unopened right of way.
This is a City initiated process to vacate a portion of unopened right of way (alley) located
between French Ave. and Lenore Ave. situated within lot 9 of Gifford's First Addition to
Arlington. This alley is across property owned by the Arlington School District (district), and
abuts First Street. Refer to attached map. The vacation process requires Council to refer the
matter to Planning Commission, by resolution, for consideration and recommendation, after
which the matter is returned to City Council and heard at a public hearing for final action to
occur.
Upon review of a proposed short plat by the district, it was discovered that storm water
facilities owned by the district, were constructed within the unopened right of way, creating
a limited liability to the City. This alley runs parallel with both French and Lenore Avenues
and would be accessible from First Street, if ever opened. The alley is approximately 151 feet
in length by 16 feet in width, and terminates at this point, as the remainder of the alley was
vacated when the "A" building was constructed. No utilities currently exist in the alley, but
an easement could be created within the alley to accommodate any future utilities, although
there is adequate access from other locations to serve the property if needed. City Council
approved by resolution, at their regular meeting on December 7, 2020, to refer the matter to
the Planning Commission for consideration and recommendation.
Planning Commission considered the matter at the December 15, 2020 meeting, and again
at the January 5, 2021 meeting where the item was approved unanimously. The proposed
vacation shall be heard at an open public hearing, held at a regular City Council meeting on
January 19, 2021. Discussion followed with Mr. Hayes answering Council questions.
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Minutes of the City of Arlington City Council Workshop January 11, 2021
Ordinance Adopting Final Planned Action Environmental Impact Statement for the
Arlington Portion of the Cascade Industrial Center
Community and Economic Development Director Marc Hayes reviewed an ordinance
adopting final planned action environmental impact statement for the Arlington portion of
the Cascade Industrial Center (CIC).
This is the final version of the proposed Planned Action for the Arlington portion of the
Cascade Industrial Center. Action Alternative 1 was selected, with the addition of a higher
employment rate, to represent how development, within Arlington's portion, of the Cascade
Industrial Center will occur. The Planned Action is the final step in ensuring that the Cascade
Industrial Center remains a vibrant industrial employment center, as it identifies and
implements the vision, goals, and policies that were included in the AMMIC Subarea Plan,
and addresses the necessary capital investments required as development occurs. Once
adopted, this process streamlines the development review process, as elements related to
the SEPA process have been pre -identified, and a modified SEPA checklist will be utilized
when development review occurs. This also identifies specific project mitigation for
iriuntifiPri trancnnrtntinn nrniPrtc nn n nrn-rats hncic
The proposed Planned Action was heard and considered by the Planning Commission at the
December 15, 2020 meeting, and approved for recommendation, by unanimous vote, at the
January 5, 2021 meeting. The proposed Planned Action is to be heard at an open public
hearing at a regular City Council meeting on January 19, 2021. Discussion followed with Mr.
Hayes answering Council questions.
Community -and -Economic Development Monthly -Report
Community and Economic Development Director Marc Hayes gave Council the department's
monthly report. The report included future development projects, work being conducted,
and addressed questions and concerns Council had.
ADMINISTRATOR AND STAFF REPORTS
None.
MAYOR'S REPORT
Mayor Tolbert stated that she and Councilmember Mike Hopson met with members of
Volunteers of America to go over how they would utilize the money that came out of the
House Bill 1406 last year - the rebate of the state portion of the sales tax for affordable
housing or rental assistance. They are setting up a program to help assist in other areas such
as legal help. Looking into March or April of 2021 to bring forward the ILA.
COMMENTS FROM COUNCILMEMBERS
Councilmember Michele Blythe requested a follow up or create a discussion in the future
regarding the removal of the vacant house at York Park. Residents have had questions and
concerns with safety.
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Minutes of the City of Arlington City Council Workshop January 11, 2021
COUNCILMEMBER REPORTS
Councilmembers had nothing to report this evening.
PUBLIC COMMENT
None.
REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING
Council discussed and agreed to place the following items on the consent agenda for the
January 19, 2021 Council meeting:
1. Resolution to waive competitive bidding requirements for the procurement of two
used lighted "X" runway closure markers for the airport.
2. Appointment to the Cemetery Board.
S. Ordinance vacating a portion of unopened right of way.
EXECUTIVE SESSION
None.
ADJOURNMENT
With no further business to come before the Council, the meeting was adjourned at 8:00 p.m.
Barbara Tolbert, Mayor
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