HomeMy WebLinkAbout11-16-20 Council Meeting
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CALL TO ORDER
Mayor Barb Tolbert
PLEDGE OF ALLEGIANCE
ROLL CALL
Mayor Barb Tolbert – Wendy
APPROVAL OF THE AGENDA
Mayor Pro Tem Jesica Stickles
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
PROCLAMATIONS
PUBLIC COMMENT
For members of the public who wish to speak to the Council about any matter not on the Public Hearing
portion of the meeting. Please limit remarks to three minutes.
CONSENT AGENDA
Mayor Pro Tem Jesica Stickles
1. Minutes of the November 2 and November 9, 2020 Council meetings ATTACHMENT A
2. Accounts Payable: Approval of EFT Payments and Claims Checks
#101309 through #101429 dated November 3, 2020 through November 16, 2020
for $1,099,831.04 and Approval of Payroll EFT Payments and Checks
#30001 through #30010 dated October 1, 2020 through October 31, 2020
for $1,575,029.82
3. Interlocal Agreement with Snohomish County for IT and GIS Services ATTACHMENT B
4. PUD Easement Request for 63rd Avenue NE and 188th Street NE ATTACHMENT C
5. Acceptance of Dedication of Real Property for Public Right of Way – 188th St NE ATTACHMENT D
6. Acceptance of Dedication of Real Property for Public Right of Way – 63rd Ave NE ATTACHMENT E
Arlington City Council Meeting
Monday, November 16, 2020 at 7:00 pm
SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the
ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required.
NEW BUSINESS
1. Public Art Proposals for 2021 ATTACHMENT F
Staff Presentation: Sarah Lopez
Council Liaison: Marilyn Oertle
ATTACHMENT G
ATTACHMENT H
ATTACHMENT I
2.Ordinance Adopting 2021/2022 Budget
Staff Presentation: Kristin Garcia
Council Liaison: Mayor Pro Tem Jesica Stickles
3.Resolution Setting the 2021 Regular Property Tax Levy
Staff Presentation: Kristin Garcia
Council Liaison: Mayor Pro Tem Jesica Stickles
4.Resolution Setting the 2021 EMS Tax Levy
Staff Presentation: Kristin Garcia
Council Liaison: Mayor Pro Tem Jesica Stickles
COMMENTS FROM COUNCILMEMBERS
INFORMATION/ADMINISTRATOR & STAFF REPORTS
MAYOR’S REPORT
EXECUTIVE SESSION
RECONVENE
ADJOURNMENT
Mayor Pro Tem Jesica Stickles / Mayor Barb Tolbert
DRAFT
Page 1 of 3
110 East Third Street November 2, 2020
Councilmembers Present: Mike Hopson, Michele Blythe, Jan Schuette, Marilyn Oertle, Jesica Stickles, Debora Nelson, and Don Vanney.
Council Members Absent: None.
Staff Present: Mayor Barb Tolbert, Paul Ellis, Marc Hayes, City Attorney Steve Peiffle, Tony Orr and Ashleigh Scott.
Also Known to be Present: Mary Chesney and Thirty-Eight (38) YouTube viewers. Mayor Barb Tolbert called the meeting to order at 7:00 p.m., and the Pledge of Allegiance and roll call followed.
APPROVAL OF THE AGENDA Mayor Pro Tem Jesica Stickles moved to approve the agenda as presented. Councilmember Marilyn Oertle seconded the motion, which passed with a unanimous vote.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS None.
PROCLAMATIONS None.
PUBLIC COMMENT Mary Chesney, 18416 Noble Drive, expressed concerns with the possible annexation of the Arlington Fire Department to North County Regional Fire Authority. City Administrator Paul Ellis addressed her concerns regarding response times, position availability for current staff, and funding sources.
CONSENT AGENDA Mayor Pro Tem Jesica Stickles moved and Councilmember Marilyn Oertle seconded the motion to approve the Consent Agenda that was unanimously carried: 1. Minutes of the October 19 and October 26, 2020 Council meetings and October 26, 2020 Audit Exit Conference Minutes. 2. Accounts Payable: Approval of EFT Payments and Claims Checks #101217 through #101308 dated October 20, 2020 through November 2, 2020 for $2,556,105.96. 3. Resolution Establishing the City as a Public Aircraft Operator.
City Council Zoom Meeting
Minutes of the City of Arlington City Council Meeting November 2, 2020
Page 2 of 3
PUBLIC HEARINGS
Ordinance Adopting the 2021/2022 Biennial Budget City Administrator Paul Ellis reviewed the Ordinance adopting the 2021/2022 Biennial Budget. The public hearing was opened at 7:09 p.m. With no one wishing to speak, the public hearing portion was closed at 7:09 p.m. Council questions were opened at 7:10 p.m. Councilmember Debora Nelson, Marilyn Oertle, Jesica Stickles and Mike Hopson had questions regarding elimination of capital facilities and the impacts, the banked capacity for 2021, how Council may later approve the 1% increase if needed, plans for mid-year in 2021 to fill vacant positions, and public art funding clarifications. With no further comments or questions, the public hearing was closed at 7:21 p.m. Council will take action on this item at the November 16, 2020 Council meeting.
Resolution Establishing the 2021 General Property Tax Levy City Administrator Paul Ellis reviewed the Resolution establishing the 2021 General Property Tax Levy. The public hearing was opened at 7:21 p.m. With no one wishing to speak, the public hearing portion was closed at 7:22 p.m. Council questions were opened at 7:22 p.m. With no comments or questions from Council, the public hearing was closed at 7:23 p.m. Council will take action on this item at the November 16, 2020 Council meeting.
Resolution Establishing the 2021 EMS Tax Levy City Administrator Paul Ellis reviewed the Resolution establishing the 2021 EMS Tax Levy. The public hearing was opened at 7:23 p.m. With no one wishing to speak, the public hearing portion was closed at 7:23 p.m. Council questions were opened at 7:23 p.m. With no comments or questions from Council, the public hearing was closed at 7:24 p.m. Council will take action on this item at the November 16, 2020 Council meeting.
Ordinance Amending Certain Sections of the Arlington Municipal Code Chapter 20.64
Relating to Floodplain Regulations and Declaring an Emergency Community and Economic Development Director Marc Hayes requested Council approve the Ordinance amending certain sections of the Arlington Municipal Code (AMC) Chapter 20.64 relating to Floodplain Regulations and Declaring an Emergency. The public hearing was opened at 7:24 p.m. With no one wishing to speak, the public hearing portion was closed at 7:24 p.m. Council questions were opened at 7:25 p.m. With no comments or questions from Council, the public hearing was closed at 7:25 p.m. Mayor Pro Tem Jesica Stickles moved and Councilmember Marilyn Oertle seconded the motion to approve the Ordinance amending certain sections of the Arlington Municipal Code (AMC) Chapter 20.64 relating to Floodplain Regulations and Declaring an Emergency, and authorized the Mayor to sign it, subject to final review by the City Attorney.
Minutes of the City of Arlington City Council Meeting November 2, 2020
Page 3 of 3
NEW BUSINESS
Resolution Approving the Regional Fire Authority Planning Document and
Annexation City Administrator Paul Ellis recommended Council adopt the proposed North County Regional Fire Authority (NCRFA) Plan Amendment and Annexation. Councilmember Marilyn Oertle moved and Mayor Pro Tem Jesica Stickles seconded the motion to adopt the North County Regional Fire Authority Plan Amendment and resolution of the NCRFA Board, and to approve the annexation to the NCRFA, if approved by the voters. The motion passed 6 to 1, with Councilmember Jan Schuette voting no.
Interlocal Agreement to Share Costs with North County Regional Fire Authority City Administrator Paul Ellis requested Council approve the Interlocal Agreement to share costs with North County Regional Fire Authority. Councilmember Marilyn Oertle moved and Councilmember Michele Blythe seconded the motion to approve the Interlocal Agreement with North County Regional Fire Authority, and authorized the Mayor to sign it, pending final approval by the City Attorney. The motion passed unanimously.
Revisions to City Council Rules of Procedure and Code of Ethics City Administrator Paul Ellis requested Council approve the revisions to the City Council Rules of Procedure and Code of Ethics. Mayor Pro Tem Jesica Stickles moved and Debora Nelson seconded the motion to approve the revisions to the City Council Rules of Procedure and Code of Ethics, and authorized the Mayor to sign it, pending final approval by the City Attorney. The motion passed unanimously.
COMMENTS FROM COUNCILMEMBERS None.
ADMINISTRATOR & STAFF REPORTS None.
MAYOR’S REPORT None.
EXECUTIVE SESSION None.
ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 7:36 p.m. _________________________________________ Barbara Tolbert, Mayor
DRAFT
Page 1 of 3
November 9, 2020
Councilmembers Present: Mike Hopson, Marilyn Oertle, Debora Nelson, Don Vanney, Jan Schuette, Jesica Stickles and Michele Blythe.
Council Members Absent: None.
Staff Present: Mayor Barb Tolbert, Paul Ellis, Sarah Lopez, Bryan Terry, Kristin Garcia, Marc Hayes, City Attorney Steve Peiffle, and Wendy Van Der Meersche.
Also Known to be Present: Six YouTube viewers.
Mayor Barb Tolbert called the meeting to order at 7:00 pm, and the Pledge of Allegiance and roll call followed.
APPROVAL OF THE AGENDA Mayor Pro Tem Jesica Stickles moved to approve the agenda as presented. Councilmember Marilyn Oertle seconded the motion, which passed with a unanimous vote.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS None.
WORKSHOP ITEMS – NO ACTION WAS TAKEN
Public Art Proposals for 2021 Community Revitalization Manager Sarah Lopez reviewed public art proposals for 2021 with a slide presentation of proposed projects recommended and those completed in 2020. The City of Arlington Public Art Application for 2021 funding was open from August 1 to September 14, 2020. Thirteen applications were received, totaling $99,385. The Public Art Committee and the Parks, Arts, and Recreation Commission recommends funding eight projects in the 2021 budget, totaling $65,650. Recommended projects: Art discovery guide printing, Airport art pole, Airport Blvd bench, metal banners, Peace Plaza, post card murals, leaping bunnies sculpture, Rock Cradled sculpture. In accordance with the public art policy, the proposals have been reviewed and recommended by the Public Art Committee on October 14, and Parks, Arts, and Recreation Committee on October 27, 2020. Discussion followed with Ms. Lopez answering Council questions.
City Council Workshop
Minutes of the City of Arlington City Council Workshop November 9, 2020
Page 2 of 3
Interlocal Agreement with Snohomish County for IT and GIS Services IT Director Bryan Terry reviewed the interlocal agreement renewal with Snohomish County for IT/GIS services. Snohomish County provides Internet and network access to the Public Safety network at Sno911. In addition, the City also purchases the Imagery Data from Snohomish County for GIS services.
PUD Easement Request for 63rd Avenue NE and 188th Street NE Community and Economic Development Director Marc Hayes reviewed an easement request from PUD.
Snohomish County Public Utility District No 1 (PUD), is requesting an easement ten feet in width to place a new anchor pole, to accommodate modifications made in the alignment of an existing distribution line. This new pole will be placed within public right of way, located on the west side of 63rd Ave. NE and north of 188th St. NE. See Exhibit “A”. The PUD requests, from time to time, easement for the placement of electrical infrastructure associated with their distribution and transmission systems. Discussion followed with Mr. Hayes answering Council questions.
Dedication of Real Property for Public Right of Way – 188th Street NE Community and Economic Development Director Marc Hayes reviewed the dedication of a strip of real property abutting 188th St. NE for public right of way purposes. Dedication of real property for right of way purposes related to new development typically occurs through the Land Use process pursuant to 20.56.170 AMC. This dedication was a requirement of the SCG 188th Street Industrial Park, LLC (SmartCap) development.
Dedication of Real Property for Public Right of Way – 63rd Avenue Community and Economic Development Director Marc Hayes reviewed the dedication of a strip of real property for public right of way purposes to construct a portion of 63rd Ave. NE. Dedication of real property for right of way purposes related to new development typically occurs through the Land Use process pursuant to 20.56.170 AMC. This dedication was a requirement of the SCG 188th Street Industrial Park, LLC (SmartCap) development. Discussion followed with Mr. Hayes answering Council questions.
September Financial Report Finance Director Kristin Garcia reviewed the September 2020 financial report. Discussion followed with Ms. Garcia answering Council questions.
ADMINISTRATOR AND STAFF REPORTS None.
Minutes of the City of Arlington City Council Workshop November 9, 2020
Page 3 of 3
MAYOR’S REPORT The Mayor stated that she attended the online briefing with the Board of Health and elected officials in Snohomish County on COVID-19 recently. There has been a surge in Snohomish County cases, and Arlington is not immune. She stated she knows everyone is so fatigued and wants to be on the other side, but to remain steadfast and do what you can. Please take precautions.
COMMENTS FROM COUNCILMEMBERS Councilmember Mike Hopson stated that he has been attending online County Council meetings. A topic they have discussed that he would like to see Arlington implement in the future is regarding crisis responders. A mental health worker – behavioral specialist – would work alongside our police. The County’s will be funded by the state, and it is in early stages. He wonders if Arlington or other cities will implement this in the future. He would like Arlington to do this. The Mayor stated there is work being done on a program called Mobile Integrated Health (MIH) with a team from North County Regional Fire Authority (NCRFA). Chief Kraski will be working on a conversion to the Community Paramedic program to focus more on mental health issues. The program has been shared with the County, and they are very intrigued by the model. The case statement is currently being written up. It will involve master social workers who are specialists in mental health, and there will be openings for interns who will receive clinical hours. There will be a referral system in a place after a 911 call is received. This will probably be brought to legislature soon to beta test the program in Arlington and North County.
COUNCILMEMBER REPORTS None.
PUBLIC COMMENT None.
REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING Council discussed and agreed to place the following items on the Consent Agenda for the November 16, 2020 Council meeting: 2. Interlocal Agreement with Snohomish County for IT and GIS Services 3. PUD Easement Request for 63rd Avenue NE and 188th Street NE 4. Dedication of Real Property for Public Right of Way – 188th Street NE 5. Dedication of Real Property for Public Right of Way – 63rd Avenue
EXECUTIVE SESSION None.
ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 7:44 p.m. _________________________________________ Barbara Tolbert, Mayor
City of Arlington Council Agenda Bill Item: CA #3 Attachment B
asked to approve the renewal of this agreement to continue these services.
Interlocal Agreement between Snohomish County and the City of Arlington
Page 1
COUNTY DEPARTMENT: Department of Information Technology
CONTACT PERSON: Viggo Forde, Director
ADDRESS: 3000 Rockefeller Ave. Everett, WA 98201
TELEPHONE/EMAIL: (425) 388-3703 / viggo.forde@snoco.org
PUBLIC AGENCY: City of Arlington
AGENCY CONTACT PERSON: Bryan Terry, IT Director
ADDRESS: 238 North Olympic Avenue
Arlington, WA 98223
TELEPHONE/EMAIL: 425-403-3426 / bterry@arlingtonwa.gov
PROJECT: Information Technology Services
AMOUNT: As specified in Supplemental Work Orders
Not to exceed $50,000 for the five (5) year life
of the Agreement
FUND SOURCE: City of Arlington
CONTRACT DURATION: Five (5) Years from date of Contract
Execution
INTERLOCAL AGREEMENT BETWEEN THE CITY OF ARLINGTON AND SNOHOMISH
COUNTY TO PROVIDE INFORMATION TECHNOLOGY SERVICES
THIS AGREEMENT is entered into by and between SNOHOMISH COUNTY, a political
subdivision of the State of Washington, through its Department of Information Technology
(hereinafter “County” or “SCDOIT”) and the CITY OF ARLINGTON (hereinafter “Arlington”),
for the purpose of SCDOIT providing information technology services to Arlington.
WHEREAS, this Agreement is made pursuant to the authority granted by Chapter 39.34
RCW, the Interlocal Cooperation Act; and
Interlocal Agreement between Snohomish County and the City of Arlington
Page 2
WHEREAS Chapter 2.350 of the Snohomish County Code (SCC) provides for SCDOIT
to provide information services, information processing, proprietary software and purchased
services to public agencies and cash-on-delivery customers; and
WHEREAS Arlington is a “public agency” as that term is defined in SCC 2.350.020(13)
and RCW 39.34.020; and
WHEREAS, Arlington requires information technology services, which may include
maintenance and support, assistance in the planning, management, control, operation, and use of
information services, network, telecommunications, information processing, equipment,
purchased services and proprietary software;
NOW, THEREFORE, and in consideration of the respective agreements set forth below
and for other good and valuable consideration, the receipt and sufficiency of which are hereby
acknowledged, the County and Arlington agree as follows:
1. Scope of Information Technology Services:
a. The County will provide information technology goods and information processing
services according to Supplemental Work Order (SWO). Each SWO shall be executed
by the County Executive, or his designee, and an authorized agent for Arlington, and
subject to the general terms and conditions of this Agreement. Each SWO will include
a description of the specific services to be provided, the term, and the costs of such
service from quotation or from the published rate or fee schedule, and any other terms
or conditions applicable to that service. The scope of information technology goods and
information services to be provided are limited to the following:
A. Assisting in the planning, management, control, operation and use of integrated
city, jurisdictional, government and County networks, telecommunications,
information processing, systems and equipment required by Arlington;
Providing ISP (Internet Service Provider) services.
B. Administration of yet to be identified centralized support systems and services
for Arlington where they generally promote more efficient management and
utilization of such services.
Interlocal Agreement between Snohomish County and the City of Arlington
Page 3
C. Provide Orthoimagery through Snohomish County’s agreement with
EagleView (Pictometry International Corp.).
D. Other functions as may be mutually agreeable.
2. Contract Maximum. All Supplemental Work Orders executed under this ILA shall not
exceed an aggregate total of $50,000.
3. TREATMENT OF ASSETS. COMPUTER APPLICATION PROGRAMS AND OTHER
SOFTWARE SYSTEMS FURNISHED TO Arlington BY THE COUNTY ARE
FURNISHED ON AN “AS IS” BASIS WITH NO REPRESENTATIONS OR
WARRANTIES REGARDING USE OR RESULTS INCLUDING ANY
WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR
PURPOSE, UNLESS INDICATED IN AN SWO FOR SERVICE.
Title to all property furnished by the County shall remain in the County. Title to all property
purchased by Arlington for which Arlington is not reimbursed by the County shall remain in
Arlington. Title to all property purchased by Arlington for which Arlington is reimbursed by
the County and is used as a component of services provided under this Agreement shall pass
to and vest in the County upon completion, termination, or cancellation of the relevant SWO
or this Agreement.
Any property of the County furnished to Arlington shall, unless otherwise provided in this
contract, or approved by the County, be used only for the performance of this Agreement or
a SWO. Arlington shall be responsible for any loss or damage to County property that County
furnishes to Arlington.
If County property is lost, destroyed, or damaged, Arlington shall immediately notify the
County and shall take all reasonable steps to protect the property from further damage.
4. Surrender of Property. Arlington shall surrender to County all property of County upon
completion, termination, or cancellation of this Agreement. Conversely, County shall
surrender to Arlington all property of Arlington upon completion, termination, or cancellation
of this Agreement.
5. Time of Performance. Pursuant to RCW 39.34.040 this Agreement shall become effective
Interlocal Agreement between Snohomish County and the City of Arlington
Page 4
upon signature by both parties and either (a) listing of the Agreement by subject on either
party’s web site or (b) recording of the Agreement with the Snohomish County Auditor. The
Agreement shall remain in force for a period up to five (5) years, unless terminated earlier by
either party upon ninety (90) days prior written notice to the other party.
6. Compensation: Arlington may request an estimate or quotation of cost for proposed
information technology goods or information processing services from County. Specific
agreements addressing costs, term, schedules, and other factors will be described in an
associated SWO developed from initial estimates or quotations.
Arlington will pay County for services provided hereunder and as set out in SWOs.
Charges for information technology, goods and information processing services under this
Agreement shall be based on the current published rate or fee schedule of the County in effect
on the date of execution of this Agreement, unless the specific quotation described in the
SWO provides otherwise. Unless the SWO provides for a fixed rate or a different
methodology to change a specific rate and/or fee, Rate and Fee schedules are subject to
change at the discretion of the County and shall be effective ninety (90) days after written
notice of change is provided to the Arlington, postage paid in the US mail.
The County will submit an invoice or advice of charge to Arlington annually for the service
fees, or as defined in a SWO, detailing charges for services rendered. Payment is due in full
upon receipt of the invoice by Arlington and becomes delinquent thirty (30) days thereafter.
A late payment fee may be applied to any remaining balance sixty (60) days after receipt of
invoice. Late payment charges, if any, will be imposed on the unpaid balance at a rate of one
percent (1%) per month. Invoices related to SWOs with balances more than ninety (90) days
past due is cause for the termination of a SWO. Amounts disputed by Arlington under
Section 7 of this Agreement are not subject to late payment charges.
7. Obligations of Arlington are as follows: As to all new Arlington acquisitions of any
information technology equipment, software or systems to be serviced under this Agreement,
Arlington shall undertake such acquisitions in accordance with guidelines, standards or
procedures established by SCDOIT and shall secure written concurrence for any such
Interlocal Agreement between Snohomish County and the City of Arlington
Page 5
procurement from the County Executive or his/her designee.
Arlington shall make payment to County of all submitted invoices or advices of charge
pursuant to Section 6 of this Agreement.
8. Mutual Covenants: Arlington will promptly notify the County in writing of issues regarding
invoices, or of services which Arlington believes do not conform with the agreed upon terms
of this Agreement and/or SWO, within thirty (30) days of receipt of invoice or performance
of services, whichever occurs later. Failure to give written notice within thirty (30) days after
receipt of invoice or performance of services constitutes waiver of any objection to services
or invoices.
The parties shall attempt to resolve any issues arising under this Agreement and/ or any
applicable SWO through negotiation. If that fails, the parties will seek to resolve disputes
through the aid of a mutually selected, independent third party.
This Agreement may only be modified by a written amendment executed with the same
formalities as are required for execution of this Agreement.
Both parties understand the County retains discretion regarding the operation and allocation
of the aggregate information processing capacity at its disposal, including the capacity
covered by this Agreement. County agrees to allocate sufficient capacity to meet the existing
processing requirements of Arlington.
9. County Review and Approval: Upon submittal of any request to execute a SWO or to
perform optional services under any executed SWO, the County may, following review by
the SCDOIT, agree to perform such work or reject it, or request such modification or
additions as it deems appropriate.
At the outset of performance of each SWO, or during performance of the SWO to the extent
the same is modified by the Parties, the County will either accept or reject Arlington systems
and services as listed in the SWO. The County will not invoice Arlington until the County
has accepted service and/or system delivery responsibility. Arlington is not required to pay
for services or systems until the County accepts delivery responsibility for those services
and/or systems.
Interlocal Agreement between Snohomish County and the City of Arlington
Page 6
10. Access to Books/Records: Each Party may, at reasonable times, and upon prior notification
inspect the records of the other party relating to performance of this Agreement. County and
Arlington shall keep all records required by this Agreement in accordance with statutory
archival requirements.
11. Indemnification and Hold Harmless: Subject to the liability limitation stated in Section 12 of
this Agreement, Arlington shall hold harmless, indemnify, and defend, at its own expense,
Snohomish County, its elected and appointed officials, officers, employees and agents, from
any loss or claim for damages of any nature whatsoever, arising out of Arlington’s
performance of this Agreement, including claims by Arlington’s employees or third parties,
except for those losses or claims for damages solely caused by the negligence or willful
misconduct of the County, its elected and appointed officials, officers, employees or agents.
Subject to the liability limitations stated in Section 12 of this Agreement, County shall hold
harmless, indemnify, and defend, at its own expense Arlington, its elected and appointed
officials, officers, employees and agents, from any loss or claim for damages of any nature
whatsoever, arising out of County’s performance of this Agreement, including claims by
County employees or third parties, except for those losses or claims for damages solely caused
by the negligence or willful misconduct of Arlington, its elected and appointed officials,
officers, employees or agents.
Subject to the liability limitations stated in Section 12 of this Agreement, in the event of
liability for damages of any nature whatsoever arising out of the performance of this
Agreement by Arlington and County, including claims by Arlington’s and County’s own
officers, officials, employees, agents, volunteers, or third parties, caused by or resulting from
the concurrent negligence of Arlington and the County, their officers, officials, employees,
agents and volunteers, each party’s liability hereunder shall only be to the extent of that party’s
negligence.
12. Limitation of Liability: In no event will County or Arlington be liable for any special,
consequential, indirect, punitive or incidental damages, including but not limited to loss of
data, loss of revenue, or loss of profits, arising out of or in connection with the performance
Interlocal Agreement between Snohomish County and the City of Arlington
Page 7
of the County or Arlington under this Agreement or any SWO hereunder, even if the County
or Arlington has been advised of the possibility of such damages.
13. Compliance with Laws: The County and Arlington shall comply with all applicable federal,
state and local laws, rules, and regulations in performing this Agreement. Arlington will
comply with SCDOIT procedures and policies related to technology management and use of
applicable County systems, applications and services.
14. Non-assignment: The County and Arlington shall not assign any of the rights, duties, or
obligations covered by this Agreement without the prior express written request and consent
of the other party.
15. Conflicts between Attachments and Text: Should any conflicts exist between any attached
exhibit or SWO and the text of this Agreement, the text of this Agreement shall prevail.
16. Interlocal Cooperation Act (Chapter 39.34 RCW): The purpose of this Agreement is to allow
the County to provide a variety of information technology services to Arlington as needed
over a five (5) year term. SWOs will be executed by both parties as necessary and will
describe the services to be provided and their associated costs. The parties agree that no
separate legal or administrative entities are necessary to carry out this Agreement. The parties
agree that it is not necessary to appoint an administrator or joint board to oversee the
implementation of this Agreement. However, should a court of competent jurisdiction deem
such an administrator or joint board necessary for purposes of the Interlocal Cooperation Act,
Ch. 39.34 RCW, an administrator or joint board will be established by mutual agreement of
the parties. Except as expressly provided to the contrary in this Agreement, any real or
personal property used or acquired by either party in connection with the performance of this
Agreement will remain the sole property of such party, and the other party shall have no
interest therein.
17. Governing Law and Venue: This Agreement shall be governed by the laws of the State of
Washington and any lawsuit regarding this contract must be brought in Snohomish County
Superior Court, Washington.
18. Severability: Should any clause, phrase, sentence or paragraph of this Agreement be declared
Interlocal Agreement between Snohomish County and the City of Arlington
Page 8
invalid or void, the remaining provisions of this Agreement shall remain in full force and
effect.
19. Recording: The parties may file this Agreement with the Snohomish County Auditor
pursuant to RCW 39.34.040 or list the Agreement by subject on either party’s web site.
20. No Separate Legal Entity: To accomplish the purposes of this Agreement, the parties do not
create a separate legal entity nor do the parties form a joint board.
“County” “Arlington”
SNOHOMISH COUNTY CITY OF ARLINGTON
By: By:
County Executive Date Title:______________________ Date
Approved as to Form Only:
/s/ Rebecca E. Wendling 10.15.2020 ____________________________________
Deputy Prosecuting Attorney Date City of Arlington Attorney Date
Approved as to indemnification provisions:
____________________________________
Risk Management Date
Interlocal Agreement between Snohomish County and the City of Arlington
Page 9
Recommended for Approval:
____________________________________
Viggo Forde, Director Date
Snohomish County Department of Information Technology
Page 1 of 11
Exhibit A - Supplemental Work Order (SWO 20-01)
Network, Internet & GIS Support Services
This Supplemental Work Order (SWO) is executed between Snohomish County, through its
Department of Information Technology (the “County” or “SCDOIT”) and City of Arlington
(“Arlington”) pursuant to the terms and conditions of that certain Interlocal Agreement (“ILA”)
between Arlington and Snohomish County to Provide Information Services dated as of _____,
20__. The parties acknowledge that they have read and understand the terms and conditions
therein. All rights and obligations of the parties shall be subject to and governed by the terms of
the ILA. This SWO sets forth the obligations of the parties with respect to SCDOIT’s provision
of information services to Arlington. This SWO also serves as the Service Level Agreement,
(See Section 6 Service Level and Designated Points of Contact and Escalation Points of this
SWO) between Arlington and SCDOIT.
1. Purpose: The purpose of this SWO is for SCDOIT to provide to Arlington information
services as specified in Appendix A.
2. Scope of Work: The specific services covered by this SWO includes the “Primary” items
listed in Appendix A – Services Listing and any item directly “associated” with the Primary
items after acceptance by SCDOIT.
3. Term and Termination: The term of this SWO is effective upon the date of execution by
both parties for five years unless terminated upon written notification to the other party.
Either party may terminate this SWO upon ninety (90) day’s written notification to the other
party. In the event the ILA is terminated, this SWO shall also terminate on the ILA
termination date.
4. Prohibited Use of Services:
a. Arlington shall not use any Service in a manner that Snohomish County reasonably
determines may adversely affect Snohomish County systems, Snohomish County
customers, the integrity and operations of Snohomish County’s business, or
Snohomish County’s ability to provide services to Snohomish County customers.
b. By executing this SOW, Arlington acknowledges and agrees that Snohomish County
may monitor any activity and content associated with the use of the Services.
Snohomish County may cooperate with law enforcement agencies in any
investigation related to the use of a Snohomish County Service and investigate any
complaint or reported violation of law or Snohomish County policy. Snohomish
County may take action in response to requests Snohomish County reasonably
deems to be legally enforceable. Action may include, but is not limited to, issuing
warnings, suspension, or termination of a Service; removal of materials on a
Snohomish County-hosted web site; or disclosure of information agencies, such as
user contact details, IP addressing and traffic information, usage history, posted
content, to law enforcement.
Page 2 of 11
5. Resale of Snohomish County Services: Arlington shall not resell or provide free of charge
any Service to any third party without first entering into a Contract for Service with
Snohomish County that permits these activities.
6. Service Levels and Designated Points of Contact and Escalation Points: SCDOIT’s
designated point of contact for Arlington to request Support Services, contact Service
personnel, request problem status updates, and receive problem resolutions is via the
SCDOIT Help Desk at (425) 388-3378, Monday – Friday, 8:00 a.m. – 5:00 p.m., excluding
holidays. Schedule is subject to change by written notice from SCDOIT.
SCDOIT Contacts and Escalation Points:
Service Desk 425-388-3378
Systems and Network Engineering Supervisor 425-388-7171
GIS Supervisor
Customer & Workstation Supervisor
Systems Manager
425-262-2150
425-388-3899
425-388-3998
Deputy Director 425-388-3022
Director 425-388-3739
Arlington’s designated point of contact for SCDOIT to send invoices, problem-solve and
otherwise conduct business shall be:
Arlington Primary Contacts: Bryan Terry, IT Director
360-403-4610
bterry@arlingtonwa.gov
Arlington Secondary Contacts: Katie Kelleher Helm
360-403-3536
Khelm@arlingtonwa.gov
Arlington Billing Contacts Accounts Payable
360-403-4610
payables@arlingtonwa.gov
Page 3 of 11
Service Level Response Table
Response
Level Condition Response
Time Escalation Path
Emergency
Response
Network outage, multi-
user outage/ critical
event, or when Arlington
is unable to conduct
business.
2 hours SCDOIT’s assigned primary response contact will make contact
within one (1) hour of receiving notification from either the Help
Desk or Management. If contact is not made within ½ hour the call
receiver will contact the secondary support contact. If still unable to
contact, the appropriate supervisor will be contacted. The assigned
response contact will schedule network operations access as
necessary.
Priority
Problem
Response
Network is impaired,
Arlington is still able to
conduct business, but no
practical workaround
exists.
3 Hours SCDOIT’s primary response contact will make contact with
Arlington’s designated primary contact. If contact is not made within
three (3) hours, the call receiver will contact the designated
secondary contact. If still unable to contact, the appropriate
supervisor will be contacted. The assigned response contact will
schedule network operations access as necessary.
Routine
Response
User is inconvenienced,
or non-mission-critical
application is impaired.
Practical workaround
exists.
3 Days SCDOIT’s primary response contact will respond to this category of
call when all other service requests of higher priority have been
answered. Every effort will be made to respond within three (3)
business days. This category of call includes but is not li mited to:
training issues, minor operational issues, and minor system
inconveniences.
7. Payment for Services: The County will invoice Arlington for the Services per Section 5,
Compensation, of the Interlocal Agreement (ILA). Arlington will be billed in full for
Services rendered up to and including the date the County receives Arlington’s cancellation
or change request.
8. Declined Equipment: No equipment is provided by this SWO. All equipment maintenance
is the responsibility of the City of Arlington.
9. Pricing and Service Fees: The pricing and fee schedule for services provided by SCDOIT
are outlined in Appendix A of this SWO.
10. Modifications / Changes: Services may be modified at any time upon mutual written
agreement of the parties. Modifications which remain within the IlA Contract Maximum will
be made through the issuance of a new SWO, which will take precedence over the original
SWO.
11. Assignment: Neither party shall assign any of the rights, duties, or obligations covered by
this SWO without the prior express written request and consent of each party.
12. Notices: Notices and other communications between Snohomish County and Arlington
where delivery is not otherwise specified in the ILA may be delivered by electronic mail.
Communications related to the ILA may be directed to Snohomish County Department of
Information Technology at: DIS.Admin@snoco.org. Arlington shall provide Snohomish
County with a valid email address to be used by the County for communications for the ILA
and shall update that address as needed. The County shall fulfill its obligations under the ILA
providing Arlington with notice at the email address most recently provided to the County by
Arlington for use in providing notices pursuant to the ILA.
Page 4 of 11
13. Responsibilities:
a. SCDOIT Responsibilities:
i. Provide Arlington’s fiber vendor a termination point for a single pair of single
mode fiber.
ii. Provide Arlington two (2) units of rack space and UPS power in SCDOIT’s
Data Center for an ethernet switch.
iii. Provide path for fiber or single mode fiber between termination point and
Arlington’s equipment.
iv. Configure, maintain, provide warranty and repair all County-owned
equipment and transports
v. SCDOIT takes no ownership regarding the repair of Arlington-owned
equipment.
vi. IT Service Desk (425-388-3378) will serve as initial point of contact for
suspected problems or to request Data Center access.
1. In the event SCDOIT determines a request for assistance is outside the
scope of this SWO, SCDOIT will work with the Arlington to develop
and recommend approaches to meet Arlington requirements.
vii. SCDOIT will provide escorted access to the Network Operations Center
(NOC) between the hours of 8:00 am and 5:00 pm PST, Monday through
Friday, excluding holidays. Access to Network Operations Center after hours
or on Sundays will result in a minimum three (3) hour charge at one hundred
dollars ($100.00) per hour. An additional $200.00 per-incident will be charged
as a flat fee for each after-hours incident management/access and response in
excess of 12 hours. Contact 425-388-3378 for access to the facility.
viii. Upon completion of the 2020, 2022 and 2024 EagleView regional aerial
imagery acquisition projects and receipt of imagery by County, County will
provide Arlington with orthogonal imagery for Arlington’s identified area of
interest, which includes aerial imagery within the Arlington city limits and
additional surrounding area. County will deliver Orthogonal imagery tiles via
a hard drive or FTP. County will also provide to Arlington up to ten (10)
EagleView CONNECTExplorer accounts based on staff names and emails
provided by the City. In order to obtain the CONNECTExplorer accounts and
the orthogonal imagery, Arlington shall execute an Authorized Subdivision
Agreement with EagleView in substantially the same form as Appendix B to
Exhibit A, and submit the Subdivision Agreement to the County for
processing. County will assign and activate the CONNECTExplorer accounts
for Arlington and provide orthogonal imagery upon receipt of a fully executed
Authorized Subdivision Agreement between Arlington and EagleView.
b. Arlington Responsibilities:
i. Provide fiber connectivity between Arlington and Snohomish County data
facilities.
ii. Provide Ethernet Switching equipment for two (2) units of rack space within
County Data Center.
Page 5 of 11
iii. Provide maintenance of Ethernet Switching equipment.
iv. Configure, maintain, provide warranty and repair of all Arlington owned
equipment and transports.
v. Provide to County a fully executed Subdivision Agreement between Arlington
and EagleView.
14. Scheduled Maintenance: Each Saturday between 7:00 am and 12:00 pm and Wednesday
between 5:30 pm and Midnight PST are Snohomish County’s regularly scheduled
maintenance windows. Regular maintenance is essential to overall network health. If
maintenance that will disrupt contracted services is scheduled by Snohomish County, the
County will notify Arlington two (2) business days prior to the scheduled action.
15. SWO Management: Unless otherwise indicated, all correspondence regarding this SWO
should be directed to:
Arlington Primary Contact: Bryan Terry, IT Director
City of Arlington
238 N. Olympic Ave
Arlington, WA 98223
360-403-4610
SCDOIT Primary Contact: JD Braathen, Systems and Network Engineering
Supervisor
Snohomish County Dept. of Information Technology
3000 Rockefeller Avenue, M/S 709
Everett, WA 98201
(425) 388-7171
SCDOIT Primary Contact:
GIS Support Services
Ed Whitford, GIS & Data Supervisor
Snohomish County
Department of Information Technology
3000 Rockefeller Avenue, M/S 709
Everett, WA 98201
(425) 262-2150
Signature Page Follows
Page 6 of 11
By their signatures, County and Arlington hereby acknowledge and accept the terms and
conditions of this SWO.
Approved
Approved
City of Arlington Snohomish County
Signature Snohomish County Executive
Print or Type Name Print or Type Name
Title Date Title Date
Page 7 of 11
Appendix A to Exhibit A
SWO City of Arlington Services List and Summary of Annual Costs
SCDOIT will provide the following Services at the prepaid support rate identified below.
Note: Access during normal business hours will be covered under the Network Equipment
Hosting service.
Network Services:
2020 Rates
Services Function and
Identification
Activation
Date
Qty per
Month
Charge
Each
Monthly
Charge
Annual charge
Network Equipment
Hosting 2 Rack Unit
Space, first 4 cross
connects
Connectivity/
Equipment
Hosting
05/01/17 1 $50.00 $50.00 $600.00
Internet Access 1 Mbps via 95th
Percentile
05/01/17 50 $7.50* $375.00 $4,500.00
Administrative fees
5%
$21.25 $255.00
Totals: $446.25 $5,355.00
Optional Support Services:
Services Owner Function and Identification Qty Date of
Activation LOC Monthly
Charge
Annual
charge
Additional Cross Connects Cross Connects 6 1/1/2009 SCDIS $25.00
Administrative fees 5% $1.25
* Pricing requires 90% of Internet utilization to occur between 5:00 P.M. and 6:00 A.M.
Internet usage to be reviewed quarterly and Arlington will be billed on the 95th percentile.
SCDOIT uses RRDtool to graphically represent the customer’s bandwidth and billing operations data on
a monthly recurring basis.
Bandwidth data is measured from the customer’s activated network interface port on SCDOIT internet
colocation, gateway switch, and recorded in a log file every 1 minute. At the end of each month, the
samples are sorted from highest to lowest, and the top 5% of bandwidth utilization data is discarded. The
next highest measurement (95th percent) becomes the billable utilization for the month.
These graphs will be made available upon customer request. See example chart below:
Page 8 of 11
GIS Support Services:
Services Function and
Identification
Qty (sq.
miles) Rate Product
Per
acquisition
charge
Annual
charge
Imagery Imagery Data 19 $300/
sq.mile
3”
AccuPlus $5,700.00 $2,850.00
Administrative Fee 5% $285.00 $142.50
Totals: $5,985.00 $2,992.50
Imagery Sharing – EagleView Regional Aerial Imagery
2020 Imagery Program Rates
EagleView (Pictometry) Product Square Mile Cost
3 Inch AccuPlus $300
9 Inch AccuPlus $60
Page 9 of 11
Appendix B to Exhibit A
Authorized Subdivision User Agreement
Page 10 of 11
Authorized Subdivision User Agreement
Authorized Subdivision Information:
Name: ________________________________
Address:
Email: ________________________________
Phone:
Pictometry Licensed Projects: ________________________________
This Pictometry Authorized Subdivision Agreement (this "Agreement") is entered into by and between
Pictometry International Corp., a Delaware corporation, with offices at 25 Methodist hill Drive, Rochester,
New York 14623 ("Pictometry") and the Authorized Subdivision identified above ("Authorized
Subdivision")
Whereas, Pictometry and Snohomish County, WA (the "County") entered into an agreement dated
________(the "County Agreement") providing the County licensed access to and use of certain
Pictometry products identified above ("Pictometry Licensed Products") and the County has
requested that Pictometry authorize Authorized Subdivision to have access to and use of the
Pictometry Licensed Products, pursuant to the County Agreement.
Now therefore, Pictometry and Authorized Subdivision hereby agree as follows:
1. This Agreement shall continue in effect until the earlier to occur of (a) expiration or termination of
the County Agreement, (b) the County withdraws its authorization allowing Authorized Subdivision
access to and use of the Pictometry Licensed Products (c) breach by the County of the County
Agreement, or (d) breach of this Agreement by Authorized Subdivision;
2. Authorized Subdivision agrees to be bound by the terms and conditions set forth in the County
Agreement, which is made part of this Agreement;
3. Authorized Subdivision is hereby authorized to access and use the Pictometry Licensed Products in
accordance with the terms of this Agreement;
4. Pictometry shall have no obligations to provide the Pictometry Licensed Products to Authorized
Subdivision;
5. Authorized Subdivision may not assign or otherwise transfer its rights or delegate its duties under this
Agreement; and
6. All notices under this Agreement shall be in writing and shall be sent to the respective addresses set
forth above. Notices shall be given by any of the following methods: personal delivery; reputable
express courier providing written receipt; or postage-paid
Page 11 of 11
certified or registered United States Mail, return receipt requested. Notice shall be deemed given when actually
received or when delivered is refused.
This Agreement shall become effective upon execution by duly authorized officers of Authorized
Subdivision and Pictometry and receipt by Pictometry of such fully executed document, such date of
receipt by Pictometry being the "Effective Date."
Authorized Subdivision Pictometry International Corp.
Signature: _________________________ Signature: _________________________
Name: _________________________ Name: _________________________
Title: _________________________ Title: _________________________
Date: _________________________ Date: _________________________
City of Arlington Council Agenda Bill Item: CA #4 Attachment C
AFTER RECORDING, PLEASE RETURN TO:
Public Utility District No. 1 of Snohomish County
Real Estate Services –GAJ O1
P.O. Box 1107
Everett, Washington 98206-1107
E-
WO#100057593 N#10000106354
__________________________________________________________ ______________
DISTRIBUTION EASEMENT
Grantor (“Owner”): City of Arlington, a municipal corporation of the State
of Washington
Grantee: Public Utility District No. 1 of Snohomish County
Frontier Communications Northwest, Inc.
Short Legal Description: Ptn. SW/SE ¼, SE ¼, Sec 15, T31N, R05E, W.M.
Tax Parcel No: 31051500401200
THIS DISTRIBUTION EASEMENT (“Easement”) is made this day of __________ 2020,
by and between City of Arlington, a municipal corporation of the State of Washington (“Owner”), and
Public Utility District No. 1 of Snohomish County, a Washington State municipal corporation (“District”)
and Frontier Communications Northwest Inc. (“Frontier”). The Owner, District and Frontier are sometimes
referred to individually herein as “Party” and collectively as “Parties”. The District and Frontier are
collectively referred to as “Grantee”.
WHEREAS, Owner is the owner of certain lands and premises situated in the County of
Snohomish, State of Washington, legally described as follows (hereinafter “Property”):
PARCEL A:
THE SOUTHWEST QUARTER OF THE SOUTHEAST QUARTER OF THE SOUTHEAST
QUARTER OF SECTION 15, TOWNSHIP 31 NORTH, RANGE 5 EAST, W.M.
PARCEL B:
THE SOUTHWEST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 15, TOWNSHIP
31 NORTH, RANGE 5 EAST, W.M.
Situate in the County of Snohomish, State of Washington
Tax Parcel No: 31051500401200 (Portions of)
WHEREAS, the Grantee is desirous of acq uiring certain rights and privileges across, over, under,
upon and through the Property.
NOW, THEREFORE, the Parties agree as follows:
1. Distribution Easement. Owner, for good and valuable consideration, receipt of which is
hereby acknowledged, hereby conveys and grants to Grantee, its agents, contractors, successors and
assigns, a non-exclusive easement for the perpetual right, privilege, and authority to patrol, construct,
erect, reconstruct, alter, improve, extend, repair, operate, and maintain overhead and/or underground
electric distribution lines and facilities, Grantee-owned communication wires and cables, and other
necessary or convenient appurtenances, across, over, under, through and upon the following portion of
Owner’s Property (hereinafter “Easement Area”):
PARCEL A EASEMENT:
The South 65 Feet of the West 15 Feet of the above described property.
PARCEL B EASEMENT:
That portion of the above-described property being a strip of land ten feet (10’) in width
having five feet (5’) of su ch width on each side of the centerline of the electrical facilities
as constructed, to be constructed, extended or relocated as shown on Exhibit “A”
attached hereto and by this reference made a part hereof.
2. Access To and Across Property. Grantee has the right of ingress to and egress from the
Easement Area across the adjacent Property of Owner where same is reasonably necessary for the
purpose of exercising its easement rights described in Section 1.
3. Owner’s Reservation of Rights and Use of Easement Area. Owner reserves the right to use
the Easement Area in a manner that does not interfere with the Grantee’s use of the Easement Area,
and/or present a hazard to Grantee’s electric distribution lines and facilities, communication wires and
cables, and other appurtenances. The Owner shall not construct or permit to be constructed any
structures of any kind in the Easement Area without prior approval of the Grantee.
4. Clearing of Power Line Right of Way. Grantee has the right at all times to clear said Easement
Area and keep the same clear of all brush, debris and trees.
5. Trimming or Removal of Hazardous/Danger Trees. Grantee has the right at all times to cut,
slash, or trim and remove brush, timber or trees from the Property which in the opinion of Grantee
constitute a hazard to said lines and facilities, communication wires and cables, and other appurtenances
or the Grantee's access thereto. Trees, brush or other growth shall be deemed hazardous to the lines or
facilities or access of the Grantee when they are of such a height that they could, upon falling, strike the
nearest edge of the Easement Area at a height of more than fifteen feet (15’). Except in emergencies,
Grantee shall, prior to the exercise of such right, identify such trees and mak e a reasonable effort to give
Owner prior notice that such trees will be trimmed or removed.
6. Title to Removed Trees, Vegetation and Structures. The title to all brush, debris, trees and
structures removed from the Easement Area and the Property pursua nt to Sections 4 and 5 shall be
vested in the Grantee, and the consideration paid for this Easement and rights herein described is
accepted by Owner as full compensation for said removed brush, debris, trees and structures . Owner
shall be entitled to request fallen timber be set aside for Owner’s personal use. Grantee shall make
reasonable effort to set aside said fallen timber provided doing the same is safe in Grantee’s sole opinion.
Title to any fallen timber set aside in this manner shall revert to the Owner.
7. Restoration Provision. To the extent that Owner’s Property is disturbed and/or damaged by
Grantee’s exercise of its rights hereunder, Grantee shall restore the condition of the Property as nearly as
reasonably possible to its existing condition prior to said exercise of its rights.
8. Title to Property. The Owner represents and warrants having the lawful right and power to sell
and convey this Easement to Grantee.
9. Binding Effect. This Easement and the rights and obligations under this Easement are
intended to and shall run with the Property and shall benefit and bind the Parties and their respective
heirs, successors and assigns.
10. Governing Law and Venue. This Easement shall be governed by and construed in
accordance with the laws of the State of Washington. The venue for any action to enforce or interpret this
Easement shall lie in the Superior Court of Washington for Snohomish County, Washington.
11. Authority. Each party signing this Easement, if on behalf of an entity, represe nts that they
have full authority to sign this Easement on behalf of such entity.
12. Grantee Acceptance. By recording this Easement, Grantee hereby accepts all provisions set
forth under this agreement.
(Rest of page intentionally blank)
IN WITNESS WHEREOF, this instrument has been executed the day and year first above written
OWNER(S):
By: _____________________________________
CITY OF ARLINGTON
(REPRESENTATIVE ACKNOWLEDGMENT)
State of Washington
County of
I certify that I know or have satisfactory evidence that
signed this instrument, on oath stated that (he/she/they) (was/were) authorized to execute the instrument
and acknowledged it as the of CITY OF ARLINGTON, to be the
free and voluntary act for the uses and purposes mentioned in the instrument.
Given under my hand and official seal this ______ day of _____________, 2020.
Signature of
(Seal or Stamp) Notary Public ________________________
Print Name:
Residing at:
My appointment expires
SE 15-31-05
08/25/2020 CITY OF ARLINGTON WO#100057593
Tax Lot # 31051500401200 #10000106354
Exhibit “A”
Not To
Scale
THIS DRAWING IS FOR INFORMATIONAL
PURPOSES ONLY AND IS NOT INTENDED
TO BE AN ACCURATE SURVEY
31051500401200 31051500401200
Approximate
location of
facilities
63
RD
AV
E
N
E
City of Arlington Council Agenda Bill Item: CA #5 Attachment DCOUNCIL MEETING DATE: November 16, 2020 SUBJECT: Acceptance of Dedication of Real Property for Public Right of Way (188th St NE) ATTACHMENTS: Legal description with Exhibit Map, Illustrative Map DEPARTMENT OF ORIGIN Community and Economic Development; Marc Hayes, Director 360- 403-3457 EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: 0 BUDGETED AMOUNT: 0 LEGAL REVIEW: DESCRIPTION: Acceptance of dedication of a strip of real property abutting 188th St. NE as described in Exhibit “A” for public right of way purposes. HISTORY: Dedication of real property for Right of Way purposes related to new development is typically dedicated through the Land Use process pursuant to 20.56.170 AMC. This conveyance was a requirement of the SCG 188th Street Industrial Park, LLC (SmartCap) development. ALTERNATIVES: Remand back to staff for additional information.
RECOMMENDED MOTION: I move to accept the dedication of the described real property for public right of way purposes.
EXHIBIT A
5/9/
2
0
2
0
Benchmark Surveying LLC
11915 44th Dr. SE
Everett, WA 98208
206-396-3199
EXHIBIT B
Maps and GIS data are distributed “AS-IS” without warranties of any kind, either express or implied,including but not limited to warranties of suitability for a particular purpose or use. Map data arecompiled from a variety of sources which may contain errors and users who rely upon the informationdo so at their own risk. Users agree to indemnify, defend, and hold harmless the City of Arlington for anyand all liability of any nature arising out of or resulting from the lack of accuracy or correctness of thedata, or the use of the data presented in the maps.
Exhibit C - 188th St NESmartCap Right-of-Way Dedication
±
City of Arlington
Date:
File:
Cartographer:
Scale:Smartcap_188th_ROW_8.5x11_20
10/21/2020 akc
1 inch = 5 0 fee t
10' R OW Ded ication
SMARTCAP 188TH STDEVELOPEMENT
188TH ST NE
Legend
SmartCap 10' ROW Dedication
Parcels Aerial 20 17
City of Arlington Council Agenda Bill Item: WS #6 Attachment ECOUNCIL MEETING DATE: November 16, 2020 SUBJECT: Acceptance of dedication of Real Property for Public Right of Way (63rd Ave NE) ATTACHMENTS: Legal Description with Exhibit Map, Illustrative Map DEPARTMENT OF ORIGIN Community and Economic Development; Marc Hayes, Director 360 - 403-3457 EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: 0 BUDGETED AMOUNT: 0 LEGAL REVIEW: DESCRIPTION: Acceptance of dedication of a strip of real property for public Right of Way purposes, as described in Exhibit “A” to construct a portion of 63rd Ave. NE. HISTORY: Dedication of real property for Right of Way purposes related to new development is typically dedicated through the Land Use process pursuant to 20.56.170 AMC. This conveyance was a requirement of the SCG 188th Street Industrial Park, LLC (SmartCap) development. ALTERNATIVES: Remand back to staff for additional information.
RECOMMENDED MOTION: I move to accept the dedication of the described real property for Public Right of Way purposes.
EXHIBIT A
5/9/
2
0
2
0
Benchmark Surveying LLC
11915 44th Dr. SE
Everett, WA 98208
206-396-3199
EXHIBIT B
Maps and GIS data are distributed “AS-IS” without warranties of any kind, either express or implied,including but not limited to warranties of suitability for a particular purpose or use. Map data arecompiled from a variety of sources which may contain errors and users who rely upon the informationdo so at their own risk. Users agree to indemnify, defend, and hold harmless the City of Arlington for anyand all liability of any nature arising out of or resulting from the lack of accuracy or correctness of thedata, or the use of the data presented in the maps.
Exhibit C - 63rd Ave NESmartCap Right-of-Way Dedication
±
City of Arlington
Date:
File:
Cartographer:
Scale:Smartcap_63rd_ROW_8.5x11_20
10/21/2020 akc
1 inch = 1 50 fe et
30' R OW Ded ication
SMARTCAPDEVELOPEMEN T
Legend
SmartCap 30' ROW Dedication
Parcels Aerial 20 17
City of Arlington Council Agenda Bill Item: NB #1 Attachment F
COUNCIL MEETING DATE: November 16, 2020 SUBJECT: Public Art Proposals for 2021 Budget ATTACHMENTS: Committee Selections and Applications for Public Art Funding DEPARTMENT OF ORIGIN Administration; Community Revitalization – Sarah Lopez, Manager 360-403-3448 EXPENDITURES REQUESTED: $65,650 BUDGET CATEGORY: Art Fund BUDGETED AMOUNT: $65,650 LEGAL REVIEW: DESCRIPTION: The City of Arlington Public Art Application for 2021 funding was open from August 1 to September 14, 2020. Thirteen applications were received, totaling $99,385. The Public Art Committee and the Parks, Arts, and Recreation Commission recommends funding eight projects in the 2021 budget, totaling $65,650.
Project Location
Amount PARC
Comments
1 Art Discovery Guide 2,050$ 2,050$ 2,050$
2 Airport Art Pole airport 5,000$ 5,000$ 5,000$ Art committee requests input on art
3 Airport Bench airport 5,000$ 5,000$ 5,000$ PARC request input on final design
4 Metal Banners Arlington Valley RD 1,700$ 1,700$ 1,700$
5 Peace Plaza Centennial trail 30,000$ 30,000$ 30,000$
6 Post Card Murals Downtown & Smokey Pt 6,400$ 6,400$ 6,400$
7 Alta for Country Charm park 11,000$ 11,000$ -$
8 Leaping Bunnies downtown 10,000$ 10,000$ 10,000$ PARC request input on final design
9
Story Pole Replacement-
Rock Cradled Centennial trail 5,100$ 5,100$ 5,500$ Extra $400 for slab
10
Story Pole Replacement-
Centennial trail 8,685$ -$ -$
11 Mural downtown or? 7,500$ -$ -$
12 Utility Box Wrap Smokey Point 4,000$ -$ -$
13 Alley Park Art downtown 5,000$ -$ -$
Total 99,385$ 76,250$ 65,650$
Application for 2021 Public Art Funding
What is public art? Artwork permanently or temporarily placed in a public space. It can be placed inside
or outside, be representational or abstract. It can be integrated with architecture, landscape or
infrastructure. It can be functional, commemorative, decorative, or interactive. Public art contributes to
the visual character of the community, creates a sense of place, and celebrates culture and history.
Public art should inspire conversation.
Project Title:
Area to be located:
Name of Organization(s):
Project Contact Person Name:
Mailing Address:
Phone: Email:
Name of Person Representing Organization or Neighborhood:
Phone: Email:
Is this proposal for funding only (reimbursement) or proposing for city led project?
Will artwork become city property after installation?
Is a "Call for Art" part of this proposal?
Amount Requested: $
Match: $
Total Project Budget: $
Signature_____________________________________ Date______________________________
Project Description/Proposal
Description of art element- subject matter, size, materials and techniques used. Attach photos,
sketches, mock-ups to fully visualize final product.
Artist Information- name of artist, address, and website. Include images of artist’s work and list
experience with similar types of projects:
Proposed Site- specific location, include map and photos. How and when will artwork be viewed by the
public after installation?
How is the work appropriate for the site?
Describe community input or public outreach for project.
Installation mechanism- support structure and equipment required for installation, include costs in budget and
indicate if requesting city to install.
Maintenance: Describe annual maintenance and lifespan of artwork.
Project Budget
Item Request from City Cash Match In-Kind Match Total
Totals:
Include a description of in-kind contributions. Include materials required for installation.
Project Timeline
Funds will be available January 30, 2021. Indicate at which point funds will be required.
Month Task Item
January
February
March
April
May
June
July
August
September
October
November
December
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Gerry Newcomb glass art
Application for 202ϭ Public Art Funding
What is public art? Artwork permanently or temporarily placed in a public space. It can be placed inside
or outside, be representational or abstract. It can be integrated with architecture, landscape or
infrastructure. It can be functional, commemorative, decorative, or interactive. Public arƚ contributeƐ to
the visual character of the community, createƐ a sense of place, and celebrateƐ culture and history.
Public art should inspire conversation.
Project Title:
Area to be located:
Name of Organization(s):
Project Contact Person Name:
Mailing Address:
Phone: Email:
Name of Person Representing Organization or Neighborhood:
Phone: Email:
Is this proposal for funding only (reimbursement) or proposing for city led project?
Will artwork become city property after installation?
Is a ΗCall for ArtΗ part of this proposal?
Amount Requested: $
Match: $
Total Project Budget: $
^ŝŐŶĂƚƵƌĞͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺĂƚĞͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺ
Arlington and Smokey Point Retro Postcard Murals on Metal
downtown and Smokey Point
City
Sarah Lopez
city led
yes
yes or inhouse design
6,400
$6,400
Project Description/Proposal
Description of art element- subject matter, size, materials and techniques used. Attachphotos,
sketches, mock-ups to fully visualize final product.
Artist Information- name of artist, address, and website. Include images of artist’s workĂŶĚ list
experience with similar types of projects:
Proposed Site- specific location, include map and photos. How and when will artwork be viewed by the
public after installation?
How is the work appropriate for the site?
Back in the 1950s and 1960s, when you traveled there were postcards available that said "Greetings From..."
whichever city you were in. The postcards have had a resurgence in popularity with nostalgic baby boomers.
Various cities have created interactive/photo-op murals that are now landmarks. The "Greetings From" murals are
public art that capture the pride of local residents for their hometown and spark interest of visitors and tourists.
proposed size of mural is 16 feet wide by 8 feet tall. Image would be printed on metal. Proposing to pay artist of
selected designs $200 for image.
Style would need to fit the retro postcard theme.
One possible location is the side of Arlington Hardware. Another possible location is bus stop area at Smokey point.
A retro postcard mural fits in with the feel of downtown. A mural at Smokey Point will help establish identity to that
area.
ĞƐĐƌŝďĞĐŽŵŵƵŶŝƚLJŝŶƉƵƚŽƌƉƵďůŝĐŽƵƚƌĞĂĐŚĨŽƌƉƌŽũĞĐƚ͘
Installation mechanism- support structure and equipment required for installation͕ŝŶĐůƵĚĞĐŽƐƚƐŝŶďƵĚŐĞƚĂŶĚ
ŝŶĚŝĐĂƚĞŝĨƌĞƋƵĞƐƚŝŶŐĐŝƚLJƚŽŝŶƐƚĂůů͘
Maintenance: Describe annual maintenance and lifespan of artwork.
This proposal was well received at the 2018 Arlington Art Auction. This proposal was submitted to the 2020 public
art funding.
Will request city to install.
Maintenance could include cleaning. Lifespan is 10 years guaranteed.
Project Budget
Item Request from City Cash Match In-Kind Match Total
Totals:
Include a description of in-kind contributions. Include materials required for installation.
metal print $3000
metal print #2 $3000
design $400
$6,400 $6,100
In kind would be staff or volunteers to coordinated design, and staff to install.
Project Timeline
Funds will be available January 30, 202ϭ. Indicate at which point funds will be required.
Month Task Item
January
February
March
April
May
June
July
August
September
October
November
December
Design
Design
Production
Install
Application for 202ϭ Public Art Funding
What is public art? Artwork permanently or temporarily placed in a public space. It can be placed inside
or outside, be representational or abstract. It can be integrated with architecture, landscape or
infrastructure. It can be functional, commemorative, decorative, or interactive. Public arƚ contributeƐ to
the visual character of the community, createƐ a sense of place, and celebrateƐ culture and history.
Public art should inspire conversation.
Project Title:
Area to be located:
Name of Organization(s):
Project Contact Person Name:
Mailing Address:
Phone: Email:
Name of Person Representing Organization or Neighborhood:
Phone: Email:
Is this proposal for funding only (reimbursement) or proposing for city led project?
Will artwork become city property after installation?
Is a ΗCall for ArtΗ part of this proposal?
Amount Requested: $
Match: $
Total Project Budget: $
^ŝŐŶĂƚƵƌĞͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺĂƚĞͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺ
Story Pole Replacement - "Rock Cradled"
Centennial Trail
City of Arlington
Arlington Public Art Committee
360-403-3448 (Sarah Lopez)
City Led
Yes
No
5100
Project Description/Proposal
Description of art element- subject matter, size, materials and techniques used. Attachphotos,
sketches, mock-ups to fully visualize final product.
Artist Information- name of artist, address, and website. Include images of artist’s workĂŶĚ list
experience with similar types of projects:
Proposed Site- specific location, include map and photos. How and when will artwork be viewed by the
public after installation?
How is the work appropriate for the site?
Existing wood story pole needs to be removed, past its lifespan.
Proposing to replace with "Rock Cradled" by Dan Freeman-- this sculpture is metal and rock (no wood).
Since 1972, sculptor Dan Freeman has expressed his fascination with different materials in the form of sculptures
and objects juxtaposing natural and man-made elements. The interaction of textures, colors and forms create a
dialogue between the artist and the materials from which Freeman's work emerges with a distinctly recognizable
semi-abstract style.
https://www.robschoutengallery.com/dan-freeman
http://www.whidbeyworkingartists.com/dan-freeman.html
Centennial Trail at 4th Street to replace Norwegian Story Pole.
This will replace the art that needs to be removed. The art committee reviewed several upright sculptures and
selected this piece for this place.
ĞƐĐƌŝďĞĐŽŵŵƵŶŝƚLJŝŶƉƵƚŽƌƉƵďůŝĐŽƵƚƌĞĂĐŚĨŽƌƉƌŽũĞĐƚ͘
Installation mechanism- support structure and equipment required for installation͕ŝŶĐůƵĚĞĐŽƐƚƐŝŶďƵĚŐĞƚĂŶĚ
ŝŶĚŝĐĂƚĞŝĨƌĞƋƵĞƐƚŝŶŐĐŝƚLJƚŽŝŶƐƚĂůů͘
Maintenance: Describe annual maintenance and lifespan of artwork.
Public Art committee chose this peice.
Will need to purchase a concrete pad.
This sculpture is metal and rock (no wood). Should last a lifetime. No maintenance required except cleaning.
Project Budget
Item Request from City Cash Match In-Kind Match Total
Totals:
Include a description of in-kind contributions. Include materials required for installation.
sculpture $4600
pad $500
$5100
Project Timeline
Funds will be available January 30, 202ϭ. Indicate at which point funds will be required.
Month Task Item
January
February
March
April
May
June
July
August
September
October
November
December
Purchase
Install
Application for 2021 Public Art Funding
What is public art? Artwork permanently or temporarily placed in a public space. It can be placed inside
or outside, be representational or abstract. It can be integrated with architecture, landscape or
infrastructure. It can be functional, commemorative, decorative, or interactive. Public art contributes to
the visual character of the community, creates a sense of place, and celebrates culture and history.
Public art should inspire conversation.
Project Title: Story Pole Re placement
Area to be located: Centennial Trail
Name of Organization(s): City
Project Contact Person Name: Sarah Lopez
Mailing Address:
Phone:
Name of Person Representing Organization or Neighborhood:
Phone:
Email:
Email:
Is this proposal for funding only (reimbursement) or proposing for city led project?
City Led
Will artwork become city property after installation?
Yes
Is a "Call for Art" part of this proposal?
No
Amount Requested: $ 8685
Match: $
Total Project Budget: $8685
Signature Date _____________ _
d-()J \ Application for� Public Art Funding
What is public art? Artwork permanently or temporarily placed in a public space. It can be placed inside
or outside, be representational or abstract. It can be integrated with architecture, landscape or
infrastructure. It can be functional, commemorative, decorative, or interactive. Public art contributes to
the visual character of the community, creates a sense of place, and celebrates culture and history.
Public art should inspire conversation.
Project Title: Utility Box Art Wraps
Area to be located: Major intersections in Arlington
Name of Organization(s): City of Arlington
Project Contact Person Name: Sarah Lopez
Mailing Address: 238 N Olympic Ave
Phone: 360-403-3448
Name of Person Representing Organization or Neighborhood:
Phone:
Email: slopez@arlingtonwa.gov
Email:
Is this proposal for funding only (reimbursement) or proposing for city led project?
City led project with assistance from Arlington Arts Council
Will artwork become city property after installation?
Yes
Is a "Call for Art" part of this proposal?
Yes
Amount Requested: $ 4,000
Match: $ -
Total Project Budget: $ 4,000
Application for 2021 Public Art Funding
What is public art? Artwork permanently or temporarily placed in a public space. It can be placed inside
or outside, be representational or abstract. It can be integrated with architecture, landscape or
infrastructure. It can be functional, commemorative, decorative, o r interactive. Public art contributes to
the visual character of the community, creates a sense of place, and celebrates culture and history.
Public art should insp ire conversation.
Project Title: Alley Pocket Park
Area to be located: between historic "Arlington Times Building" and adjacent concrete building on
Olympic Ave (Country Rose)
Name of Organization(s): City of Arlington
Project Contact Person Name: Sarah Lopez
Mailing Address:
Phone: Email:
Name of Person Representing Organization or Neighborhood: Phone: Email:
Is this proposal for funding only (reimbursement) or proposing for city led project?
city led
Will artwork become city property after installation?
yes for maintenance purposes and a contract.
Is a "Call for Art" part of this proposal?
yes
Amount Requested: $ 5000
Match: $
Total Project Budget: $ 5000
Signature Sarah Lopez Da te _____________ _
Project Description/Proposal
Description of art element-subject matter, size, materials and techniques used. Attach photos,
sketches, mock-ups to fully visualize final product.
The City initiated a downtown corridor study 2019-2020. In the results, students from Western Washington
University recommended the implementation of elements of Arlington's Public Art Strategic Plan (2019).
The study recommends appropriate installations of murals on several locations throughout downtown. They
identified a potential pocket park area between Remax and Country Rose buildings, "an artistic alleyway."
Artist Information-name of artist, address, and website. Include images of artist's work and list
experience with similar types of projects:
To be determined.
Proposed Site- specific location, include map and photos. How and when will artwork be viewed by the
public after installation?
Site is proposed and would need to be approved by property owner of County Rose. The mural and
pocket park would be accessible to the public from the sidewalk.
How is the work app ropriate for the site?
The site is unique and located in downtown. Recommended by the downtown corridor study.
City of Arlington Council Agenda Bill Item: NB #2 Attachment GCOUNCIL MEETING DATE: November 16, 2020 SUBJECT: Adopting the City of Arlington Biennial Budget for the Years 2021/2022 ATTACHMENTS: 2021 – 2022 Budget including Ordinance No. 2020-029 with Exhibits A - D DEPARTMENT OF ORIGIN Finance; Kristin Garcia, Director 360-403-3431 EXPENDITURES REQUESTED: 2021 – $73,476,745 (Exhibit A, page 22) 2022 – $66,441,984 (Exhibit B, page 23)BUDGET CATEGORY: All Funds BUDGETED AMOUNT: See above – to establish the 2021 – 2022 biennial budget LEGAL REVIEW: DESCRIPTION: Staff is requesting Council adopt the 2021-2022 City of Arlington budget. There is one change reflected in the attached budget from the document presented at the public hearing on November 2, 2020. In 2021, the $50,000 transfer of construction sales tax from the general fund to the capital facilities fund has been
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City of Arlington Council Agenda Bill Item: NB #3 Attachment HCOUNCIL MEETING DATE: November 16, 2020 SUBJECT: Establishing the Regular Property Tax Levy for 2021 ATTACHMENTS: 1)A Resolution of the City of Arlington Establishing the 2021 Regular Property Tax Levy2)A Resolution of the City of Arlington Authorizing an Increase in Tax Levy Capacity Pursuant to RCW84.55.120 and an Increase in Limit Factor for Maximum Levy Capacity Pursuant to RCW85.55.0101.DEPARTMENT OF ORIGIN Finance; Kristin Garcia, Director 360-403-3431 EXPENDITURES REQUESTED: N/ABUDGET CATEGORY: General Fund – Regular Property Tax Levy BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: The attached resolutions were discussed at the October 26, 2020 workshop and Council directed staff to reduce the general property tax levy increase from 2% to 1%. The attached resolution shows a 1% increase from last year’s levy of $43,375.16. Staff is requesting the council adopt the attached levy resolutions to establish the 2021 regular property tax levy. HISTORY: A retreat was held on October 6, 2020 to review and discuss the City’s 2021 – 2022 preliminary budget and proposed increase in the regular property tax levy. The preliminary budget document was placed on file for the public on October 26, 2020. Resolutions were discussed with Council at the October 26, 2020
I move to approve the Resolution of the City of Arlington Establishing the 2021 Regular Property Tax Levy and the Resolution of the City of Arlington Authorizing an Increase in Tax Levy Capacity Pursuant to RCW 84.55.120 and an Increase in Limit Factor for Maximum Levy Capacity Pursuant to RCW 85.55.0101.
RESOLUTION NO. 2020 - XXX
A RESOLUTION OF THE CITY OF ARLINGTON
ESTABLISHING THE 2021 REGULAR PROPERTY TAX LEVY
WHEREAS, the City Council of the City of Arlington has met and considered its biennial budget
for the years 2021-2022; and
WHEREAS, the City’s Regular Property Tax actual levy amount from the previous year (2020)
was $4,295,093.52; and
WHEREAS, the population of the City of Arlington is more than 10,000, and
BE IT RESOLVED by the City Council of the City of Arlington that an increase in the regular
property tax levy is hereby authorized for the levy to be collected in the 2021 tax year.
The dollar amount of the increase over the actual levy amount from the previous year shall be
$43,375.16 which is a percentage increase of 1% from the previous year. This increase is
exclusive of additional revenue resulting from new construction, improvements to property,
newly constructed wind turbines, any increase in the value of state assessed property, any
annexations that have occurred and refunds made.
PASSED and APPROVED by the Mayor and City Council of the City of Arlington, at a regular
meeting held on the 16th day of November, 2020.
Barbara Tolbert, Mayor
ATTEST:
______________________________
Wendy Van Der Meersche, City Clerk
APPROVED AS TO FORM:
______________________________
Steve Peiffle, City Attorney
RESOLUTION NO. 2020 - XX
A RESOLUTION OF THE CITY OF ARLINGTON
AUTHORIZING AN INCREASE IN TAX LEVY CAPACITY PURSUANT TO RCW 84.55.120 AND AN INCREASE IN
LIMIT FACTOR FOR MAXIMUM LEVY CAPCITY PURSUANT TO RCW 85.55.0101.
WHEREAS, the City Council of the City of Arlington has met and considered its biennial budget for the
calendar years 2021 - 2022; and
WHEREAS, increases in regular property taxes imposed by the City are limited by Chapter 84.55 RCW
so that the regular property tax levy of the City may increase from year to year by an amount equal to
the limit factor (plus increases permitted due to new construction, refunds and increases in value of
state assessed property); and
WHEREAS, pursuant to RCW 84.55.005 and 84.55.010, the limit factor for the City’s 2021 tax levy is
100.602 for taxing districts with populations of 10,000 or more;
WHEREAS, the highest regular tax that could have been lawfully levied by the City beginning with the
1985 levy is equal to $4,337,515.58 (“Highest Levy Available”); and
WHEREAS, the City has an ongoing need to provide services to its constituents for public safety,
maintenance and operations; and
WHEREAS, the City has determined it has substantial need and would like to use its levy capacity for
2021, and
WHEREAS, the City is authorized to increase its Highest Levy Available by one percent, which equals
$43,375.16; and
BE IT RESOLVED, the City Council of the City of Arlington taxing district has determined that due to a
general and operations expense, the City Council finds there is a substantial need to set the levy limit at
one hundred one percent (101%).
PASSED and APPROVED by the Mayor and City Council of the City of Arlington, at a regular meeting held
on the 16th day of November, 2020.
Barbara Tolbert, Mayor
ATTEST:
___________________________
Wendy Van Der Meersche, City Clerk
APPROVED AS TO FORM:
___________________________
Steve Peiffle, City Attorney
City of Arlington Council Agenda Bill Item: NB #4 Attachment I COUNCIL MEETING DATE: November 16, 2020 SUBJECT: Establishing the EMS Tax Levy for 2021 ATTACHMENTS: 1)A Resolution of the City of Arlington Establishing the 2021 EMS Property Tax Levy2)A Resolution of the City of Arlington Authorizing an Increase in Tax Levy Capacity Pursuant to RCW84.55.120 and an Increase in Limit Factor for Maximum Levy Capacity Pursuant to RCW85.55.0101.DEPARTMENT OF ORIGIN Finance; Kristin Garcia, Director 360-403-3431 EXPENDITURES REQUESTED: N/ABUDGET CATEGORY: EMS Fund – EMS Tax Levy BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: The attached resolutions were reviewed with Council at the October 26, 2020 workshop. No changes were requested. The amount of the increase is $10,268.86, a 1% increase from last year’s levy. Staff is requesting council adopt the attached levy resolutions to establish the 2021 EMS tax levy. HISTORY: A retreat was held on October 6, 2020 to review and discuss the city’s 2021 – 2022 preliminary budget and proposed increase in the EMS tax levy. The preliminary budget document was placed on file with the public on October 26, 2020. Resolutions were discussed with council at the October 26, 2020 workshop in
I move to approve the Resolution of the City of Arlington Establishing the 2021 EMS Property Tax Levy and the Resolution of the City of Arlington Authorizing an Increase in Tax Levy Capacity Pursuant to RCW 84.55.120 and an Increase in Limit Factor for Maximum Levy Capacity Pursuant to RCW 85.55.0101.
RESOLUTION NO. 2020-XXX
A RESOLUTION OF THE CITY OF ARLINGTON
ESTABLISHING THE 2021 EMS TAX LEVY
WHEREAS, the City Council of the City of Arlington has met and considered its biennial budget
for the years 2021 – 2022; and
WHEREAS, the City’s EMS actual tax levy amount from the previous year (2018) was
$1,016,842.73; and
WHEREAS, the population of the City of Arlington is more than 10,000, and now therefore,
BE IT RESOLVED by the City Council of the City of Arlington that an increase in the regular
property tax levy is hereby authorized for the levy to be collected in the 2020 tax year.
The dollar amount of the increase over the actual levy amount from the previous year shall be
$10,268.86 which is a percentage increase of 1% from the previous year. This increase is
exclusive of additional revenue resulting from new construction, improvements to property,
newly constructed wind turbines, any increase in the value of state assessed property, any
annexations that have occurred and refunds made.
PASSED and APPROVED by the Mayor and City Council of the City of Arlington, at a regular
meeting held on the 16th day of November, 2020.
____
Barbara Tolbert, Mayor
ATTEST:
__________________________
Wendy Van Der Meersche, City Clerk
APPROVED AS TO FORM:
___________________________
Steve Peiffle, City Attorney
RESOLUTION NO. 2020 - XXX
A RESOLUTION OF THE CITY OF ARLINGTON
AUTHORIZING AN INCREASE IN TAX LEVY CAPACITY PURSUANT TO RCW 84.55.120 AND AN INCREASE IN
LIMIT FACTOR FOR MAXIMUM LEVY CAPCITY PURSUANT TO RCW 85.55.0101.
WHEREAS, the City Council of the City of Arlington has met and considered its biennial budget for the
calendar years 2021 - 2022; and
WHEREAS, increases in regular property taxes imposed by the City are limited by Chapter 84.55 RCW
so that the EMS tax levy of the City may increase from year to year by an amount equal to the limit factor
(plus increases permitted due to new construction, refunds and increases in value of state assessed
property); and
WHEREAS, pursuant to RCW 84.55.005 and 84.55.010, the limit factor for the City’s 2021 EMS tax levy
is 100.602 for taxing districts with populations of 10,000 or more; and
WHEREAS, the highest regular EMS tax that could have been lawfully levied by the City beginning with
the 1985 levy is equal to $1,026,885.95 (“Highest Levy Available”); and
WHEREAS, the City has an ongoing need to provide emergency medical services to its constituents; and
WHEREAS, the City has determined it has substantial need and would like to use its levy capacity for
2021, and
WHEREAS, the City is authorized to increase its Highest Levy Available by one percent, which equals
$10,268.86; and
BE IT RESOLVED, the City Council of the City of Arlington taxing district has determined that due to a
general and operations expense, the City Council finds there is a substantial need to set the levy limit at
one hundred one percent (101%).
PASSED and APPROVED by the Mayor and City Council of the City of Arlington, at a regular meeting
held on the 16th day of November, 2020.
Barbara Tolbert, Mayor
ATTEST:
___________________________
Wendy Van Der Meersche, City Clerk
APPROVED AS TO FORM:
___________________________
Steve Peiffle, City Attorney