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HomeMy WebLinkAbout10-19-20 Council MeetingSPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. To join Zoom meeting, click here. Meeting ID: 813 2284 8590 Passcode: 202116 To join by phone: 1-253-215-8782 CALL TO ORDER Mayor Barb Tolbert PLEDGE OF ALLEGIANCE ROLL CALL Mayor Barb Tolbert – Wendy APPROVAL OF THE AGENDA Mayor Pro Tem Jesica Stickles INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS Mayor’s Volunteer Award – Skip Smith Mayor Barb Tolbert PROCLAMATIONS National Cyber Security Awareness Month ATTACHMENT A Mayor Pro Tem Jesica Stickles PUBLIC COMMENT For members of the public who wish to speak to the Council about any matter not on the Public Hearing portion of the meeting. Please limit remarks to three minutes. CONSENT AGENDA Mayor Pro Tem Jesica Stickles 1.Minutes of the October 5 and October 12, 2020 Council meetings ATTACHMENT B and October 9, 2020 Council retreat 2.Accounts Payable Approval of EFT Payments and Claims Checks #101095 through #101216 dated October 6, 2020 through October 19, 2020 for $1,225,438.45 and Approval of Payroll EFT Payments and Checks #29744 through #29919 dated September 1, 2020 through September 30, 2020 for $1,595,410.74 3. Road Mitigation Agreement Renewal with Snohomish County ATTACHMENT C 4.Budget Authority to use CARES ACT funding for Airport Vehicle ATTACHMENT D Arlington City Council Meeting Monday, October 19, 2020 at 7:00 pm SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. PUBLIC HEARING None. NEW BUSINESS 1. Youth Council Appointments ATTACHMENT E Staff Presentation: Sarah Lopez Council Liaison: Mayor Pro Tem Jesica Stickles 2. Replacement of Access Control/Camera System for Police Department ATTACHMENT F Staff Presentation: Bryan Terry Council Liaison: Marilyn Oertle 3. Resolution Declaring an Emergency for the Fine Screen Repair/Replacement ATTACHMENT G at the Water Reclamation Facility (WRF) Staff Presentation: Jim Kelly Council Liaison: Debora Nelson 4. Notice of Planned Final Action Eminent Domain Proceedings ATTACHMENT H Staff Presentation: City Attorney Steve Peiffle Council Liaison: Mayor Pro Tem Jesica Stickles COMMENTS FROM COUNCILMEMBERS INFORMATION/ADMINISTRATOR & STAFF REPORTS MAYOR’S REPORT EXECUTIVE SESSION RECONVENE ADJOURNMENT Mayor Pro Tem Jesica Stickles / Mayor Barb Tolbert PROCLAMATION National Cyber Security Awareness Month WHEREAS, the City of Arlington recognizes the vital role technology has in our daily lives and the future of our nation, whereby today many critical infrastructure sectors are increasingly reliant on information systems to support financial services, energy, telecommunications, transportation, utilities, healthcare and emergency response systems and; WHEREAS, Internet users, citizens and our information infrastructure face an increasing threat of malicious cyber-attack, significant financial and personal privacy losses due to identity theft and fraud; and WHEREAS, the U. S. Department of Homeland Security has established the Office of Cybersecurity and Communications and devoted resources within it solely to support the strengthening and securing of the country's cyber infrastructure at the state, local, tribal, and territorial levels; and WHEREAS, maintaining the security of cyberspace is a shared responsibility in which each of us has a critical role, and awareness of computer security essentials will improve the security of the City of Arlington information infrastructure and economy; and WHEREAS, the U.S. Department of Homeland Security (www.dhs.gov/cyber), the Multi-State Information Sharing and Analysis Center (www.msisac org), the National Association of State Chief Information Officers www.nascio.org) and the National Cyber Security Alliance (www.staysafeonline.org) have declared October as National Cyber Security Awareness Month; and all citizens are encouraged to visit these sites and Stop. Think. Connect (www.stopthinkconnect.org) or (www.dhs.gov/stopthinkconnect) to learn about cyber security; and put that knowledge into practice in their homes, schools, workplaces and businesses. NOW THEREFORE, be it resolved that the City of Arlington proclaims October as National Cyber Security Awareness Month Dated this 19th day of October 2020 ____________________________________ Barbara Tolbert, Mayor City of Arlington Page 1 of 2 October 5, 2020 Councilmembers Present: Mike Hopson, Michele Blythe, Jan Schuette, Marilyn Oertle, Jesica Stickles, Debora Nelson, and Don Vanney. Council Members Absent: None. Staff Present: Mayor Barb Tolbert, Paul Ellis, James Trefry, Kristin Garcia, City Attorney Steve Peiffle, Tony Orr and Ashleigh Scott. Also Known to be Present: Thirty-five (35) YouTube Views. Mayor Barb Tolbert called the meeting to order at 7:00 p.m., and the Pledge of Allegiance and roll call followed. APPROVAL OF THE AGENDA Mayor Pro Tem Jesica Stickles moved to approve the agenda as presented. Councilmember Marilyn Oertle seconded the motion, which passed with a unanimous vote. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS None. PROCLAMATIONS None. PUBLIC COMMENT None. CONSENT AGENDA Mayor Pro Tem Jesica Stickles moved and Councilmember Marilyn Oertle seconded the motion to approve the Consent Agenda that was unanimously carried: 1. Minutes of the September 21 and September 28, 2020 Council meetings 2. Accounts Payable: Approval of EFT Payments and Claims Checks #101000 through #101094 dated September 22, 2020 through October 5, 2020 for $932,581.09. PUBLIC HEARING None. City Council Zoom Meeting Minutes of the City of Arlington City Council Meeting October 5, 2020 Page 2 of 2 NEW BUSINESS CARES Act Funding and Budget The City of Arlington has been awarded a second CARES ACT grant for $296,100 to cover eligible expenses from the COVID-19 pandemic. Eligible expenses must be incurred by November 30, 2020. On July 31, 2020 the Governor issued Proclamation 20 – 23.7 extending the waiver for shut off and late fees until October 15th which requires the City to update Resolutions 2020-010 and 2020-012 relating to shut off and late fee waivers and the City’s utility customer support program. The updated customer support program includes a utility credit available to eligible residential and commercial customers reimbursable from the CARES ACT funding. Mayor Pro Tem Jesica Stickles moved and Councilmember Debora Nelson seconded the motion to approve the acceptance of the Coronavirus Relief Fund grant in the amount of $296,100, approve the expenditures as set forth in the proposed budget, approve the Resolution amending the City’s Utility Customer Support Program, and authorized the Mayor to sign the grant and the resolution. The motion passed unanimously. COMMENTS FROM COUNCILMEMBERS Jan Schuette reviewed the meeting she had with the Community Transit Board and stated she spoke to the Board about the Cascade Industrial Center and how important the Swift Red Line coming to Arlington is, and even with COVID-19, they are still on track to complete and run by 2027. ADMINISTRATOR & STAFF REPORTS None. MAYOR’S REPORT Mayor Tolbert stated that Public Works Director Jim Kelly received confirmation from WSDOT regarding 172nd and the extension of Hwy 531, which is still on track and still funded, but contains expenses, if they go beyond the budget. EXECUTIVE SESSION None. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 7:18 p.m. _________________________________________ Barbara Tolbert, Mayor DRAFT Page 1 of 4 October 12, 2020 Councilmembers Present: Mike Hopson, Marilyn Oertle, Don Vanney, Jan Schuette, Jesica Stickles and Michele Blythe. Council Members Absent: Debora Nelson, excused absence. Staff Present: Mayor Barb Tolbert, Paul Ellis, Sarah Lopez, Bryan Terry, Dave Ryan, Jim Kelly, and Wendy Van Der Meersche. Also Known to be Present: Ragina Gray. Mayor Barb Tolbert called the meeting to order at 7:00 pm, and the Pledge of Allegiance and roll call followed. APPROVAL OF THE AGENDA Mayor Pro Tem Jesica Stickles moved to approve the agenda as presented. Councilmember Marilyn Oertle seconded the motion, which passed with a unanimous vote. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS Ragina Gray, Environmental Health Director, provided a Snohomish Health District Update. WORKSHOP ITEMS – NO ACTION WAS TAKEN Youth Council appointments Community Revitalization Manager Sarah Lopez reviewed youth council appointments. Staff recommends re-appointing the following students to the Arlington Youth Council for the 2020-2021school year: Enija Reed, Olivia (Grace) Saenz, Laura Meno and Aristala Heaton. Eleven applicants were interviewed, and staff recommends appointing Savanna Soltero, Jenna Estep, and Taylor Helle as new members of the Arlington Youth Council. Youth in grades 8-12 who reside in the Arlington School District or have an Arlington address are eligible to apply to the Arlington Youth Council. The Youth Council was created in 2016 as a strategy for community revitalization and to give the youth a voice in city government. Replacement of Access Control/Camera System for Police Department IT Director Bryan Terry reviewed a request for additional funding for replacement of access control system for the police department, and a proposal from McKinstry for Verkada Camera and Access Control system with a breakdown of remaining costs. Minutes of the Arlington City Council Workshop Minutes of the City of Arlington City Council Workshop October 12, 2020 Page 2 of 4 The building access control system in the Police Department is well beyond its useful life and is operating with outdated Windows software. The total cost for the replacement system is $65,183.24. IT has money remaining from another project in the Program Development fund in the amount of $24,364.00, and Finance has verified that those funds are available. Staff is requesting a budget approval for the remaining balance of $40,819.24. The materials are purchased from the PEPPM contract, and the vendor is on the small works roster. Discussion followed with Mr. Terry answering Council questions. Road Mitigation Agreement Renewal with Snohomish County Public Works Director Jim Kelly reviewed a Traffic Mitigation Agreement for road impacts due to the North County Recycling and Transfer Station (NCRTS) operations. Renewal of a five-year traffic mitigation agreement between Snohomish County and the City of Arlington for road impacts due to operation of the North County Recycling and Transfer Station. The City of Arlington and Snohomish County entered into a “Settlement and Mitigation Agreement” in 1992 to resolve traffic mitigation issues related to the operation of the County’s NCRTS. The agreement has been renewed continuously on a five-year cycle. The City receives quarterly mitigation payments based on the total tons of solid waste leaving the transfer station with the rates are adjusted quarterly based on the Seattle-Tacoma Consumer Price Index. Mitigation payments total approximately $60,000 per year and are deposited into the Street Fund. The 2015 agreement is set to expire in December 2020; a new mitigation agreement for the period 2021-2025 is attached for Council review. Discussion followed with Mr. Kelly answering Council questions. Notice of Planned Final Action Eminent Domain Proceedings City Administrator Paul Ellis reviewed a Notice of Planned Final Action. The City has worked out right of way acquisitions with all but one property owner—EJD, LLC. Recently, the property owner was notified of the City’s intent to commence litigation if the City is unable to obtain their agreement to sell property. A portion of the property at 7715 – 204th Street NE has been identified by staff as a necessary acquisition for the 204th Street roundabout project. Efforts to work with the property owner and occupants have been slow to produce changes on the property. A notice was recently sent to the property owner to formally initiate the condemnation proceeding. Their recent response to this notice suggests that condemnation will not be necessary. However, this is on the agenda for information and possible action if the negotiations are unsuccessful. Discussion followed with Mr. Ellis answering Council questions. Regional Fire Authority Planning Document Review City Administrator Paul Ellis reviewed a recommendation adopting proposed North County Regional Fire Authority (NCRFA) plan amendment. Minutes of the City of Arlington City Council Workshop October 12, 2020 Page 3 of 4 The proposed NCRFA Plan Amendment is to accomplish annexation of the City of Arlington fire suppression and emergency medical response delivery responsibility into the NCRFA. The Planning Committee unanimously recommends adoption of the Plan Amendment so that the question of annexation may be submitted to the Arlington voters in February of 2021. A subcommittee includes two members of the Arlington City Council – Jesica Stickles and Marilyn Oertle, and two members of the North Snohomish County Regional Fire Authority – Commissioner Larry Longley and Commissioner Greg Oaks. The subcommittee, along with staff support and a facilitator, began meeting together in January of 2020. They have met 22 times, developing the plan amendment, which provides a detailed plan for the proposed annexation of the City of Arlington. Discussion followed with Mr. Ellis answering Council questions. This will not be brought forward for action at the October 19 Council meeting, but for further discussion at the October 26 Council workshop. City Council Rules of Procedure and Code of Ethics City Administrator Paul Ellis reviewed possible revisions to the City Council Rules and Procedures and Code of Ethics. Discussion followed with Mr. Ellis answering Council questions. This will not be brought forward for action at the October 19 Council meeting, but for further discussion at the October 26 Council workshop. Resolution Adopting a Flag Policy City Administrator Paul Ellis reviewed a draft resolution for displaying flags and banners at City facilities. The City of Arlington displays the U.S. Flag, Washington State Flag, and POW/MIA Flags at each of its public facilities in accordance with state law. In addition, the City has traditionally displayed the U.S. Flag on banner poles and light poles to celebrate national holidays. In 2019, Blue Line flags and Red Line Flags were donated to the City. The Blue Line Flags were flown on Olympic Ave during Police Week in May 2019 and 2020. The Red Line Flags were flown on Olympic Ave during Fire Prevention Week in October of 2019. Discussion followed with Mr. Ellis answering Council questions. This will not be brought forward for action at the October 19 Council meeting, but for further discussion at the October 26 Council workshop. Budget Authority to use CARES ACT funding for Airport Vehicle Airport Director Dave Ryan reviewed a request for budget authority to use CARES ACT funds. The airport was awarded a CARES ACT grant for $69,000 to be used for operational expenses. Airport staff is requesting City Council exercise budget authority for this grant. Two of the three airport vehicles are old and in need of replacement. The grant money would be used to purchase an additional operations vehicle and purchase aircraft recovery equipment. One of the existing vehicles would be surplussed. Finance will submit a budget amendment at the end of the year. A CARES ACT grant for capital improvements was Minutes of the City of Arlington City Council Workshop October 12, 2020 Page 4 of 4 received earlier and was a 10% match for the Runway Lighting Project. Discussion followed with Mr. Ryan answering Council questions. ADMINISTRATOR AND STAFF REPORTS None. MAYOR’S REPORT None. COMMENTS FROM COUNCILMEMBERS None. COUNCILMEMBER REPORTS Councilmembers Jesica Stickles, Mike Hopson, and Marilyn Oertle provided brief updates, while Councilmembers Michele Blythe, Don Vanney, and Jan Schuette had nothing to report this evening. PUBLIC COMMENT None. REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING Council discussed and agreed to place the following items on the Consent Agenda for the October 19, 2020 Council meeting: 3. Road Mitigation Agreement Renewal with Snohomish County 8. Budget Authority to use CARES ACT funding for Airport Vehicle EXECUTIVE SESSION None. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 8:20 p.m. _________________________________________ Barbara Tolbert, Mayor DRAFT Page 1 of 5 October 9, 2020 Councilmembers Present: Mike Hopson, Marilyn Oertle, Jan Schuette, Jesica Stickles, Don Vanney, and Michele Blythe. Council Members Absent: Debora Nelson, excused. Don Vanney joined the retreat at 2:30 p.m. Staff Present: Mayor Barb Tolbert, Paul Ellis, Bryan Terry, Kristin Garcia, Wendy Van Der Meersche. Mayor Barb Tolbert called the retreat to order at 2:00 pm, and the Pledge of Allegiance and roll call followed. APPROVAL OF THE AGENDA Mayor Pro Tem Jesica Stickles moved to approve the agenda as presented. Councilmember Marilyn Oertle seconded the motion, which passed with a unanimous vote. Mayor Tolbert welcome everyone, and introduced City Attorney Steve Peiffle as facilitator. Mr. Peiffle reviewed rules and procedures, and turned the retreat over to City Administrator Paul Ellis. DISCUSSION ITEMS – NO ACTION WAS TAKEN 2021-2022 Budget Mr. Ellis began with a review of the slide deck for the 2021-2022 Budget. 2021/2022 Budget Overview • No new discretionary spending • “Hold the line” budget • Fiscal sustainability FINANCIAL ASSUMPTIONS General Revenue Assumptions General Property Tax - 1% plus new construction, plus banked capacity EMS Tax Levy – 1% plus new construction Retail sales tax - 3% over 2019 actuals Ambulance Utility Fee - $15 per unit in 2021, $30 per unit in 2022 Water, Sewer, Storm - no rate increases Cemetery – no rate increases Airport – land rentals adjust by appraisal, buildings adjust by CPI Minutes of the Arlington City Council Zoom Retreat Minutes of the City of Arlington City Council Workshop October 9, 2020 Page 2 of 5 General Expense Assumptions No new department discretionary spending 2020 discretionary spending reductions carried forward Liability insurance premiums increasing 4.3%, increased 5% in 2022 Property premiums increasing 9%, increased 5% in 2022 No new lodging tax grants awarded in 2021, new grants in 2022 Art fund to award grants in 2021 and 2022 Expense Assumptions – Staffing Salary adjustments per union contracts Medical premiums expected to increase up to 7.5% in 2021 Dental premiums expected to increase up to 3% in 2021 Eliminated shared administrative assistant position Two unfilled positions Communications manager Maintenance & Operations Four new public safety positions added Police support officer Three FTEs for dedicated BLS unit CAPITAL IMPROVEMENTS Capital Improvements for 2021-2022 • Evans Park • Fiber Minutes of the City of Arlington City Council Workshop October 9, 2020 Page 3 of 5 Airport 2021 $167,000 obstruction survey $715,000 fencing 2022 $3,110,110 Runway 16/34 overlay (Projects expected to be funded 90% by FAA grant.) Parks 2021 $100,000 Evans Park Roof Backstop Fencing ADA sidewalk and playground improvements $10,000 per year for safety/repairs to parks York Park – landscape, irrigation upgrades Quake Park – replace pea gravel and lay chips, ADA path to restrooms Forest Trail Park – replace parking lot curbing, basketball court updates, landscaping Jensen Park – shelter renovation, picnic table upgrades Terrace Park – shelter lighting Capital Facilities Issued $5,500,000 in 2020 for the construction of a new fire station, police impound facility and M&O facility. Budgeted to spend $4 million on Station 48 Budgeted to spend $1.5 million on the police impound and M&O facility Construction on Fire Station 48 will begin late 2020, so the majority of bond funds will be carried over into the 2021 budget. It is expected that the projects will be completed and bond funds fully spent by the end of 2021. Economic Development 2021 $205,000 Phase II Innovation Center Roof New concrete on lot Exterior paint Foyer remodel Heat/air conditioning $150,000 per year for Fiber Innovation Center project expected to be funded by a grant Minutes of the City of Arlington City Council Workshop October 9, 2020 Page 4 of 5 TRANSPORTATION/UTILITIES Utilities Water main replacements Water treatment plant design/construction Gleneagle and 520 reservoir improvements Wastewater equalizing basin improvements Wastewater membrane replacements Prairie Creek culvert The 2021/2022 budget includes $1.4 million of anticipated grant revenue Transportation 173rd Construction 40th Ave/SR 531 Intersection SR 530 Roundabout The 2021-2022 transportation improvement budget includes $6.5 million in anticipated grant revenue. Conclusion Continue monitoring revenues and expenses New program requests will be reviewed/discussed at April retreat Potential budget adjustments pending outcome of RFA Next steps • • Preliminary budget available to public •Review proposed 2021 general property tax and EMS tax levies October 26 Council Meeting •Public hearing on proposed 2021 general property tax and EMS tax levies •Public hearing on proposed 2021/2022 budget November 2 Council Workshop •Follow up discussion on preliminary budget/tax levies (if needed) November 9 Council Meeting •Adopt resolutions setting the 2021 regular property tax levy and the EMS tax levy • Adopt 2021/2022 Budget Ordinance November 16 Council Workshop •Review 2020 budget amendments November 23 Council Meeting •Public hearing on proposed budget amendments • Adopt Ordinance for 2020 budget amendments December 7 Discussion followed with City Administrator Paul Ellis and Finance Director Kristin Garcia answering Council questions. With additional time remaining, Mr. Ellis asked Council to refer to the slide deck for the RFA Annexation Levy follow-up. Minutes of the City of Arlington City Council Workshop October 9, 2020 Page 5 of 5 Mr. Ellis stated that the RFA Council retreat was held in June, with Council being kept informed of the RFA committee’s meetings. Over the next two Council workshops, discussions will continue. On November 2, Council will vote whether to adopt the North County Regional Fire Authority’s (NCRFA) plan, and approve the resolution to put this before voters on the February 9, 2021 special election ballot. Estimated Cost to Taxpayer Annexation Scenario City General Levy $1.42 $1.35 $1.29 $.82 City EMS Levy $.33 $.32 $.30 0 RFA Fire Levy $1.47 RFA EMS Levy $.35 SUBTOTAL $1.75 $1.67 $1.59 $2.64 AMBULANCE UTILITY FEE $180 per year ($15 per month) $180 per year ($15 per month) $360 per year ($30 per month) $0 ANNUAL COST FOR A HOME OF $400,000 $880 $848 $996 $1,056 General Tax Levy If the City retains $.82 of its 2022 tax levy (an approximate $.50 cent reduction), the City gains about $677,000 in revenue. Proposed Use of Tax Revenue SR 530 Roundabout 169th gap Discussion followed with Mr. Ellis answering Council questions. ADJOURNMENT The retreat was adjourned at 4:09 p.m. _________________________________________ Barbara Tolbert, Mayor City of Arlington Council Agenda Bill Item: CA #3 Attachment C COUNCIL MEETING DATE: October 19, 2020 SUBJECT: Traffic Mitigation Agreement for road impacts due to the North County Recycling and Transfer Station (NCRTS) operations. ATTACHMENTS: DRAFT Traffic Mitigation Agreement (2021-2025) DEPARTMENT OF ORIGIN Public Works; Jim Kelly, Director 360-403-3505 EXPENDITURES REQUESTED: None BUDGET CATEGORY: Streets Budget Revenue BUDGETED AMOUNT: Average $60,000 per year LEGAL REVIEW: DESCRIPTION: Renewal of a five year traffic mitigation agreement between Snohomish County and the City of Arlington for road impacts due to operation of the North County Recycling and Transfer Station.HISTORY: The City of Arlington and Snohomish County entered into a “Settlement and Mitigation Agreement” in 1992 to resolve traffic mitigation issues related to the operation of the County’s NCRTS, the agreement has been renewed continuously on a five-year cycle. The city receives quarterly mitigation payments based on the total tons of solid waste leaving the transfer station with the rates are adjusted quarterly based on the Seattle-Tacoma Consumer Price Index. Mitigation payments total approximately $60,000 per year and are deposited into the Street Fund. I move to approve the new agreement with Snohomish County for the NCRTS mitigation, and authorize the Mayor to sign, pending final review by the City Attorney. 2021-2025 Road Mitigation Agreement With City of Arlington Page 1 of 7 “2021 – 2025 MITIGATION AGREEMENT” THIS AGREEMENT, effective January 1, 2021, is entered into between SNOHOMISH COUNTY, a political subdivision of the State of Washington (hereinafter “County”) and the CITY OF ARLINGTON, a municipal corporation of the State of Washington (hereinafter “City”) both organized and existing under the laws of the State of Washington (hereinafter collectively referred to as “the parties”). This Agreement provides for mitigation of impacts associated with the processing of mixed municipal solid waste through the North County Recycling and Transfer Station (“NCRTS”) located within the City of Arlington. RECITALS WHEREAS, the County is the owner of real property within the City, upon which the NCRTS is located; and WHEREAS, RCW 36.58.080 allows cities to charge counties to mitigate impacts directly attributable to solid waste facilities, provided that such charges are reasonably necessary to mitigate such impacts and that revenues generated from such charges are expended to mitigate such impacts; and WHEREAS, the County and City recognize that the NCRTS is an essential public facility under the Growth Management Act, and that some of the Snohomish County Tomorrow goals and policies are achieved by agreement to settle on mitigation payments; and WHEREAS, the parties have previously entered into mitigation agreements which considered impacts of the NCRTS on City facilities and services, as well as implications to the County solid waste system; and WHEREAS, the City and County have determined that continued mitigation payments are warranted and beneficial to both parties; and WHEREAS, both parties believe this Agreement to be in the best interests of the public; 2021-2025 Road Mitigation Agreement With City of Arlington Page 2 of 7 COVENANTS NOW, THEREFORE, the parties do agree as follows: 1. Road Impacts In compensation for impacts associated with the operation of NCRTS upon City roads and services, County shall pay to the City mitigation payments in an amount as more specifically defined in the following paragraph. The payment shall be due and payable to the City within thirty (30) days after the last day of the calendar quarter commencing March 31, 2021, and each calendar quarter thereafter throughout the term of this Agreement. In addition to each quarterly payment, the County will provide documentation to the City stating the total tons of solid waste leaving the transfer station. The payment shall be based upon ton-miles traveled on City streets by Snohomish County operated, filled solid waste transfer trailers. The City and County agree that the distance traveled on City streets by each filled trailer is 1.8 miles. Ton-miles shall be calculated quarterly and be based on the total tons of solid waste leaving the transfer station each calendar quarter. The ton-mile payment is $.29 per ton-mile for Q2 2020. For the years 2021-2025, the parties agree to revise the ton-mile payment each calendar quarter in accordance with the quarterly percentage change in the Consumer Price Index (CPI) for All Urban Consumers for the Seattle-Tacoma Consolidated Metropolitan Statistical Area, standard reference base period 1982-84 = 100, as prepared by the United States Department of Labor, Bureau of Labor Statistics, in full compensation for impacts of the transfer station operation upon City roads and services during those years. 2. Schedule Each quarterly payment will use the CPI value based on the following table: 3. Haul Routes and Weight Restrictions County vehicles traveling to and from the NCRTS will use the hauling routes identified in Exhibit “A” of this agreement. The City will not place weight restrictions on the hauling routes which would limit the ability of County vehicles hauling solid waste transfer trailers to use the hauling routes for 2021-2025 Road Mitigation Agreement With City of Arlington Page 3 of 7 ingress to or egress from the NCRTS. All County vehicles entering and leaving the NCRTS shall comply with the legal weight limits as defined in state law for such vehicles. 4. Hours of Operation The transfer station may be open to customers between the hours of 7:00 a.m. and 10:00 p.m. (“customer hours”). The County will determine actual customer hours. The County shall not lengthen customer hours without showing compliance with Arlington Municipal Code and providing notice of the intent of extending hours of operation to the City Manager. Under short-term emergency situations the County may operate the station for longer hours than stated in this Agreement. Short-term emergencies may include but are not limited to: fire, equipment failure, hauler disruptions, or public health matters. The County shall immediately notify the City of the reason for the modification, and shall return to the regular schedule as soon as practicable. County crews may perform clean-up and repair and maintenance duties outside the regular customer hours of operation subject to compliance with applicable City regulations and code provisions and state law. Crews may also haul previously loaded containers of waste away from the site or return empty containers to the site before or after regular customer hours of operation subject to compliance with applicable City regulations and code provisions and state law. 5. Term and Effective Date of Agreement This Agreement shall be in effect for five (5) years. It shall be effective from January 1, 2021 through December 31, 2025. PROVIDED, HOWEVER, that the County’s obligations after December 31, 2020, are contingent upon local legislative appropriation of necessary funds for this specific purpose in accordance with the County Charter and applicable law. It may be modified anytime within that time period by the execution of a written amendment to this Agreement. The parties agree to enter into negotiations to amend or reconfirm this Agreement no later than six (6) months prior to its expiration. 6. Administration The Director of the Snohomish County Solid Waste Division and the Arlington Public Works Director shall be joint administrators of this Agreement. 7. Entire Agreement This Agreement contains all of the agreements of the Parties with respect to any matter covered or mentioned in this Agreement and no prior agreements shall be effective for any purpose. 2021-2025 Road Mitigation Agreement With City of Arlington Page 4 of 7 8. No Joint Venture This Agreement does not create a partnership or joint venture, and in carrying out this Agreement, the City and County shall act in their individual capacities and not as agents, employees, or partners of one another. 9. No Third-Party Beneficiary This Agreement is made only for the benefit of the City and County and no third person or party shall have any rights hereunder whether by agency, as a third-party beneficiary, or otherwise. 10. Attorney’s Fees In the event either party brings a lawsuit to enforce this Agreement, or arising from a breach of this Agreement, the prevailing party shall be entitled to its costs and attorney’s fees for bringing or defending the action. The venue for any dispute related to this Agreement shall be Snohomish County, Washington. 2021-2025 Road Mitigation Agreement With City of Arlington Page 5 of 7 SNOHOMISH COUNTY DATED: _____________________ By: _______________________________ Dave Somers Snohomish County Executive ATTEST: ________________________________ Clerk of the Council, Asst. Date Snohomish County APPROVED AS TO FORM: _________________________________ Deputy Prosecuting Attorney Date Snohomish County CITY OF ARLINGTON DATED: _________________________ By: ________________________________ Barbara Tolbert Mayor, City of Arlington ATTEST: _________________________________ City Clerk Date APPROVED AS TO FORM: __________________________________ City Attorney Date 2021-2025 Road Mitigation Agreement With City of Arlington Page 6 of 7 EXHIBIT A SNOHOMISH COUNTY NCRTS HAUL ROUTE THROUGH ARLINGTON 2021-2025 Road Mitigation Agreement With City of Arlington Page 7 of 7 City of Arlington Council Agenda Bill Item: CA #4 Attachment D COUNCIL MEETING DATE: October 19, 2020 SUBJECT: Budget Authority to use CARES ACT Funding ATTACHMENTS: CARES ACT application DEPARTMENT OF ORIGIN Airport; Dave Ryan, Director 360-403-3474 EXPENDITURES REQUESTED: $69,000 BUDGET CATEGORY: Equipment BUDGETED AMOUNT: $0 LEGAL REVIEW: DESCRIPTION: The airport was awarded a CARES ACT grant for $69,000 to be used for operational expenses. Airport staff is requesting City Council exercise budget authority for this grant. Two of the three airport vehicles are old and in need of replacement. The grant money would be used to purchase an additional operations I move to accept the CARES ACT grant funding, and the use of the funds to purchase an additional operations vehicle and purchase aircraft recovery equipment. City of Arlington Council Agenda Bill Item: NB #1 Attachment ECOUNCIL MEETING DATE: October 19, 2020 SUBJECT: Youth Council Appointments ATTACHMENTS: Redacted applications, youth council projects DEPARTMENT OF ORIGIN Administration; Sarah Lopez 360-403-3448 EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Staff recommends re-appointing the following students to the Arlington Youth Council for the 2020-2021school year: Enija Reed, Olivia (Grace) Saenz, Laura Meno and Aristala Heaton. Eleven applicants were interviewed, and staff recommends appointing Savanna Soltero, Jenna Estep, and Taylor Helle as new members of the Arlington Youth Council. HISTORY: Youth in grades 8-12 who reside in the Arlington School District or have an Arlington address are eligible to apply to the Arlington Youth Council. The Youth Council was created in 2016 as a strategy for community revitalization and to give the youth a voice in city government. ALTERNATIVES: Do not appoint applicants. RECOMMENDED MOTION: I move to consent to the appointments of Enija Reed, Olivia (Grace) Saenz, Laura Meno and Aristala Heaton, Savanna Soltero, Jenna Estep, and Taylor Helle to the 2020-2021 Arlington Youth Council. August 12, 2020 Aristala Heaton Arlington Wa 11th Arlington High School Nova Heaton 2020-2021 8/24/20 Y E S I greatly enjoy reading and writing, it is my dream to become a well-known novelist and travel the world. I love going on adventures with my f amily or f riends around the community. In school, I always try to f ind new clubs to join and people to meet. I have also recently been accepted into N ational H onor S ociety and have m eet several am azing people at the Arlington Food Bank--where I volunteer--and have helped them at least once a week because of m y new responsibility. I love traveling and seeing new and dif f erent cultures around the world. To help better my comm unity and gain more of an understanding of local government. I want to build better leadership skills that I can take with m e to college and all the next steps of my f uture. I love watching and participating in parades on holidays, the f armers markets on sunny days, and the f ly- in durning sum mers. I love how f ast Arlington is growing and developing and hope that I can help steer it down a path that works f or everyone. August 24,2020 Enija Reed Arlington 12 Arlington High School Natalie Hollifield 2020-2021 8/24/2020 Yes 08/17/2020 Grace Saenz Arlington Washington 11th Arlington High School Melanie Smith 2020-2021 08172020 yes 8/20/20 Jenna Estep Arlington 11th Arlington High School Jill Estep 2020-2021 8/20/20 x At Arlington H igh S chool, there are so many opportunities to grow and thrive through activities, and I pride myself in being a part of my school's culture, specif ically in the arts. I'm involved in band, choir, and drama, and I love every second of it. I've been in the Aerie Acapella C hoir since my f reshman year, and it's been one of m y f avorite classes ever since. It's an in-school class so I don't necessarily spend a lot of tim e out of school on it other than practicing singing and general, and practicing f or our perf ormances. I've also been in band since f reshman year, and considering school is online, a lot of extracurriculars that come with it like marching and pep games probably won't be happening f or a while, so my tim e spent on band is relatively low. D rama is another large part of my day, and I've been acting in every production since spring of m y f reshman year. While we don't know when we can perf orm again, practices are still occurring f or our student-led production. I also participate in N ational H onor S ociety and have been volunteering with the S tilly Thrif t S tore to take donations that benef it the senior center, usually about six hours a week. To round of f my list, I'm also on L ink C rew at the high school f or this year, helping to welcome in this year's f reshmen. Outside of school, I love painting and drawing, getting outdoors and hiking, and f ashion! On top of all this, I also work at Taco Time! L eadership has long been a f acet of my personality that I haven't really capitalized on. I love to listen to others and their ideas and help support their goals. H owever, I've always known I have the capability to help lead and advise others, and I've done so in the past numerous times. Being a part of the AYC is a perf ect opportunity f or m e to step up and help in direct, meaningf ul ways that our comm unity and town culture needs. I want to be an example to people in our town that leadership doesn't have to be harsh and loud, it can come f rom a place of kindness, understanding, and mutual support. Truly, this is why I'd love to be appointed to AYC .Arlington has f ound so many ways to set itself apart f rom the many other beautif ul towns in our state. I love Arlington's history and architecture. Being a part of a city so well-f ounded and gorgeous to look at is a point of pride. I love our close-knit culture as well. Walking down Olympic and being surrounded by so m any sm all businesses is so special and close to m y heart, and it makes me happy to know I'm supporting individual people, not giant corporations. I know with all m y extracurriculars I sound like a busy girl, but I promise I have time to f ully support this role. Time management is a big part of my scheduling and I've gotten it pretty m uch down pat. Furthermore, I have a tough work ethic that I know you won't be disappointed by. I've worked hard to take several AP classes and maintain a 4.0 f rom 8th Grade up until now, and I don't plan to stop any time soon. Thank you f or your tim e in reading my application, and I hope you consider m e to be appointed. 08/17/2020 Laura Meno Arlington 11 Arlington High School Kimberly Meno 2020-2021 08/17/2020 Yes I love working in our comm unity to help m ake Arlington a better place. I am a volunteer at Arlington K ids K loset, around Thanksgiving and C hristm as I volunteer with the Rotary C lub to deliver f ood baskets to those in need. I am also apart of N ational H onor S ociety which I am the treasurer f or. I was a S ophom ore C lass Of f icer, which I plan to be apart of as a junior. I also am apart of D E C A, in which I qualif ied to com pete at S tate, and then again at N ationals. Due to C ovid, I did not get to compete at N ationals. One of the neatest experiences I have ever had happened this past February. I was apart of the Washington S tate L egislative P age program. In this program I spent a week at the S tate C apital during the legislative session and learned all about the way our governm ent makes its decisions and I m et with m any of the representatives. I would like to be on the AYC because last year was my f irst year on the council and I loved it. But I think we can do more. I think that we could aim f or a large project in the year, but then also have sm aller projects throughout the comm unity. I would like to see the youth council more known around the community. I love the f eel of comm unity in our town. I love how we gather f or parades and athletic games. I love the way we come together in our com munity when something really exciting is happening, and even in tim es of distress. When the sports teams at the high school make it to state, the parade through downtown, having community mem bers come down and support us is the best f eeling. I would like to make the Arlington Youth C ouncil som ething that everyone knows about. I would like f or more people to becom e mem bers. The more mem bers the more of an impact we can make :) 08/22/2020 Savanna Soltero Arlington 12th Arlington High School Mona Soltero 2020-2021 08/22/2020 M ona S oltero Through the high school I participate in several clubs; I am president of the Art C lub, a mem ber of the S panish C lub, involved in the S tudent Government, L ink C rew, Diversity C lub, Tennis, Varsity C heer team, and S kills U S A. Outside of the high school I volunteer at the M arysville f ood bank twice a week, Tuesday’s af ter school and S aturday’s in the m orning. M ost m y hobbies sim ply Include hanging out with f riends, listening to music, riding horses, and just doing anything that I can express myself through like dance or art. I am seeking this position because there have been times when I never f elt like I had a voice, and it didn’t m atter if I did cause I was so sure no one would listen. But as I’ve grown I realize I do, and I have something’s to say. I want to obtain this position because I want to help represent the youth of Arlington and help individuals who f elt like I did that only do they have a voice, but I am here to listen to it. For I f irmly believe there are som e youth in the Arlington com munity that may not f eel they have a place or belong, so it is our job as a comm unity to band together and help one another, because we are stronger together, an I want to do anything I can to help those who f eel this way.I have lived in Arlington m y whole lif e, my parents moved here f rom C alif ornia with my brother and sister an since then I’ve only attended schools in this district. When I was younger it was hard f or m e to appreciate how lucky I was to live in such a splendid town, but as I’ve grown I realize just how m any am azing mem ories I have that have taken place IN this very town. I rem ember walking the streets with m y f amily on a hot day and stopping at the Local S coop f or some ice cream, or getting a rush of excitement to walk our f amily dog on the trail. I love our town because though I’ve traveled a lot the only place that really makes m e f eel complete is Arlington. The small town where I’m always greeted with a smile even on the coldest of days and the town that had stayed so cute an quaint no matter the tim es. Thank you f or your consideration and I hope to see you all soon. 8/19/20 Taylor Helle Arlington 12 Arlington High School Sheri Helle 2020-2021 8/19/20 X At school I am involved in DE C A, K ey C lub, AS B, N H S , and Volleyball. All of these clubs and activities have given me leadership experience. DE C A has helped me to become conf ident in presenting my ideas as well as being m ore involved in the community. K ey C lub and N H S have also given me many opportunities to volunteer, and AS B has helped me f ind m y voice at our school and has allowed m e to be a resource to other students seeking help and leadership. Outside of school, I am very comm itted to playing beach volleyball. I train 4-7 hours a week along with additional strength training. This part of m y lif e is very im portant to me because it has taught me to have the grit that I need to succeed in all aspects of lif e. Af ter high school I plan to attend a f our year university. Although I am unsure of what I want to study, I know that I want to make a dif f erence. S om e of the pathways that I am considering include communications, environm ental science, and f ilm . I would like to be a part of the Arlington Youth C ouncil because I would love the opportunity to use my voice as a student in our com munity. I’m also eager to gain experience f or f uture career opportunities. I love the small town vibe that Arlington has! Growing up here I have made so many meaningf ul connections that have given m e the conf idence to f ill bigger roles in my community. I have also loved watching Arlington grow and put in the work to become a more inclusive comm unity f or everyone. Thank you so much f or your consideration. I would be very gratef ul given the opportunity to be a part of AYC . Arlington Youth Council Projects 2016-2017 • Retreat in October to discover Strengths, Weaknesses, Opportunities & Threats (SWOT) for youth community. Collaborated with Darrington Youth Council. • Presentation from B&G Club with overview of youth programs • Goal to add more recreation activities for teens to parks and market programs that exist • Participate in ADAC (Arlington Drug Awareness) event with booth • Advised on teen center at B&G Club, including recording studio area • Attempted t-shirt design and teen mural art contest • Presented Teen Center grand opening • Presented at America’s Best Community team meetings • Created Facebook Page 2017-2018 • Attended Snohomish County Youth Forum with Snohomish County Health District • Goal for communication and outreach to bring awareness • Created Instagram account • Attempted to survey students about drug and mental health • Attempted a parent night for mental health • Reviewed Snohomish County Healthy Youth Survey • Presentation from Sno-Isle Library’s Abby Borman about mental health forums • Participated with ADAC to plan event • Participated in Health Fair at Legion Park with booth 2018-2019 • Continued with healthy youth forum/ADAC event • Presentation from Carrie Parker, Snohomish Health District, regarding youth health issues (drugs, suicide, mental health, alcohol, tobacco) • Presentation Jennifer Reid, Snohomish Health District, about vaping • Planned vaping education for teens • Participated in “Empowering Parents” event with ADAC • Participated in Puget Sound Regional Council-Vision 2050 Youth Summit 2019-2020 • Participated in “Vaping Train the Trainer” with Stilly Valley Health Connections • Presentation by Will Nelson to discuss diversity and equity • Planned for Stronger Together event- chalk wall and kindness tree • Participated in the Downtown Arlington Planning with WWU • Participated in Hometown Halloween with booth • Planned for vaping education at middle schools • Presentation by Rhonda Moen-AHS Intervention Specialist • Participated in Arlington Eagle Festival with booth City of Arlington Council Agenda Bill Item: NB #2 Attachment F COUNCIL MEETING DATE: October 19, 2020 SUBJECT: Request for additional funding for replacement of access control system – Police Department ATTACHMENTS: Proposal from McKinstry for Verkada Camera and Access Control system and breakdown of remaining costs. DEPARTMENT OF ORIGIN IT; Bryan Terry, Director 360-403-4610 EXPENDITURES REQUESTED: $40,819.24 BUDGET CATEGORY: Program Development BUDGETED AMOUNT: $24,364 – available budget remaining LEGAL REVIEW: DESCRIPTION: Staff is requesting Council approve the replacement of the access control system at the Police Department HISTORY: The building access control system in the Police Department is well beyond its useful life and is operating with outdated Windows software. The total cost for the replacement system is $65,183.24. IT has money remaining from another project in the Program Development fund in the amount of $24,364.00, and Finance has verified that those funds are available. Staff is requesting a budget approval for the remaining balance of I move to allocate the additional $40,819.24 from the IT Program Development Fund to authorize the purchase of the Verkada Camera and Access Control system from McKinstry. City of Arlington Council Agenda Bill Item: NB #3 Attachment G (unplanned - there is enough in 2020 budget to cover this expense) LEGAL REVIEW: DESCRIPTION: Request for Council to declare an emergency condition in response to failing fine screens at the Water Reclamation Facility and waive Public Works bid requirements allowing staff to initiate repairs. HISTORY: The WRF fine screens consist of three parallel 3 mm screens that are the WRF’s first treatment process that receives and screens all raw wastewater that enters the WRF. Screen No. 1 was damaged earlier this year when a 2”x4” piece of wood entered the screen drum assembly and effectively broke the screen. One month ago, Screen No. 3 wore through the main bearing housing and is no longer functional. This leaves one screen; Screen No. 2, as the only functioning screen as WRF enters its high flow season. RESOLUTION NO. 2020- XXX A RESOLUTION DECLARING AN EMERGENCY AND WAIVING COMPETITIVE BIDDING REQUIREMENTS DUE TO FINE SCREEN FAILURE AT THE WATER RECLAMATION FACILITY WHEREAS, a failure was discovered in the fine screens at the Water Reclamation Facility in late September, 2020 that has potential to impact the health and safety of citizens; and WHEREAS, the Water Reclamation Facility treats all wastewater within the City of Arlington, and WHEREAS, the City’s investigation of the screens at the Water Reclamation Facility clearly show the screens are in need of immediate repair; and WHEREAS, any major failure could cause unsafe and dangerous conditions, requiring immediate action; NOW, THEREFORE, the City Council of the City of Arlington Washington does hereby resolve as follows: 1. The City Council finds an emergency condition exists which may present a real and immediate threat to the proper performance of essential functions, and potential loss or damage to property or health and safety of citizens, if immediate action is not taken. Pursuant to RCW 39.04.280, the City Council waives the competitive bidding requirements for the work necessary as a result of the emergency. Approved by the City Council of the City of Arlington this 19th day of October 2020. CITY OF ARLINGTON ___________________________ Barbara Tolbert, Mayor ATTEST: ______________________________ Wendy Van Der Meersche, City Clerk APPROVED AS TO FORM: ________________________ Steven J. Peiffle, City Attorney City of Arlington Council Agenda Bill Item: NB #4 Attachment H COUNCIL MEETING DATE: October 19, 2020 SUBJECT: Notice of Planned Final Action ATTACHMENTS: Notice of Planned Final Action DEPARTMENT OF ORIGIN Legal; Steve Peiffle, City Attorney EXPENDITURES REQUESTED: None BUDGET CATEGORY: BUDGETED AMOUNT: Unknown LEGAL REVIEW: DESCRIPTION: The City has worked out right of way acquisitions with all but one property owner—EJD, LLC. Recently we notified the property owner of our intent to commence litigation if we were unable to obtain their agreement to sell property. HISTORY: A portion of the property at 7715 – 204th Street NE has been identified by staff as a necessary acquisition for the 204thoccupants have been slow to produce changes on the property. We recently sent a notice to the property owner to formally initiate the condemnation proceeding. Their recent response to this notice suggests that condemnation will not be necessary. However, this is on the agenda for I move to approve the ordinance authorizing the City to proceed with condemnation proceedings, if necessary, regarding the property at 7715 – 204th Street NE.