HomeMy WebLinkAbout09-28-20 Council Workshop
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Meeting ID: 822 6586 4115
Passcode: 384664
CALL TO ORDER
Mayor Barb Tolbert
PLEDGE OF ALLEGIANCE
ROLL CALL
Mayor Barb Tolbert – Ashleigh
APPROVAL OF THE AGENDA
Mayor Pro Tem Jesica Stickles
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
Danette Klemens - Stillaguamish Senior Center
Introduced by Kristin Garcia
WORKSHOP ITEMS – NO FINAL ACTION WILL BE TAKEN
1. CARES Act Funding and Budget ATTACHMENT A
Staff Presentation: Paul Ellis
Council Liaison: Mayor Pro Tem Jesica Stickles
2. City Policy for Displaying Flags and Banners ATTACHMENT B
Staff Presentation: Paul Ellis / Steve Peiffle
Council Liaison: Mayor Pro Tem Jesica Stickles
3. Community and Economic Development Monthly Report ATTACHMENT C
Staff Presentation: Marc Hayes
4. August 2020 Financial Report ATTACHMENT D
Staff Presentation: Kristin Garcia
ADMINISTRATOR & STAFF REPORTS
MAYOR’S REPORT
Arlington City Council Workshop
Monday, September 28, 2020 at 7:00 pm
SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the
ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required.
COMMENTS FROM COUNCILMEMBERS/COUNCILMEMBER REPORTS
PUBLIC COMMENT
For members of the public who wish to speak to the Council. Please limit your remarks to three minutes.
REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING
EXECUTIVE SESSION
RECONVENE
ADJOURNMENT
Mayor Pro Tem Jesica Stickles / Mayor Barb Tolbert
City of Arlington Council Agenda Bill Item: WS #1 Attachment A
expense details. On July 31, 2020 the Governor issued Proclamation 20 – 23.7 extending the waiver for shut off and late fees until October 15th which requires the city to update Resolutions 2020-010 and 2020-012 relating to shut off and late fee
funds and approved expenditures as set forth in the proposed budget.
RESOLUTION NO. 2020-XXX
RESOLUTION NO. 2020-XXX
A RESOLUTION OF THE CITY OF ARLINGTON AMENDING THE CITY’S UTILITY CUSTOMER
SUPPORT PROGRAM
WHEREAS, on February 29, 2020, the Governor of the State of Washington
proclaimed that a State of Emergency existed in all counties in the State of Washington
due to the outbreak of novel coronavirus (COVID-19); and
WHEREAS, on March 18, 2020, the Governor issued an initial proclamation
waiving, suspending and prohibiting certain activities relating to utility services; and
WHEREAS, on July 2, 2020 the Governor issued Proclamation 20 – 23.6 extending
the prohibition on residential disconnects, refusal to reconnect and charging late fees
until August 1, 2020 and further requiring utilities to review existing disconnect,
reconnect and payment arrangement policies and to post a Customer Support Program
by August 1, 2020; and
WHEREAS, on July 6, 2020 City Council adopted Resolution 2020-010 Authorizing
an Extension of COVID-19 Economic Relief which waived late fees and shut off for utility
customers until July 28, 2020; and
WHEREAS, on July 20, 2020 the City Council adopted Resolution 2020-012
Authorizing a Utility Customer Support Program; and
WHEREAS, on July 31, 2020 the Governor issued Proclamation 20 -23.7 further
extending the prohibition on residential disconnects, refusal to reconnect and charging
late fees until October 15, 2020; and
WHEREAS, this resolution will amend Resolution 2020-010 and Resolution 2020-
012 to extend the late fee and stuff waiver to the most current Proclamation issued by
the Governor and to update the city’s Customer Support Program; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARLINGTON,
WASHINGTON AS FOLLOWS:
Water/Sewer Accounts:
1. Waiver of late fees and shut off is extended in accordance with the most recent
Proclamation issued by the Governor.
RESOLUTION NO. 2020-XXX
2. Upon expiration of the Proclamation prohibiting shut off and late fees,
delinquent accounts will have 30 days to enroll into an extended repayment
plan.
3. Shut off and late fee processes will resume not less than 60 days following
expiration of the Proclamation waiving shut off and late fees, unless the account
has been enrolled into an extended repayment plan.
4. Shut off for the month of December will be waived.
5. The extended repayment plan will be for a period of 10 months. The account
must pay current charges plus an amount applied to the delinquent balance. If
terms of the repayment plan are met, late fees will not be assessed on the
account during the period of repayment.
6. If delinquent accounts are not enrolled into the extended repayment plan 30
days after expiration of the Proclamation, the account will be subject to shut off
the following month.
7. If an account has entered into an extended repayment plan, and at any time
does not meet the terms of the plan, the account will be subject to shut off.
8. If an account is current prior to and up to the time shut off and late fee
processes resume, but subsequently becomes delinquent, the payment plan
reverts back to the 10 day repayment period.
Storm Only Accounts:
1. Waiver of late fees is extended in accordance with the most recent Proclamation
by the Governor.
2. Upon expiration of the Proclamation, delinquent accounts will have 30 days to
enroll into an extended repayment plan.
3. The extended repayment plan will be for a period of 10 months. The account
must pay current charges plus an amount applied to the delinquent balance. If
terms of the repayment plan are met, late fees will not be assessed on the
account.
4. If delinquent accounts are not enrolled into the extended repayment plan 30
days after expiration of the Proclamation and the balance is 6 or more months
past due, the account will be turned over to collection not less than 60 days after
expiration of the Proclamation.
5. If an account has entered into an extended repayment plan, and at any time
does not meet the terms of the plan, the account will be turned over to
collection.
6. If an account is current prior to and up to 60 days after expiration of the
Proclamation, but subsequently becomes delinquent, the payment plan reverts
back to the 10 day repayment period.
RESOLUTION NO. 2020-XXX
Utility Credits:
The City recognizes that COVID-19 has caused substantial financial impacts to citizens
from job loss or reduced work hours due to business closures, school closures and/or
limited access to child care. Through the customer support program, the city is
implementing a one time utility credit to qualified applicants. Residential customers
that turn in an application and meet eligibility criteria will receive a one time $125 credit
on their water/sewer account until funding is exhausted. Commercial customers that
turn in an application and meet eligibility criteria will receive a one time $250 credit on
their water/sewer account until funding is exhausted. Utility credits not applicable to
stormwater and irrigation only accounts.
Residential Eligibility Criteria (must meet all of the following):
• Have a utility account with the City of Arlington and water and/or sewer services
are billed.
• Water/sewer service address must be within the City of Arlington city limits.
• Have been negatively impacted financially by COVID-19 pandemic either through
loss of a job, reduced hours, or childcare/education needs.
• Must be the utility account holder or property owner listed on the account.
• Must have been current on your utility account as of 4/1/2020.
Business Eligibility Criteria (must meet all of the following):
• Have a physical location in Arlington city limits (not including home occupancy
businesses).
• Have a utility account with the City of Arlington and water and/or sewer services
are billed.
• Water/sewer service address must be within the City of Arlington city limits.
• Have a current City of Arlington business license.
• Have been negatively impacted financially by COVID-19 due to business closure
or reduced operating hours.
• Business must be the utility account holder or property owner listed on the
account.
• Must have been current on your utility account as of 4/1/2020.
Communications:
Details of the customer support program will be communicated to customers in a
variety of ways including; on customer utility bills, e-news, social media, the Arlington
Update, and on the city website. Recipients of the utility credit will receive a phone call
notifying them a credit will be applied to their account.
RESOLUTION NO. 2020-XXX
Customer Outreach:
Additional communication to customers notifying them of a past due balance will
include; Late notices, phone dialer (twice per month), personal outreach (email and/or
phone calls) and door tags.
ADOPTED by the City Council and APPROVED by the Mayor this 5th day of October,
2020.
CITY OF ARLINGTON
_______________________________
Barbara Tolbert, Mayor
ATTEST:
________________________________
Wendy Van Der Meersche, City Clerk
APPROVED AS TO FORM:
________________________________
Steven J. Peiffle, City Attorney
City of Arlington Council Agenda Bill Item: WS #2 Attachment B
In addition, the city has traditionally displayed the U.S. Flag on banner poles and light poles to celebrate national holidays. In 2019, Blue Line flags and Red Line Flags were donated to the city. The Blue Line Flags were flown on Olympic Ave during Police Week in May 2019 and 2020. The Red Line Flags were flown on Olympic Ave
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1.0 BACKGROUND
The City of Arlington displays the United States flag, State flag, POW/MIA flag, and
other flags at many of its facilities. It is important to honor the flag and display it
correctly.
2.0 DEPARTMENTS/DIVISIONS AFFECTED
Except as otherwise provided, this policy shall apply to all City
divisions and departments.
3.0 REFERENCES
4 U.S.C. 1
36 U.S.C. 10
RCW 1.20.017
4.0 DEFINITIONS
4.1 "Banner'' means a display similar in shape and size of a flag
representative of an entity or organization other than a
governmental jurisdiction.
4.2 "Flag" means the U.S. flag, the Washington State flag, the national
league of families’ POW/MIA flag, and the official flag of other
governmental jurisdictions such as city, state or national flags.
4.2 "Half-Staff'' means the position of the flag when it is
one-half the distance between the top and bottom of
the staff.
4.3 "Mayoral Proclamation" means a formal written declaration
issued by the Mayor to recognize the importance of a community
event, a significant achievement of a community member or to
signal the City's role in a significant event.
5.0 POLICY
5.1 It is the policy of the City of Arlington to correctly honor the flags
of the United States, the State of Washington, the POW/MIA
recognition, the City of Arlington and flags of other
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governmental entities and ensure a standard for flag display on
City property.
5.2 The City of Arlington shall comply with national and state protocols
for flag display and etiquette.
5.3 The City of Arlington follows the Washington State provisions
governing the display of flags, including the United States flag, the
State flag, the City flag, and the POW/MIA flag, which shall be
displayed near the entrance of City Hall, the City Council Chambers
and other City facilities listed in Section 6.1. (RCW 1.20.017).
5.4 (alternate #1) In addition to the above referenced flags, alternative
flags or banners may be displayed on a temporary basis outside or
inside City of Arlington buildings or on City-owned light posts.
Examples include Sister City flags, Heritage Month flags (e.g.,
African American History Month, Women’s History Month,
Asian/Pacific American Heritage Month, Hispanic Heritage Month,
National American Indian/Alaska Native Heritage), flags received in
recognition of awards (e.g., Tree City flag), flags received from
visiting groups, or flags designating an event or an accomplishment.
Alternative flags and banners may only be displayed upon the
issuance of a federal or state proclamation or the adoption of a City
Council resolution.
5.4 (alternate #2) No flags or banners other than the United States flag, the
State flag, the City flag, and the POW/MIA flag shall be flown outside or
inside City of Arlington buildings or on City-owned light posts.
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6.0 PROCEDURE
6.1 U.S. Flags are located on the following property of the City of Arlington:
a. City Hall & Police Station– 238 N. Olympic Avenue
b. Fire Department Stations - Multiple Locations:
c. Parks and Recreation Facilities - Multiple Locations
d. Airport office/CED—18294 – 59th Avenue NE
e. Public Works—154 W. Cox Avenue
f. Library—135 N. Washington Ave.
6.2 Time And Occasions For U.S. Flag Display; Hoisting And Lowering
6.2.1 It is the universal custom to display the U.S. flag only from
sunrise to sunset on buildings and on stationary flag staffs in
the open. However, when a patriotic effect is desired, the U.S.
flag may be displayed twenty- four hours a day if properly
illuminated during the hours of darkness.
6.2.2 The flag should be hoisted briskly and lowered ceremoniously.
6.2.3 The flag should not be displayed on days when the
weather is inclement, except when an all-weather flag
is displayed.
6.2.4 The flag should be displayed on all days except as set forth above.
6.3 Respect For t h e Flag
6.3.1 No disrespect should be shown to the flag of the United
States of America.
6.3.2 The flag should never touch anything beneath it, such
as the ground, the floor, water, or merchandise.
6.3.3 The flag should never be fastened, displayed, used, or stored
in such a manner as to permit it to be easily torn, soiled, or
damaged in any way.
6.3.4 The flag, when it is in such condition that it is no longer a fitting
emblem for display, should be destroyed in a dignified way,
preferably by burning.
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6.4 Half-Staff
6.4.1 Flags shall be flown at half-staff when prescribed by the
President of the United State for days of national mourning,
by the Governor of the State of Washington, or when
prescribed by the Mayor of the City of Arlington. On Memorial
Day, the flags are flown at half-staff until 12:00 noon, and
raised to the peak for the remainder of the day.
6.4.2 The Mayor or City Administrator shall instruct department
heads to lower the flag to half-staff and the duration period
for flying the lowered flag. The department heads shall notify
the appropriate department staff of the instruction.
6.4.3 The flag, when flown at half-staff, should be first hoisted to the
peak for an instant and then lowered to the half-staff position.
The flag should be again raised to the peak before it is lowered
for the day.
6.4.5. No other authority to raise or lower flags to half-staff is granted.
6.5 Questions regarding flag protocol or this policy shall be directed
to the City Council or Executive Department.
RESOLUTION NO. 2020-XXX
RESOLUTION NO. 2020-XXX
A RESOLUTION OF THE CITY OF ARLINGTON ADOPTING A FLAG POLICY
WHEREAS, the City of Arlington is obligated to fly the U.S. flag, the flag of the State
of Washington, and the POW/MIA flag under state law, RCW 1.20.017; and
WHEREAS, the City has also previously flown alternative flags to support both
police and fire department employees; and
WHEREAS, some citizens have raised concerns about some of the alternative flags
and their potential for divisiveness in the community; and
WHEREAS, the City Council deems it appropriate to adopt a formal policy to
reduce confusion and make the process clearer;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARLINGTON,
WASHINGTON AS FOLLOWS:
1. The City Council adopts the flag policy, a true copy of which is attached as
Exhibit “A” hereto.
2. This Resolution shall be immediately effective.
ADOPTED by the City Council and APPROVED by the Mayor this _______ day of
October, 2020.
CITY OF ARLINGTON
_______________________________
Barbara Tolbert, Mayor
ATTEST:
________________________________
Wendy Van Der Meersche, City Clerk
APPROVED AS TO FORM:
________________________________
Steven J. Peiffle, City Attorney
City of Arlington Council Agenda Bill Item: WS #3 Attachment C
Community and Economic Development
Monthly Status Report Reporting Period: August 2020
Staffing Report:
• To ensure that our permit technicians have 360 degree training of all elements
of CED functions, we have implemented a rotational schedule where each
technician is dedicated to either Planning, Civil or Building processes for a
three month period before moving to their next role. This ensures that cross
training of each aspect is achieved, a higher level of understanding of each
staff members roles/responsibilities and better communication skills are
developed throughout the department by interacting with different
technicians on a rotating schedule.
• The CED office is still closed to public entry, but the vestibule is serving very
well as a quarantine area for pickup and drop-off of work product.
Cleaning/disinfecting and the donning of masks is ongoing and all Planning
Commission, GIM’s and other meetings are being held virtually. Both the
Airport and CED offices have had glass barriers installed at the counter area,
this way when offices open back up to the public in phase-3, staff will be fully
protected while conducting customer service tasks.
Update on Current Contracts:
• BERK contract for Planned Action EIS for the Arlington portion of the Cascade
Industrial Center. In progress. We have been in ongoing dialogue, since the
beginning of the year, with WSDOT over the Scope of Work (SOW) that needed
to be included in the final draft of the EIS and are hopefully getting closer to
agreement of all elements that need to be addressed. These conversations have
been beneficial, but the continuing requests from WSDOT, for work product,
are impacting the timeline for the draft EIS process.
• Complete Streets project (59th Ave.) Design in progress.
• Blueline Group contract for the Housing Action Plan (HAP). The Housing Needs
Assessment (HNA) has been completed, reviewed and commented on. The
public participation process had to be modified since the pandemic appeared,
so instead of public meetings being held, an online survey was created to
gather the publics comments and opinions. Comments from that survey were
evaluated for viable content to be utilized in the draft HAP.
Strategies/recommendations were provided for internal review at the end of
July and the “draft” Housing Action Plan is currently being reviewed.
Challenges:
• COVID-19 has created challenges in every aspect of our lives, but one of CED’s
biggest challenges was the inability to conduct Public Hearings through our
Planning Commission, specifically related to the annual “docket” process.
While this process was postponed, there were numerous projects and internal
processes that were unable to proceed because they are contingent on the
outcome of the docket process. With the ability to finally proceed with
“virtual” Public Hearings, we took advantage of the month of August and
scheduled Planning Commission/Public Hearings on every Tuesday so that all
“docket” items could be heard and ready to go to Council as soon as meetings
were resumed. Many thanks to the Planning Commission for their cooperation
and dedication in meeting every Tuesday evening!
Opportunities:
• Something that has certainly surprised us in CED are the volume of projects
that are being submitted during this time. We hear from other jurisdictions
that their workloads have fallen off significantly, but we are busier now than
at the beginning of the year, with some very substantial projects leading the
way.
• Now that the annual “Docket” process is completed, we will begin to focus
our attention on the 2024 Comprehensive Plan. This will be an exciting body
of work, since there have been dramatic, widespread, changes since the
original 1995 version. Changes in the Economy- the way commerce is/will
be conducted, new technologies. Land Use-commercial, industrial and
residential, Smart Growth. Social Responsibility- which by definition,
means to “act in the best interest of the environment and society as a whole”,
this in essence, should be interwoven into every aspect of decision making
and planning we make for the Arlington community.
We look forward to your involvement in this Comprehensive Plan cycle, it
provides an opportunity to set in motion, a progressive direction forward for
the future of the City of Arlington.
New Programs/General Information Meetings:
• Received an application requesting the rezone of 75 acres of the National
Foods site, from Highway Commercial (HC) to Light Industrial (LI)through the
emergency provision allowed per our land use code, AMC 20.96.010(c) and
RCW 36.76A.130(2). This rezone is essential to the proposed development of
the subject property.
• Held a GIM to discuss the potential annexation of the Lindsey assemblage
along the south side of 172nd St. (across from Magnolia Meadows). Waiting to
receive their 10% petition. This area is designated as a Master Planned
Neighborhood.
• Held a GIM to discuss the NorthPoint Cascade Logistics Park. This is a project
that has expanded from 271 acres originally, to over 426 acres, it is situated in
the SW corner of 172nd St. /67th Ave and spans between both Arlington and
Marysville. Project will include the construction of nine buildings that will
create over 4,000,000 S.F. of building area. These are spec warehouse
buildings, so there are not specific tenants identified at this time.
• Held a GIM to discuss the Edgecomb Creek re-location for the Northpoint
Project.
• Held a GIM to discuss the siting of a marijuana producer/processor for the
old Soccer Dome building, located at 19805 74th Ave.
• Held a GIM to discuss the expansion/remodel of the Dickinson Dental Office
located at the corner of Macleod Ave. /E Division St.
• Held a GIM to discuss a mixed use project to be located on the vacant parcel
along Olympic Pl., north, behind AutoZone and O’Reillys Auto, and east of the
Safeway store. The project will include two vertical mixed use buildings and
one multi-family building.
• Held a GIM to discuss the Valley Road Business Park which consist of 12.5 acres
along Arlington Valley Road that will be divided into 6-8 lots for the
construction of separate manufacturing/industrial buildings for purchase.
• SMARTCAP has applied and received an early grading permit to begin work on
the site they recently leased in the Airport Business Park.
• SMARTCAP applied and received a construction permit to begin work on the
63rd Ave. roadway between their site and 180th Pl.
Planning Commission:
• August 4, 2020 Agenda -
a) Arlington School District 16, Capital Facility Plan
b) Lakewood School District 306, Capital Facility Plan
Both of these CFP items will be heard as a part of the Public Hearing for
the City’s 2021-2022 budget adoption
c)National Foods Rezone – PLN#721
d)NorthPoint Development Rezone - PLN#729
• August 11, 2020 Agenda – Special Meeting to Review Upcoming Public
Hearing Documents and Dates:
• August 18, 2020 Public hearing
a)AMC 20.36 PLN 672
b)AMC 20.40 PLN#675
c)Airport Rezone PLN#666
• August 25, 2020 Public Hearing
a)Rezone Lot 19, LLC - PLN#663
b)Rezone Corner 9 Properties,LLC (Gilman Walk)PLN#667
c)National Foods Rezone PLN#721
d)NorthPoint Development,LLC Rezone PLN#729
• September 1, 2020 Public Hearing
a)31st Ave. RezonePLN# 662
b)COA York PropertyPLN#665
• September 15, 2020 Planning Commission Workshop
a)Washington Avenue Design Review-discussion
b)SMARTCAP ABP Design Review – PLN#741
c)Dungeness Gear Works Design Review-PLN#706
Council Action Items:
No Council meetings during the month of August
City of Arlington Council Agenda Bill Item: WS #4 Attachment D
General Fund Operating Statement Revenue Charts