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HomeMy WebLinkAbout10-12-20 Council Workshop SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. To join Zoom meeting, click here. Meeting ID: 889 5417 1765 Passcode: 770125 To join by phone: 1-253-215-8782 CALL TO ORDER Mayor Barb Tolbert PLEDGE OF ALLEGIANCE ROLL CALL Mayor Barb Tolbert – Wendy APPROVAL OF THE AGENDA Mayor Pro Tem Jesica Stickles INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS Ragina Gray, Environmental Health Director- Snohomish Health District Update Introduced by Mayor Barb Tolbert WORKSHOP ITEMS – NO FINAL ACTION WILL BE TAKEN 1. Youth Council appointments ATTACHMENT A Staff Presentation: Sarah Lopez Council Liaison: Mayor Pro Tem Jesica Stickles 2. Replacement of Access Control/Camera System for Police Department ATTACHMENT B Staff Presentation: Bryan Terry Council Liaison: Marilyn Oertle 3. Road Mitigation Agreement Renewal with Snohomish County ATTACHMENT C Staff Presentation: Jim Kelly Council Liaison: Jan Schuette 4. Notice of Planned Final Action Eminent Domain Proceedings ATTACHMENT D Staff Presentation: Paul Ellis Council Liaison: Jan Schuette Arlington City Council Workshop Monday, October 12, 2020 at 7:00 pm SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. 5. Regional Fire Authority Planning Document Review ATTACHMENT E Staff Presentation: Paul Ellis Council Liaison: Marilyn Oertle 6. City Council Rules and Procedures ATTACHMENT F Staff Presentation: Paul Ellis Council Liaison: Mayor Pro Tem Jesica Stickles 7. Resolution to Adopt a Flag Policy ATTACHMENT G Staff Presentation: Paul Ellis Council Liaison: Mayor Pro Tem Jesica Stickles 8. Budget Authority to use CARES ACT funding for Airport Vehicle ATTACHMENT H Staff Presentation: Dave Ryan Council Liaison: Michele Blythe ADMINISTRATOR & STAFF REPORTS MAYOR’S REPORT COMMENTS FROM COUNCILMEMBERS/COUNCILMEMBER REPORTS PUBLIC COMMENT For members of the public who wish to speak to the Council. Please limit your remarks to three minutes. REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING EXECUTIVE SESSION RECONVENE ADJOURNMENT Mayor Pro Tem Jesica Stickles / Mayor Barb Tolbert City of Arlington Council Agenda Bill Item: WS #1 Attachment A COUNCIL MEETING DATE: October 12, 2020 SUBJECT: Youth Council Appointments ATTACHMENTS: Redacted applications, youth council projects DEPARTMENT OF ORIGIN Administration; Sarah Lopez 360-403-3448 EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Staff recommends re-appointing the following students to the Arlington Youth Council for the 2020-2021school year: Enija Reed, Olivia (Grace) Saenz, Laura Meno and Aristala Heaton. Eleven applicants were interviewed, and staff recommends appointing Savanna Soltero, Jenna Estep, and Taylor Helle as new members of the Arlington Youth Council. HISTORY: Youth in grades 8-12 who reside in the Arlington School District or have an Arlington address are eligible to apply to the Arlington Youth Council. The Youth Council was created in 2016 as a strategy for community revitalization and to give the youth a voice in city government. ALTERNATIVES: Do not appoint applicants. RECOMMENDED MOTION: Workshop; discussion only. At the October 19, 2020 Council meeting, the recommended motion will be, “I move to consent to the appointments of Enija Reed, Olivia (Grace) Saenz, Laura Meno and Aristala Heaton, Savanna Soltero, Jenna Estep, and Taylor Helle to the 2020-2021 Arlington Youth August 12, 2020 Aristala Heaton Arlington Wa 11th Arlington High School Nova Heaton 2020-2021 8/24/20 Y E S I greatly enjoy reading and writing, it is my dream to become a well-known novelist and travel the world. I love going on adventures with my f amily or f riends around the community. In school, I always try to f ind new clubs to join and people to meet. I have also recently been accepted into N ational H onor S ociety and have m eet several am azing people at the Arlington Food Bank--where I volunteer--and have helped them at least once a week because of m y new responsibility. I love traveling and seeing new and dif f erent cultures around the world. To help better my comm unity and gain more of an understanding of local government. I want to build better leadership skills that I can take with m e to college and all the next steps of my f uture. I love watching and participating in parades on holidays, the f armers markets on sunny days, and the f ly- in durning sum mers. I love how f ast Arlington is growing and developing and hope that I can help steer it down a path that works f or everyone. August 24,2020 Enija Reed Arlington 12 Arlington High School Natalie Hollifield 2020-2021 8/24/2020 Yes 08/17/2020 Grace Saenz Arlington Washington 11th Arlington High School Melanie Smith 2020-2021 08172020 yes 8/20/20 Jenna Estep Arlington 11th Arlington High School Jill Estep 2020-2021 8/20/20 x At Arlington H igh S chool, there are so many opportunities to grow and thrive through activities, and I pride myself in being a part of my school's culture, specif ically in the arts. I'm involved in band, choir, and drama, and I love every second of it. I've been in the Aerie Acapella C hoir since my f reshman year, and it's been one of m y f avorite classes ever since. It's an in-school class so I don't necessarily spend a lot of tim e out of school on it other than practicing singing and general, and practicing f or our perf ormances. I've also been in band since f reshman year, and considering school is online, a lot of extracurriculars that come with it like marching and pep games probably won't be happening f or a while, so my tim e spent on band is relatively low. D rama is another large part of my day, and I've been acting in every production since spring of m y f reshman year. While we don't know when we can perf orm again, practices are still occurring f or our student-led production. I also participate in N ational H onor S ociety and have been volunteering with the S tilly Thrif t S tore to take donations that benef it the senior center, usually about six hours a week. To round of f my list, I'm also on L ink C rew at the high school f or this year, helping to welcome in this year's f reshmen. Outside of school, I love painting and drawing, getting outdoors and hiking, and f ashion! On top of all this, I also work at Taco Time! L eadership has long been a f acet of my personality that I haven't really capitalized on. I love to listen to others and their ideas and help support their goals. H owever, I've always known I have the capability to help lead and advise others, and I've done so in the past numerous times. Being a part of the AYC is a perf ect opportunity f or m e to step up and help in direct, meaningf ul ways that our comm unity and town culture needs. I want to be an example to people in our town that leadership doesn't have to be harsh and loud, it can come f rom a place of kindness, understanding, and mutual support. Truly, this is why I'd love to be appointed to AYC .Arlington has f ound so many ways to set itself apart f rom the many other beautif ul towns in our state. I love Arlington's history and architecture. Being a part of a city so well-f ounded and gorgeous to look at is a point of pride. I love our close-knit culture as well. Walking down Olympic and being surrounded by so m any sm all businesses is so special and close to m y heart, and it makes me happy to know I'm supporting individual people, not giant corporations. I know with all m y extracurriculars I sound like a busy girl, but I promise I have time to f ully support this role. Time management is a big part of my scheduling and I've gotten it pretty m uch down pat. Furthermore, I have a tough work ethic that I know you won't be disappointed by. I've worked hard to take several AP classes and maintain a 4.0 f rom 8th Grade up until now, and I don't plan to stop any time soon. Thank you f or your tim e in reading my application, and I hope you consider m e to be appointed. 08/17/2020 Laura Meno Arlington 11 Arlington High School Kimberly Meno 2020-2021 08/17/2020 Yes I love working in our comm unity to help m ake Arlington a better place. I am a volunteer at Arlington K ids K loset, around Thanksgiving and C hristm as I volunteer with the Rotary C lub to deliver f ood baskets to those in need. I am also apart of N ational H onor S ociety which I am the treasurer f or. I was a S ophom ore C lass Of f icer, which I plan to be apart of as a junior. I also am apart of D E C A, in which I qualif ied to com pete at S tate, and then again at N ationals. Due to C ovid, I did not get to compete at N ationals. One of the neatest experiences I have ever had happened this past February. I was apart of the Washington S tate L egislative P age program. In this program I spent a week at the S tate C apital during the legislative session and learned all about the way our governm ent makes its decisions and I m et with m any of the representatives. I would like to be on the AYC because last year was my f irst year on the council and I loved it. But I think we can do more. I think that we could aim f or a large project in the year, but then also have sm aller projects throughout the comm unity. I would like to see the youth council more known around the community. I love the f eel of comm unity in our town. I love how we gather f or parades and athletic games. I love the way we come together in our com munity when something really exciting is happening, and even in tim es of distress. When the sports teams at the high school make it to state, the parade through downtown, having community mem bers come down and support us is the best f eeling. I would like to make the Arlington Youth C ouncil som ething that everyone knows about. I would like f or more people to becom e mem bers. The more mem bers the more of an impact we can make :) 08/22/2020 Savanna Soltero Arlington 12th Arlington High School Mona Soltero 2020-2021 08/22/2020 M ona S oltero Through the high school I participate in several clubs; I am president of the Art C lub, a mem ber of the S panish C lub, involved in the S tudent Government, L ink C rew, Diversity C lub, Tennis, Varsity C heer team, and S kills U S A. Outside of the high school I volunteer at the M arysville f ood bank twice a week, Tuesday’s af ter school and S aturday’s in the m orning. M ost m y hobbies sim ply Include hanging out with f riends, listening to music, riding horses, and just doing anything that I can express myself through like dance or art. I am seeking this position because there have been times when I never f elt like I had a voice, and it didn’t m atter if I did cause I was so sure no one would listen. But as I’ve grown I realize I do, and I have something’s to say. I want to obtain this position because I want to help represent the youth of Arlington and help individuals who f elt like I did that only do they have a voice, but I am here to listen to it. For I f irmly believe there are som e youth in the Arlington com munity that may not f eel they have a place or belong, so it is our job as a comm unity to band together and help one another, because we are stronger together, an I want to do anything I can to help those who f eel this way.I have lived in Arlington m y whole lif e, my parents moved here f rom C alif ornia with my brother and sister an since then I’ve only attended schools in this district. When I was younger it was hard f or m e to appreciate how lucky I was to live in such a splendid town, but as I’ve grown I realize just how m any am azing mem ories I have that have taken place IN this very town. I rem ember walking the streets with m y f amily on a hot day and stopping at the Local S coop f or some ice cream, or getting a rush of excitement to walk our f amily dog on the trail. I love our town because though I’ve traveled a lot the only place that really makes m e f eel complete is Arlington. The small town where I’m always greeted with a smile even on the coldest of days and the town that had stayed so cute an quaint no matter the tim es. Thank you f or your consideration and I hope to see you all soon. 8/19/20 Taylor Helle Arlington 12 Arlington High School Sheri Helle 2020-2021 8/19/20 X At school I am involved in DE C A, K ey C lub, AS B, N H S , and Volleyball. All of these clubs and activities have given me leadership experience. DE C A has helped me to become conf ident in presenting my ideas as well as being m ore involved in the community. K ey C lub and N H S have also given me many opportunities to volunteer, and AS B has helped me f ind m y voice at our school and has allowed m e to be a resource to other students seeking help and leadership. Outside of school, I am very comm itted to playing beach volleyball. I train 4-7 hours a week along with additional strength training. This part of m y lif e is very im portant to me because it has taught me to have the grit that I need to succeed in all aspects of lif e. Af ter high school I plan to attend a f our year university. Although I am unsure of what I want to study, I know that I want to make a dif f erence. S om e of the pathways that I am considering include communications, environm ental science, and f ilm . I would like to be a part of the Arlington Youth C ouncil because I would love the opportunity to use my voice as a student in our com munity. I’m also eager to gain experience f or f uture career opportunities. I love the small town vibe that Arlington has! Growing up here I have made so many meaningf ul connections that have given m e the conf idence to f ill bigger roles in my community. I have also loved watching Arlington grow and put in the work to become a more inclusive comm unity f or everyone. Thank you so much f or your consideration. I would be very gratef ul given the opportunity to be a part of AYC . Arlington Youth Council Projects 2016-2017 • Retreat in October to discover Strengths, Weaknesses, Opportunities & Threats (SWOT) for youth community. Collaborated with Darrington Youth Council. • Presentation from B&G Club with overview of youth programs • Goal to add more recreation activities for teens to parks and market programs that exist • Participate in ADAC (Arlington Drug Awareness) event with booth • Advised on teen center at B&G Club, including recording studio area • Attempted t-shirt design and teen mural art contest • Presented Teen Center grand opening • Presented at America’s Best Community team meetings • Created Facebook Page 2017-2018 • Attended Snohomish County Youth Forum with Snohomish County Health District • Goal for communication and outreach to bring awareness • Created Instagram account • Attempted to survey students about drug and mental health • Attempted a parent night for mental health • Reviewed Snohomish County Healthy Youth Survey • Presentation from Sno-Isle Library’s Abby Borman about mental health forums • Participated with ADAC to plan event • Participated in Health Fair at Legion Park with booth 2018-2019 • Continued with healthy youth forum/ADAC event • Presentation from Carrie Parker, Snohomish Health District, regarding youth health issues (drugs, suicide, mental health, alcohol, tobacco) • Presentation Jennifer Reid, Snohomish Health District, about vaping • Planned vaping education for teens • Participated in “Empowering Parents” event with ADAC • Participated in Puget Sound Regional Council-Vision 2050 Youth Summit 2019-2020 • Participated in “Vaping Train the Trainer” with Stilly Valley Health Connections • Presentation by Will Nelson to discuss diversity and equity • Planned for Stronger Together event- chalk wall and kindness tree • Participated in the Downtown Arlington Planning with WWU • Participated in Hometown Halloween with booth • Planned for vaping education at middle schools • Presentation by Rhonda Moen-AHS Intervention Specialist • Participated in Arlington Eagle Festival with booth City of Arlington Council Agenda Bill Item: WS #2 Attachment B remaining from another project in the Program Development fund in the amount of $24,364.00, and Finance has verified that those funds are available. Staff is requesting a budget approval for the remaining balance of Verkada Camera and Access Control system from McKinstry.” City of Arlington Council Agenda Bill Item: WS #3 Attachment C COUNCIL MEETING DATE: October 12, 2020 SUBJECT: Traffic Mitigation Agreement for road impacts due to the North County Recycling and Transfer Station (NCRTS) operations. ATTACHMENTS: DRAFT Traffic Mitigation Agreement (2021-2025) DEPARTMENT OF ORIGIN Public Works; Jim Kelly, Director 360-403-3505 EXPENDITURES REQUESTED: None BUDGET CATEGORY: Streets Budget Revenue BUDGETED AMOUNT: Average $60,000 per year LEGAL REVIEW: DESCRIPTION: Renewal of a five year traffic mitigation agreement between Snohomish County and the City of Arlington for road impacts due to operation of the North County Recycling and Transfer Station.HISTORY: The City of Arlington and Snohomish County entered into a “Settlement and Mitigation Agreement” in 1992 to resolve traffic mitigation issues related to the operation of the County’s NCRTS, the agreement has been renewed continuously on a five-year cycle. The city receives quarterly mitigation payments based on the total tons of solid waste leaving the transfer station with the rates are adjusted quarterly based on the Seattle-Tacoma Consumer Price Index. Mitigation payments total approximately $60,000 per year and are deposited into the Street Fund. Workshop; discussion only. At the October 19, 2020 Council meeting, the recommended motion will be, “I move to authorize City staff to enter into the new agreement with Snohomish County for the NCRTS mitigation, and authorize the Mayor to sign, pending final review by the City Attorney. “ 2021-2025 Road Mitigation Agreement With City of Arlington Page 1 of 7 “2021 – 2025 MITIGATION AGREEMENT” THIS AGREEMENT, effective January 1, 2021, is entered into between SNOHOMISH COUNTY, a political subdivision of the State of Washington (hereinafter “County”) and the CITY OF ARLINGTON, a municipal corporation of the State of Washington (hereinafter “City”) both organized and existing under the laws of the State of Washington (hereinafter collectively referred to as “the parties”). This Agreement provides for mitigation of impacts associated with the processing of mixed municipal solid waste through the North County Recycling and Transfer Station (“NCRTS”) located within the City of Arlington. RECITALS WHEREAS, the County is the owner of real property within the City, upon which the NCRTS is located; and WHEREAS, RCW 36.58.080 allows cities to charge counties to mitigate impacts directly attributable to solid waste facilities, provided that such charges are reasonably necessary to mitigate such impacts and that revenues generated from such charges are expended to mitigate such impacts; and WHEREAS, the County and City recognize that the NCRTS is an essential public facility under the Growth Management Act, and that some of the Snohomish County Tomorrow goals and policies are achieved by agreement to settle on mitigation payments; and WHEREAS, the parties have previously entered into mitigation agreements which considered impacts of the NCRTS on City facilities and services, as well as implications to the County solid waste system; and WHEREAS, the City and County have determined that continued mitigation payments are warranted and beneficial to both parties; and WHEREAS, both parties believe this Agreement to be in the best interests of the public; 2021-2025 Road Mitigation Agreement With City of Arlington Page 2 of 7 COVENANTS NOW, THEREFORE, the parties do agree as follows: 1. Road Impacts In compensation for impacts associated with the operation of NCRTS upon City roads and services, County shall pay to the City mitigation payments in an amount as more specifically defined in the following paragraph. The payment shall be due and payable to the City within thirty (30) days after the last day of the calendar quarter commencing March 31, 2021, and each calendar quarter thereafter throughout the term of this Agreement. In addition to each quarterly payment, the County will provide documentation to the City stating the total tons of solid waste leaving the transfer station. The payment shall be based upon ton-miles traveled on City streets by Snohomish County operated, filled solid waste transfer trailers. The City and County agree that the distance traveled on City streets by each filled trailer is 1.8 miles. Ton-miles shall be calculated quarterly and be based on the total tons of solid waste leaving the transfer station each calendar quarter. The ton-mile payment is $.29 per ton-mile for Q2 2020. For the years 2021-2025, the parties agree to revise the ton-mile payment each calendar quarter in accordance with the quarterly percentage change in the Consumer Price Index (CPI) for All Urban Consumers for the Seattle-Tacoma Consolidated Metropolitan Statistical Area, standard reference base period 1982-84 = 100, as prepared by the United States Department of Labor, Bureau of Labor Statistics, in full compensation for impacts of the transfer station operation upon City roads and services during those years. 2. Schedule Each quarterly payment will use the CPI value based on the following table: 3. Haul Routes and Weight Restrictions County vehicles traveling to and from the NCRTS will use the hauling routes identified in Exhibit “A” of this agreement. The City will not place weight restrictions on the hauling routes which would limit the ability of County vehicles hauling solid waste transfer trailers to use the hauling routes for 2021-2025 Road Mitigation Agreement With City of Arlington Page 3 of 7 ingress to or egress from the NCRTS. All County vehicles entering and leaving the NCRTS shall comply with the legal weight limits as defined in state law for such vehicles. 4. Hours of Operation The transfer station may be open to customers between the hours of 7:00 a.m. and 10:00 p.m. (“customer hours”). The County will determine actual customer hours. The County shall not lengthen customer hours without showing compliance with Arlington Municipal Code and providing notice of the intent of extending hours of operation to the City Manager. Under short-term emergency situations the County may operate the station for longer hours than stated in this Agreement. Short-term emergencies may include but are not limited to: fire, equipment failure, hauler disruptions, or public health matters. The County shall immediately notify the City of the reason for the modification, and shall return to the regular schedule as soon as practicable. County crews may perform clean-up and repair and maintenance duties outside the regular customer hours of operation subject to compliance with applicable City regulations and code provisions and state law. Crews may also haul previously loaded containers of waste away from the site or return empty containers to the site before or after regular customer hours of operation subject to compliance with applicable City regulations and code provisions and state law. 5. Term and Effective Date of Agreement This Agreement shall be in effect for five (5) years. It shall be effective from January 1, 2021 through December 31, 2025. PROVIDED, HOWEVER, that the County’s obligations after December 31, 2020, are contingent upon local legislative appropriation of necessary funds for this specific purpose in accordance with the County Charter and applicable law. It may be modified anytime within that time period by the execution of a written amendment to this Agreement. The parties agree to enter into negotiations to amend or reconfirm this Agreement no later than six (6) months prior to its expiration. 6. Administration The Director of the Snohomish County Solid Waste Division and the Arlington Public Works Director shall be joint administrators of this Agreement. 7. Entire Agreement This Agreement contains all of the agreements of the Parties with respect to any matter covered or mentioned in this Agreement and no prior agreements shall be effective for any purpose. 2021-2025 Road Mitigation Agreement With City of Arlington Page 4 of 7 8. No Joint Venture This Agreement does not create a partnership or joint venture, and in carrying out this Agreement, the City and County shall act in their individual capacities and not as agents, employees, or partners of one another. 9. No Third-Party Beneficiary This Agreement is made only for the benefit of the City and County and no third person or party shall have any rights hereunder whether by agency, as a third-party beneficiary, or otherwise. 10. Attorney’s Fees In the event either party brings a lawsuit to enforce this Agreement, or arising from a breach of this Agreement, the prevailing party shall be entitled to its costs and attorney’s fees for bringing or defending the action. The venue for any dispute related to this Agreement shall be Snohomish County, Washington. 2021-2025 Road Mitigation Agreement With City of Arlington Page 5 of 7 SNOHOMISH COUNTY DATED: _____________________ By: _______________________________ Dave Somers Snohomish County Executive ATTEST: ________________________________ Clerk of the Council, Asst. Date Snohomish County APPROVED AS TO FORM: _________________________________ Deputy Prosecuting Attorney Date Snohomish County CITY OF ARLINGTON DATED: _________________________ By: ________________________________ Barbara Tolbert Mayor, City of Arlington ATTEST: _________________________________ City Clerk Date APPROVED AS TO FORM: __________________________________ City Attorney Date 2021-2025 Road Mitigation Agreement With City of Arlington Page 6 of 7 EXHIBIT A SNOHOMISH COUNTY NCRTS HAUL ROUTE THROUGH ARLINGTON 2021-2025 Road Mitigation Agreement With City of Arlington Page 7 of 7 City of Arlington Council Agenda Bill Item: WS #4 Attachment D thoccupants have been slow to produce changes on the property. We recently sent a notice to the property owner to formally initiate the condemnation proceeding. Their recent response to this notice suggests that condemnation will not be necessary. However, this is on the agenda for City of Arlington Council Agenda Bill Item: WS #5 Attachment E COUNCIL MEETING DATE: October 12, 2020 SUBJECT: Recommendation Adopting Proposed North County Regional Fire Authority (NCRFA) Plan Amendment ATTACHMENTS: Memo from RFA Annexation Planning Committee recommending adoption of proposed NCRFA plan amendment, NCRFA Plan Amendment DEPARTMENT OF ORIGIN Administration; Paul Ellis, City Administrator – 360-403-4603 EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: The proposed NCRFA Plan Amendment is to accomplish annexation of the City of Arlington fire suppression and emergency medical response delivery responsibility into the NCRFA. The Planning Committee unanimously recommends Longley and Commissioner Greg Oaks. The subcommittee, along with staff support and a facilitator, Workshop; discussion only. At the October 19 Council meeting, the recommended motion will be, “I move to adopt the proposed annexation of the City of Arlington to NCRFA.” September 28, 2020 TO: Honorable Mayor Tolbert and Councilmembers, City of Arlington Board of Commissioners, North County Regional Fire Authority (NCRFA) FM: RFA Annexation Planning Committee Members: Councilmember Marilyn Oertle, Councilmember Jesica Stickles, Commissioner Greg Oakes, Commissioner Larry Longley CC: City Administrator Paul Ellis, NCRFA Fire Chief John Cermak, City Fire Chief Dave Kraski RE: Recommending Adoption of Proposed NCRFA Plan Amendment Honorable Mayor Tolbert, Councilmembers and Members of the Board of Commissioners of NCRFA: It is with pleasure and a strong sense of optimism that we forward to you the Proposed NCRFA Plan Amendment to accomplish annexation of the City of Arlington fire suppression and emergency medical response delivery responsibility into the NCRFA. We unanimously recommend your adoption of the Plan Amendment so that the question of annexation may be submitted to the Arlington voters in February of 2021. The Plan Amendment is the result of a strong collaborative effort between our two agencies, including the four of us serving on the RFA Annexation Planning Committee as well as staff leadership from across the City and NCFA. We believe annexation of Arlington into the NCRFA as presented in the Plan Amendment will: • Maintain the quality of fire suppression response and emergency medical services for both our communities, as well as enable some important service improvements in the near term; • Provide a more efficient and cost-effective solution for taxpayers, building on the existing partnership between Arlington Fire and NCRFA; • Provide sustainable funding for fire/EMS services over time; • Enable the City to repeal the ambulance utility fee. The Plan Amendment includes a governance model that ensures equitable representation of Arlington’s interests within the NCRFA, and will give Arlington voters a direct voice in decisions about how their fire and emergency medical services are funded. The Plan Amendment ensures that all City fire department employees will become employees of NCRFA, retaining their seniority rights and accrued benefits. Fire union representatives have attended and offered comment at all our Committee meetings, and we are very pleased that both fire unions have endorsed the annexation. We were appointed to work to develop this Plan Amendment on your behalf in January of this year. Thus far, we have met fifteen times as a Committee. We have provided monthly updates to you, including seeking your concurrence for each major recommendation that is incorporated into this Plan. We are grateful for your support in this effort. Fire and emergency medical response is one of the most important services that local government provides. We are pleased to have had an opportunity to work to develop a plan to sustain and strengthen that service for the benefit of the residents and business owners in Arlington and NCRFA. We respectfully request your support for the Plan Amendment and would be pleased to answer any questions you may have about it. Sincerely, ______________________________ ____________________________ Councilmember Marilyn Oertle Councilmember Jesica Stickles ______________________________ ___________________________ Commissioner Greg Oakes Commissioner Larry Longley NCRFA Plan (Effective November __, 2020) - 1 NORTH COUNTY REGIONAL FIRE AUTHORITY (NCRFA) SERVICE PLAN TABLE OF CONTENTS Page Section 1: Background & Needs Statements 2 Section 2: Definitions 3 Section 3: Formation 4 Section 4: Annexation of City of Stanwood 6 Section 5: Annexation of City of Arlington 8 Section 6: Jurisdictional Boundaries 11 Section 7: Funding and Finance 12 Section 8: Governance 16 Section 9: Organizational Structure: Personnel & Administration 19 Section 10: Operations and Services 20 APPENDICES Appendix A: Jurisdiction Boundary Map 22 Appendix B: Organization Structure 23 Appendix C: Stanwood Real Property 24 Appendix D: Fire Prevention/ Public Education/ Emergency Management for Stanwood 25 Appendix E: Station 99 Meeting Room Policy 28 Appendix F: Arlington Equipment 31 Appendix G: Arlington Stations 32 Appendix H: Arlington Fire/EMS Interlocal Agreements 33 NCRFA Plan (Effective November __, 2020) - 2 SECTION 1 BACKGROUND & NEEDS STATEMENTS Revision BACKGROUND & NEEDS STATEMENTS section of the RFA Plan is subject to amendment by a majority vote of the NCRFA Governing Board. A. Background and Needs: (1) The ability to respond to emergency situations by fire protection / emergency medical services jurisdictions has not kept up with the community’s needs and special service demands, particularly in rapidly growing suburban areas. (2) Providing a fire protection and emergency medical service system requires a shared partnership and responsibility among the local and regional governments. (3) There are efficiencies to be gained by regional fire protection / emergency medical services delivery while retaining local control. (4) Timely development of significant projects can best be achieved through enhanced funding options for regional fire protection / emergency medical services agencies, using already existing taxing authority to address fire protection / emergency services needs and new authority to address critical fire protection projects and emergency services. (5) The City of Arlington and North County Regional Fire Authority (referred to herein as “NCRFA”) (which includes the City of Stanwood as a participating jurisdiction) have had a cooperative partnership, striving to provide the highest level of fire and emergency services to our community within the confines of available resources through an interlocal agreement for services. (6) The City of Arlington and NCRFA believe that annexation of the City of Arlington into NCRFA is in the best interests of the community. RFA SECTION 1 PLAN REVISION: The NEEDS STATEMENT section of the (RFA) Plan is subject to amendment by a majority vote of the NCRFA Governing Board. NCRFA Plan (Effective November __, 2020) - 3 SECTION 2 DEFINITIONS Revision DEFINITIONS RFA Plan subject to amendment by a majority vote of the NCRFA Governing Board. NORTH COUNTY REGIONAL FIRE AUTHORITY PLAN DEFINITIONS: The definitions in this section apply throughout this NCRFA Plan unless the context clearly requires otherwise. 1. "Board", “Governance Board”, or “Governing Board” means the governing body of North County Fire / EMS. 2. “Stanwood Annexation Date” means January 1, 2019. 3. “Arlington Annexation Date” means August 1, 2021. 4. “Interlocal Agreement” or “ILA” means any interlocal service agreement between NCRFA, the City of Arlington, and/or the City of Stanwood in providing certain administrative and support services per the adopted Plan. 5. “Participating Jurisdictions” means the municipal jurisdictions joining NCRFA in accordance with RCW 52.26. The original Participating Jurisdictions were Snohomish County Fire Districts 14 and 18, both of which were dissolved by a vote of the citizens within each district in 2017. The City of Stanwood became a Participating Jurisdiction on January 1, 2019. The City of Arlington became a Participating Jurisdiction on August 1, 2020. 6. "North County Regional Fire Authority" or “NCRFA” means a municipal corporation, an independent taxing authority within the meaning of Article VII, Section 1 of the state Constitution, and a taxing district within the meaning of Article VII, Section 2 of the state Constitution, whose boundaries are coextensive with two or more adjacent fire protection jurisdictions and that has been created by a vote of the people under RCW 52.26 to implement a North County Regional Fire Authority Service Plan. 7. "North County Regional Fire Authority Plan" or "Plan" means a plan to develop and finance North County Fire / EMS, including, but not limited to, specific capital projects, fire operations and emergency service operations pursuant to RCW 52.26.040(3)(b), and the preservation and maintenance of existing or future facilities and services. 8. “Cities” means the City of Stanwood and City of Arlington. RFA SECTION 2 PLAN REVISION DISPOSITION: The DEFINITIONS section of the RFA Plan is subject to amendment or revision only by a majority vote of the NCRFA Governing Board. NCRFA Plan (Effective November __, 2020) - 4 SECTION 3 FORMATION Revision FORMATION RFA Plan subject to amendment by being re-submitted to the electorate for approval. REFERENCE: 1. Authority to form a North County Regional Fire Authority between Snohomish County Fire Protection District 14 and Snohomish County Fire Protection District 18 is authorized by RCW 52.26. 2. Authority and empowerment of the PLANNING COMMITTEE is provided by RCW 52.26.030. 3. Appointment and participation on the Planning Committee includes the three Fire Commissioners of each respective jurisdiction in accordance with RCW 52.26.030. 4. Upon successful development and approval of the NCRFA Plan by the NCRFA Planning Committee, the NCRFA Plan shall be brought to each participating jurisdiction’s boards of fire commissioners for approval and adoption by resolution for placement of the NCRFA Plan on the ballot for approval by the respective voters. ACTIVITY/OPERATION: 1. No current activity or operation of Snohomish County Fire Protection District 14 or Snohomish County Fire Protection District 18 will change during the planning period of the NCRFA. 2. Should the NCRFA Plan be ratified with a successful vote by the collective electorate of Snohomish County Fire Protection District 14 and Snohomish County Fire Protection District 18, it shall be formed on January 1, 2008. ASSETS/DOCUMENTATION TRANSFERRED: 1. No transfer of current assets, equipment, documents, contracts, agreements, or records of Snohomish County Fire Protection District 14 and Snohomish County Fire Protection District 18 will occur during the planning period of the NCRFA. 2. The transfer of assets, equipment, documents, contracts, agreements, and records to the NCRFA from the respective participating Fire Districts shall occur on January 1, 2008 and be in accordance with the Objectives identified in this NCRFA Plan. NCRFA Plan (Effective November __, 2020) - 5 NCRFA SECTION 3 PLAN REVISION DISPOSITION: The FORMATION portion of the NCRFA Plan is subject to alteration only by a revised NCRFA Plan being re-submitted to the electorate for approval. NCRFA Plan (Effective November __, 2020) - 6 SECTION 4 ANNEXATION OF CITY OF STANWOOD Revision ANNEXATION OF CITY OF STANWOOD section of the RFA Plan is subject to amendment or revision only by a majority vote of the NCRFA Governing Board. A. REGIONAL FIRE PROTECTION SERVICE AUTHORITY 1. The North County Regional Fire Authority Plan was initially approved by the voters of Snohomish County Fire Districts 14 and 18 on November 6, 2007, and NCRFA was formed on January 1, 2008. 2. Chapter 52.26.300 RCW provides statutory authority for the annexation of additional participating jurisdictions into a Regional Fire Authority. B. REVISED RFA PLAN APPROVAL 1. On February 8, 2018, the City of Stanwood adopted Resolution No. 2018-02 requesting annexation into NCRFA. 2. On June 13, 2018, the Governing Board of NCRFA adopted Resolution No. 06132018-02 to amend the RFA Plan to establish terms and conditions of the requested annexation by the City of Stanwood. The Amended Plan and the measure for the City of Stanwood to annex into NCRFA was submitted to the voters of the City of Stanwood at the general election on November 6, 2018 as a single ballot measure and was approved. 3. As a result of voter approval, the City of Stanwood annexed into NCRFA effective January 1, 2019, thereby enlarging the boundaries of NCRFA to encompass the City of Stanwood. C. CHANGES IN JURISDICTIONAL BOUNDARIES AFTER ANNEXATION OF STANWOOD INTO NCRFA 1. Boundary changes that do not require an RFA Plan amendment: 1.1. City of Stanwood annexations of areas included within the boundaries of NCRFA. Such annexations will not affect NCRFA since the areas will already be within NCRFA boundaries. Pursuant to RCW 52.26.290, there will be no required asset or employee transfers. 1.2. City of Stanwood annexations of areas not included within NCRFA. On the effective date of such annexation, the territory annexed shall automatically be included within the boundaries of NCRFA pursuant to RCW 52.26.290. The territory added to NCRFA by such annexation shall be subject to the taxation, charges, and bonded indebtedness (if approved as part of the annexation process) of the RFA. Any transfer of assets or employees that occurs because of annexation shall be between the transferring entity and NCRFA. NCRFA Plan (Effective November __, 2020) - 7 RFA SECTION 4 PLAN REVISION DISPOSITION: The ANNEXATION OF THE CITY OF STANWOOD section of the Plan may be amended by a majority vote of the NCRFA Governing Board. NCRFA Plan (Effective November __, 2020) - 8 SECTION 5 ANNEXATION OF CITY OF ARLINGTON Revision ANNEXATION OF CITY OF ARLINGTON section of the RFA Plan is subject to amendment or revision only by a majority vote of the NCRFA Governing Board. A. REGIONAL FIRE PROTECTION SERVICE AUTHORITY 1. The North County Regional Fire Authority Plan was initially approved by the voters of Snohomish County Fire Districts 14 and 18 on November 6, 2007, and NCRFA was formed on January 1, 2008. The City of Stanwood annexed into NCRFA effective January 1, 2019. 2. Chapter 52.26.300 RCW provides statutory authority for the annexation of additional participating jurisdictions into a Regional Fire Authority. B. REVISED RFA PLAN APPROVAL 1. On November 18, 2019, the City of Arlington adopted Resolution No. 2019-17 approving exploration of the City’s potential annexation into NCRFA. 2. On ___________, 2020, the Governing Board of NCRFA adopted Resolution No. _____ to amend the RFA Plan to establish terms and conditions of the requested annexation by the City of Arlington. 3. On ___________, 2020, the City of Arlington adopted Ordinance No. _____approving the amended RFA Plan and the annexation of the City into NCRFA, and calling an election on the matter. 4. The Amended Plan and the measure for the City of Arlington to annex into NCRFA is being submitted to the voters of the City of Arlington at the special election on February 9, 2021, as a single ballot measure that must be approved by a simple majority. 5. If the City of Arlington voters approve the annexation and the Amended RFA Plan at the special election, then on August 1, 2021 a. The annexation of the City of Arlington into NCRFA will be effective in accordance with RCW 52.26.300, at which time the City of Arlington will become a Participating Jurisdiction in NCRFA. b. The boundaries of NCRFA shall be as shown on the map attached hereto and in Appendix A of this RFA Plan. 6. This Amended Plan shall be automatically void if the voters of the City of Arlington do not approve the ballot measure at the special election on February 9, 2021, in which case the prior Plan shall be effective without further action of the Governing Board. NCRFA Plan (Effective November __, 2020) - 9 C. CHANGES IN JURISDICTIONAL BOUNDARIES AFTER ANNEXATION OF ARLINGTON INTO NCRFA 1. Boundary changes that do not require an RFA Plan amendment: a. City of Arlington annexations of areas included within the boundaries of NCRFA. Such annexations will not affect NCRFA since the areas will already be within NCRFA boundaries. Pursuant to RCW 52.26.290 there will be no required asset or employee transfers. b. City of Arlington annexations of areas not included within NCRFA. On the effective date of such annexation, the territory annexed shall automatically be included within the boundaries of NCRFA pursuant to RCW 52.26.290. The territory added to NCRFA by such annexation shall be subject to the taxation, charges, and bonded indebtedness (if approved as part of the annexation process) of NCRFA. Any transfer of assets or employees that occurs because of annexation shall be between the transferring entity and NCRFA. D. EMPLOYMENT OF ARLINGTON FIRE DEPARTMENT EMPLOYEES 1. Effective August 1, 2021 and in accordance with RCW 52.26.100(6), all employees of the Arlington Fire Department (the “Arlington Employees”) shall transfer to the employment of NCRFA at their current rank, grade, seniority, wages and benefits as provided in the Collective Bargaining Agreement with IAFF Local 3728, except as may otherwise be agreed to through the collective bargaining process. The City shall pay to NCRFA the cash-out value of City sick and vacation leave banks in accordance with the City Collective Bargaining Agreement. “Cash-out value” shall be determined on the date of transfer and shall be paid as provided in Section 7. 2. It is anticipated that the Arlington Employees and NCRFA employees will consolidate into a single bargaining unit under a single collective bargaining agreement. 3. Arlington Employees are entitled to rollover their Department of Retirement Systems Deferred Compensation Program to NCRFA. E. USE OF CITY FIRE STATIONS OWNED BY THE CITY OF ARLINGTON 1. Station 46. The City of Arlington and NCRFA shall enter into a Use Agreement effective August 1, 2021, allowing NCRFA exclusive use of Station 46 until the conclusion of the facility’s useful life or NCRFA no longer has a need for the station. NCRFA shall not be charged rent for such use. The Use Agreement will provide for NCRFA to be responsible for performing all maintenance, repairs, and improvements to Station 46 commencing August 1, 2021. 2. Station 48. The City of Arlington and NCRFA shall enter into a Use Agreement effective August 1, 2021 or as soon thereafter as possible, allowing NCRFA exclusive use of the new Station 48 until ownership of such station is transferred to NCRFA as provided in Section 7 of this RFA Plan. Upon the commencement date, NCRFA shall perform all maintenance and improvements to Station 48. The parties estimate that annual rent for Station 48 would be between $25,000 - $30,000 per year, which is approximately equal to the cost NCRFA will incur annually to provide fire suppression services to the City Airport pursuant to an Interlocal Agreement (provided that the City Airport does not service commercial air traffic which would increase NCRFA’s costs substantially). Accordingly, the parties agree that so long as NCRFA provides fire suppression services via an ILA to the City Airport, no rent shall be charged for such Use Agreement. In the event construction of the new Station 48 is not completed by August 1, NCRFA Plan (Effective November __, 2020) - 10 2021, the parties will enter into a temporary sublease agreement for use of the existing Station 48 at no cost to the RFA until the new Station 48 is ready for occupancy. RFA SECTION 5 PLAN REVISION DISPOSITION: The ANNEXATION OF THE CITY OF ARLINGTON section of the Plan may be amended by a majority vote of NCRFA Governance Board. NCRFA Plan (Effective November __, 2020) - 11 The section of the RFA Plan is subject to amendment or revision only by a majority vote of NCRFA Governance Board. REFERENCE: 1. The authority to define the jurisdiction of the North County Regional Fire Authority is provided by RCW 52.26.030. ACTIVITY/OPERATION TRANSFERRED: 1. The jurisdictional boundaries of the NCRFA shall be the legal boundaries of each Participating Jurisdiction and the former Snohomish County Fire District 14 and 18, which boundaries are depicted on the map attached hereto and marked as Appendix A of this Plan. 2. The jurisdictional boundaries of NCRFA shall be amended to reflect any annexations of fire protection jurisdictions into NCRFA pursuant to RCW 52.26.300. NORTH COUNTY FIRE / EMS AUTHORITY PLAN REVISION DISPOSITION: The JURISDICTIONAL BOUNDARIES portion of the NCRFA Plan is subject to alteration only by a revised NCRFA Plan being re-submitted to the electorate for approval. NCRFA Plan (Effective November __, 2020) - 12 SECTION 7 FUNDING and FINANCE Revision FUNDING and FINANCE RFA Plan is subject to amendment or revision by the Governing Board except when voter approval is required by statute. A. RFA FINANCES IMMEDIATELY FOLLOWING ANNEXATION OF ARLINGTON 1. The operation and administration of NCRFA shall, for the period beginning August 1, 2021 - December 31, 2021, be funded by the following: 1.1 Tax levies of NCRFA (including fire levy under RCW 52.26.140 through 52.26.170 and 84.52.069. 1.2 Because the City of Arlington annexed into NCRFA effective August 1, 2021, NCRFA will not be able to collect taxes within the jurisdictional limits of the City of Arlington until 2022. Accordingly, for calendar year 2021, the City of Arlington will pay to NCRFA: a. The unspent portion of the City’s Fire Department expenses budgeted for calendar year 2021. b. A cash contribution to pay for the leave banks of those employees who are transferring to the employment of NCRFA. This amount is currently estimated at $596,304 but will be calculated as of July 31, 2021 based on leave banks existing at that time. The City will, not later than November 18, 2020, determine whether this payment will be made (i) in a lump sum no later than December 31, 2021, or (ii) in two equal installments on December 31, 2021 and December 31, 2022. c. A contribution to NCRFA’s reserves according to one of the following options, which the City will select no later than November 18, 2020: Option 1: $1,000,000 on or before May 31, 2022. Option 2: $848,239 on or before May 31, 2022 and $848,239 on or before May 13, 2023. 1.3 Service contract revenues, if any. It is recognized that the City of Arlington has several service contracts with other fire districts. The City may receive revenues for services provided before Arlington Annexation Date, and the City would be entitled to those revenues. Such contracts will be assigned to NCRFA as of the Arlington Annexation Date, and NCRFA shall be entitled to the prorated 2021 revenue for the time frame of August-December, 2021. 1.4 Transport Fees. Commencing August 1, 2021, NCRFA will be entitled to bill and collect for Transport Fees for transports originating within the City of Arlington. Revenue from transports provided prior to August 1, 2021, will be remitted to the billing agency. NCRFA Plan (Effective November __, 2020) - 13 B. RFA REVENUES 1. Tax Levies. NCRFA shall be authorized to levy and collect taxes in accordance with RCW 52.26.050(1)(b) at a tax levy rate not to exceed $1.50 per thousand of assessed valuation for the fire levy and at a tax levy rate not to exceed $0.50 per thousand of assessed valuation for its EMS levy. 2. Fire Protection Contracts. To the extent permitted by law, the NCRFA Governance Board shall have the authority to pursue and contract with agencies and entities exempt from property taxes in accordance with RCW 52.30.020 and service contracts with other public agencies. 3. Fire Impact and Mitigation Fees. NCRFA may enter into interlocal agreements with Snohomish County and/or the Cities of Stanwood and Arlington to collect such fees. 4. Transport Fees. NCRFA Board will charge and collect transport fees in accordance with policies adopted by the NCRFA Governing Board. 5. Ground Emergency Medical Transport. NCRFA may seek to recover Ground Emergency Medical Transport Supplemental Reimbursement. 6. Fire Impact Fees and SEPA Mitigation. The City of Stanwood and the City of Arlington (collectively, the “Cities”), under certain circumstances, have the ability to impose impact fees and/or require actions of mitigation which may have an impact upon fire protection for development or other activities within the Cities. Prior to the issuance of a SEPA threshold determination for an annexation, development or other activity within the Cities which (i) may materially increase the cost of providing the administrative and operational services specified herein, and (ii) for which the Cities may charge an impact fee and/or require mitigation, that City and the Fire Authority shall meet and discuss the impact on the services provided by NCRFA and the appropriate mitigation or impact fee. Should the Cities impose such fees, the fees shall be placed into a special reserve account maintained by the City until they are expended on mitigation. NCRFA and that City agree that final authority to impose impact fees for fire shall remain with that City. 7. Additional Revenue Options. The NCRFA Governing Board shall have the authority to pursue, subject to any applicable statutory voter approval requirements and the RFA Plan Amendment, if required, all additional revenue sources authorized by law including, but not limited to, benefit charges or other revenue sources specifically identified in Title 52 RCW and Title 84 RCW that are not otherwise addressed in chapter 52.26 RCW. C. TRANSFER OF ASSETS 1.1 City of Stanwood Assets. The City of Stanwood has transferred to NCRFA the following assets: a. The real property identified in Appendix C and any building fixtures, furniture, and contents thereof. The transfer of Station 99 to NCRFA shall contain a reversionary interest providing that the title to the land and the station will return to the City of Stanwood if the fire station ever ceases to be used for fire and/or emergency medical services by NCRFA. The City of Stanwood is transferring real property identified in Appendix C and any building fixtures, furniture, and contents thereof ‘as-is’ no warranties attached. NCRFA accepts the real property identified in Appendix C and any building fixtures, furniture, and contents thereof ‘as-is’ no warranties attached. Additionally, upon the transfer of the real property identified in Appendix C and any NCRFA Plan (Effective November __, 2020) - 14 building fixtures, furniture, and contents thereof, the City of Stanwood has no further maintenance obligations or responsibilities including but not limited those in the March 8, 2012 Interlocal agreement. Note: NCRFA would continue to permit the City of Stanwood to utilize the large meeting room in Station 99 as necessary for community needs. The terms of scheduling and use of such meeting room will be by mutual agreement. b. All mitigation fees held pursuant to paragraph 6.6 of the Interlocal Agreement dated March 8, 2012 between NCRFA and the City of Stanwood. c. City reserves for Fire Department Employee Obligations. d. All reports, documents, surveys, books, records, files, papers, or written material used by the City of Stanwood to carry out the fire protection and emergency services powers, functions, and duties of the City of Stanwood that are owned by or in the possession of the City of Stanwood. 1.2. City Water Systems. City water systems including fire hydrants and related appurtenances shall not be transferred and shall remain property of the City of Stanwood or Arlington, as the case may be. 1.3. City of Arlington Assets. Except as otherwise provided below, on the Arlington Annexation Date, the City of Arlington shall transfer to NCRFA the following assets: a. The apparatus/vehicles identified in Appendix F. b. Equipment, fixtures, furnishings, and all other personal property associated with the City Fire Department, identified in Appendix F. c. The station identified in Appendix G (“Station 48”) and the corresponding lease with the City of Arlington, together with any building fixtures, equipment, furniture, furnishings and contents thereof shall be transferred to NCRFA. On or before November 18, 2021, the City shall determine whether such transfer shall occur on January 1, 2022 or, alternatively, on January 1, 2024. The transfer of Station 48 to NCRFA shall contain a reversionary interest providing that the title to the station will return to the City of Arlington if the fire station ever ceases to be used for fire and/or emergency medical services by NCRFA. The amount of compensation to be paid to NCRFA for such reversion shall be negotiated by NCRFA and the City. . The City of Arlington is transferring the leasehold interest identified in Appendix G and any building fixtures, furniture, and contents thereof ‘as-is’ no warranties attached. NCRFA accepts the leasehold interest identified in Appendix G and any building fixtures, furniture, and contents thereof ‘as-is’ no warranties attached. NCRFA will assume the liability for the outstanding debt on Station 48 commencing upon transfer of title to NCRFA. d. All reports, documents, surveys, books, records, files, papers, or written material used by the City of Arlington to carry out the fire protection and emergency services powers, functions, and duties of the City of Arlington that are owned by or in the possession of the City of Arlington. 2. Condition of Assets. All assets transferred by the Cities based on the RFA Plan and any subsequent agreements shall be transferred free of debt or encumbrances but otherwise on an “as is/where is” condition. NCRFA Plan (Effective November __, 2020) - 15 D. LIABILITIES 1. On the Stanwood Annexation Date, NCRFA assumed the following liabilities of the City of Stanwood: 1.1 Continued periodic fire related payment obligations of the City of Stanwood’s interlocal agreement with Snohomish County 911 and SERS. 1.2 Future fire-related capital investment obligations to SERS and Snohomish County 911. 2. The following City of Stanwood’s Debt/Liabilities are retained by the City of Stanwood: 2.1 The City of Stanwood will retain the liability for the outstanding bond debt on Station 99 and continue to levy tax through 2020 or later as needed to make such payments. 3. NCRFA shall assume the following liabilities of the City of Arlington: 3.1 On the date of transfer of title to Station 48, NCRFA will assume the liability for the outstanding debt on Station 48. 3.2 Continued periodic fire related payment obligations of the City of Arlington’s interlocal agreement with Snohomish County 911 pursuant to an assignment agreement to be executed by the City of Arlington, Snohomish 911 and NCRFA. 4. The following City of Arlington’s Debt/Liabilities shall be retained by the City of Arlington: 4.1 Outstanding debt on Station 48 until title is transferred to NCRFA. 4.2 Outstanding debt on Station 46. 4.3 Liabilities associated with retired City LEOFF 1 members. RFA SECTION 7 PLAN REVISION DISPOSITION: The FUNDING AND FINANCE section of the RFA Plan is subject to amendment or revision by majority vote of the Governing Board except when voter approval is required by statute. NCRFA Plan (Effective November __, 2020) - 16 SECTION 8 GOVERNANCE Revision GOVERNANCE RFA Plan is subject to amendment or revision only by a majority vote of the NCRFA Governing Board. A. GOVERNING BOARD STRUCTURE AND OPERATION 1. Governing Board. As provided by RCW 52.26.080, the NCRFA Governing Board shall be established consistent with the terms of this Section and shall have authority as of the Arlington Annexation Date. The initial Governing Board (“Transition Board”) shall consist of nine (9) voting members as set forth below. This initial board will ultimately transition to a seven (7)-member Governing Board consisting of five (5) commissioner districts and two (2) at-large positions not later than January 1, 2030. 2. Transition Board. Upon the Arlington Annexation Date, the Transition Board shall include nine (9) voting members, consisting of six (6) elected Commissioners from NCRFA and three (3) elected officials from the City of Arlington to be appointed by the City Council as follows: o Position 1 (Commissioner District No. 1). This position is currently filled by the RFA Commissioner currently serving in RFA Position No. 1 and will expire on December 31, 2025. Thereafter, this position will be filled by a registered voter residing within Commissioner District No. 1. o Position 2 (Commissioner District No. 2). This position is currently filled by the RFA Commissioner currently serving in RFA Position No. 2 and will expire on December 31, 2023. Thereafter, this position will be filled by a registered voter residing within Commissioner District No. 2 for an initial elected term of up to six (6) years. o Position 3 (Commissioner District No. 3). This position is currently filled by the RFA Commissioner currently serving in RFA Position No. 3 and will expire on December 31, 2025. Thereafter, this position will be filled by a registered voter residing within Commissioner District No. 3. o Position 4 (At-large). This position is currently filled by the RFA Commissioner who was elected at-large and will expire on December 31, 2023 for an initial elected term of up to six (6) years. Thereafter, this position will be filled by a registered voter residing anywhere within the boundaries of the RFA. o Position 5 (At-large). This position is currently filled by the RFA Commissioner who was elected at-large and will expire on December 31, 2023. Thereafter, this position will be filled by a registered voter residing anywhere within the boundaries of the RFA for an initial elected term of up to six (6) years. NCRFA Plan (Effective November __, 2020) - 17 o Position 6 (At-large). This position is currently filled by the RFA Commissioner who was elected at-large and will expire on December 31, 2023. Thereafter, this position shall be filled by a registered voter residing anywhere within the boundaries of the RFA for an initial elected term of up to six (6) years. o Position 7 (Appointed/Future District 4). This position will be initially filled by an elected official appointed by the City of Arlington and will expire on December 31, 2023. Thereafter, this position shall be filled by a registered voter residing within Future Commissioner District No. 4 for an initial elected term of up to six (6) years. o Position 8 (Appointed/Future District 5). This position will be initially filled by an elected official appointed by the City of Arlington and will expire on December 31, 2023. Thereafter, this position shall be filled by a registered voter residing within Future Commissioner District No. 5 for an initial elected term of up to six (6) years. o Position 9 (Appointed). This position will be initially filled by an elected official appointed by the City of Arlington. In an effort to reduce the number of Governing Board positions to seven, this position will terminate as of December 31, 2023. 2.1. In early 2022, after receipt of the 2020 census data, the Governing Board shall establish the geographical boundaries for five (5) commissioner districts (Positions 1, 2, 3, 7, and 8) as required by RCW 52.26.080(4)(a) and RCW 29A.76. These commissioner districts shall be established not later than sixty (60) days prior to the filing period for the general election on November 7, 2023. In determining the geographical boundaries of such commissioner districts, the Governing Board shall be guided by the following principles: (i) the population of each commissioner district shall be relatively equal; (ii) at least one (1) commissioner district shall include the City of Stanwood; and (iii) at least two (2) commissioner districts shall include the City of Arlington. 2.2 Commissioner positions 1 and 3 which are occupied by commissioners whose terms expire in 2025 will not be up for election until the 2025 general election (even if the commissioner occupying the position does not reside in the redrawn commissioner district for such position). 2.3 To facilitate the possibility that appointed Arlington elected officials may wish to run for RFA Commissioner seats (and cannot by law run for two offices at the same election), the terms of office for the six board positions commencing January 1, 2023 will be flexible: either 2, 4 or 6 years, at the choice of each commissioner winning election. 2.4 Except as provided above, all commissioner terms shall be six (6)-year terms. 2.5 In an effort to reduce the number of Governing Board positions to seven (7) positions, the following procedures will be taken with regards to at-large positions: a. If at any time, a vacancy occurs in an at-large position, the Board may at its option eliminate that position by majority vote of the Board. Only one at-large position will be eliminated in this manner; further vacancies in at-large positions will be filled as provided by RCW 52.26.080(3)(a)(iii). b. If an at-large position has not been eliminated under subsection a above on or before a date which is sixty days prior to the filing period for the 2029 general election, then the NCRFA Plan (Effective November __, 2020) - 18 Governing Board shall by majority vote to establish a fair and equitable process for eliminating one at-large position (e.g., draw lots, etc.), effective as of December 31, 2029. 3. Governing Rules. The NCRFA Governing Board shall develop and adopt bylaws, governance policies, and rules for the NCRFA Governing Board to conduct business in accordance with RCW 52.26.080. 4. Authority. The NCRFA Governing Board shall have all the power and authority granted governing boards under Washington State law and shall include the power and authority to make any decisions appropriate for NCRFA and for matters related to Title 52 RCW. 5. Compensation of Governing Board. Commissioners of the Governing Board will receive compensation in the same manner and under the same conditions as provided by law for commissioners of a fire protection district organized under Title 52 RCW. RFA SECTION 8 PLAN REVISION DISPOSITION: The GOVERNANCE section of the Plan may be amended by a majority vote of the NCRFA Governing Board. NCRFA Plan (Effective November __, 2020) - 19 SECTION 9 ORGANIZATIONAL STRUCTURE: PERSONNEL & ADMINISTRATION Revision ORGANIZATIONAL STRUCTURE: PERSONNEL & ADMINISTRATION section of the RFA Plan is subject to amendment by a majority vote of the NCRFA Governing Board. A. ORGANIZATIONAL STRUCTURE 1. Organizational Chart. NCRFA shall be organized as provided in Appendix B of the RFA Plan. B. PERSONNEL 1. Fire Chief. The Fire Chief of NCRFA shall serve as the Fire Chief of NCRFA, the City of Stanwood, and the City of Arlington. The Fire Chief shall at all times be appointed and serve at the pleasure of the Governing Board pursuant to a written employment contract. C. ADMINISTRATION 1. Administration. All current administrative and business functions, agreements, documents, operations and policies and procedures from the City of Arlington Fire Department shall transfer to NCRFA unless otherwise noted in the RFA Plan. 2. The Cities’ Retained Administrative Service Responsibilities. The Cities shall continue to provide the following services: Collection and accounting of Fire Impact Fees, when imposed. The parties shall negotiate and execute an Interlocal Agreement to provide for the Cities’ collection of the Fire Impact Fees and disbursement of those fees to NCRFA. The ORGANIZATIONAL STRUCTURE: PERSONNEL & ADMINISTRATION section of the RFA Plan is subject to amendment by a majority vote of the NCRFA Governing Board. NCRFA Plan (Effective November __, 2020) - 20 SECTION 10 OPERATIONS AND SERVICES Revision OPERATIONS AND SERVICES of the RFA Plan is subject to amendment by a majority vote of the NCRFA Governing Board. A. FIRE PROTECTION AND EMERGENCY MEDICAL SERVICES 1. Current staffing models, deployment standards, field operations, command staffing, and operational policies and procedures of NCRFA shall be continued at the current level of service. 2. Upon the Stanwood Annexation Date, NCRFA will initially adopt the City of Stanwood’s Standards of Coverage Document for the City of Stanwood’s jurisdictional boundary area. As such, services, levels of service, standards of coverage, development standards and customer expectations on the Stanwood Annexation Date shall remain unaffected. 3. Upon the Arlington Annexation Date, NCRFA will initially adopt the City of Arlington’s Standards of Coverage Document for the City of Arlington’s jurisdictional boundary area. As such, services, levels of service, standards of coverage, development standards and customer expectations on the Arlington Annexation Date shall remain unaffected. 4. All current automatic aid and mutual aid agreements, all interlocal agreements and contractual services agreements, documents, or memorandums currently in place and affecting the City Fire Departments shall be transferred to NCRFA on the Stanwood Annexation Date and Arlington Annexation Date, respectfully, to provide continuous, seamless readiness and emergency services coverage. A list of Interlocal Agreements for Fire/EMS services which the City of Arlington provides to other agencies is attached as Appendix H. The Cities’ interlocal agreement with Snohomish County 911 shall be modified as necessary to provide that NCRFA will assume only the fire related rights and obligations under said agreements. B. FIRE MARSHAL/INSPECTION SERVICES. 1. Service Providers: a. City of Stanwood: In accordance with RCW 19.27.050, NCRFA currently provides the Fire Prevention Services (“Fire Marshal Services”) listed in Appendix D within the boundaries of the City of Stanwood pursuant to an Interlocal Agreement. b. Unincorporated Areas of NCRFA. Snohomish County currently provides Fire Marshal Services within the unincorporated areas of NCRFA. c. City of Arlington. The City of Arlington currently provides Fire Marshal Services within the City of Arlington. Effective on the Arlington Annexation Date, NCRFA will provide Fire Marshal Services to the City of Arlington pursuant to an interlocal agreement which compensates NCRFA for agreed upon services. The City of Arlington shall retain the authority to set fees to its citizens for the Fire Marshall Services and retain the revenues. NCRFA Plan (Effective November __, 2020) - 21 C. EMERGENCY MANAGEMENT SERVICES 1. Service Providers: 1.1. City of Stanwood. Snohomish County Department of Emergency Management (SCDEM) currently provides Emergency Management Services within the City of Stanwood. NCRFA currently provides oversight and coordination of the City’s Emergency Operations Plans and assigns a command staff representative to the City of Stanwood’s Emergency Operations Center when activated and during drills. NCRFA also coordinates emergency preparedness planning and training to the City of Stanwood. These services shall be provided pursuant to an interlocal agreement which compensates NCRFA for agreed upon services. 1.2. Unincorporated Areas of NCRFA: SCDEM shall remain the provider of Emergency Management Services. 1.3. City of Arlington. SCDEM currently provides Emergency Management Services within the City of Arlington. Effective on the Arlington Annexation Date, Emergency Management Services NCRFA will, at the City’s request, provide oversight and coordination of the City’s Emergency Operations Plans and will assign a command staff representative to the City of Arlington’s Emergency Operations Center when activated and during drills. The City and NCRFA shall enter into an Interlocal Agreement to further define the level of any emergency management services that the City desires NCRFA to provide. D. PUBLIC EDUCATION SERVICES 1. NCRFA shall provide fire suppression and EMS related public education services throughout the jurisdiction of NCRFA at such level as NCRFA may determine. RFA SECTION 10 PLAN REVISION DISPOSITION: The OPERATIONS AND SERVICES section of the RFA Plan is subject to amendment by a majority vote of the NCRFA Governing Board. NCRFA Plan (Effective November __, 2020) - 22 APPENDIX A JURISDICTIONAL BOUNDARY MAP NCRFA Plan (Effective November __, 2020) - 23 APPENDIX B ORGANIZATION STRUCTURE NCRFA Plan (Effective November __, 2020) - 24 APPENDIX C STANWOOD REAL PROPERTY The property commonly known as Station 99, located at 8117 267th Street NW, Stanwood, WA. Tax Parcel No.: 32043000101400 Legal Description: Section 30 Township 32 Range 04 Quarter NE - BAAP ON N BDY SEC 668FT E OF 1/4 COR TH E 297FT TH S 165FT TH W 297FT TH N 165FT TO POB LESS CO RD LESS RD R/W TO ST OF WA PER POSS & USE AGRMNT REC AFN201003310760 TGW VAC RD PER CITY OF STAN ORD #1120 REC AFN 201004210063 LESS RD R/W TO ST OF WA PER QCD REC AFN 201009290189 - SUBJ TO ESE TO PUD 1. Note: The transfer of Station 99 to NCRFA shall contain a reversionary interest providing that the title to the land and the station will return to the City if the fire station ever ceases to be used for fire and/or emergency medical services by NCRFA (defined as follows, “more than 75% of the square footage must be used at least 75% of the time and that at least one fire and one EMS apparatus must be housed there to respond to calls on a 24-hour basis.”) . NCRFA Plan (Effective November __, 2020) - 25 APPENDIX D FIRE PREVENTION/ FIRE INVESTIGATION/EMERGENCY MANAGEMENT FOR STANWOOD LIST OF SERVICES I - PLAN REVIEW AND INSPECTION SERVICES: The NCRFA will provide limited plan review and occupancy inspections. Annual Inspection Services for the City of Stanwood within the City's boundaries, as those boundaries may be adjusted in the future. The description of Plan Review and Inspection Services in this Appendix is intended to provide an overview of the Services that were previously provided by the Fire Department within the Interlocal Agreement either by contract to the County Fire Marshal or between the City of Stanwood and NCRFA. The Services should be construed broadly so that the Authority will continue seamlessly providing all services previously provided by the Interlocal Agreement. Plan Review Services include, but are not limited to, administration and enforcement of applicable fire codes and prevention standards ("Code or Codes"), including the local municipal code as that section may be amended or recodified by the City. The NCRFA shall provide in consultation with the City the following Plan Review and Inspection Services: A. Direct the management and supervision of personnel performing the Services. B. Provide comments to the City’s Building Inspectors, who complete the plan check on Fire and Life Safety issues identified during the plan review and occupancy inspections, Code compliance and enforcement, and provide recommendations regarding the development and maintenance of Fire Codes and Standards. Consult with City on interpretation of Codes as necessary to perform the Services. C. Perform all other administrative and records tasks necessary to support Inspection Services for the City. D. Coordinate with the City the scheduling and conducting of new construction I tenant improvement inspections for fire code compliance where Fire and Life Safety input as deemed necessary. E. Review Special Event applications / sites for fire code compliance. F. Participate in the Land Use Planning process to ensure code compliance. G. Coordinate with City the annual inspection program to include one annual inspection per business occupancy with two re-inspections where necessary, before forwarding for code compliance. 26 II - FIRE CODE ENFORCEMENT: The NCRFA shall provide the following Fire Prevention Code Enforcement Services in the City of Stanwood’s boundaries: A. Perform annual inspections required or authorized by the Code. B. Investigate and resolve Code violation complaints or inquiries. C. Perform all Code enforcement duties of the Fire Marshal, Fire Code Official, and/or Fire Chief as provided in the Code. If the parties mutually agree, the Cities may provide employees of the NCRFA with a limited law enforcement commission to enforce portions of the Code that require such commission (e.g., issuance of infractions for fire lane parking or fireworks enforcement). The parties acknowledge that the NCRFA, by statute, has no duty to enforce any provisions of the code or to enforce ordinances of the City except under the terms of this Interlocal Agreement and the RFA Plan. Any duty the NCRFA does have to enforce the Code is not intended to benefit any specific members of the public. The City agrees that all court costs and other legal costs incurred in the judicial enforcement of the Code within the City limits shall be paid by the City and shall not be considered an operating expense of the Authority. D. Coordinate with the City when enforcement efforts are contested and when the City is undertaking related non-fire code enforcement efforts. E. Coordinate with the City on post-disaster building and system inspections and/or evaluations. F. Approve and/or review fire safety, emergency evacuation, lockdown, shelter-in-place, and hazardous materials management plans. G. Manage the Fire Department Annual Inspection Program. H. Provide fire protection system confidence test program activities to include evaluation of confidence tests provided by third parties, issuance of correction notices and/or notices of violation with the City’s Building officials where deemed necessary. I. Manage a Fire Company Inspection Program and coordinate with the City the follow-up on code enforcement violations that are identified. The parties shall meet and confer regarding the number of inspections to be achieved on an annualized basis if the listed is found to be unacceptable. J. Process Fire Code complaints or inquiries from the public to include data entry, file creation, and routing of information. Ill - FIRE INVESTIGATION SERVICES: The NCRFA shall perform or contract with the County Fire Investigation Services that include but are not limited to: A. Investigate the cause and origin of fires, interview suspects and witnesses, examine fire scenes, document findings and prepare reports, protect evidence, cooperate with prosecutors and law enforcement, be available for interviews and courtroom testimony, and other associated duties. 27 B. Investigate all fires that are arson, suspicious, injurious, and fires with a loss of ten thousand dollars ($10,000) or more if cause cannot be determined by on- scene personnel. C. Coordinate arson investigation activities with the applicable Police Department, as necessary. D. Respond to all working fires when requested during working hours and all working fires after hours if available. E. Participate in regional and state fire investigative organizations and activities where deemed applicable by the Authority. Evidence Retention All evidence gathered during the criminal investigation of a fire or other event for which Fire Investigative Services are provided shall be collected by the assigned fire investigator and maintained by the evidence custodians of the City’s Police Department pursuant to the policies and procedures for the maintenance of evidence set forth by the City’s Police Department. Cooperation in Criminal Investigations The NCRFA and City of Stanwood will cooperate and keep each other informed as to the status of all fires in the City that occur because of suspected or confirmed criminal conduct by providing status reports of investigations as the investigations evolve. This obligation shall not be construed to require the disclosure of information if disclosure could jeopardize a criminal investigation. IV - EMERGENCY MANAGEMENT: The NCRFA agrees to provide oversight and coordination on the City of Stanwood’s Emergency Operations Plan. The NCRFA further agrees to assign a command staff level fire representative to the City’s Emergency Operations Center in the event that it is activated as well as the services listed below: 1. Coordinate emergency preparedness planning and training to the City with the County DEM. 2. Serve as a part of the command staff in the City’s EOC for drills, exercises and in emergencies. An effective EOC team includes multiple levels of inclusion between the city and public safety. 3. The City will maintain the EOC equipment and technology, however, the NCRFA will maintain it as a classroom with projectors, tables, chairs, and televisions. 28 APPENDIX E STATION 99 MEETING ROOM POLICY A1. NCRFA would continue to permit the City of Stanwood to utilize the large meeting room in Station 99 as necessary for both official and non-commercial community needs. a. Official City of Stanwood meetings and functions would be scheduled utilizing a calendar tool on the NCRFA Website or by communicating with the NCRFA office staff. I. The City of Stanwood would be responsible for setting up and cleaning up before/after the meeting. b. Non-commercial meetings will be handled utilizing the modified city policy delineated below under section B1. B1. NCRFA offers the use of its certain public meeting rooms to the community for non- commercial use: As an extension of its mission to serve the community, NCRFA welcomes the community’s non-commercial use of its meeting rooms for educational, cultural, intellectual, recreational, civic, governmental, social, political, or charitable meetings, workshops, lectures, entertainment, and other uses pertaining to the welfare of the community. Use of the meeting room is limited to non-commercial organizations. 1. Community Room use is made available on an equitable basis: Space is made available for use by the public on equal terms, regardless of the beliefs, affiliations or viewpoints of the groups or individuals requesting their use. 2. The NCRFA does not endorse the activities or viewpoints of those using its Community Rooms: Publicity for meetings or programs being held in NCRFA meeting rooms will clearly state the NCRFA does not endorse the activities or viewpoints of the groups presenting the event. If the NCRFA sponsors or cosponsors a meeting or program this will be clearly stated in the publicity of the event. 3. NCRFA sponsored or cosponsored meetings or programs have priority on Community Rooms availability: The remaining Community Room space is made available on a first-come, first-served basis. 4. The NCRFA requires completed registration before Community Room use: Registration includes a signed agreement on forms to be provided by the NCRFA that the group will abide by all NCRFA policies and procedures. Use of Community Rooms 29 The NCRFA offers its community rooms for non-commercial use only. Non-commercial use is defined as groups or individuals that receive no commercial benefit by using a Community Room. Meetings or programs must not require payment to enter, but passive solicitation of donations and fund-raising activities for non-profit groups are acceptable. Meetings or programs do not have to be open to the public. Commercial use is defined as groups or individuals that receive a commercial benefit by using a Community Room. This may include active solicitation of donations, charging admission fees, offering money-making activities, or promoting a commercial business. Meetings or programs do not have to be open to the public. The use of community meeting rooms may not be used to further the election or defeat of any candidate for public office or to support or oppose any ballot proposition. Reservations • You must be 18 years old to reserve a room. • Reservations are not valid until the Community Room Registration form has been approved. • Reservations will be on a first come first serve basis with a maximum of one-year advance reservations. No NCRFA facility may be reserved by the same individual, group or entity or individual who is a member of such group or entity more than twelve (12) times in any calendar year. • You can reserve a room in one of the following ways: Phone:In Person: Online: www.northcountyfireems.com Using the Community Rooms • Users are responsible for room set-up and take-down. Rooms must be left in their original configuration. • Food and beverages are welcome. Meeting room users must furnish their own dishes, utensils, paper products, and kitchen equipment, and remove them at the conclusion of the meeting. Trash should be properly disposed of in the receptacles provided and the kitchen left clean. Users are responsible for the care and condition of any equipment being used and must clean all equipment used. • If the NCRFA sponsors or cosponsors a meeting or program this will be clearly stated in the publicity of the event. • No activity may be undertaken in the community meeting rooms that disrupt the normal operation or use of the facility, such as activities that involve disruptive levels of noise, odors, etc. 30 • NCRFA indoor facilities are smoke and tobacco free. No alcoholic beverages, tobacco, or drugs shall be allowed. • Use of candles or any other type of open flame is not allowed. • Audiovisual (AV) equipment may be available upon request at Fire Station 99. Other meeting rooms do not have AV equipment available. Items and equipment may not be stored in the meeting room. • All community meeting room users must complete a NCRFA Community Meeting Room Registration form agreement and permission must be granted by the Fire Chief or designee. • Users agree to be responsible for compliance with all federal, state, and local laws, rules, and regulations in regards to activities conducted, sponsored on or about the facility. Users understand the NCRFA may not discriminate nor endorse discrimination in the use of its facilities. Users must agree not to discriminate against any person on the grounds of race, religion, creed, color, national origin, sexual orientation, marital status, disability, age or other basis governed by state or federal law in the conduct of its activities while on or about the facility. • Individuals or groups who complete the Community Room Registration agreement form agree to pay for damages to the facility and/or loss of NCRFA property within the facility resulting from the user’s negligence. • Organizations that engage in severe or repeated violations of meeting room policies, library regulations, or civil laws shall be banned from further use of the community meeting room. INSURANCE & LIABILITY Users planning high risk activities, as determined solely by the Fire Chief, will be required to provide proof of general liability insurance and must acknowledge responsibility that they will hold the NCRFA harmless from any and all claims by any person(s) arising from use of the facility and anticipation in the host’s planned activities. When insurance is required, the applicant has three options: 1. Purchase insurance through One Beacon Entertainment, or similar insurer, at http://www.onebeaconentertainment.com 2. Purchase private insurance or participate in an insurance pool. 3. In the case of contracting with a vendor, securing insurance through the vendor. All groups who provide insurance shall provide NCRFA with a certificate of insurance naming NCRFA, its officers, agents, employees, and elected officials as additional insureds as respects the use of the NCRFA facility. The insurance limits and coverages shall be as required by the NCRFA. Alternatively, at NCRFA’s sole discretion, NCRFA may accept an acceptable letter evidencing insurance coverage. Cancellation • Cancellation of community room reservations are made to the NCRFA Administration Office. 31 APPENDIX F ARLINGTON APPARATUS AND EQUIPMENT Monroe # Asset # Year Make Model Vin# Vehicle Type 32 APPENDIX G ARLINGTON STATIONS Facility Year Address Land Other Outstanding Debt Station 46 1961 137 N. MacLeod, Arlington .8 acres 9,054 added second story in $1,530,000 Station 48 2020 188th/Airport Blvd, Arlington 1.6 acres 12,800 New Construction Issuing bonds for approx $5,500,000 33 APPENDIX H ARLINGTON FIRE/EMS INTERLOCAL AGREEMENTS 1. Snohomish County Fire District #19 (Silvana) Emergency Medical Services contract to provide Advanced Life Support services district-wide. Expires 12/31/2022. 2. Snohomish County Fire District #21 (Arlington Rural) Emergency Medical Services contract to provide Advanced Life Support services district-wide and Basic Life Support services to the south side of the district referred to as the “AQ-W Grids”. Expires 12/31/2022. 3. Snohomish County Fire District #25 (Oso) Emergency Medical Services contract to provide Advanced Life Support and Basic Life Support services district-wide. Expires 12/31/2022. 4. Snohomish County Fire District #21 (Arlington Rural) contract to provide Fire suppression services to the south side of the district referred to as the “AQ-W Grids”. Expires 12/31/2020, unsure if it will be re-negotiated and continue. 5. East County Fire Support Services contract to provide Apparatus repair. Open until either party terminates - 90 days’ notice. 6. Snohomish County Fire Marshal contract to provide Investigation services. Expires 12/31/2024. 7. Northwest Incident Support contract to provide Incident support services. Open until either party terminates - 60 days’ notice. 8. Professional Services Agreement - Dr. Cooper contract to provide Medical control. Open until either party terminates - 30 days’ notice. 9. ILA - City of Marysville to provide Battalion coverage. Expires 12/31/2021. City of Arlington Council Agenda Bill Item: WS #6 Attachment F City Council Rules of Procedure 1 Approved 3-23-2020 City of Arlington Updated 2010 City Council Rules of Procedure City Council Rules of Procedure and Code of Ethics 1. General Rules 1.1 Meetings to be Public: All official meetings of the Arlington City Council shall be open to the public with the exception of executive sessions for certain limited topics (as defined in RCW Chapter 42.30). The journal of proceedings (minute book) shall be open to public inspection. 1.2 Quorum: Four Council members shall be in attendance to constitute a quorum and be necessary for the transaction of business. If a quorum is not present, those in attendance will be named and they shall adjourn to a later time, but no adjournment shall be for a longer period than until the next regular meeting. 1.3 Attendance, Excused Absences: RCW 35A. 12.060 provides that a Council member shall forfeit his/her office by failing to attend three (3) consecutive regular meetings of the Council without being excused by the Council. Members of the Council may be so excused by complying with this section. The member shall contact the Chair prior to the meeting and state the reason for his/her inability to attend the meeting. If the member is unable to contact the Chair, the member shall contact the City Clerk or Deputy City Clerk, who shall convey the message to the Chair. The Chair shall inform the Council of the member's absence, state the reason for such absence and inquire if there is a motion to excuse the member. Upon passage of such motion by a majority of members present, the absent member shall be considered excused and the Recorder will make an appropriate notation in the minutes. If the motion is not passed, the Recorder will note in the minutes that the absence is unexcused. 1.4 Journal of Proceedings: A journal of all proceedings of the Council shall be kept by the City Clerk and shall be entered in a book constituting the official record of the Council. 1.5 Right of Floor: Any member desiring to speak shall be recognized by the Chair and shall confine his/her remarks to one subject under consideration or to be considered. 1.6 Rules of Order. Roberts Rules of Order Newly Revised shall be the guideline procedures for the proceedings of the Council. If there is a conflict, these rules shall apply. City Council Rules of Procedure 2 Approved 3-23-2020 1.7 Remote Attendance. From time to time, it is not possible for a councilmember to attend a City Council meeting. In limited instances, the City would benefit by a Councilmember’s participation by means of remote communication. The Council recognizes the benefits of fullest practicable attendance and participation by its members. Attendance from remote locations is intended to be an alternative and relatively infrequently used method for participation by Councilmembers in the event of a state of emergency, travel on City business, illness, or where a supermajority vote is required on an agenda item. Remote attendance may occur as follows: a) The City Council may approve a Councilmember’s appearance at a Council meeting via remote communication in limited instances, including emergencies that require immediate action or remedy b) In the event that more than one Councilmember is absent, reasonable efforts shall be given to provide all absent members an opportunity to appear via remote communication. In no event shall the City Council approve a Councilmember’s remote attendance unless satisfactory equipment or technology is available. Satisfactory equipment shall mean any telephone, video or other device or technology capable of broadcasting the Councilmember’s voice attending clearly and sufficiently enough to be heard by those in attendance at the meeting. The device or technology must allow the Councilmember to pose and answer questions as posed from time to time. Councilmembers wishing to attend a meeting remotely shall give at least two (2) business days’ notice of intent to attend remotely in order to give staff time to arrange the remote attendance. (c) During any meeting that a Councilmember is attending via remote communication, the presiding officer shall state for the record that a particular Councilmember is attending via remote communication and the reasons for such attendance. (d) Councilmembers appearing via remote communication may participate and vote during the meeting as if they were physically present at the meeting. (e) Councilmembers appearing remote communication shall comply with all rules and procedures as if they were physically present at the meeting. (f) In the case of executive sessions, the Council may permit participation from remote location(s) only when the Council on a case-by-case basis considers such participation to be necessary and the Council is confident in the security of such remote communications. City Council Rules of Procedure 3 Approved 3-23-2020 2. Types of Meetings 2.1 Regular Council Meetings: The Council shall meet on the first and third Monday of each month at 7 p.m. When a Council meeting falls on a holiday, the Council shall meet on Tuesday following the Monday holiday. The Council may reschedule regular meetings to a different date or time by motion. The location of the meetings shall be the Council Chambers at 110 E. Third Street, unless specified otherwise by a majority vote of the Council. All regular and special meetings shall be public. 2.2 Special Meetings: Special meetings may be called by the Mayor or any four (4) members of the Council. The City Clerk shall prepare a notice of the special meeting stating the time, place and business to be transacted. The City Clerk shall attempt to notify each member of the Council, either by telephone or otherwise, of the special meeting. The City Clerk shall give at least 24 hours' notice of the special meeting to each local newspaper of general circulation and to each local radio and/or television station, which has filed with the Clerk a written request to be notified of special meetings. No subjects other than those specified in the notice shall be considered. The Council may not make final disposition on any matter not mentioned in the notice. Special meetings may be called in less than 24 hours, and without the notice required in this section, to deal with emergencies involving injury or damage to persons or property or the likelihood of such injury or damage if the notice requirements would be impractical or increase the likelihood of such injury or damage. 2.3 Continued and Adjourned Sessions: Any session of the Council may be continued or adjourned from day to day, or for more than one day, but no adjournment shall be for a longer period than until the next regular meeting. 2.4 Study Sessions and Workshops: The Council may meet informally in study sessions and workshops, at the call of the Mayor or of any three or more members of the Council, to review forthcoming programs of the city, receive progress reports on current programs or projects, receive other similar information from city department heads or conduct procedures workshops, provided that all discussions and conclusions thereon shall be informal and do not constitute official actions of the Council. Study sessions and workshops held by the Council are "special meetings" of the Council, and the notice required by RCW 42.30.080 must be provided. 2.5 Executive Sessions: Executive sessions or closed meetings may be held in accordance with the provisions of the Washington State Open Public Meetings Act (Chapter 42.30 RCW). Among the topics that may be discussed in executive session or closed meetings are: (1) personnel matters; (2) consideration of acquisition of property for public purposes or sale of city-owned property; and (3) potential or pending litigation in which the city has an interest, as provided in the Revised Code of Washington. The City Council Rules of Procedure 4 Approved 3-23-2020 Council may hold an executive session during a regular or special meeting. Before convening in executive session the Chair shall publicly announce the purpose for excluding the public from the meeting place and the time when the executive session will be concluded. If the Council wishes to adjourn at the close of a meeting from executive session, that fact will be announced along with the estimated time for the executive session. The announced time limit for executive sessions may be extended to a stated later time by the announcement of the Chair. 2.6 Attendance of Media at Council Meetings: All official meetings of the Council and its committees shall be open to the media, freely subject to recording by radio, television and photographic services at any time, provided that such arrangements do not interfere with the orderly conduct of the meetings. 3. Chair and Duties 3.1 Chair: The Mayor, if present, shall preside as Chair at all meetings of the Council. In the absence of the Mayor, the Mayor Pro Tem shall preside. In the absence of both the Mayor and Mayor Pro Tem, the Council shall elect a Chair. 3.2 Call to Order: The meetings of the Council shall be called to order by the Mayor or, in his or her absence, by the Mayor Pro Tem. In the absence of both the Mayor and Mayor Pro Tem, the meeting shall be called to order by the City Clerk or Clerk's designee for the election of a temporary Chair. 3.3 Preservation of Order: The Chair shall preserve order and decorum; prevent attacks on personalities or the impugning of members' motives and confine members in debate to the question under discussion. 3.4 Points of Order: The Chair shall determine all points of order, subject to the right of any member to appeal to the Council. If any appeal is taken, the question shall be "Shall the decision of the Chair be sustained?" 3.5 Questions to be Stated: The Chair shall state all questions submitted for a vote and announce the result. A roll call vote shall be taken upon all questions. 3.6 Mayor - Powers: The Mayor may not make or second motions, but may participate in debate to the extent that such debate does not interfere with chairing the meeting. If the mayor wishes to participate vigorously in the debate of an issue, the Mayor shall turn over chairing of that portion of the meeting to the Mayor Pro Tem, or to another Council member if the Mayor Pro Tem is absent. The Mayor's voting rights and veto power are as specified in RCW 35A. 12. 100. 4. Order of Business and Agenda City Council Rules of Procedure 5 Approved 3-23-2020 4.1 Order of Business For Regular Meetings: The order of business for all regular meetings shall be transacted as follows unless the Council, by a majority vote of the members present suspends the rules and changes the order: (1) Call to Order (2) Pledge of Allegiance (3) Approval of the Agenda (4) Special Guests/Presentations/Proclamations (5) Public Comment (6) Consent Agenda (7) Public Hearings (8) Action Items (9) Comments from Council Members (10) Information/Administrator & Staff Reports (11) Mayor’s Report (12) Executive Session/Reconvene (13) Adjourn The Consent Agenda may contain items which are of a routine and non-controversial nature which may include, but are not limited to, the following: meeting minutes, payroll, claims, budget amendments, park use requests and any item previously approved by Council with a unanimous vote and which is being submitted to Council for final approval. Any item on the Consent Agenda may be removed and considered separately as an agenda item at the request of any Council member or any person attending a Council meeting. 4.2 Order of Business For Workshop Meetings: The order of business for all workshop meetings shall be transacted as follows unless the Council, by a majority vote of the members present suspends the rules and changes the order: (1) Call to Order (2) Pledge of Allegiance (3) Approval of the Agenda (4) Special Guests/Presentations (5) Workshop Items (6) Information/Administrator & Staff Reports (7) Mayor’s Report (8) Comments from Council Members/Councilmember Reports (9) Review of Consent Agenda Items for Next Meeting (10) Executive Session/Reconvene (11) Adjourn 4.3 Council Agenda: The mayor shall prepare the agenda for Council meetings. City Council Rules of Procedure 6 Approved 3-23-2020 Subject to the Council's right to amend the agenda, no legislative item shall be voted upon which is not on the Council agenda, except in emergency situations (defined as situations which would jeopardize the public's health, safety or welfare). 4.4 Mayor and Council member Comments: The agenda shall provide a time when the Mayor ("Mayor's Report") or any Council member ("Comments From Council Members") may bring before the Council any business that he/she feels should be deliberated upon by the Council. These matters need not be specifically listed on the agenda, and deliberation may be deferred until a following Council Workshop. Any formal action on such matters (i.e., Council vote) may be taken at a subsequent Council meeting, except that immediate action may be taken upon a vote of a majority of all members of the Council. There shall be no lectures, speeches or grandstanding. 5. Consensus and Motions 5.1 Motions: No motion shall be entertained or debated until duly seconded and announced by the Chair. The motion shall be recorded and, if desired by any Council member, it shall be read by the Recorder before it is debated and, by the consent of the Council, may be withdrawn at any time before action is taken on the motion. 5.2 Votes on Motions: Votes shall be taken by voice vote; provided, that any member of the Council may request a roll call vote on any matter. Each member present shall vote on all questions put to the Council except on matters in which he or she has been disqualified for a conflict of interest or under the appearance of fairness doctrine. Such member shall disqualify him or herself prior to any discussion of the matter and shall leave the Council Chambers. When disqualification of a member or members results or would result in the inability of the Council at a subsequent meeting to act on a matter on which it is required by law to take action, any member who was absent or who had been disqualified under the appearance of fairness doctrine may subsequently participate, provided such member first shall have reviewed all materials and listened to all tapes of the proceedings in which the member did not participate. 5.3 Failure to Vote on a Motion: Any Council member present who fails to vote without a valid disqualification shall be declared to have voted in the affirmative on the question. 5.4 Motions to Reconsider: A motion to reconsider must be made by a person who voted with the majority on the principal question and must be made at the same or succeeding regular meeting. No motion to reconsider an adopted quasi-judicial written -decision shall be entertained after the close of the meeting at which the written findings were adopted. 6. Public Hearing Procedures 6.1 Speaker Sign-In: Prior to the start of a public hearing the Chair may require that all City Council Rules of Procedure 7 Approved 3-23-2020 persons wishing to be heard sign in with the Recorder, giving their name and whether they wish to speak as a proponent, opponent or from a neutral position. Any person who fails to sign in shall not be permitted to speak until all those who signed in have given their testimony. The Chair, subject to the concurrence of a majority of the Council, may establish time limits and otherwise control presentations. (Suggested time limit is three minutes per speaker or five minutes when presenting the official position of an organization or group.) The Chair may change the order of speakers so that testimony is heard in the most logical groupings (i.e. proponents, opponents, adjacent owners, etc.). 6.2 Conflict of Interest/Appearance of Fairness: Prior to the start of a public hearing the Chair will ask if any Council member has a conflict of interest or Appearance of Fairness Doctrine concern which could prohibit the Council member from participating in the public hearing process. A Council member who refuses to step down after challenge and the advice of the City Attorney, a ruling by the Mayor or Chair and/or a request by the majority of the remaining members of the Council to step down is subject to censure. The Council member who has stepped down shall not participate in the Council decision nor vote on the matter. The Council member shall leave the Council Chambers while the matter is under consideration, provided, however, that nothing herein shall be interpreted to prohibit a Council member from stepping down in order to participate in a hearing in which the Council member has a direct financial or other personal interest. 6.3 The Public Hearing Process: The Chair introduces the agenda item, opens the public hearing and announces the following Rules of Order: (1) All comments by proponents, opponents or other members of the public shall be made from the podium; any individuals making comments shall first give their name and address. This is required because an official recorded transcript of the public hearing is being made. (2) No comments shall be made from any other location. Anyone making "Out of Order" comments shall be subject to removal from the meeting. If you are disabled and require accommodation, please advise the Recorder. (3) There will be no demonstrations during or at the conclusion of anyone's presentation. (4) These rules are intended to promote an orderly system of holding a public hearing, to give every person an opportunity to be heard, and to ensure that no individual is embarrassed by exercising his/her right of free speech. · The Chair calls upon city staff to describe the matter under consideration. · The Chair calls upon proponents, opponents and all other individuals who wish to speak regarding the matter under consideration. · The Chair inquires as to whether any Council member has questions to ask the proponents, opponents, speakers or staff. If any Council member has questions, City Council Rules of Procedure 8 Approved 3-23-2020 the appropriate individual will be recalled to the podium. · The Chair continues the public hearing to a time specific or closes the public hearing. 7. Duties and Privileges of Citizens 7.1 Meeting Participation: Citizens are welcome at all Council meetings and are encouraged to attend and participate prior to the deliberations of the Council. Recognition of a speaker by the Chair is a prerequisite and necessary for an orderly and effective meeting, be the speaker a citizen, Council member or staff member. Further, it will be expected that all speakers will deliver their comments in a courteous and efficient manner and will speak only to the specific subject under consideration. Anyone making out-of-order comments or acting in an unruly manner shall be subject to removal from the meeting. Use of cellular telephones is prohibited in the Council Chambers. 7.2 Subjects Not on the Current Agenda: Under agenda item "Comments From Citizens" citizens may address any item they wish to discuss with the Mayor and Council. They shall first obtain recognition by the Chair, state their name, address and subject of their comments. The Chair shall then allow the comments, subject to a three (3) minute limitation per speaker, or other limitations as the Chair or Council may deem necessary. Following such comments, if action is required or has been requested, the Chair may place the matter on the current agenda or a future agenda or refer the matter to staff or a Council committee for action or investigation and report at a future meeting. 7.3 Subjects on the Current Agenda: Any member of the public who wishes to address the Council on an item on the current agenda shall make such request to the Chair or Presiding Officer. The Chair shall rule on the appropriateness of public comments as the agenda item is reached. The Chair may change the order of speakers so that testimony is heard in the most logical grouping (i.e. proponents, opponents, adjacent owners, etc.). All comments shall be limited to three (3) minutes per speaker, or other limitations as the Chair or Council may deem necessary. 7.4 Manner of Addressing the Council - Time Limit: Each person addressing the Council shall step up to the podium, give his/her name and address in an audible tone of voice for the record and, unless further time is granted by the Council, shall limit his/her remarks to three (3) minutes. Agenda items "Comments From Citizens" and "Continued Comments From Citizens" shall be limited to a total of 30 minutes each, unless additional time or less time is agreed upon by the Council (dependent upon the length of the Council agenda). All remarks shall be addressed to the Council as a body and not to any member thereof. No person, other than the Chair, members of the Council and the person having the floor, City Council Rules of Procedure 9 Approved 3-23-2020 shall be permitted to enter into any discussion, either directly or through the members of the Council. No questions shall be asked of the Council members, except through the Chair. 'The Council will then determine the disposition of the issue (information -only, place on present agenda, workshop, a future agenda, assign to staff, assign to Council Committee or do not consider). 7.5 Personal and Slanderous Remarks: Any person making personal, impertinent or slanderous remarks or who shall become boisterous while addressing the Council may be requested to leave the meeting and may be barred from further audience before the Council during that Council meeting by the Chair or Presiding Officer. 7.6 Written Communications: Interested parties, or their authorized representatives, may address the Council by written communication in regard to any matter concerning the city's business or over which the Council had control at any time. The written communication may be submitted by direct mail or by addressing the communication to the City Clerk who will distribute copies to the Council members. The communication will be entered into the record without the necessity for reading as long as sufficient copies are distributed to members of the audience/public. 7.7 Comments in Violation of the Appearance Of Fairness Doctrine: The Chair may rule out of order any comment made with respect to a quasi-judicial matter pending before the Council or its Boards or Commissions. Such comments should be made only at the hearing on a specific matter. If a hearing has been set, persons whose comments are ruled out of order will be notified of the time and place when they can appear at the public hearing on the matter and present their comments. 7.8 ”Out of Order” Comments: Any person whose comments have been ruled out of order by the Chair shall immediately cease and refrain from further improper comments. The refusal of an individual to desist from inappropriate, slanderous or otherwise disruptive remarks after being ruled out of order by the Chair may subject the individual to removal from the Council Chambers. These rules are intended to promote an orderly system of holding a public meeting and to give every person an opportunity to be heard. 8. Filling Council Vacancies and Selecting Mayor Pro Tem 8.1 Notice of Vacancy: If a Council vacancy occurs, the Council will follow the procedures outlined in RCW 42.12.070. In order to fill the vacancy with the most qualified person available until an election is held, the Council will widely distribute and publish a notice of the vacancy and the procedure and deadline for applying for the position. City Council Rules of Procedure 10 Approved 3-23-2020 8.2 Application Procedure: The Council will draw up an application form which contains relevant information that will answer set questions posed by Council. The application form will be used in conjunction with an interview of each candidate to aid the Council's selection of the new Council member. 8.3 Interview Process: All candidates who submit an application by the deadline will be interviewed by the Council during a regular or special Council meeting open to the public. The order of the interviews will be determined by drawing the names; in order to make the interviews fair, applicants will be asked to remain outside the Council Chambers while other applicants are being interviewed. Applicants will be asked to answer questions submitted to them in advance of the interview and questions posed by each Council member during the interview process. The Council members will ask the same questions of each candidate. Each candidate will then be allowed two (2) minutes for closing comments. Since this is not a campaign, comments and responses about other applicants will not be allowed. 8.4 Selection of Council member: The Council may recess into executive session to discuss the qualifications of all candidates. Nominations, voting and selection of a person to fill the vacancy will be conducted during an open public meeting. 8.5 Selecting Mayor Pro Tem and Alternate Mayor Pro Tem: The Mayor Pro Tem and Alternate Mayor Pro Tem will be selected by a majority vote of the Council members at the second meeting in January in even years or when there is a vacancy. In selecting the Mayor Pro Tem, the Council will be guided by the following principles: • To preserve continuity in the office, the Mayor Pro Tem shall generally serve for a term of two (2) years. • The Mayor Pro Tem should have served as a Council member for at least two (2) years before appointment to the office of Mayor Pro Tem. • The Mayor Pro Tem will generally be selected from the eligible Council members who have served the longest in office. The Alternate Mayor Pro Tem will be the Council member that most recently served as Mayor Pro Tem. 9. Creation of Committees, Boards and Commissions 9.1 Citizen Committees, Boards and Commissions: The Council may create committees, boards and commissions to assist in the conduct of the operation of city government with such duties as the Council may specify not inconsistent with the city code. 9.2 Membership and Selection: Membership and selection of members shall be as provided by the Council if not specified otherwise in the city code. Any committee, board or commission so created shall cease to exist upon the City Council Rules of Procedure 11 Approved 3-23-2020 accomplishment of the special purpose for which it was created, or when abolished by a majority vote of the Council. No committee so appointed shall have powers other than advisory to the Council or to the Mayor except as otherwise specified in the city code. 10. City Code of Ethics 10.1. Personal integrity. The professional and personal conduct of City elected officials must be above reproach and avoid even the appearance of impropriety. City elected officials shall endeavor to treat citizens equally and with respect and shall refrain from abusive conduct, threats of official action, personal accusations or verbal attacks upon the character or motives of other members of the Mayor or Council, boards and commissions, the staff or public. City elected officials shall maintain truthfulness and honesty and not compromise them for advancement, honor, or personal gain. Additionally, City elected officials shall not directly or indirectly induce, encourage or aid anyone to violate the Code of Ethics and it is incumbent upon City elected officials to make a good faith effort to address apparent violations of this Code of Ethics. 10.2. Respect for Process. City elected officials shall perform their duties in accordance with the processes and rules of order established by the City Council and board and commissions governing the deliberation of public policy issues, meaningful involvement of the public, and implementation of policy decisions of the City Council by City staff. 10.3. Conduct of Public Meetings. City elected officials shall prepare themselves for public issues; listen courteously and attentively to all public discussions before the body; and focus on the business at hand. They shall refrain from interrupting other speakers; making personal comments not germane to the business of the body; or otherwise interfering with the orderly conduct of meetings. 10.4. Decisions Based on Merit. City elected officials shall base their decisions on the merits and substance of the matter at hand, rather than on unrelated considerations. 10.5. Public Disclosure. City elected officials shall publicly disclose substantive information that is relevant to a matter under consideration by the Council or boards and commissions, which they may have received from sources outside of the public decision-making process. Council members shall represent when making public statements that opinions stated are the Member's own and do not necessarily represent those of the Council unless the Council has voted and passed an ordinance, resolution or motion that so states the expressed policy. 10.6. Punishment. The Council has power under state law to impose punishment on its members, short of removal of office, for violation of state law or Council rules. If a member of the Council shall transgress these rules, the presiding officer shall call such member to order, in which case such member shall be silent except to explain or continue in order. If the presiding officer shall transgress these rules or fail to call such member to order, any other City Council Rules of Procedure 12 Approved 3-23-2020 member of the Council may, under a point of order, call the presiding officer or such other member to order, in which case the presiding officer or such member, as the case may be, shall be silent except to explain or continue in order. Additional consequences may include a verbal admonition, written reprimand, censure, expulsion from the meeting at which the conduct is occurring, removal of the Councilmember from the Council committee chair positions or committee memberships, or removal of intergovernmental duties, based on an affirmative vote of a majority of the Council; in such a vote the elected official shall not be entitled to vote. Expulsion for such behavior in the Council’s presence shall require the affirmative vote of a majority of the Council, specifying in the motion or order of expulsion the cause for expulsion. 11. Suspension and Amendment of These Rules 11.1 Suspension of these Rules: Any provision of these rules not governed by the city code may be temporarily suspended by a vote of a majority of the Council. 11.2 Amendment of These Rules: These rules may be amended or new rules adopted by a majority vote of all members of the Council, provided that the proposed amendments or new rules shall have been introduced into the record at a prior Council meeting. City of Arlington Council Agenda Bill Item: WS #7 Attachment G COUNCIL MEETING DATE: October 12, 2020 SUBJECT: City’s Flag and Banner Policy ATTACHMENTS: Draft Resolution DEPARTMENT OF ORIGIN Administration; Paul Ellis, City Administrator 360-403-4603 EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A BUDGETED AMOUNT: None LEGAL REVIEW: DESCRIPTION: Attached is a resolution for the display of flags and banners on City property. HISTORY: The City of Arlington displays the U.S. Flag, Washington State Flag, and POW/MIA Flags at each of its public facilities in accordance with state law. In addition, the city has traditionally displayed the U.S. Flag on banner poles and light poles to celebrate national holidays. In 2019, Blue Line flags and Red Line Flags were donated to the city. The Blue Line Flags were flown on Olympic Ave during Police Week in May 2019 and 2020. The Red Line Flags were flown on Olympic Ave City of Arlington Council Agenda Bill Item: WS #8 Attachment H are old and in need of replacement. The grant money would be used to purchase an additional operations