HomeMy WebLinkAbout07-20-20 Council Meeting
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CALL TO ORDER
Mayor Barb Tolbert
PLEDGE OF ALLEGIANCE
ROLL CALL
Mayor Barb Tolbert – Wendy
APPROVAL OF THE AGENDA
Mayor Pro Tem Jesica Stickles
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
Diane Kamionka, Executive Director, NW Innovation Resource Center – update on the Lab@Arlington
Mayor Barb Tolbert
PROCLAMATIONS
PUBLIC COMMENT
For members of the public who wish to speak to the Council about any matter not on the Public Hearing
portion of the meeting. Please limit remarks to three minutes.
CONSENT AGENDA
Mayor Pro Tem Jesica Stickles
1. Minutes of the July 6 and July 13, 2020 Council meetings ATTACHMENT A
2. Accounts Payable
Approval of EFT Payments and Claims Checks #100096 through #100255
dated July 7, 2020 through July 20, 2020 for $858,325.98; and
Approval of Payroll EFT Payments and Checks #29553 through #29559
dated June 1, 2020 through June 30, 2020 for $1,442,472.05.
3. Interlocal Agreement with Washington School ATTACHMENT B
Information Processing Cooperative
4. Resolution Authorizing a Customer Support Program ATTACHMENT C
5. Ordinance Updating Arlington Municipal Code regarding ATTACHMENT D
Airport Commission
6. Amendment to Process Solutions Contract ATTACHMENT E
Arlington City Council Meeting
Monday, July 20, 2020 at 7:00 pm
City Council Chambers – 110 E Third Street
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ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required.
PUBLIC HEARING
NEW BUSINESS
1.Ordinance Supporting House Bill 1406 Authorizing ATTACHMENT F
Funding for Affordable Housing
Staff Presentation: Paul Ellis
Council Liaison: Mayor Pro Tem Jesica Stickles
2.Business Rent Relief Grant Program ATTACHMENT G
Staff Presentation: Kristin Garcia
Council Liaison: Mayor Pro Tem Jesica Stickles
3. Dedication of Right of Way for 169th St. NE ATTACHMENT H
Staff Presentation: Marc Hayes
Council Liaison: Mayor Pro Tem Jesica Stickles
4.Land Lease Agreement with Kostar, LLC for Temporary Well Drilling Site ATTACHMENT I
Staff Presentation: Jim Kelly
Council Liaison: Debora Nelson
5. Right of Way Purchase for 204th St NE / 77th Ave NE ATTACHMENT J
Staff Presentation: Jim Kelly
Council Liaison: Jan Schuette
6. Design Contract for Smokey Point Blvd Corridor ATTACHMENT K
Staff Presentation: Jim Kelly / Marc Hayes
Council Liaison: Jan Schuette
COMMENTS FROM COUNCILMEMBERS
INFORMATION/ADMINISTRATOR & STAFF REPORTS
MAYOR’S REPORT
EXECUTIVE SESSION
RECONVENE
ADJOURNMENT
Mayor Pro Tem Jesica Stickles / Mayor Barb Tolbert
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Council Chambers 110 East Third Street July 6, 2020
Councilmembers Present: Mike Hopson, Michele Blythe, Jan Schuette, Marilyn Oertle, Jesica Stickles, Debora Nelson, and Don Vanney.
Council Members Absent: None.
Staff Present: Mayor Barb Tolbert, Paul Ellis, Tony Orr, James Trefry, Marc Hayes, Jim Kelly, Jonathan Ventura, Dave Kraski, City Attorney Steve Peiffle, and Ashleigh Scott.
Also Known to be Present: Anna Nelson and Brian Gentry from Corner 9 Properties, LLC and Denny Byrnes joined remotely, with 35 YouTube viewers. Mayor Barb Tolbert called the meeting to order at 7:00 p.m., and the Pledge of Allegiance and roll call followed.
APPROVAL OF THE AGENDA Mayor Pro Tem Jesica Stickles moved to approve the agenda as presented. Councilmember Marilyn Oertle seconded the motion, which passed with a unanimous vote.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS Appreciation from Chief Thad Hovis of Collaborative COVID-19 Operations Center. He wanted to extend a sincere thanks on behalf of the South County Fire Department and the communities that we serve for all the collaboration and hard work that we’ve done together during the Covid-19 pandemic and how we all came together as one agency.
PROCLAMATIONS None.
PUBLIC COMMENT None.
CONSENT AGENDA Mayor Pro Tem Jesica Stickles moved and Councilmember Marilyn Oertle seconded the motion to approve the Consent Agenda that was unanimously carried: 1. Minutes of the June 15th and June 22, 2020 Council meetings. 2. Accounts Payable: Approval of EFT Payments and Claims Checks #99925 through #100095 dated June 16th, 2020 through July 6, 2020 for $758,248.25. 3. Memorandum of Understanding with IAFF for Captain/Paramedic Pay Assignment.
Minutes of the Arlington
City Council Zoom Meeting
Minutes of the City of Arlington City Council Meeting July 6, 2020
Page 2 of 6
PUBLIC HEARING
Development Agreement for SMARTCAP 188th Development QOZB, LLC. Community & Economic Director Marc Hayes requested Council approve the development agreement for SMARTCAP 188th St. Development QOZB, LLC, a manufacturing/industrial project. The public hearing was opened at 7:06 p.m. With no one wishing to speak, the public hearing portion was closed at 7:08 p.m. Council questions were opened at 7:08 p.m. Councilmember Jan Schuette had a question regarding a property and the road connection to the SMARTCAP property near 188th. With no further comments or questions, the public hearing was closed at 7:09 p.m. Mayor Pro Tem Jesica Stickles moved and Councilmember Debora Nelson seconded the motion to approve the Development Agreement for SMARTCAP 188th St. Development QOZB, LLC, a manufacturing/industrial project, and authorized the Mayor to sign it, subject to final review by the City Attorney.
Development Agreement for Corner 9 Properties, LLC. Community & Economic Director Marc Hayes requested Council approve the development agreement for Corner 9 Properties, LLC., a residential townhome project. The public hearing was opened at 7:14 p.m. Anna Nelson and Brian Gentry both wished to make comments regarding this development and thank everyone involved for the work and effort in pursuing this project. With no one wishing to speak, the public hearing portion was closed at 7:16 p.m. Council questions were opened at 7:17 p.m. Councilmember Debora Nelson wanted to thank staff for their work and see this happen at Country Charm. Councilmember Jan Schuette requested clarification regarding an access road located on the map and if the access road would be a single or double lane. Councilmember Don Vanney asked if we would be land-locking the neighboring property, but it was clarified it would not be. With no further comments or questions, the public hearing was closed at 7:22 p.m. Mayor Pro Tem Jesica Stickles moved and Councilmember Debora Nelson seconded the motion to approve the Development Agreement for Corner 9 Properties, LLC, a residential townhome project, known as Gilman Walk at Country Charm, and authorized the Mayor to sign it, subject to final review by the City Attorney.
NEW BUSINESS
Bid Award to Holt Services, Inc. for New Water Source Test Wells Public Works Director Jim Kelly requested Council award the Exploratory Drilling, Testing and Monitoring Well Installation Project to Holt Services, Inc. Public Works has been working for several years on securing and developing new water sources to ensure future water availability for Arlington’s future. This project was included in the City’s 2019-2020 biennium budget as summarized below. The test wells were to be installed in 2019 with follow-up permitting in 2020, complications prevented the City from moving forward with well installation in 2019 and it is now scheduled for summer 2020.
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The Exploratory Drilling, Testing, and Monitoring project was advertised for bid on the MRSC Small Works Roster and two bids were received. Holt Services Inc. submitted the lowest qualified bid and staff is recommending this contract be awarded to Holt Services, Inc. Councilmember Debora Nelson moved and Councilmember Marilyn Oertle seconded the motion to award the Exploratory Drilling, Testing and Monitoring Well Installation Project to Holt Services, Inc. in the amount of $208,088.79 and authorized the Mayor to sign the contract, pending final review by the City Attorney. The motion passed unanimously.
Geotechnical Services Contract with Pacific Groundwater Group for Test Well
Drilling Public Works Director Jim Kelly requested Council approve the contract with Pacific Groundwater Group (PGG) to provide geotechnical and hydrogeological services with the drilling and testing of five potable water exploration wells. Public Works has been working for several years on securing and developing new water sources to ensure future water availability for Arlington’s future. This project was included in the City’s 2019-2020 biennium budget as summarized below. Geotechnical and hydrogeological support for test well installation was scheduled for 2019; however, complications prevented the City from moving forward with well installation in 2019 and work is now scheduled for summer 2020. PGG is a strong consultant who has provided exceptional service for the City on previous projects and is well qualified to perform the geotechnical and hydrogeological work as needed to support the drilling and testing of five potable water exploration wells. Staff is recommending the City enter into contract with PGG for geotechnical and hydrogeological consulting services. Councilmember Debora Nelson moved and Councilmember Marilyn Oertle seconded the motion to approve the contract with Pacific Groundwater Group in the amount of $159,419.00 for geotechnical and hydrogeological services associated with the drilling and installation of five potable water test wells and authorized the Mayor to sign the contract, pending final review by the City Attorney. The motion passed unanimously.
Construction Management Contract with KBA, Inc. for 204th St. NE / 77th Ave. NE
Roundabout Project Public Works Director Jim Kelly requested Council approve the contract with KBA, Inc. for Construction Management services. Construction of the 204th/77th Roundabout project bid in April 2020 and awarded to Reece Construction Inc. in early June 2020. Due to number of active Public Works projects and the need for full time management of this very important transportation project, staff is contracting with a CM firm to provide assistance with the management of this project. There is sufficient funding available within the existing budget to accommodate contracting the work, construction management was part of the planned project budget. Staff reviewed CM qualifications from several firms and selected KBA, Inc. as best qualified to provide CM
Minutes of the City of Arlington City Council Meeting July 6, 2020
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oversight for this project. Following consultant selection, staff negotiated scope of services and fee for CM services. Staff is recommending Council accept the attached Scope of Services and Fee for CM services for the 204th St Roundabout project. Councilmember Jan Schuette moved and Councilmember Jesica Stickles seconded the motion to approve the contract with KBA, Inc. for Construction Management services in the amount of $183,000 for the 204th/77th Roundabout Project, and authorized the Mayor to sign the contract, pending final review by the City Attorney. The motion passed unanimously.
Resolution to Extend Emergency Waiver of Utility Bill Late Fees and Suspension of
Water Shutoffs until Governor’s Phase 4 Reopening City Administrator Paul Ellis requested Council approve the Resolution to Extend the Emergency Waiver of Utility Bill Late Fees and Suspension of Water Shutoffs until Governor’s Phase 4 Reopening. On March 25, 2020, the Governor issued the Stay Home, Stay Healthy order to stop spread of the COVID-19. This order, along with social distancing restrictions, has resulted in significant financial impacts for businesses and residents within the City of Arlington.
On April 6, 2020, City Council approved Resolution No. 2020-004 providing economic relief to city residents which authorized a waiver for utility late fees and shut off. The waiver currently expires on June 30, 2020. On May 29, 2020, the Governor issued Proclamation 20 -23.4 prohibiting residential disconnects, refusal to reconnect and charging late fees until July 28, 2020. The attached resolution proposes an extension to the city’s waiver of late fees and shut offs to all city customers (both residential and commercial) to align with the Governor’s proclamation. Discussion followed with Mr. Ellis answering Council questions. Mayor Pro Tem Jesica Stickles moved and Councilmember Don Vanney seconded the motion to approve the Resolution of the City of Arlington extending the utility late fees and suspension of water shutoffs until the Governor’s Phase 4 reopening and authorized the Mayor to sign it. The motion passed unanimously.
Review of Police Policies and HR Hiring Policies Chief of Police Jonathan Ventura and Administrative Services Director James Trefry provided a presentation regarding the Arlington Police Department. Chief Ventura began with outlining the Community Outreach Team/LE Embedded Social Worker, the Domestic Violence Coordinator, School Resource Officer, All-In Program/Conversations with Cops, COP’s Building Trust Grant – Funding for 2 Officers, Boards and Commissions, Community Meetings, 21st Century Policing Initiative, the Strategic Plan in 2018 and the Virtual Training Simulator. Chief Ventura continued by discussing the difference between the hiring process for regular positioned staff versus the extensive and thorough process for hiring police officers, along with the costs associated.
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Chief Ventura further explained the Basic Law Enforcement Academy (BLEA), Crisis Intervention Training (CIT), the Law Enforcement Training and Community Safety Act (LETCSA), the purpose of field training and probation terms, mandated 24-hour In-Service annual training for officers, the LEXIPOL software utilized to help develop and comply with constitutional policing practices, supporting the protection of civil rights and community safety. Chief Ventura also touched on the “8 Can’t Wait” that’s been circling through social media regarding the recent events happening, not only in our State, but around the world. Other important topics included accountability measures, how personnel complaints are handled, our discipline and progressive discipline policies, an overview of annual reports for response times and response to resistance, and a professional standards management software that will better assist the tracking of officer behavior through data analysis and can produce various types of “alerts” if a problem exists. This was an information only presentation and no action was taken. Discussion followed with Chief Ventura answering Council questions.
Resolution in Support of Arlington Police Department Personnel Mayor Barb Tolbert requested Council approve the Resolution to Support the Arlington Police Department Personnel. In 2015, the City of Arlington Police Department fully embraced a community policing model and thereafter adopted policies in 2017 to modernize the Police Department, and these policies can be found on the City of Arlington website. These policies specifically identify policing practices to be used in an effort to keep citizens and officers safe, and the Department continues to strive to adopt and utilize new best practices and technology as they evolve over time. The Arlington Police Department recognizes that the foundation for a culture of professional law enforcement service that is respected by the community consists of rigorous hiring standards and exceptional training, meeting or exceeding best practices and research based standards, both of which are accomplished and continually strived for by the Arlington Police Department. The Arlington Police Department’s community-based policing model fully embraces the role of the community and building trust and relationships with our community, from our schools to our senior centers to our businesses and our neighborhoods. Councilmember Debora Nelson moved and Mayor Pro Tem Jesica Stickles seconded the motion to approve the Resolution in Support of Arlington Police Department Personnel and authorized the Mayor to sign it. The motion passed unanimously.
COMMENTS FROM COUNCILMEMBERS Councilmember Don Vanney announced he completed his Municipal Leadership Certification training. Councilmember Jan Schuette stated that Community Transit CEO Emmett Heath announced his retirement.
Minutes of the City of Arlington City Council Meeting July 6, 2020
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ADMINISTRATOR & STAFF REPORTS None.
MAYOR’S REPORT Mayor Tolbert stated that there was a surge in COVID-19 cases over the holiday weekend and there may be a delay on entering into Phase 3.
EXECUTIVE SESSION None.
ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 8:58 p.m. _________________________________________ Barbara Tolbert, Mayor
DRAFT
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Council Chambers 110 East Third Street July 13, 2020
Councilmembers Present: Mike Hopson, Marilyn Oertle, Debora Nelson, Don Vanney, Jan Schuette, Jesica Stickles and Michele Blythe.
Council Members Absent: None.
Staff Present: Mayor Barb Tolbert, Paul Ellis, James Trefry, Tony Orr, Kristin Garcia, Debbie Strotz, Bryan Terry, Marc Hayes, Dave Ryan, Dave Kraski, Jim Kelly, City Attorney Steve Peiffle, and Wendy Van Der Meersche.
Also Known to be Present: Twenty (20) YouTube viewers.
Mayor Barb Tolbert called the meeting to order at 7:00 pm, and the Pledge of Allegiance and roll call followed.
APPROVAL OF THE AGENDA Mayor Pro Tem Jesica Stickles moved to approve the agenda as presented. Councilmember Marilyn Oertle seconded the motion, which passed with a unanimous vote.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS None.
WORKSHOP ITEMS – NO ACTION WAS TAKEN
Ordinance Supporting House Bill 1406 Authorizing Funding for Affordable Housing City Administrator Paul Ellis reviewed the ordinance implementing local sales and use tax to support affordable housing. House Bill 1406 was approved by state legislation to authorize a portion of the state collected sales and use tax to be rebated to cities and counties to support affordable housing. MRS has estimated an annual collection of $40,000 for the city of Arlington based on current collections. This would not be an adequate funding source to administrate a program internally with our current resources, making good financial sense to partner with Snohomish County to administrate the funds and apply them to residents of the City of Arlington. Discussion followed with Mr. Ellis answering Council questions.
City Council Zoom Workshop
Minutes of the City of Arlington City Council Workshop July 13, 2020
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Interlocal Agreement with Washington School Information Processing Cooperative Procurement/Contracts Analyst Debbie Strotz reviewed the interlocal agreement with Washington School Information Processing Cooperative (WSIPC). The WSIPC Purchasing Program connects K-12 public and private schools and public agencies to a network of technology partners, leveraging the power of the WSIPC Cooperative to provide competitively bid goods and services at a reasonable cost. Each vendor who becomes a part of the WSIPC Purchasing Program has been awarded a bid contract through an official RFP process in compliance with Washington State Procurement RCWs.
Business Rent Relief Grant Program Finance Director Kristin Garcia reviewed Round 2 of the submitted grant applications for the Business Rent Relief Grant Program. The City of Arlington received a grant for $592,000 of CARES Act funding distributed by the Washington State Department of Commerce. On June1, 2020, Council approved a proposed budget outlining the expected use of those funds, $200,000 of which will be used for a business rent relief program. On June 15, 2020, City Council approved $95,372 in the first round of grant awards under the business rent relief program. Discussion followed with Ms. Garcia answering Council questions.
Resolution Approving a Customer Support Program Finance Director Kristin Garcia reviewed the resolution which authorizes a utility customer support program. On July 2, the Governor issued Proclamation 20.23.6 extending the prohibition of disconnecting services, refusing to reconnect services and charging late fees until August 1. This proclamation also requires utilities to review existing disconnect, reconnect and payment arrangement policies and to adopt a customer support program to assist those experiencing financial hardship as a result of COVID-19. Key requirements of the program include; prohibiting disconnections through a certain date, waive late/disconnect fees and establish protections for customers under a pre-paid meter plan. The program must be approved by the governing body, customers must be notified of the program, and the payment arrangement program must be at least 6 to 18 months. On March 25, 2020, the Governor issued the Stay Home, Stay Healthy order to stop spread of COVID-19. This order, along with social distancing restrictions, has resulted in significant financial impacts for businesses and residents within the City of Arlington. On April 6, 2020, City Council passed Resolution 2020-004 providing economic relief to city residents which authorized a waiver for utility late fees and shut off through June 30, 2020. On May 29, 2020, the Governor issued Proclamation 20 -23.4 prohibiting residential disconnects, refusal to reconnect and charging late fees until July 28, 2020. On July 6, 2020, City Council passed resolution 2020-010 extending the late fee and shut off waiver until July 28, 2020.
Minutes of the City of Arlington City Council Workshop July 13, 2020
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Dedication of Right of Way for 169th St. NE Community and Economic Development Director Marc Hayes reviewed a dedication of real property for right of way purposes. Dedication of property for right of way purposes related to new development typically occurs through the Land Use process, pursuant to 20.56.170 AMC. This is a dedication of fully constructed real property known as 169th Street NE for the purpose of right of way. Discussion followed with Mr. Hayes answering Council questions.
Update to Arlington Municipal Code regarding Airport Commission Airport Director Dave Ryan reviewed a proposed update of the Arlington Municipal Code.
Traditionally, there has only been one chairperson on the Airport Commission. In the event the sitting chairperson was unavailable, usually the second most senior member of the Airport Commission would chair the meeting, however, there have been times when this person was also unavailable. The Commission believes that amending this ordinance will make the chain of command clearer. This update amends AMC 2.44.010 to allow a Vice Chair on the Airport Commission to conduct meetings and act as the Chair when the regular chairperson is absent or unavailable. Both the Airport Commission and staff recommend this change. Discussion followed with Mr. Ryan answering Council questions.
Land Lease Agreement with Kostar, LLC for Temporary Well Drilling Site Public Works Director Jim Kelly reviewed a land lease agreement with Kostar, LLC for a temporary well drilling site. City staff has identified five sites where test wells will be installed in order to locate future potable water production wells. Four of these test well sites are located on City owned property; one is located on private property. The City needs to enter into a lease agreement with Kostar LLC, the property owner, for the use of their private property for installation/removal of a test well. The lease includes an option for possible future procurement. Funding for this lease will come from the New Water Source project budget, a summary of the project budget is below: YEAR BUDGET EXPENDED/OBLIGATED 2019 $525,000 $66,127 2020 $75,000 $450,397 Total $600,000 $516,524 This is a Temporary Land Lease Agreement with the landowner for use of property for installation of test well. Discussion followed with Mr. Kelly answering Council questions.
Right of Way Purchase for 204th St NE / 77th Ave NE Public Works Director Jim Kelly reviewed the 204th / 77th roundabout right of way property purchases. The installation of the 204th/77th roundabout requires procurement of right of way (ROW) and temporary construction easements (TCE) from six abutting parcel owners. Agreements have been reached with three of the property owners in accordance with
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WSDOT ROW procurement policies. One agreement has already been signed, purchase price was $1,100 and under council approval threshold. The below ROW Agreements are ready to be signed by the Mayor and appropriate payments made. Property Owner Amount Banner Bank Skagit State Bank $ 28,350.00 Burger King Botch Holdings, LLC $ 45,673.00 Total Package #1 $ 74,023.00 Total ROW Acquisition to date: $ 75,123.00 ROW Project Budget $310,948.00 Remaining Budget $235,825.00 Discussion followed with Mr. Kelly answering Council questions.
Design Contract for Smokey Point Blvd Corridor Community and Economic Development Director Marc Hayes and Public Works Director Jim Kelly reviewed the proposed award of the Smokey Point Blvd Corridor Project Planning and Design to Perteet, Inc. Puget Sound Regional Council (PSRC) awarded a grant in the amount of $959,788.00 for a portion of the project. The total project fee being negotiated currently is 1.6 million dollars. Additional money applied to the funding is out of the Transportation Improvement Fund in the amount of $640,212.00. Smokey Point Blvd, between 174th Street and 200th Street, classified as a rural two-lane arterial, is located in the Smokey Point neighborhood of west Arlington. This area is growing from a mostly residential type community to a mixed-use community consistent with the City of Arlington’s Horizontal Mixed Use (HMU) zoning. The City of Arlington has received a federal grant for the design and preliminary ROW work associated with the preparation of design plans to enhance the Smokey Point Blvd. corridor between 174th St and 200th St to meet the needs of future growth. Staff issued a Request for Proposals in April. Four proposals were received and interviews were conducted in May by a panel of four city staff and one council member. Perteet, Inc. received the highest score and the City entered into discussions with Perteet for services. Discussion followed with Mr. Hayes and Mr. Kelly answering Council questions.
Amendment to Process Solutions Contract Public Works Director Jim Kelly reviewed the proposed Amendment No. 2 to the current Process Solutions contract for on-Call SCADA Support Services.
The Water Treatment Plant and Water Reclamation Facility both use a Supervisory Control and Data Acquisition (SCADA) system to control the facilities’ processes. Following an RFQ process, the City entered into a three-year service contract with Process Solutions in 2019 for On-Call SCADA control services. The original contract amount was for $60,000 for the first contract year (Sep 2019 to Sep 2020).
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Process Solutions has been completing task orders to correct past due corrections, install upgrades as needed, and respond to emergencies; $63,000 was expended during the first contract (original $60,000 plus a $3,000 Amendment). This request is for $80,000 for the second year of the contract (Sep 2020 to Sep 2021). Water, Sewer, and Storm funds all have available funds in the 2020 budget to cover the additional cost. Discussion followed with Mr. Kelly answering Council questions.
ADMINISTRATOR AND STAFF REPORTS City Administrator Paul Ellis indicated that yesterday Douglas County issued a statewide callout for assistance with fighting a 10,000 acre brush fire. A brush truck was sent from Arlington, and will probably be returning Wednesday or Thursday. The City will be reimbursed for equipment and expenses.
MAYOR’S REPORT Mayor Tolbert encouraged Council members to review the report from the Snohomish County Economic Recovery Task Force, which was included in the Wednesday daily briefings.
COMMENTS FROM COUNCILMEMBERS Councilmember Mike Hopson indicated he would like a policy review board established with councilmembers and residents to examine the police policy manual, and the review board reporting any findings to City Council.
COUNCILMEMBER REPORTS Councilmember Jesica Stickles provided a brief update, while Councilmembers Hopson, Schuette, Oertle, Nelson, Blythe, and Vanney had nothing to report this evening.
PUBLIC COMMENT None.
REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING
EXECUTIVE SESSION
ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 7:54 p.m. _________________________________________ Barbara Tolbert, Mayor
City of Arlington Council Agenda Bill Item: CA #3 Attachment B
competitively bid goods and services at a reasonable cost.
Interlocal Agreement Between
Washington School Information Processing Cooperative
And City of Arlington Washington
The interlocal agreement is hereby entered into by and between the City of Arlington
Washington (hereinafter CITY) and the Washington School Information Processing
Cooperative, Everett WA (hereinafter WSIPC).
WHEREAS, The Interlocal Cooperative Act, as amended, and codified in Chapter 39.34
of the Revised Code of Washington provides for the interlocal cooperation between
governmental agencies; and
WHEREAS, both parties are required to make certain purchases by formal advertisement
and bid process, which is a time consuming and expensive process; and it is in the public
interest to cooperate in the combination of bidding requirements to obtain the most
favorable bid for each party where it is in their mutual interest; and
WHEREAS, the parties wish to utilize each other’s contracts when it is in their mutual
interest;
NOW THEREFORE, the parties agree as follows:
1. Purpose: The purpose of this agreement is to authorize the acquisition of goods and
services under contracts where a price is extended by bidders to other governmental
agencies.
2. Scope. This agreement shall allow the following activities: purchase or acquisition of
supplies, materials, equipment, and services by the CITY under contracts made by
WSIPC where provision has been provided in such contracts for other agencies to
avail themselves of goods and services offered under the contract when agreed to in
advance, in writing.
3. Duration of Agreement-Termination. This agreement shall remain in force until
canceled by either party by written notice to the other party.
4. Right to Contract Independent Action Preserved. WSIPC does not accept
responsibility or liability for the performance of any vendor used by the CITY as a
result of this Agreement. Each party also reserves the right to contract independently
for the acquisition of goods and services and shall be independently responsible for
the ownership, holding and disposal of property acquired for such party under this
agreement.
5. Compliance with Legal Requirements. Each party accepts responsibility for
compliance with federal, state, and local laws and regulations including, in particular,
bidding requirements applicable to its acquisition of goods and services.
6. Financing. The method of financing of payment shall be through budgeted funds or
other available funds of the party for whose use the property is actually acquired.
Each party accepts no responsibility for the payment of the acquisition process of any
goods or services intended for use by the other party.
7. Filing. Executed copies of this agreement shall be filed as required by Section
39.34.040 of the Revised Code of Washington prior to this agreement becoming
effective.
8. Interlocal Cooperation Disclosure. Each party may insert in its solicitation for goods
and services any provision disclosing that other authorized governmental agencies
may also wish to procure the goods or services being offered to the party and
allowing the bidder the opportunity of extending its bid to those other agencies at the
same bid price, terms, and conditions.
9. Non-Delegation/Non-Assignment. Neither party may delegate the performance of
any contractual obligation, hereunder to a third party, unless mutually agreed on in
writing. Neither party may assign this agreement without the written consent of the
other party.
10. Hold Harmless. Each party shall be liable and responsible for the consequences of
any negligence or wrongful act or failure to act on the part of itself and its employees.
Neither party assumes responsibility for the other party for the consequences of any
act or admission of the other party of any person, firms, or corporation not a party to
this agreement.
11. Severability. Any provision of this agreement, which is prohibited or unenforceable,
shall be ineffective to the extent of such prohibition or unenforceability, without
invalidating the remaining provisions or affecting the validity or reinforcement of
such provisions.
Executed on this XX day of Month, 2020:
By: By:
WSIPC City of Arlington Washington
2121 W. Casino Road 238 N. Olympic Avenue
Everett, Washington 98204 Arlington, Washington 98223
By: ______________________________ By: _________________________
Name: Nancy Walsh Name: Barbara Tolbert
Title: Chief Financial Officer Title Mayor
Date: _____________________________ Date: ________________________
City of Arlington Council Agenda Bill Item: CA #4 Attachment CCOUNCIL MEETING DATE: July 20, 2020 SUBJECT: Resolution Authorizing a Utility Customer Support Program ATTACHMENTS: Resolution of the City of Arlington Authorizing a Utility Customer Support Program, and Communication Samples to Customers (3 pages) DEPARTMENT OF ORIGIN Finance; Kristin Garcia, Finance Director 360-403-3431 EXPENDITURES REQUESTED: N/A BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: On July 2, the Governor issued Proclamation 20.23.6 extending the prohibition of disconnecting services, refusing to reconnect services and charging late fees until August 1. This proclamation also requires utilities to review existing disconnect, reconnect and payment arrangement policies and to adopt a customer support program to assist those experiencing financial hardship as a result of COVID-19. Key requirements of the program include; prohibiting disconnections through a certain date, waive late/disconnect fees and establish protections for customers under a
On March 25, 2020, the Governor issued the Stay Home, Stay Healthy order to stop spread of the COVID-19. This order, along with social distancing restrictions, has resulted in significant financial impacts for businesses and residents within the City of Arlington. On April 6, 2020, City Council passed resolution 2020-004 providing economic relief to city residents which authorized a waiver for utility late fees and shut off through June 30, 2020. On May 29, 2020, the Governor issued Proclamation 20 -23.4 prohibiting residential disconnects, refusal to reconnect and charging late fees until July 28, 2020. On July 6, 2020, City Council passed Resolution 2020-010 extending the late fee and shut off waiver until July 28, 2020. ALTERNATIVES: Do not approve the resolution. RECOMMENDED MOTION: I move to approve the Resolution of the City of Arlington Authorizing a Utility Customer Support Program, and authorize the Mayor to sign it.
RESOLUTION NO. 2020-XXX
RESOLUTION NO. 2020-XXX
A RESOLUTION OF THE CITY OF ARLINGTON AUTHORIZING
A UTILITY CUSTOMER SUPPORT PROGRAM
WHEREAS, on February 29, 2020, the Governor of the State of Washington
proclaimed that a State of Emergency existed in all counties in the State of Washington
due to the outbreak of novel coronavirus (COVID-19); and
WHEREAS, on March 18, 2020, the Governor issued an initial proclamation
waiving, suspending and prohibiting certain activities relating to utility services; and
WHEREAS, on July 2, 2020 the Governor issued Proclamation 20 – 23.6 extending
the prohibition on residential disconnects, refusal to reconnect and charging late fee until
August 1, 2020 and further requires utilities to review existing disconnect, reconnect and
payment arrangement policies and to post a Customer Support Program by August 1,
2020; and
WHEREAS, on July 6, 2020 City Council adopted Resolution 2020-010 Authorizing
an Extension of COVID-19 Economic Relief which waived late fees and shut off for utility
customers until July 28, 2020; and
WHEREAS, the city proposes to adopt a Customer Support Program to assist utility
customers being impacted by COVID-19; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARLINGTON,
WASHINGTON AS FOLLOWS:
Water/Sewer Accounts:
1. Waiver of late fees and disconnecting of service is extended until August 30,
2020.
2. Delinquent accounts must be enrolled into an extended repayment plan by
September 15, 2020.
3. The extended repayment plan will be for a period of 8 months. The account
must pay current charges plus an amount applied to the delinquent balance. If
terms of the repayment plan are met, late fees will not be assessed on the
account.
4. If delinquent accounts are not enrolled into the extended repayment plan by
September 15, 2020, the account will be subject to disconnection of service on
September 23, 2020.
RESOLUTION NO. 2020-XXX
5. If an account has entered into an extended repayment plan, and at any time
does not meet the terms of the plan, the account will be subject to
disconnection of service.
6. If an account is current prior and up to September 15, 2020 but subsequently
becomes delinquent, the payment plan reverts back to the 10 day repayment
period.
Storm Only Accounts:
1. Waiver of late fees is extended until August 30, 2020.
2. Delinquent accounts must be enrolled into an extended repayment plan by
September 15, 2020.
3. The extended repayment plan will be for a period of 8 months. The account
must pay current charges plus an amount applied to the delinquent balance. If
terms of the repayment plan are met, late fees will not be assessed on the
account.
4. If delinquent accounts are not enrolled into the extended repayment plan by
September 15, 2020 and the balance is 6 or more months past due, the account
will be turned over to collection on September 23, 2020.
5. If an account has entered into an extended repayment plan, and at any time
does not meet the terms of the plan, the account will be turned over to
collection.
6. If an account is current prior and up to September 15, 2020 but subsequently
becomes delinquent, the payment plan reverts back to the 10 day repayment
period.
Communications:
July – Communicate where to find financial assistance, for example; please visit the
city’s website at www.arlingtonwa.gov to see if you are eligible for a utility rate
discount, to enter into a payment arrangement and to find other State and Federal
resources that are available to you.
• July 1 utility bills
• Utilities Consumer Confidence Report
• Enews
• Social media
• City website (see COVID-19 page, In Need Resources)
RESOLUTION NO. 2020-XXX
August/September – Communicate details of the customer support program and other
resources available for financial assistance.
• August and September 1 utility bills
• Enews
• Social media
• City website (see COVID-19 page, In Need Resources)
Customer Outreach:
Late notices
Phone dialer (twice per month)
Personal outreach (email and/or phone calls)
Door tags
ADOPTED by the City Council and APPROVED by the Mayor this 20th day of July,
2020.
CITY OF ARLINGTON
_______________________________
Barbara Tolbert, Mayor
ATTEST:
________________________________
Wendy Van Der Meersche, City Clerk
APPROVED AS TO FORM:
________________________________
Steven J. Peiffle, City Attorney
City of Arlington Council Agenda Bill Item: CA #5 Attachment D
ORDINANCE NO. 2020-XXX 1
ORDINANCE NO. 2020--XXX
AN ORDINANCE OF THE CITY OF ARLINGTON, WASHINGTON
UPDATING ARLINGTON MUNICIPAL CODE SECTION 2.44.010
REGARDING THE AIRPORT COMMISSION
WHEREAS, the City of Arlington, Washington has the authority to enact laws to promote
and protect the Arlington Municipal Airport; and
WHEREAS, the Airport Commission has requested a revision to its governing ordinance
and the City Council agrees that the change would be beneficial to the Airport Commission;
NOW, THEREFORE, the City Council of the City of Arlington do hereby ordain as follows:
Section 1. Arlington Municipal Code 2.44.010 shall be and hereby is amended to read as
follows:
2.44.010 - Commission created—Membership and qualification for membership—
Method of appointment—Terms of office—Vacancies—Chairperson and Vice
Chairperson.
There is established a board to be known as the "Arlington Airport Commission." There
shall be seven members of the commission. All members must be resident taxpayers of
Arlington. No member shall be the mayor or a member of the city council of Arlington.
The members shall be appointed by the city council, each to serve for a term of three
years and until their successors are appointed and have qualified. Terms of office shall be
staggered so that not more than three terms will expire in the same year. The term of
office of each commissioner shall expire on April 1st of the last year of the term for which
he or she was appointed. Vacancies which may hereafter occur shall be filled by
appointment by the city council, such appointees to serve the unexpired term for which
they are appointed. The commissioners shall serve without compensation. The
commission shall from time to time elect one of its members as chairperson and another
member as vice-chairperson to act in the absence of the chairperson, to serve during his
or her term of office for such periods of time as the commission may specify at the time
of such election; provided, however, that no commission member shall serve as
chairperson for more than three years out of any six-year period.
Section 2. Effective Date. This ordinance or a summary thereof consisting of the title shall
be published in the official newspaper of the City, and shall take effect and be in full force five (5)
days after publication.
ORDINANCE NO. 2020-XXX 2
PASSED BY the City Council and APPROVED by the Mayor this _____ day of
_______________, 2020.
CITY OF ARLINGTON
_____________________________
Barbara Tolbert, Mayor
Attest:
__________________________________
Wendy Van Der Meersche, City Clerk
Approved as to form:
__________________________________
Steven J. Peiffle
City Attorney
City of Arlington Council Agenda Bill Item: CA #6 Attachment E
into a three-year service contract with Process Solutions in 2019 for On-Call SCADA control services, the original contract amount was for $60,000 for the first contract year (Sep 2019 to Sep 2020). Process Solutions has been completing task orders to correct past due corrections, install upgrades as needed, and respond to emergencies; we have expended $63,000 during the first contract (original $60,000 plus a $3,000 Amendment). We are requesting $80,000 for the second year of the contract (Sep
07/15/20 10:30 AM \\arlington\city\CityShared\City Council Packets\2020 Council Packets\07-20-20 Council Meeting\Process Solutions Amend No 2 .docx
Contract Amendment No. 2
to
Professional Services Agreement
Between Process Solutions, Inc., and the City of Arlington
for
On Call Task Order Contract
In accordance with the Professional Services Agreement between the City of Arlington and Process
Solutions, Inc. dated September 17, 2019, this is an authorization to revise and amend the original
contract as described below effective this 20th day of July, 2020. The work will be performed and
invoiced in accordance with the terms and conditions contained in the Original Agreement.
It is mutually agreed that the above referenced agreement is amended as follows:
AMENDMENT
1. The original Scope of Work and Fee is increased in the amount of $80,000.00.
2. The contract term is extended for an additional year, the first of three allowed one-year contract
extensions.
EXECUTION
IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the day and year first
above written. Except as modified herein, the contract between the parties dated September 17, 2019 shall
remain in full force and effect.
Process Solutions, Inc.
_____________________________
City of Arlington
_____________________________
Name: _____________________________ Name: Barbara Tolbert___________________
Title: ______________________________ Title: Mayor________________________
Date: ______________________________ Date: July 20, 2020 ________________.
City of Arlington Council Agenda Bill Item: NB #1 Attachment F
This is estimated to be about $40,000 per year based on current collections. Funds will be administered
collection of $40,000 for the city of Arlington based on current collections. This would not be an adequate funding source to administrate a program internally with our current resources, making good
ORDINANCE NO. 2020-XXX 1
ORDINANCE NO. 2020--XXX
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARLINGTON, WASHINGTON,
AUTHORIZING THE MAXIMUM CAPACITY OF A LOCAL SALES AND USE TAX TO FUND
INVESTMENTS IN AFFORDABLE AND SUPPORTIVE HOUSING, TO BE CODIFIED AT
CHAPTER 3.24 OF THE ARLINGTON MUNICIPAL CODE; PROVIDING FOR SEVERABILITY;
AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, Arlington's Comprehensive Plan states that more than half of City residents
are burdened by housing costs, paying more than 30% of their income for housing; and
WHEREAS, Goal GH-7 of Arlington's Comprehensive Plan is that the City of Arlington
should increase the opportunity for all residents to purchase or rent safe and sanitary housing
through incentives and other programs; and,
WHEREAS, Goal GH-8 of Arlington's Comprehensive Plan is that the City should promote
and facilitate the provision of affordable housing in all areas and zoning districts of the City; and
WHEREAS, Arlington's Comprehensive Plan recognizes in Policy PH-8.5.6 that the City of
Arlington should work with the county and seek partnership with other jurisdictions to assess
housing needs; and
WHEREAS, the Arlington City Council, in accordance with Washington State Legislature
Chapter 338, Laws of 2019, has adopted a resolution of intent to adopt legislation to authorize
the maximum capacity of a sales and use tax within six months of the effective date of Chapter
338, Laws of 2019; and
WHEREAS, the City of Arlington intends to impose the maximum local sales and use tax
authorized under Chapter 338, Laws of 2019 within one year of the date on which said law takes
effect; and
WHEREAS, the Department of Revenue requires 30 days' notice of adoption of sales tax
credits and the credit will then take effect on the first day of the month following the 30-day
period; and
WHEREAS, the local sales and use tax will be credited against the state sales and use tax
so that the total tax paid by the consumer will not increase; and
WHEREAS, the local sales and use tax revenue shall be spent on acquiring, rehabilitating,
constructing affordable housing or supportive housing, or rental assistance and other related
expenditures as authorized by Chapter 338, Laws of 2019; and
WHEREAS, Chapter 338, Laws of 2019 authorizes the City of Arlington to issue general
obligation or revenue bonds to carry out the purposes of the legislation and to pledge the
revenue collected by the local sales and use tax to repay the bonds; and
ORDINANCE NO. 2020-XXX 2
WHEREAS, the City has determined it is in the best interest of the City and its residents
to begin implementation of the tax and then later determine the process for the distribution of
the funds collected to meet the requirements of Chapter 338, Laws of 2019;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARLINGTON, WASHINGTON,
HEREBY ORDAINS AS FOLLOWS:
Section 1. Chapter 3.24 of the Arlington Municipal Code Established. A new chapter
of the Arlington Municipal Code entitled "Sales and Use Tax for Affordable Housing," to be
codified as Arlington Municipal Code (AMC) Chapter 3.24, is hereby established to read as
follows:
CHAPTER 3.24
SALES AND USE TAX FOR AFFORDABLE HOUSING
Sections:
3.24. 010 Imposition of Sales and Use Tax for Affordable Housing
3.24. 020 Purpose of Tax
3.24. 030 Administration and Collection — Statutory Compliance
3.24.010 Imposition of Sales and Use Tax for Affordable Housing
A. There is imposed a sales and use tax as authorized by Washington State
Legislature Chapter 338, Laws of 2019, which shall be codified in Chapter 82.14 RCW,
upon every taxable event, as defined in Chapter 82. 14 RCW, occurring within the City of
Arlington. The tax shall be imposed upon and collected from those persons from whom
the State sales tax or use tax is collected pursuant to Chapter 82.08 and 82.12 RCW.
B. The rate of the tax imposed by AMC Section 3.24.010 shall be 0.0073 percent of
the selling price or value of the article used.
C. The tax imposed under AMC Section 3.24 010 shall be deducted from the
amount of tax otherwise required to be collected or paid to the Department of Revenue
under Chapter 82.08 or 82.12 RCW. The Department of Revenue will perform the
collection of such taxes on behalf of the City of Arlington at no cost to the City.
D. The Department of Revenue will calculate the maximum amount of tax distributions
for the City of Arlington based on the taxable retail sales in the City in State Fiscal Year
2020, and the tax imposed under AMC Section 3.24.010 will cease to be distributed to the
City of Arlington for the remainder of any State Fiscal Year in which the amount of tax
exceeds the maximum amount of tax distributions for the City as properly calculated by
the Department of Revenue. Distributions to the City of Arlington that have ceased during
a State Fiscal Year shall resume at the beginning of the next State Fiscal Year.
ORDINANCE NO. 2020-XXX 3
3.24.020 Purpose of Tax
A. The City may use the moneys collected by the tax imposed under AMC Section
3.24.010 or bonds issued only for the following purposes:
1. Acquiring, rehabilitating, or constructing affordable housing, which may
include new units of affordable housing within an existing structure or facilities
providing supportive housing services under RCW 71.24.385; and
2. Providing the operations and maintenance costs of new units of affordable
or supportive housing; and
3. Providing rental assistance to tenants.
B. The housing and services provided under AMC Section 3.24.020 may only be
provided to persons whose income is at or below 60 percent of the median income of the
City.
C. In determining the use of funds under AMC Section 3.24.020, the City must
consider the income of the individuals and families to be served, the leveraging of the
resources made available under AMC Section 3.24.010, and the housing needs within
the City.
D. The Finance Director must report annually to the Washington State Department
of Commerce, in accordance with the Department's rules, on the collection and use of the
revenue from the tax imposed under AMC Section 3.24.010.
E. The tax imposed by the City under AMC Section 3.24.010 will expire 20 years
after the date on which the tax is first imposed. The Finance Director shall provide notice
to the City Council and the Mayor of the expiration date of the tax each year beginning
three years before the expiration date, and shall also promptly notify the City Council and
the Mayor of any changes to the expiration date.
3.24.030 Administration and Collection — Statutory Compliance
The administration and collection of the tax imposed by Chapter 3.24 shall be in
accordance with the provisions of Washington State Legislature Chapter 338, Laws of
2019, which shall be codified in Chapter 82.14 RCW.
Section 2. Authorization. The Finance Director is authorized to provide any necessary
notice to the Department of Revenue to effectuate the tax enacted by this ordinance and to
execute, for and on behalf of the City of Arlington, any necessary agreement with the
Department of Revenue for the collection and administration of the tax enacted by this
ordinance.
Section 3. Corrections by City Clerk or Code Reviser. Upon approval of the City
Attorney, the City Clerk and the code reviser are authorized to make necessary
corrections to this ordinance, including the correction of clerical errors; references to other
ORDINANCE NO. 2020-XXX 4
local, state or federal laws, codes, rules, or regulations; or ordinance numbering and
section/ subsection numbering.
Section 4. Severability. If any section, subsection, paragraph, sentence, clause or
phrase of this ordinance or its application to any person or situation should be held to be
invalid or unconstitutional for any reason by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of the
remaining portions of this ordinance or its application to any other person or situation.
Section 5. Effective Date. This ordinance or a summary thereof shall be published
in the official newspaper of the City, and shall take effect and be in full force five days
after passage and publication as provided by law.
PASSED BY the City Council and APPROVED by the Mayor this _____ day of July, 2020.
CITY OF ARLINGTON
______________________________
Barbara Tolbert, Mayor
Attest:
______________________________
Wendy Van Der Meersche, City Clerk
Approved as to form:
______________________________
Steven J. Peiffle
City Attorney
City of Arlington Council Agenda Bill Item: NB #2 Attachment G
received. Of the 38, five of those are not eligible. The five applications were not eligible because 2 were outside city limits, one opted out and the
outlining the expected use of those funds, $200,000 of which will be used for a business rent relief
CITY OF ARLINGTON
BUSINESS RENT RELIEF PROGRAM - ROUND 2
GRANT APPLICATION SUMMARY
BUSINESS NAME BUSINESS TYPE
BUSINESS
LICENSE SALES TAX
YRS IN
BUSINESS TOTAL SCORE GRANT AMOUNT
ADDRESS
Sonic Elite All Stars
3717 166th Pl. NE.Training Facility Y Y 6 or more 90 3,500.00$
Mirkwood Public House
117 East Division St Restaurant/Music Y Y 6 or more 89 2,975.00$
Relax Mind & Body Massage
3710 168th St NE Massage Clinic Y Y 1 - 5 years 85 2,000.00$
McElroy Piano Studio
220 E 2nd St.Music Education Y Y 6 or more 81 824.00$
Pedeltweezers Chinese Pizza
20265 74th Ave NE Restaurant Y Y 6 or more 78 3,500.00$
Marysville Jewelry & Pawn
3323 169th Pl NE (2nd location)Retail Y Y 6 or more 78 3,500.00$
Counseling Services for Wellbeing
3402 173rd Pl NE Mental Health Y N 1 - 5 years 75 2,292.00$
Save the Day Floral Design
119 N. Olympic Ave Floral Y Y 6 or more 73 2,850.00$
Oasis Hair Salon
305 N. Olympic Ave Hair Salon Y Y 6 or more 73 3,160.00$
Round 2 - 7/13/2020
CITY OF ARLINGTON
BUSINESS RENT RELIEF PROGRAM - ROUND 2
GRANT APPLICATION SUMMARY
BUSINESS NAME BUSINESS TYPE
BUSINESS
LICENSE SALES TAX
YRS IN
BUSINESS TOTAL SCORE GRANT AMOUNT
ADDRESS
Batteries Plus Bulbs
4008 172nd ST NE Retail Y Y 1 - 5 years 73 3,500.00$
Above and Beyond Tutoring
103 East 3rd St Educational Y N 1 -5 years 71 1,000.00$
Smokey Point Bakery
3323 169th Pl NE Bakery Café Y Y 1 - 5 years 71 3,147.00$
I Found It
437 N. Olympic Ave Retail Y Y 1 - 5 years 69 3,000.00$
Diva Nails & Spa
3704 172nd St NE Nail Salon Y N 6 or more 68 3,500.00$
Olympic Escrow
104 S. Olympic Ave Escrow Services Y Y 6 or more 68 3,500.00$
Dr. Scott Peseau/Non Surgical Pain Relief Clinic
215 E 3rd St Pain Relief Clinic Y N 6 or more 67 3,500.00$
KB Acupuncture
20218 73rd Ave NE Health Clinic Y Y 1 - 5 years 67 3,500.00$
SkinCare by Teressa
103 E 3rd St Beauty/Skin Care Y N 6 or more 66 1,400.00$
The Diesel Dr.
17722 67th Ave NE Vehicle Repair Y Y 1 -5 years 66 3,500.00$
Round 2 - 7/13/2020
CITY OF ARLINGTON
BUSINESS RENT RELIEF PROGRAM - ROUND 2
GRANT APPLICATION SUMMARY
BUSINESS NAME BUSINESS TYPE BUSINESS SALES TAX YRS IN TOTAL SCORE GRANT AMOUNT
ADDRESS
10 Minute Walk In Clinic
540 N West Ave Healthcare Y N 6 or more 66 3,354.00$
Gutierrez Family Chiropractic
3704 172nd St NE Chiropractic Y Y 6 or more 65 3,000.00$
Nichole Bell
122 E 5th St Hair and Skin Care Y N 1 - 5 years 64 1,900.00$
Pilchuck CrossFit
6205 192nd St NE Gym/Fitness Y Y 1 - 5 years 62 3,500.00$
Aalbu Brothers
19129 Smokey Point Blvd Metal Fabrication Y Y 1 - 5 years 61 3,500.00$
Brendan Lopez, DDS
15404 Smokey Point Blvd Dentistry Y N 1 - 5 years 61 3,500.00$
Klein Insurance
3131 Smokey Point Blvd Insurance Y N 1 - 5 years 60 3,500.00$
Chrysalis Clinic of Permanent Cosmetics
3204 Smokey Point Dr Cosmetics Y N 6 or more 58 734.00$
Arlington Pioneer Gas Station
21010 67th Ave NE Retail Y Y 1 - 5 years 58 3,500.00$
Ted's Custom Upholstery
20607 67th Ave NE Upholstery Y N 6 or more 57 3,500.00$
Round 2 - 7/13/2020
CITY OF ARLINGTON
BUSINESS RENT RELIEF PROGRAM - ROUND 2
GRANT APPLICATION SUMMARY
BUSINESS NAME BUSINESS TYPE
BUSINESS
LICENSE SALES TAX
YRS IN
BUSINESS TOTAL SCORE GRANT AMOUNT
ADDRESS
Seoul Reiki
3704 172nd St NE Health/Wellness Spa Y N 1 - 5 years 53 3,500.00$
Rest Easy Hair Clinic
3710 168th Street NE Hair Clinic Y N Sep-19 52 3,212.00$
ShiftSetGo
3131 Smokey Point Dr Health Y N Dec-19 45 3,500.00$
Glorybucha
116 E 5th St Beverage Y Y 1 - 5 years 43 3,500.00$
TOTAL 97,848.00$
Round 2 - 7/13/2020
City of Arlington Council Agenda Bill Item: NB #3 Attachment H
Return Address:
City of Arlington
18204 59th Avenue NE
Arlington, WA 98223
Above this line reserved for recording information
RIGHT OF WAY DEDICATION DEED
Reference # (if applicable): N/A
Grantors: 1107 LLC
Smokey Point 2 LLC
Grantee: City of Arlington
The Grantors, 1107 LLC, a Washington limited liability company, as to an undivided 50% interest,
and SMOKEY POINT 2 LLC, a Washington limited liability company, as to an undivided 50%
interest, for and in consideration of ten dollars, and other good and valuable consideration, in hand
paid, dedicate and convey to the Grantee, CITY OF ARLINGTON, a municipal corporation of the
State of Washington, for right of way, public street and public utility purposes, to the same effect
as if acquired by eminent domain under the laws of the State of Washington, the following
described real property situated in Snohomish County, Washington:
SEE EXHIBIT “A” ATTACHED HERETO AND BY THIS REFERENCE MADE
A PART HEREOF.
[SIGNATURE PAGE FOLLOWS]
Right of Way Dedication Deed
Page 1 of 3
IN WITNESS WHEREOF, Grantors have executed this Right of Way Dedication Deed
on the date below written.
1107 LLC,
a Washington limited liability company
By:
Michael R. Dedonker, Manager
STATE OF WASHINGTON )
)
COUNTY OF )
This record was acknowledged before me on ____________ _____, 2020, by Michael R. Dedonker
as Manager of 1107 LLC, a Washington limited liability company.
NOTARY PUBLIC for the State of Washington
My commission expires:
SMOKEY POINT 2 LLC,
a Washington limited liability company
By:
Michael R. Dedonker, Manager
STATE OF WASHINGTON )
)
COUNTY OF )
This record was acknowledged before me on ____________ _____, 2020, by Michael R. Dedonker
as Manager of Smokey Point 2 LLC, a Washington limited liability company.
NOTARY PUBLIC for the State of Washington
My commission expires:
Right of Way Dedication Deed
Page 2 of 3
EXHIBIT “A”
Legal Description of Right of Way
[Attached]
Right of Way Dedication Deed
Page 3 of 3
A
Maps and GIS data are distributed “AS-IS” without warranties of any kind, either express or implied,including but not limited to warranties of suitability for a particular purpose or use. Map data arecompiled from a variety of sources which may contain errors and users who rely upon the information doso at their own risk. Users agree to indemnify, defend, and hold harmless the City of Arlington for anyand all liability of any nature arising out of or resulting from the lack of accuracy or correctness of thedata, or the use of the data presented in the maps.
Exh ib it A169th Stre et NE ROW Dedication
±
City of Arlington
Date:
File:
Cartographer:
Scale:AffinityROW_8.5x11_20
6/10/2020 akc
1 inch = 2 00 fe et
Parcels
ROW Dedication (proposed)
Dedicatio n Area
AffinityatArlington
169TH PL NE
169TH ST NE
168TH ST NE
SMOKEY POINT BLVD
City of Arlington Council Agenda Bill Item: NB #4 Attachment I
An amendment will be made to 2020 budget LEGAL REVIEW: DESCRIPTION: Temporary Land Lease Agreement with landowner for use of property for installation of test well. HISTORY: City staff has identified five sites where test wells will be installed in order to locate future potable water production wells. Four of these test well sites are located on City owned property; one is located on private property. The City needs to enter into a lease agreement with Kostar LLC, the property owner, for the use of their private property for installation/removal of a test well. The lease includes an option for possible future procurement. Funding for this lease will come from the New Water Source project budget, a summary of the project budget is below:
YEAR BUDGET EXPENDED/OBLIGATED
2019 $525,000 $66,127
2020 $75,000 $450,397
LEASE AGREEMENT 1 7/8/2020
LEASE AGREEMENT
1. Parties. The parties to this agreement are Kostar LLC, called "Lessor", and the City of
Arlington, WA, called "Lessee".
2. Property Description. The real property subject to this Lease is agricultural land
located on Snohomish County Parcel ID 31050200202700, which is referred to in this
agreement as the “leased parcel”. The entire subject leased parcel is legally described
on Exhibit "A" attached hereto and by this reference incorporated herein. The leased
parcel has an area equal to 5.19 acres, or 226,076 square feet; however, the area of
actual use will be much smaller as described in Sections 6 and 7 below.
3. Term. The term of this Lease shall be for fourteen (14) months, commencing on the
1st of August, 2020 and ending on September 30, 2021. The first two (2) months shall
be known as the Construction Phase of this lease, and the remaining eleven and one
half (11.5) month period shall be known as the Monitoring Phase. The final two (2)
weeks of the lease shall be referred to as the Decommissioning Phase.
4. Rent. The Lessee shall provide to the Lessor a non refundable lump sum payment of
$5,000.00 within 30 days of mutual execution of this agreement. The Lessee, and the
Lessee’s contractor, are responsible for and must provide liability insurance coverage
and Lessor will be held harmless from any liability and claims
5. Premises—Multiple Lessees and Non-Exclusive Use. Lessee acknowledges it is one of
three or more separate lessees using the farm to which the subject parcel of this lease
is a part. Other lessees include the renter of a residence, and a farmer harvesting hay.
Lessee agrees to make every effort to minimize disruption to these entities, any
subsequent lessees, and their daily activities. Lessor agrees to refrain from additional
leases on the farm which would interfere with the lessee’s interests in the leased
parcel during the time it is on-site during the Construction Phase. Lessee
acknowledges that the Lessor shall have access to the property at all times. Those
entities which have been granted easement rights to the property shall also have the
right to enter the property as described in the easements affecting the property;
Lessor represents that the Lessee’s proposed use will not conflict with said easement
use.
6. Construction Phase. Lessee shall utilize the leased parcel premises during the
Construction Phase exclusively for exploratory water well drilling activities.
a. Schedule. Lessee’s schedule during the Construction Phase will be subject to its
securing of a drilling contractor, and the contractor’s other work. Lessee will
inform Lessor at earliest opportunity of mobilization and drilling schedule within
the window of the Construction Phase. Lessee anticipates offering—but does not
LEASE AGREEMENT 2 7/8/2020
guarantee—the Lessor and its separate lessee the opportunity to harvest a cutting
of hay prior to mobilization on the site.
b. Permitting. Lessee will be responsible for securing all necessary State and local
permits prior to commencement of exploratory drilling. Copies of the permits and
this lease will be maintained at the job site.
c. Site Selection. Lessee will select, in consultation with the Lessor’s Land Manager,
a location for drilling of the borehole, and completion of a monitoring well as
described herein. The actual drilling location will be: situated on the leased
parcel; within the SE ¼ of the NW ¼ of Section 2, T31N, R5E, W.M., (approximately
the southern one-third of the leased parcel); and no closer to a parcel boundary
than 100 feet. The actual location will consider the objectives for and function of
the leased parcel with respect to long-term farm planning. Access to the drilling
location will be from the farm’s primary driveway at the northeast corner of the
parcel, south along a single driving lane just inside the eastern boundary
approximately 500 feet in length.
d. Incomplete Parcel Use. The leased parcel has an area equal to 5.19 acres, or
226,076 square feet. Use of the parcel will be limited to approximately one (1)
acre centered on the well location (approximately a circle of radius 120 feet, or a
square of 208 feet on a side). A small amount of water from the well development
process may be dispersed across the leased parcel but is expected to easily
infiltrate and be fully accommodated on the leased parcel. The large amount of
water produced during pump testing will be discharged into a nearby drainage
ditch, and will not significantly affect the leased parcel.
e. Exploratory Water Well Drilling. These activities include but are not limited to:
mobilization by a truck-or trailer-mounted drilling rig; lay-down and management
of drill stem and well casing; drilling of one borehole with depth anticipated
between 50 and 200 feet below ground surface; sediment analyses of drill
cuttings; conducting pump testing of the aquifer and groundwater quality;
sediment management; completing the well as a two-inch monitoring well,
restoration and erosion control of the leased parcel and areas of ingress/egress;
and demobilization. A steel wellhead is required by law to be completed at an
elevation above that of the 100-year flood event. Preliminary estimate of ground
elevation at the drilling location is 65 to 66 feet, the 100-year flood elevation is 70
feet the wellhead will extend four to five feet above the ground. In consultation
with the Lessor’s Land Manager, the monitoring well may be completed with or
without one to three protective bollards; and/or with notice provided with
appropriate locator signage.
f. Sediment Management. Drill cuttings produced during exploratory drilling will be
placed in a backhoe or dump truck and hauled off-site. Incidental fine sediment
left on the ground will be removed by backhoe or incorporated into the soil by
raking, and/or seeding as directed by the Lessor’s Land Manager. The judgement
of the Lessor’s Land Manager will be relied on and accepted in regard to sediment
management issues.
LEASE AGREEMENT 3 7/8/2020
g. Drill Water Management. Very little water will be used during the sonic drilling
process.
Water generated during the pump and aquifer testing processes will be
produced at a rate of approximately 150 gallons per minute (gpm) for a duration
of 8 to 12 hours. All pump test water will be discharged into a nearby drainage
swale.
h. Site Maintenance. Lessee, or its drilling contractor, will provide security for all
drilling equipment for the duration equipment is on-site. All driveways, fences,
and gates will be maintained and fully operational during the Construction Phase
unless specific alternatives are requested by the Lessee in writing, and approved
in writing by the Lessor’s Land Manager.
i. Concluding the Construction Phase. Upon completion of all exploratory well
drilling activities, the Lessee will restore the site to original condition. The Lessee
will notify the Lessor verbally and in writing of its completion, requesting an
inspection and preparation of a punch list of outstanding items, if any. Completion
of the punch list by the Lessee concludes the Construction Phase.
7. Monitoring Phase. The Monitoring Phase shall commence at the conclusion of the
Construction Phase. Monitoring Phase objectives include site stabilization and
groundwater monitoring.
a. Site Stabilization. All erosion control, water management, and other site
stabilization practices implemented during the Construction Phase will be
observed for the entire Monitoring Phase in order to assure effectiveness.
Monitoring will consist of: 1) monthly visual inspections; 2) visual inspections after
intense rainstorms; and 3) completion of any work necessary to assure the site
stabilization installed during the construction phase is functioning as intended.
b. Groundwater Monitoring. The Lessee shall install a pressure transducer in the
monitoring well to track groundwater level within the well. The Lessee may access
the monitoring well on a regular basis to download data and perform manual
groundwater level measurements to validate automated water level
measurements Monitoring will cease with the retrieval of all monitoring
equipment on or before September 30, 2021.
c. Shared Parcel Use. Use of the leased parcel during the Monitoring Phase will be
limited to a small square area approximately 25 feet on a side. The Lessor shall be
free to utilize the remainder of the leased parcel for haying and other farm
purposes, consistent with these terms.
d. Site Maintenance. Lessee and Lessor agree to maintain any markers for locating
and protecting the well. Lessee will keep the wellhead area clean, and will respect
all fences and gates. Lessor agrees to provide and maintain continued access to
the well during the Monitoring Phase.
e. Concluding the Monitoring Phase. The Lessee will remove the pressure
transducer and monitoring equipment from the well in September 2021.
LEASE AGREEMENT 4 7/8/2020
8. Decommissioning Phase. The Decommissioning Phase shall commence no later than
two weeks prior to the termination of this lease agreement.
a. Preparing for the Decommissioning Phase. In early summer 2021, the Lessee will
begin consultations with the Lessor regarding its desires for the monitoring well.
If the Lessor notifies the Lessee in writing that it desires to keep the monitoring
well in place, monitoring by the Lessee will continue to not later than September
30, 2021, and the parties will sign a Hold Harmless agreement per subsection (b)
below. If the Lessor notifies the Lessee in writing that it would like to have the well
taken out of service, the Lessee will arrange to have the well decommissioned in
mid-September 2021 per subsection (c) below, and will continue monitoring until
that time.
b. Hold Harmless Agreement. Should the parties agree to leave the monitoring well
in place at the conclusion of the Monitoring Phase, the parties agree to execute a
separate Quit Claim Deed or Bill of Sale at no cost to the Lessor by which the Lessee
releases all future interest in the monitoring well, and the Lessor agrees to hold
the Lessee responsible for any subsequent environmental damage that may occur
in conjunction with maintaining (not decommissioning) the monitoring well.
Upon completion of all drilling and monitoring activities, and execution of
the Hold Harmless Agreement in this subsection (b), the Lessee will restore the
site to a condition as good or better than it was found, and the monitoring well
will be maintained in (or returned to) a sound condition. The Lessee will notify the
Lessor verbally and in writing of its completion of all monitoring activities. The
Lessor will conduct an inspection of the site and prepare a punch list of
outstanding items, if any. Completion of the punch list by the Lessee concludes
the lease of the leased parcel.
c. Decommissioning and Site Stabilization. If determined to be in the best interests
of Lessee, well decommissioning, consistent with Washington State regulations,
and conducted at Lessee’s full expense, will be completed on or before
approximately September 20, 2021. Decommissioning will involve, as per state
regulations: abandoning the well screen in situ, perforating or removal of the well
casing, backfilling the casing and sealing the borehole with bentonite, and removal
of the wellhead and any protective bollards. Any site disturbance created during
the decommissioning process will be graded, seeded, and stabilized. Any erosion
control and site stabilization practices installed at the completion of
decommissioning will remain in place until naturally assimilated into the
landscape. Decommissioning will result in the return of the site to its original
condition. No borehole sealing materials will be allowed to remain within the plow
or cultivation depth of the soil (native topsoil only).
d. Sharing of Information. Prior to conclusion of the lease, Lessee will provide Lessor
copies of all information acquired during the test well Construction Phase and
Monitoring Phase.
e. Concluding the Lease. Upon completion of all decommissioning activities, the
Lessee will notify the Lessor verbally and in writing of its completion of all
monitoring activities. The Lessor will conduct an inspection of the site and prepare
LEASE AGREEMENT 5 7/8/2020
a punch list of outstanding items, if any. Completion of the punch list by the
Lessee concludes the lease of the leased parcel.
9. Future Purchase. Not withstanding the preceding terms of this lease agreement, the
parties agree that at any time, and for a period of 12 months from when the Lessee
vacates the leased parcel, the Lessee may approach the Lessor with an offer to
purchase all or part of the “leased parcel”. The Lessee agrees that no offer to
purchase an area for less than 1.0 acres would be made.
LEASE AGREEMENT 6 7/8/2020
IN WITNESS WHEREOF the parties hereto have executed this Lease on the ___day of
_____________, 2020.
CITY OF ARLINGTON
By___________________________
Mayor Barbara Tolbert
ATTEST:
_____________________
Wendy Van der Meersche
City Clerk
TENANT:
KOSTAR LLC, a Washington limited liability
company
_______________, Member
LEASE AGREEMENT 7 7/8/2020
STATE OF WASHINGTON )
: ss
COUNTY OF SNOHOMISH )
On this _____ day of __________________, 2020 before me, the undersigned, a
Notary Public in and for the State of Washington, duly commissioned and sworn, personally
appeared Barbara Tolbert and Wendy Van Der Meersche, to me known to be the Mayor and City
Clerk, respectively, of the City of Arlington, the municipal corporation that executed the
foregoing instrument and acknowledged the said instrument to be the free and voluntary act and
deed of said municipal corporation, for the uses and purposes herein mentioned, and on oath
stated that they are authorized to execute the said instrument and that the seal affixed (if any)
is the corporate seal of said municipal corporation.
GIVEN under my hand and official seal this _____ day of __________________,
2020.
___________________________________
NOTARY PUBLIC in and for the
State of Washington
My commission expires: ____________
STATE OF WASHINGTON)
:ss
COUNTY OF SNOHOMISH)
On this _____ day of ________________, 2020, before me, the undersigned, a
Notary Public in and for the State of Washington, duly commissioned and sworn, personally
appeared ________________, to me known to be the ______________________________ of
KOSTAR LLC, the limited liability company that executed the foregoing instrument and
acknowledged the said instrument to be the free and voluntary act and deed of said company,
for the uses and purposes herein mentioned, and on oath stated that he/she was authorized to
execute said instrument on behalf of said limited liability company.
GIVEN under my hand and official seal this _____ day of __________________,
2020.
___________________________________
NOTARY PUBLIC in and for the
State of Washington
My commission expires:________
City of Arlington Council Agenda Bill Item: NB #5 Attachment J
reached with three of the property owners in accordance with WSDOT ROW procurement policies. One agreement has already been signed, purchase price was $1,100 and under council approval threshold. The below ROW Agreements are ready to be signed by the Mayor and appropriate payments made.
Property Owner Amount
City of Arlington Council Agenda Bill Item: NB #5 Attachment J
City of Arlington Council Agenda Bill Item: NB #6 Attachment K
(fee being negotiated) BUDGET CATEGORY: Transportation Improvement Fund $640,212 PSRC Grant $959,788 BUDGETED AMOUNT: $0 - Project was not known at time of budget in 2018. An amendment to fund in 2020, if needed. Will budget for 2021 accordingly. LEGAL REVIEW: DESCRIPTION: Contract with Perteet, Inc. for Planning, Design, and Preliminary ROW Services for SPB Corridor Project HISTORY: Smokey Point Blvd between 174th Street and 200th Street, classified as a rural two-lane arterial, is located in the Smokey Point neighborhood of west Arlington. This area is growing from a mostly residential type community to a mixed-use community consistent with the City of Arlington’s Horizontal Mixed Use (HMU) zoning. The City of Arlington has received a federal grant for the design and preliminary ROW work associated with the preparation of design plans to enhance the Smokey Point Blvd. corridor between 174th St and 200th St to meet the needs of future growth. Staff issued a Request for Proposals in April. Four proposals were received and interviews were conducted in May
Scope of Services
Smokey Point Boulevard Corridor
June 2020
City of Arlington
2707 COLBY AVENUE, SUITE 900
EVERETT, WA 98201
800.615.9900 | 425.252.7700
SMOKEY POINT BOULEVARD CORRIDOR
Agreement with Perteet Inc. June 2020
1
EXHIBIT A
Scope of Services
Smoke Point Boulevard Corridor
City of Arlington
INTRODUCTION
The City of Arlington has secured funding of the design and preliminary right-of-way phase for
the Smokey Point Boulevard Corridor Project. This Agreement will bring the project up to the
90% design phase. Included will be development of concept and preliminary 30% design, NEPA
environmental documentation, public outreach, stakeholder coordination, right-of-way plans,
and preliminary right-of-way planning and Construction Documents. The agreement will review
roadway operations and make design recommendations between 174th Place NE and 200th
Street NE. The project currently includes local and FHWA funding.
Future project phases may include the preparation of right-of-way acquisition documents and
negotiations for the roadway improvements, further development of the PS&E to Final Design,
Construction Permits and Construction Engineering, and Design Support Services during
Construction. The scope and extent of these services will be determined at the discretion of the
City of Arlington.
SCOPE OF SERVICES PURPOSE
The overall purpose of this Scope of Services is to have the Consultant provide for the necessary
management oversight of the development of the project’s design, prepare conceptual and
preliminary design, prepare the right-of-way plan acquisition documents, prepare NEPA
environmental documentation, lead utility coordination, lead and participate in community
engagement undertakings, and coordinate with WSDOT for approval of the environmental
documents. The following major tasks will be included in this Scope of Services and completed
by the Consultant:
Task 1 – Project Management
Task 2 – Community Engagement
Task 3 – Survey, Mapping, and Right-of-Way Plans
Task 4 – Geotechnical Investigations
Task 5 – Conceptual Design and Alternatives
Task 6 – Landscaping and Urban Design
Task 7 – Stormwater Design and Drainage Report
Task 8 – Environmental Documentation and Coordination Support
Task 9 – Franchise Utility Design and Coordination
Task 10 – Right-of-Way Feasibility and Preliminary Costs
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Agreement with Perteet Inc. June 2020
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Task 11 – 30% Design and Design Memorandum
Task 12 – Plans, Specifications, and Opinion of Cost
The Consultant’s services shall be limited to those expressly set forth herein. If the service is not
specifically identified herein, it is expressly excluded. The Consultant shall have no other
obligations, duties, or responsibilities associated with the project except as expressly provided
in this Agreement.
DETAILED SCOPE OF SERVICES
Task 1 – Project Management
Development of this project will be based on the requirements of the corridor , City of Arlington
Street Design Guidelines, Comprehensive Plan, Community Development Guide, Standards
Specifications and Details, and their supporting technical documents. The project will also me et
Federal grant standards. The Consultant’s project manager will be responsible to the City to the
extent possible ensure that the design is completed on schedule, is technically competent, and
meets the City’s needs, including requirements for Federal funding.
1.1 Coordination with City of Arlington
Consultant will coordinate with the City of Arlington on a regular basis to keep the City’s project
manager informed about project progress, project issues, and schedule. Regular
communication with the City will occur on a weekly basis, including a weekly email summary of
work completed and anticipated work the next week. The Consultant will prepare a Work Plan
to be distributed at the project kickoff meeting. This work element will also include preparing
an Action Items Log and a Record of Decision and keeping these updated throughout the
duration of the project.
The Consultant will attend one (1) project kickoff meeting with the City and up to twenty-four
(24) project status meetings at the City. These meetings under this work element will include
the following participation by the Consultant team:
Up to twenty-five (25) meetings attended by the Consultants with up to three (3) staff
from the Consultant team. Monthly, the second half of the meeting will include up to
three (3) technical staff.
Kickoff meeting will include up to three (3) Perteet staff, subconsultants.
Subconsultant attendance at meetings related to design work will be included under
those individual design tasks.
The Consultant will prepare agendas and meeting notes/action items and distribute to
attendees.
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1.2 Project Schedule, Budget, and Team Management
The Consultant will develop an overall project schedule, which will include a det ailed schedule
by task, for the project phases, through bid advertisement for the full project. The Consultant
will prepare a draft and final schedule for the City review, and then the Consultant will prepare
two (2) schedule updates as the project progresses, when requested by the City. The Consultant
will also manage the Consultant budgets, monitor staff and subconsultant, manage change and
prepare amendments, and monitor work progress under this work element.
1.3 Progress Reports, Invoices, Underutilized Disadvantaged Business Enterprise
(UDBE) Reporting
As part of the project, the Consultant will prepare monthly progress reports that describe the
work items and percentage of work items that were accomplished during a given month, as
well as a forecast of work to be completed over the following month. Progress report will
include a status of budget spent and remaining for each individual task. The monthly progress
reports will also identify other issues or problems that may occur in any given mont h, if any.
The Consultant will submit these monthly progress reports to the City’s Project Manager with
the monthly invoices. The monthly invoices will bill by individual tasks. The Consultant Project
Manager will notify City’s Project Manager, in writing (memo format), of any out of scope
and/or budgetary issues that are inconsistent with this Scope of Services.
Each month, the Consultant will prepare a report showing the status progress towards meeting
the seven percent (7%) UDBE goals and submit this to the City with the monthly progress report
and invoice.
Assumptions:
This contract duration shall be no longer than twenty-four (24) months.
Project kickoff meeting will be held at City of Arlington Office.
Maximum of two (2) project schedule updates will be prepared.
Meetings between Consultants will be conducted under other Scope tasks.
Deliverables:
Kickoff Meeting Agenda and Summary of Meeting Notes/Action Items
Work Plan
Project Schedule (Smart Sheets/Microsoft Project format) and up to two (2) updates
Project Meeting Agendas for up to twenty-four(24) meetings and notes/action items
Invoices and Progress Reports
UDBE Status Report
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Task 2 – Community Engagement (EI)
2.1 Communications Plan
The Consultant will develop a communications plan that defines the City’s process for working
with and engaging key stakeholders, adjacent property owners and tenants, and the broader
community in the preliminary design for Smokey Point Corridor. The plan will include
community engagement goals, outreach tools, affected stakeholders and organizations,
preliminary key messages (including information about the City’s process for working with
potentially affected property owners), and an engagement timeline. The plan will also include
strategies for leveraging existing City resources for project notification and information
distribution, including social-media platforms, newsletter, and other City outreach avenues. The
communications plan will remain a living document that can be updated to include additional
or new audiences and/or outreach strategies identified during the early information gathering
phase.
At project initiation and before the communications plan is developed, the Consultant will
facilitate a community engagement kickoff meeting of key team members that will support the
outreach process to inform the draft communications plan, demographics analysis (provided by
the environmental lead), and key messaging. The purpose of the kickoff meeting will be to
develop goals and objectives, define roles and responsibilities for the community engagement
process, and the key milestones for engagement during the preliminary design phase.
Deliverables:
One (1) draft and final communications plan; up to two (2) major updates
One (1) Community Engagement Kickoff meeting, including agenda, presentation, and
summary
2.2 Stakeholder Interviews and Briefings
The Consultant will support City staff to schedule, develop questions and materials for,
conduct, and document stakeholder interviews and briefings. The purpose of initial
stakeholder interviews and follow-up briefings will be to further understand community
interest, concerns, and priorities related to Smokey Point Boulevard and how the community
would like to stay informed and engaged during the preliminary design phase. The interviews
and briefings provide an opportunity for key stakeholders to share their unique perspectives on
corridor issues and potential solutions they would like to see considered prior to each round of
broader community outreach. The interviews and briefings also provide an opportunity for the
City to get ahead of and/or proactively address stakeholder concerns and questions prior to
broader community engagement.
Initial stakeholder interviews will be conducted during the information gathering phase at
project initiation and prior to the first round of broader commun ity engagement. The team will
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Agreement with Perteet Inc. June 2020
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focus on gathering input from corridor stakeholders, including, but not limited to, Stillaguamish
Senior Center, Community Transit, Puget Sound Kidney Center, Stillaguamish Tribe, Low Income
Housing development, Smokey Point RV Park, Smokey Point Community Church, other various
churches, and Smokey Point Shopping Center.
This also includes local business interests, emergency response providers, bike and pedestrian
organizations and environmental groups, and briefings with organizations that represent
historically underrepresented populations present in the project area.
Two (2) rounds of follow-up briefings will be conducted with the same or similar group of
stakeholders prior broader community engagement events related to design concept options
and the preferred design concept.
Assumptions:
Briefings and interviews may be conducted via phone or virtual meeting tool if in-person
meetings are not feasible due to health concerns and/or restrictions on in-person
gatherings due to COVID-19.
Deliverables:
One (1) round of stakeholder interviews (up to 30), including interview plan, draft and
final list of questions, and contact information
Two (2) rounds of briefings, up to forty (40) total, and summary from each briefing
2.3 Property Owner and Tenant Outreach
The Consultant will support City staff to proactively reach out to adjacent and potentially
affected property owners and tenants. The purpose of this early property owner outreach is to
provide an early overview of the Smokey Point Boulevard Project, provide information about
the City’s process for engaging adjacent and potentially affected property owners and tenants,
the timeline for decisions regarding the corridor design, and opportunities for property owners
to stay engaged throughout the preliminary design phase and beyond.
The Consultant will develop and support the City to send an initial mailing and two (2) follow-
up mailings to all adjacent property owners and tenants to inform them of the City’s initiation
of the Project, the project timeline, and how to get in contact with the City for more
information related to their property and/or to request a one-on-one briefing and invite
property owners and/or tenants to attend a series of property owner drop-in sessions.
The Consultant will support the City to host a series of three (3) property owner and tenant
drop-in sessions. The first round of drop-in sessions will be offered during the early information
gathering phase and prior to the first round of broader community engagement. The second
round of property owner drop-in sessions will be held to share preliminary design concepts. The
third and final round of property owner-drop-in sessions will be held to preview the preferred
SMOKEY POINT BOULEVARD CORRIDOR
Agreement with Perteet Inc. June 2020
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preliminary design. Two (2) drop-in sessions will be held each round to provide alternative
times of the day and/or days of the week to accommodate participant schedules.
Assumptions:
If there are still restrictions on in-person gatherings due to the public health crisis and it
appears like an in-person drop-in session would not be a successful outreach tactic, the
sessions would be shifted to either an online hosted meeting, project mailing, or both.
To be determined later.
Deliverables:
Draft and final project mailings, up to three (3)
Draft and final summary of up to three (3) drop-in sessions
2.4 Public Events
Public events provide an opportunity for the broader community to meet in -person with
project staff and offer meaningful input at key decisions points as a part of the preliminary
design phase. Three (3) public events are planned for this project:
Public Event #1, Fall 2020 (Information Gathering, Existing Conditions, and Project
Goals/Objectives/Criteria): The initial meeting will be held to present information about
existing conditions along the corridor, input received to date from key stakeholders and
adjacent property owners, the City’s draft goals and objectives for the project, and the
draft evaluation criteria that will be used to evaluate design concepts. The public will
have the opportunity to share their current experience using the corridor and weigh in
on the goals, objectives, and design criteria.
Public Event #2, Jan/Feb 2021 (Design Concepts and Evaluation): The second public
event will be held to share potential corridor design concepts and how they were
evaluated. The public will have the opportunity to provide feedback on the design
concepts and evaluation results.
Public Event #3, Fall 2021 (Preferred Design Concept): The third and final public event
will be held to share the preferred preliminary design for the corridor. The public will
have the opportunity to provide feedback on the preferred concept for the corridor
before the team completes 30% design.
If there are still restrictions on in-person gatherings due to the public health crisis and it appears
like an in-person public event would not be a successful outreach tactic, the sessions would be
shifted to either an online hosted meeting exclusively, with additional traditional outreach such
as phone calls and/or emails to stakeholder groups. To be determined later.
No public event will be held to share the 30% design once it is complete. Alternatively, the
Consultant will support the City to share the 30% design with key stakeholders and the broader
community through the project webpage, email update, and other local avenues of
communication.
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Agreement with Perteet Inc. June 2020
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Consultant will support in the development of a City Council Presentation after selection of
preferred alternative on their acceptance.
The Consultant will develop a meeting plan, materials (i.e., comment form, sign-in sheets,
handouts, and display boards) and agendas for each public meeting. The Consultant will also set
up and staff all public meetings. Support will also include scheduling, leading meeting logistics,
determining room layout, providing event equipment and supplies, and documenting input
received. The Consultant will also collaborate with the City to provide interpretation services
and child care, as requested, provide refreshments, and host in-person events in venues
accessible by transit, to increase participation of historically represented populations if
identified in the project area.
To complement each of the three (3) in-person public events, the Consultant will develop
online open houses to share the same content that will be displayed at each in-person event
and solicit feedback from the community via an online survey. This tool is particularly helpful to
solicit broader public input from those who are unable to attend the in -person meeting yet still
have a desire to provide their input on the project. The online open house includes use of a
custom sub-domain website that will be seamlessly linked from the City’s website, have a
project-specific customized layout, station tabs to match in-person meeting station materials,
fully responsive design (i.e., for smart phones, tablets, etc.), integration with Google Translate
and social share, and a full report of comments submitted. All content developed for the public
meetings will be used to populate the online open house, minimizing independent content
development effort needed to specifically support the online open house.
Project mailings will occur to announce each open house/online open house.
Deliverables:
Draft and final summary of each open house/online open house (up to three [3])
Draft and final City Council PowerPoint presentation
Draft and final project mailings (up to three [3])
2.5 Outreach Materials
The Consultant will develop a project look-and-feel, including a logo, branding (standards for
material color, font, etc.), and document templates.
The Consultant will develop content and provide graphic design support for project materials
and notifications and provide updates as the project progresses and/or key milestones are
reached. Materials will include the development of a project fact sheet, frequently asked
questions (FAQ) document, displays and presentation materials for public meetings. The
Consultant will also develop content for the City to post on the project webpage. Notifications
will include the development of on-site project signage. Material content can also be provided
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to local organizations and media sources, neighborhood associations, and key stakeholders to
use in their own independent avenues for communicating with the community.
The Consultant will also support the City to proactively translate materials into languages
spoken at home for populations who are limited-English speaking in the project area.
Consultant to maintain a project page hosted on the City’s website, with three (3) major
updates planned to occur during each phase of the project.
Deliverables:
Development of a creative brief for project branding
Draft and final project fact sheet, with up to two (2) major updates
Draft and final FAQ, with up to two (2) major updates
Draft and final open house/online open house materials, including display boards (up to
8), maps, graphics
Draft and final project banner to post along the corridor
Draft and final content for City-hosted website, with up to three (3) major updates
2.6 Outreach Summary Report
The Consultant will prepare two interim outreach reports to inform staff reports for City
management and leadership based on the first two rounds of outreach. The C onsultant will also
prepare a final outreach report at the conclusion of the preliminary design phase that includes
an overview of the outreach approach and methods to inform the corridor design and key
themes of what was heard from the community and how input influenced he preliminary
design, and an evaluation of the outreach process with recommendations to inform
engagement for future design and implementation phases.
2.7 Database and Comment Tracking
EnviroLytical (envirolytical.com) outreach software will be used to record comments and
questions submitted to the project.
Maintain a record in EnviroLytical of all public contact regarding the project, noting comments
received and responses provided. EnviroLytical is meant to track all communications forms (i.e.
emails, phone calls, one‐on‐one outreach, briefings, meetings, open houses, etc.)
Deliverables:
At the conclusion of the project, one export to Excel of all information, contacts, and
activities that were recorded
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Assumptions:
Any in-person outreach will be evaluated on a case-by-case basis as it relates to the
effects of COVID-19, limits on in-person gatherings, and also an evaluation of if the
public would be comfortable showing up in-person to events (regardless if they are
allowed or not). This also includes the comfort level of City, project, and outreach staff
to participate in in-person outreach activities. Personal health and safety is the first
priority.
Eighteen (18) months of outreach support beginning in July 2020 through December
2021.
Initial and follow-up stakeholder interviews and/or briefings will be held via phone when
possible and/or in combined groups for stakeholder groups with similar interests. One
(1) outreach staff will attend each of the stakeholder interviews and/or briefings along
with a City representative and a technical team member.
The mailing list for adjacent parcels will be requested from the Snohomish County
Assessor’s office for both taxpayer and physical address.
One (1) outreach staff will attend the first round of property owner drop -in sessions.
Two (2) outreach staff will be available to attend the second and third rounds of
property owner drop-in sessions.
City staff will provide timely and coordinated review of all draft strategies and materials
to streamline production and team efficiency with revisions.
The City will collaborate with the Consultant to develop a contact list for key
stakeholders and community groups/organizations to support stakeholder interviews
and briefings.
The City will identify and provide contact information (email, mail , and phone) for
project point of contact at the City to include on all outreach materials.
The City will monitor any established project email inbox and/or phone line and keep
the outreach and technical team informed of public questions, comments , or inquiries
received by the City outside of outreach events.
City staff will meet with property owners and/or tenants one-on-one, as requested, in
addition to offering the drop-in sessions. City staff will determine additional team
members to attend one-on-one property owner meetings, including technical team
members, and/or the right-of-way lead.
For public meeting materials, City staff and Consultant team leads will provide public-
friendly maps and data for incorporate into meeting displays with minimal graphic
changes.
The Consultant will coordinate printing and translation services, as needed, and the City
will pay for printing and translation costs directly, including display boards, postage, and
printing for mailings.
The City will coordinate any request for interpretation services at in-person public
events through the City’s identified interpretation service provider.
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The City will lead any outreach and/or tabling opportunities at local fairs and festivals.
The City will take the lead in developing content for and distributing any information to
the media, and/or City social media platforms.
The City will take the lead role on any proactive media outreach and media response for
the project.
Task 3 – Survey, Mapping, and Right-of-Way Plans (LDC)
The City of Arlington, through a separate contract, will provide the survey and mapping. This
task includes support field surveying and mapping required for this specific project. The City
provided topographic mapping will extend from 50 to 75-feet on either side of the proposed
alignment, for a total width of between 100 and 150 feet. The City provided mapping will
include the following typical site features:
Topographic and Planimetric, including ditches and culverts
Edge of Pavement, gravel, grass, concrete, etc.
Curb and sidewalk, including curb cuts and ADA ramps
Signs and signals
Trees and significant vegetation
Walls, rockeries, and other structures (or faces of)
Ground measurements will be captured sufficient to generate a digital terrain mo del
(DTM) at one-foot contours
Visible improvements situated within the described mapping limits
Trees with trunk diameters of four inches or greater as measured 3.5 feet d iameter base
height
Underground Utility locates and measure downs of wet utilities.
3.1 Right-of-Way and Boundary Resolution(s)
3.1.1 Right-of-Way
Right-of-way will be resolved along the project limits corridor. Available public records and
state ROW plans will be compiled and researched to aide in the identification of the ROW l ines
affected by this project. Complete title guarantees with supporting documents will be provided
by City shall also be used to aid in the identification of the right-of-way lines and individual
parcel lines. Monumentation local to the site will be tied into to the project control network to
aide in locating the ROW in the project area.
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Deliverables:
Prepare Right-of-Way Plans
3.1.2 Parcel Resolution
It is anticipated that roughly 20-30 adjacent parcels will have some level of impact and will
require various levels of resolution for future right-of-way takes and/or easements. This will
vary based on standard right-of-way width to be maintained through the project area. Current
deeds and/or Title Reports with supporting documents for said properties will be provided by
the City. These will aid in the resolution of said adjacent boundary lines and possible
encumbrances affecting the project areas.
3.1.3 Easements
Legal ‘land’ descriptions and exhibit maps will be addressed in a future phase.
Deliverables:
Supplemental survey and corresponding updates
Assumptions:
City of Arlington to provide data point file for creating digital terrain model and
supplementing survey basemap. In the event that data points cannot be provided,
supplemental field survey may be required at additional expense.
This scope assumes that a digital copy of the survey base file has been provided along
with a data coordinate file, DTM, and survey field control files for providing additional
survey. It also assumes all vertical relief has been provided within the scoped areas
sufficient for displaying one-foot contours.
Title Reports for properties requiring boundary resolution will be provided by the City or
will be invoiced as a reimbursable expense.
Subcontracted utility locates will be required prior to supplemental field survey. This
task provides the survey of said painted underground locates; however, the cost of
subcontracted services will be assessed as a reimbursable expense.
No property corners will be set under this proposal.
A Record of Survey will not be filed under this proposal. Any survey activity that requires
a Record of Survey under RCW 58.09 will be performed at additional expense.
Exclusions include boundary/encroachment resolution if encountered.
Deliverables:
Supplemental survey and corresponding updates
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Task 4 – Geotechnical Investigations (HWA)
Geotechnical explorations will be completed in support of the project improvements that may
include: roadway widening, pedestrian improvements, signalization improvements, lighting
improvements, and stormwater upgrades. Based on our understanding of the project
objectives, the Consultant proposes the following geotechnical engineering services as the first
phase of the project to support the 90% design. Subsequent geotechnical information may
need be collected to further design as more details of the project are determined. The
proposed work will include the following tasks:
4.1 Geotechnical Project Setup
Collect and Review Available Geotechnical Data: HWA will review readily available
geotechnical information along the project corridor. This review will include online
geotechnical databases, geologic maps, documents provided by the City, and HWA’s
library.
4.2 Phase 1 and 2 Geotechnical Explorations
Perform Geotechnical Site Reconnaissance: HWA will conduct a geotechnical site
reconnaissance of the project corridor. This reconnaissance will be used to identify
geotechnical challenges and to assist in planning the geotechnical exploration program.
Plan Phase 1 and 2 of the Geotechnical Field Exploration Program: HWA will plan and
coordinate Phase 1 and 2 of the geotechnical exploration program for the project.
Phase 1 of the exploration program will consist of conducting FWD testing and
pavement coring to evaluate the condition of existing pavement and pavement
subgrades. Phase 2 of the exploration program will consist of drilling a series of borings
to provide data for design of pavements, luminaire and signalization foundations, and
screening for stormwater infiltration potential.
Conduct Phase 1 and 2 Utility Locates: HWA will mark the proposed exploration
locations and arrange for utility locates using the Utility Notification Center. HWA will
make additional site visits to verify that the proposed l ocations of the pavement cores
and borings are clear of utilities prior to finalizing the exploration plans and mobilizing
the equipment.
Develop Traffic Control Plans for Phase 1 and 2 Geotechnical Explorations : HWA will
coordinate with the City and design team and develop traffic control plans for FWD
testing, pavement coring, and each proposed geotechnical exploration.
Generate Phase 1 and Phase 2 Geotechnical Exploration Work Plan Figures: HWA will
prepare a Geotechnical Work Plan Figures for the propos ed Phase 1 and 2 exploration
programs. The work plan figures will be submitted to the design team and the City for
review and approval. The work plan figures will detail the type, location, and extent of
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proposed field explorations along with logistics necessary to perform the work such as
traffic control plans and staging areas. The work plans will also be used for utility
locating clearances and for permitting that may be necessary to access the exploration
locations. We assume the City or Perteet will provide any required permits or rights of
entry at no cost to HWA.
Conduct Phase 1 Pavement Coring: HWA will core the pavement at ten (10) locations
along the project alignment. Cores will be performed in distressed areas to assess the
depths of cracking as well as in non-distressed areas. Coring will be performed using a
six-inch-diameter, diamond-tipped core barrel. At each core location, hand borings will
be excavated through the core holes to depths of about two to three feet, in order to
evaluate pavement layer thicknesses and subgrade soil conditions. Core holes will be
patched with rapid-setting Portland cement concrete. Single lane closures and flaggers
will be required for all coring operations. We expect that pavement coring will take
three (3) days to complete.
Conduct Phase 2 Geotechnical Explorations: HWA will conduct a series of up to six(6)
geotechnical borings along the project corridor to assess the subsurface soil and
groundwater conditions along the alignment, in support of developing the 90 percent
plans.
Six (6) borings will be drilled to a depth of 20 to 30 feet below ground surface in support
of luminaire foundation design and infiltration screening. These borings will be spaced
approximately equally to cover the remainder of the project alignment.
Each boring will be drilled with a track mounted limited access drill rig. HWA will
attempt to locate each of these borings adjacent to the road or sidewalks to minimize
impact on vehicular traffic. However, we anticipate that at some areas the boring
locations may have to be shifted onto the road shoulder to traffic lanes due right-of-way
restrictions and/or underground utility conflicts.
Traffic control for borings that will be drilled behind or within sidewalks will be limited
to sidewalk closure and/or pedestrian guidance around the work area. Traffic control for
borings that have to be located on the road shoulder or traffic lanes will be include
shoulder and single lane closures with flagger.
HWA will install two inch diameter groundwater monitoring piezometers within four (4)
of the proposed borings to monitor and assess the groundwater fluctuation during the
wet season. Data logging transducers will be installed in the monitoring piezometers to
record water levels. The water level information collected will be used in geotechnical
analyses to developing recommendations for infiltration potential and possible
dewatering and construction impacts.
Due to access limitations and the presence of overhead utilities, most borings will be
drilled with limited access equipment. Each of the above described geotechnical
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explorations will be logged by an HWA geologist. Samples will be screened visually and
with a Photoionization detector for signs of contamination. All non -contaminated
drilling spoils will be drummed and transported off site for disposal by the driller.
Generate Boring Logs and Assign Laboratory Testing: HWA will prepare summary
boring and pavement core logs and perform laboratory testing to evaluate relevant
physical properties of the site soils. Laboratory testing will include moisture content,
hydrometers, grain-size distribution, one dimensional consolidation, and Atterberg
Limits.
Conduct Groundwater Monitoring: HWA will install groundwater monitoring
transducers in each monitoring well. These transducers will be set to take groundwater
elevation readings every half an hour for one (1) year. HWA will make periodic site visits
to download and process the groundwater data. This data will be used to provide the
designer and prospective contractors with seasonal groundwater variations across the
site.
4.3 Phase 3 Geotechnical Explorations (Infiltration Testing)
Phase 3 of the exploration program will take place once 30 percent design has sighted the
proposed stormwater facilities. This phase of exploration will consist of three (3) EPA falling
head tests to determine infiltration rates along the corridor. EPA falling head tests are less
accurate than pilot infiltration tests but are much cheaper to conduct and are more conducive
for long corridors with limited space for testing.
Plan Phase 3 Geotechnical Field Exploration Program: HWA will plan and coordinate
Phase 3 of the geotechnical exploration program for the project to determine design
infiltration rates for the project. Phase 3 of the exploration program will consist of
conducting EPA falling head permeability tests at the locations of proposed stormwater
facilities. Phase 3 of the exploration program will take place late in the design process
once stormwater facility locations are identified.
Conduct Phase 3 Utility Locates: HWA will mark the proposed Phase 3 exploration
locations and arrange for utility locates using the Utility Notification Center. Due to the
amount of utilities along the project corridor, HWA will make an additional site visit to
verify if the proposed locations of the EPA falling head tests are clear of utilities prior to
finalizing the exploration plans and mobilizing the equipment.
Develop Traffic Control Plans for Phase 3 Geotechnical Explorations: HWA will
coordinate with the City and design team and develop site specific traffic control plans
for the proposed infiltration tests. Each plan will be reviewed by HWA prior to
distribution to the team. We expect that traffic control will be limited to pedestrian
guidance as the explorations will be located behind the sidewalk.
Generate Phase 3 Geotechnical Exploration Figures: HWA will prepare geotechnical
exploration figures for the proposed Phase 3 exploration program. The work plan will be
submitted to the design team and the City for review and approval. The work plan
figures will detail the type, location, and extent of proposed field explorations along
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with logistics necessary to perform the work such as traffic control plans and staging
areas. The work plan will also be used for utility locating clearances and for permitting
that may be necessary to access the exploration locations. We assu me the City or
Perteet, in support of this project, will acquire and provide any required permits or right
of entries at no cost to HWA.
Conduct Phase 3 Explorations (Stormwater Infiltration Testing): HWA will conduct
Falling Head percolation tests at up to six (6) locations along the project alignment.
Phase 3 explorations will not be conducted until such time as the location of the
proposed stormwater facilities have been identified and the subsurface soils have been
screened to determine infiltration potential. Each percolation test will be conducted in
general accordance with the EPA falling head test procedures. HWA assumes that each
test will be conducted three to four feet below ground surface. HWA assumes that each
test will be conducted within the right-of-way and outside of the travel lanes. Upon
completion, each of the proposed test locations will be backfilled with native soils.
Generate Phase 3 Logs and Assign Laboratory Testing: HWA will prepare summary logs
and perform laboratory testing to evaluate relevant physical properties of the site soils.
Laboratory testing would include moisture content, hydrometers, grain-size distribution,
and Atterberg Limits.
4.4 Hazardous Materials Technical Memorandum
Develop Hazardous Material Technical Memo: The primary objective of the Hazardous
Materials Technical Memorandum is to evaluate the project area, with focus on the
historic and current use of the properties adjacent to the proposed project co rridor, for
obvious evidence of existing and potential hazardous materials conditions. The
Hazardous Material Technical Memorandum will be completed in support of the
National Environmental Policy Act (NEPA) documentation for the project. The Hazardous
Materials Technical Memorandum will include the following elements:
o Review of federal, state, and local agency environmental regulatory databases
for the project corridor area and adjoining properties focusing on the
identification of any record of the presence of hazardous substances,
underground storage tanks (USTs), or hazardous substance spills
o Review of historical documentation, including:
Historical aerial photographs
Sanborn Insurance Maps, if coverage is available
Reverse city directories for the streets included in the project area
o Review of existing reports documenting previous investigations (if available from
Washington State Department of Ecology and/or City of Kirkland)
o Site reconnaissance from public rights-of-way or publicly accessible public
properties
o Prepare draft and final Hazardous Materials Technical Memorandum
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A Hazardous Materials Technical Memorandum is not considered to be a Phase I ESA
that adheres to the American Society for Testing and Materials (ASTM) standards. If the
Hazardous Materials Technical Memorandum analysis reveals issues that could impact
the project area, more detailed investigations, which may include Phase I ESAs or Phase
II ESAs, may be recommended. If further investigation is recommended, a scope of work
and cost estimate will be provided at that time.
The Hazardous Materials Technical Memorandum scope of work does not include any
specific testing or analysis to determine the presence or absence of any physical,
radiological, or biological hazard or condition, including, but not limited to: wetlands,
endangered species issues, asbestos containing materials, lead-based paint, lead in
drinking water, or radon.
The Hazardous Materials Technical Memorandum and any further recommended
investigations (if deemed necessary) will be performed by HWA staff who, to the best of
our professional knowledge and belief, meet the definition of Environmental
Professional as defined in §312.10 of 40 CFR 312. HWA staff members have the specific
qualifications based on education, training, and experience to assess a property of the
nature, history, and setting of the project area.
4.5 Geotechnical Design Services
Evaluate Field and Laboratory Data: Based on the borings and the laboratory test
results on selected samples, HWA will generate estimates of the soil strength and other
properties needed to evaluate the effects the subsurface conditions will have on the
proposed improvements.
Generate AASHTO seismic design parameters: Based on the soils encountered along
the alignment, HWA will determine the Site Class for seismic design. The design spectral
acceleration parameters will then be selected in accordance with the AASHTO
Specifications for Road and Bridge.
Evaluate Liquefaction Potential: HWA will evaluate the susceptibility of the subsurface
soils to liquefaction along the corridor and assess the potential impacts to the proposed
improvements.
Luminaire Foundation Design: HWA will provide geotechnical recommendations for
design and construction of luminaire improvements. We assume that luminaire
foundations will be designed based on WSDOT standard plans an d procedures.
Conduct Infiltration Screening Analyses and Provide Recommendation: HWA will
evaluate grain size analyses data obtained during exploration of the near surface soils to
determine if onsite infiltration of stormwater is reasonable.
Infiltration Test Data Analysis: HWA will evaluate the data obtained from the Phase 3
EPA falling head tests and determine an appropriate long-term infiltration rate for use in
design of potential infiltration facilities.
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HWA QA/QC: All design calculations and recommendations will be reviewed by a senior
principal prior to distribution to the design team or the City of Shoreline.
Project Coordination Meetings: HWA will participate in up to twelve (12) project
coordination meetings at Perteet’s or the City of Arlington’s offices.
Prepare Draft Geotechnical Engineering Report: HWA will prepare a draft geotechnical
report for the project. This report will contain the results of the explorations and
analyses performed during Phases 1 and 2, including descriptions of surface and
subsurface conditions; a site plan showing exploration locations and other pertinent
features; summary coring and boring logs; and laboratory test results. The report will
provide geotechnical recommendations for each of the proposed improvements.
Revised Draft Geotechnical Engineering Report: HWA will revise our Draft Geotechnical
Engineering Report to incorporate the results of Phase 3 – Infiltration Testing.
Prepare the Final Geotechnical Engineering Report: HWA will finalize our geotechnical
report once we receive review comments from Perteet and the City of Arlington.
Conduct Plan and Specification Review: HWA will conduct a plan review at the 60 and
90 percent milestones to ensure that the geotechnical aspects of the project have been
properly incorporated into the project plans.
4.6 HWA Project Management
Invoice Generation and Processing: HWA will prepare monthly invoices and progress
reports for the duration of the design phase of the project.
Geotechnical Task Management: HWA will provide geotechnical task management to all
geotechnical related aspects of the project. HWA will correspond with the City and the
design team in the form of emails, fax, and telephone calls, as necessary.
Assumptions:
Six (6) geotechnical borings will be completed in support of development of the 90
percent design for the corridor. Additional geotechnical explorations may be required if
retaining walls are required or other aspects of the project are identified as design
progresses.
No explorations will be conducted within WSDOT right-of-way.
Stormwater infiltration analysis will be limited to grain size screening and three (3) EPA
falling head tests. No pilot infiltration tests are included in this scope. The number of
EPA falling head tests will need to be evaluated once the stormwater concept is
identified.
All pavement cores and geotechnical borings conducted through the roadway will be
patched with rapid-setting concrete. No saw cuts and hot mix asphalt patches will be
required.
The subsurface explorations will not be used to assess site environmental conditions.
However, visual and/or olfactory observations regarding potential contamination will be
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noted. Analysis, testing, storage, and handling of potentially contaminated soil and
groundwater (either sampled or spoils from drilling) are beyond this scope of services. If
contaminated soils and/or ground water are encountered, the material will be properly
contained on-site for disposal as mutually agreed upon without additional cost to HWA.
All non-contaminated drilling spoils and related debris will be drummed on site and
transported off site for disposal by the drilling subcontractor.
A hazardous materials screening is not considered to be a Phase I ESA that adheres to
the American Society for Testing and Materials (ASTM) standards. If the hazardous
materials screening analysis reveals issues that could impact the project area or result in
property acquisition liability, further investigations which may include Phase I ESAs or
Phase II ESAs may be recommended. If further investigation is recommended, a scope of
work and cost estimate will be provided at that time.
The borehole locations will be surveyed by others.
Soil samples will be collected from the borings using the Sta ndard Penetration Test (SPT)
at intervals of 2.5 feet.
The four wells installed as part of this investigation will be maintained throughout
design and abandoned in accordance with WAC requirements by the Contractor during
construction.
Deliverables:
Phase 1 and 2 Geotechnical Work Plan Figures
Hazardous Material Screening Technical Memo
Draft Geotechnical Engineering Report
Revised Draft Geotechnical Engineering Report
Final Geotechnical Engineering Report
Task 5 – Conceptual Design and Alternatives
The Consultant will perform research and analysis to support concept development and
alternatives assessment process. This task will be coordinated with Community Engagement
and NEPA Environmental Documentation and will result in the selection of a prefer red
alternative to carry forward into the 30% design stage.
5.1 Information Gathering
In preparation of the series of community engagement and outreach activities, the Consultant
will gather information regarding existing conditions and future local/regional plans to
determine existing constraints and operations as well as future planned development over the
next 20 years in the area. Information gathering will include:
Traffic Data and Existing Conditions Analysis
o Bus routes and frequencies
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o Turning movement traffic counts
Smokey Point Boulevard at 174th Place NE/Smokey Point Drive
Smokey Point Boulevard at 180th Street NE
Smokey Point Boulevard at 183rd Street NE
Smokey Point Boulevard at 188th Street NE (Bjorn Road)
Smokey Point Boulevard at 200th Street NE
o Existing intersection operations analysis
Roadway
o Existing sight distance evaluation
o Existing cross-sections
This information will help inform the project goals and objective as well as educate the
community.
5.2 Concept Alternatives Development
Based on the information gathered regarding existing condition and future development in
addition to feedback from the first series of stakeholder meetings and open house, the
Consultant will develop up to three (3) cross-section solutions, two (2) vertical alignment
solutions, and two (2) horizontal alignment solutions, which can be interchangeable. This will
include up to two (2) team working sessions. The solution will be presented to the City, at
stakeholder meetings and at an open house. It is assumed that there will be minor
modifications to each of these solutions after each set of meetings.
In support of the concept development, the following tasks will also performed:
Traffic Analysis:
o Future traffic projections
o Pedestrian Crossing Warrants. These will be based on NCHRP 562 guidance and
MUTCD warrants on pedestrian treatments.
o Design year intersection analysis for AM and PM peak
o Qualitative assessment of pedestrian and bicycle connectivity along the corridor
and crossing opportunities and locations. Potential tools include Level of Traffic
Stress for both pedestrian and bicycle facilities.
o Qualitative assessment of suitability for transit use.
o Definition of Level of Service (LOS) standards
o Qualitative assessment of freight compatibility
o Determination of intersection treatment type (e.g. all -way stop, roundabout, full
signalization) for five (5) intersections.
Roadway:
o Assessment of ROW needs help direct solutions
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5.3 Preferred Alternative (10-15%)
Based on the feedback from the second series of stakeholder meetings and an open house, the
Consultant will develop the preferred alternative which may consist of a combination or hybrid
of alternatives from the previous step. The design elements will be r eassessed or progressed
based on the preferred alternative. A sample plant/amenities pallet (see Task 6) will be
developed to present with the preferred alternative.
Assumptions:
AM Peak is assumed to be 7am-9am and PM Peak is assumed to be 4pm-6pm.
If multiway boulevard alternative is analyzed, the access lanes are assumed to not be
signalized.
Deliverables:
Materials for Community Engagement #1 – Existing traffic data, rollplot of existing area
Project Goals and Objectives Meeting with City (Agenda, Discussion, and Meeting Notes)
Up to three (3) Rollplot for Community Engagement #2
Preferred Alternative Materials
Model files in native format (Sychro/SimTraffic/Sidra) for all alternatives
Draft and Final Traffic Analysis Report (in electronic PDF format)
Task 6 – Landscaping and Urban Design (HBB)
In coordination with the public engagement, landscape and urban design concepts will be
developed to support the street design. These elements may include roundabout and
pedestrian enhancement area opportunities along corridor and amenities that identify this
corridor as unique to the neighborhood and the City. Proposed landscape and urban design
improvements may include special sidewalk paving treatments, street trees, planting areas,
pedestrian crossings, and site furnishings. Efforts within this work element will be led by
qualified subconsultant HBB.
6.1 Information Gathering
Data Collection and Project Background – Review and summarize applicable policies for the
Smokey Point Boulevard Corridor from the City’s Comprehensive Plan, and any other City
identified planning documents. Meet with the City’s operations staff to review maintenance
practices.
Walk and Talk Site Visit – The Consultant team and City staff will walk the Smokey Point
Boulevard corridor to review the existing conditions. During this walk, we hope to learn more
about Smokey Point Boulevard through a site analysis; what is working and what is not working.
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We will identify how Smokey Point Boulevard is being used by the adjacent institutions,
property owners, and neighborhood residents. We will review the street with the proposed
channelization concept prepared by the design team. We will also discuss enhancement
opportunity areas, and key pedestrian crossings.
Deliverables:
Photo documentation of existing conditions
Site analysis plan for the corridor
Written summary of comments from the walk and talk
Landscape and urban design questions for the public meeting
6.2 Concept Design
6.2.1 Charrette
Conduct a design charrette with the Consultant team and City staff to discuss data collection
and public meeting comments and how this information will be used to develop concept
options for landscape and urban design treatments. Develop design principles and goals that
will guide the framework of the landscape and urban design.
6.2.2 Landscape and Urban Design Concepts
Based upon the outcome of the charrette, we will prepare the following:
Corridor Concept Plan
o This concept plan will include the site analysis, enhancement opportunity areas
and key pedestrian crossings. This concept will be a color rendered plan and
completed during the concept design phase.
Roundabout Plan Enlargements
o Prepare up to three (3) plan enlargement concepts for the Smokey Point
Boulevard and 180th Street NE and Bjorn Road roundabouts. These concepts will
be colored rendered plans with one (1) cross-section per concept.
Amenity Options
o Prepare up to two (2) options for special sidewalk paving, street trees, planting
areas, pedestrian crossings, and site furnishings. The amenity options will be
presented on photo boards using examples from other places and recommended
site furnishing products.
Coordinate with City to incorporate local art. Placeholder locations will be identified
within roundabout and pedestrian areas.
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6.2.3 Team Meetings
Attend up to four (4) team meetings to review the direction and design for the landscape and
urban design treatments. The concepts will be evaluated against the design principles and goals
developed during the charrette. Revisions will be made based upon the results of these team
meetings.
6.2.4 Review Meeting
Meet with Consultant team and City staff to review and discuss the design concept options.
Revisions will be based upon input received from this meeting.
6.2.5 Public Meeting
Attend a public meeting to answer questions regarding the landscape and urban design
concepts. Graphics developed under Task 2 will be used for the public meeting.
Deliverables:
Documentation and summary of the design charrette
Corridor concept plan; one (1) plan color rendered.
Roundabout plan enlargement concepts with cross-sections; three (3) plans color
rendered. One (1) photo board showing similar roundabout treatments.
Enhancement opportunity plan enlargements; two (2) plans color rendered
Photo boards with amenity options: two (2) photo boards, one (1) with sidewalk paving
and pedestrian crossings options, one (1) with street trees, planting, and site
furnishings.
Opinion of Cost
Written summary of the design team and City review meetings
6.3 Preferred Concept Refinement
6.3.1 Preferred Concept
Merge the concepts into a preferred concept based upon feedback received from the public
meeting. Revise the corridor concept plan to reflect the opportunities for pedestrian enhanced
areas, and pedestrian crossing areas. Revise the intersection, and enhancement area concept
enlargements. Revise the photo boards to reflect the preferred sidewalk paving, pedestrian
crossings, street trees and planting, and site furnishings.
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6.3.2 Team Meetings
Attend up to two (2) team meetings to review the preferred concept for the landscape and
urban design treatments. The concepts will be evaluated against the comments received during
the public meeting. Revisions will be made based upon the results of these team meetings.
6.3.3 Review Meeting
Meet with Consultant team and City staff to review and discuss the preferred design concept
corridor plan, enhanced pedestrian areas and crossings, and photo boards. Revisions will be
based upon input received from this meeting.
6.3.4 Cost Estimates
Prepare landscape and urban design cost estimates based upon the preferred concept in a per
square foot format.
6.3.5 Public Meeting
Attend a public meeting to answer questions regarding the landscape and urban design
preferred concept.
Deliverables:
Corridor concept plan; one (1) plan color rendered
Roundabout plan enlargement with cross-section; one (1) plan color rendered
Photo boards with amenities: two (2) photo boards, one (1) with sidewalk paving, and
pedestrian crossings, and one (1) with street trees and planting, site furnishings
Cost estimate
Written summary of the design team and City review meetings
6.4 30% Design
6.4.1 Refine Preferred Concept
Revise the preferred concept based upon the feedback received from the public meeting.
6.4.2 Planting and Urban Design Plans
Planting Plans and Urban Design plans will include:
Planting plans and photo cut sheets for street trees, shrubs, and groundcover
It is assumed all landscape areas will receive irrigation
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Urban design plans, enlargements, and details to include sidewalk paving patterns and
locations, and site furnishing products and locations
6.4.3 Opinion of Cost
Prepare landscape, irrigation, and urban design opinion of cost.
Assumptions:
Does not include Boards, Commissions, or City Council briefings or special presentations.
Site furnishings are off the shelf products and do not include custom design elements.
Does not include signage design.
Art design limited to identifying and locating placeholders where City provided art may
be located. Construction documents for art is not included.
Does not include Arborist services.
Landscape design will be based upon City of Arlington Street Median Design Guidelines.
Back of sidewalk landscape restoration limited to mulch or seed to meet and match
existing condition.
Urban design limited to structural soil cells, site furnishings and typical sidewalk paving
finishes/patterns within the multiway sidewalk areas and layout plans for urban design
features within the roundabouts.
Separating PS&E’s into separate phased packages is not included.
Task 7 – Stormwater Design and Drainage Report
7.1 Design Criteria
The 2019 Stormwater Management Manual for Western Washington (SWMMWW), City of
Arlington Standard Plans, City of Arlington Design and Construction Standards, City of Arlington
Municipal Code Section 13.28, as well as the 2012 Western Washington Low Impact
Development Guidance Manual, will be used as the regulatory requirements for drainage
design associated with this project. Prior to beginning project stormwater design, a stormwater
design criteria matrix will be prepared summarizing all stormwater related requirements and
standards.
Deliverables:
Stormwater Design Criteria Matrix (PDF copy to be emailed to the City and to be
included in an appendix of the Drainage Report)
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7.2 Off-Site Analysis
The Consultant will conduct a downstream analysis extending ¼ mile downstream/down -
gradient of the project right-of-way limits for each of the Threshold Discharge Areas (TDAs)
identified. The downstream analysis will include a review of City GIS maps, recent dr ainage
complaint documentation provided by the City (if it exists), and a visual assessment of
downstream routes to identify evidence of erosion, flooding, sedimentation, or flow
constriction points. A visual above-ground inspection, where practical, will be conducted for
each of the downstream drainage conveyance systems associated with the project.
Representative photographs will be taken and an assessment of the downstream effects will be
performed. The assessment of the downstream effects is to be a qualitative evaluation based
upon engineering judgment. Perteet will prepare a written description of the downstream
system conditions and provide a map showing downstream routes.
Perteet will perform a visual inspection of the upstream contributing basin area of the site and
provide an estimate of the area draining to the site based on available mapping data and site
visit observation.
Assumptions:
The site lies within two (2) TDAs. Therefore, two (2) downstream site investigations are
assumed.
This task does not include a detailed review of upstream basin boundary or land use
assessment and any detailed hydraulic analysis or computations associated with the
upstream or downstream basins.
Any necessary access onto private property will be coordinated by the City of Arlington.
The City of Arlington will provide Perteet with a copy of documented drainage
complaints in the project area and within the downstream vicinity. Perteet will use this
information to help assess the onsite and offsite drainage systems.
Deliverables:
Off-site analysis write-up and associated map (to be included in the drainage report)
7.3 Site Assessment and Mapping
The Consultant will prepare site assessment maps showing existing drainage features within the
project site. Mapping will be assembled based upon existing topographic maps and new survey.
Offsite information will be acquired from GIS mapping, City records, and City maps. The
assessment maps, produced by the Consultant, will show existing contours, existing drainage
elements, and any critical areas such as wetlands and streams. This information will be used for
appropriate documentation in the Drainage Report. These site assessment maps and exhibits
will include:
Topographic plans within the project site, includ ing enclosed drainage.
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Topographic mapping outside of road project right-of-way but within project area of
interest (electronic GIS).
Wetlands, streams and other critical areas (if applicable).
Soil types, depth, and slope – Natural Resources Conservation Service (NRCS).
Soil subsurface information, as available.
Deliverables:
Existing drainage condition maps (11”x17”, PDF), to be included in the appendix of the
Drainage Report
NRCS Soil map (11”x17”, PDF), to be included in the appendix of the Drainage Report
TDA/Basin map (11”x17”, PDF), to be included in the appendix of the Drainage Report
7.4 Change in Land Use Mapping
The Consultant will prepare maps identifying existing and proposed impervious areas. This is
used for threshold determination in accordance with the drainage standards, and to verify
mitigation needs for flow control and stormwater quality treatment are being met. TDA
boundaries, based on high points and conveyance system configuration, will be identified on
these maps. Perteet will also prepare a summary of area tables for pre-project and post-project
conditions.
Deliverables:
• One (1) electronic PDF copy of the Change in Land Use Maps and corresponding table of
change in land use areas. To be included in the Drainage Report. These maps will
include:
o Existing Impervious Area Map (ten [10] sheets)
o Proposed Impervious Area Map (ten [10] sheets)
o Tables identifying the different types of impervious surfaces
7.5 Conceptual Stormwater Design and Alternatives Development
The conceptual stormwater drainage design included in this task shall be conducted to support
the conceptual design and alternatives development described under Task 5. The design efforts
will be limited to the following:
Evaluation of the applicable stormwater requirements based on the concept level
design.
Identify and site the proposed stormwater best management practices (BMPs) based on
conceptual sizing criteria.
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Assumptions:
A technical memorandum will not be prepared as part of this subtask. Conceptual sizing
calculations can be provided to the City upon request. All stormwater requirement and
facility sizing information will be included in the Drainage Report (Task 7.8).
Deliverables:
The concept level designs developed for this task will be shown on the roll plots/strip
maps developed under Task 5
7.6 Water Quality Treatment and Flow Control Calculations
Consultant will prepare sizing calculations for the proposed water quality treatment and flow
control facilities.
Consultant will determine which On-Site Stormwater Management BMPs are applicable to the
project in accordance with the project thresholds, standards and lists to infiltrate, disperse, and
retain stormwater runoff on-site to the extent feasible without causing flooding or erosion
impacts.
Surface water runoff for applicable hard and pervious surfaces must be treated as defined in
the SWMMWW. Applicable LID and water treatment facilities, if applicable, will be identified
and sized per the requirements of the SWMMWW.
The project must provide flow control to reduce the impacts of stormwater runoff from hard
surfaces and land cover conversions. The flow control requirements will be assessed, and any
flow control facilities required will be sized, designed, and located per the requirements of the
SWMMWW.
Assumptions:
The hydrologic analysis conducted as part of this work element will be done using
WWHM Version 4, a continuous simulation modeling software accepted by the
Washington State Department of Ecology.
Preliminary sizing calculations will be performed in support of the conceptual design
alternatives assessment (Task 5). These calculations will be refined during the later
stages of design as necessary to produce a final sizing calculation package.
Deliverables:
Water Quality Treatment and Flow Control calculations (to be included in an appendix
of the Drainage Report)
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7.7 Conveyance Calculations
Consultant will prepare storm pipe conveyance capacity calculations for new storm drain
conveyance systems within the project area limits as follows:
60% PS&E: Prepare preliminary pipe sizing and backwater calculations, using the
StormShed 3G software program and the Rational Method.
Final PS&E: Prepare final pipe capacity and backwater calculations, usi ng the StormShed
3G software program and the Rational Method.
Assumptions:
Conveyance calculations will be performed for new storm drain conveyance systems
only. Existing storm drain conveyance systems will not be analyzed.
Gutter flow calculations will not be performed.
Deliverables:
Conveyance Calculations (to be included in the appendix of the Drainage Report, Task
7.8)
7.8 Drainage Report
Consultant will prepare a draft (60%) and final Drainage Report. The Drainage Report will
include a written assessment and summary of the surface water design features on the project,
summary tables, flow control and water quality treatment calculations, pipe capacity
calculations, drainage basin maps, and supporting exhibits.
Independent QA/QC reviews of the Drainage Report will be conducted for each submittal (60%
and 90%). QA/QC reviews will be conducted by senior staff.
Deliverables:
Draft Drainage Report at 60% PS&E (electronic copy, PDF)
Final Drainage Report at 90% PS&E (two [2] comb bound hard copies, and an electronic
copy on CD in Word/Excel [editable] and PDF formats)
Task 8 – Environmental Documentation and Coordination Support
The Consultant team will prepare environmental documentation.
A WSDOT CE form will be completed with supporting information obtained from project
materials generated under this overall scope and supporting technical memoranda as scoped
under this task. The environmental review process will focus on meeting the requirements of
the National Environmental Policy Act (NEPA) for an assumed Categorical or Documented
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Categorical Exclusion (CE or DCE) under WSDOT/FHWA administrative authority. The proposed
project action and NEPA environmental context has been preliminarily evaluated in preparing
this scope based upon readily available information. Efforts and deliverab les under this scope
have been approximated based upon our experience with similar projects and similar features
and WSDOT involvement. Scoped efforts and deliverables are assumed to meet the likely
project conditions and analysis levels to facilitate WSDOT CE review and approval. Work
elements for this task include:
8.1 Background Information Review and Analysis
The Consultant will obtain project and resource information on the environmental context of
the project action, inclusive of resource agency dat abase review of available information on
historical/cultural resources, ecology facilities, priority/threatened/endangered species, and
information from the design team relevant to the environmental context to begin document
preparation or exclusion documentation.
Overall Task Assumptions:
An air quality assessment will not be required due to the location of the project action
outside of air quality non-attainment requirements.
A critical areas assessment for wetland and streams will not be necessary due to no
known or probably occurrence of these features in the context of the project.
Due to the absence of known or probable 4(f)/6(f) resources in the project area
(commonly parks and schools), no 4(f)/6(f) evaluation or permitting is assumed.
The proposed project location appears to be, at minimum, at least 200 feet away from
any potentially designated shoreline jurisdictional features, from review of provided
2010 shorelines jurisdictional maps. Perteet will further verify under this background
review task, but there is no City provided in information to confirm project activities
occur within a jurisdictional shoreline designation. Therefore, shoreline permitting is
excluded from this scope and fee.
8.2 WSDOT Early Coordination with City
A Categorical Exclusion (CE) form will be preliminarily drafted and a site meeting or online
meeting will be scheduled by the Consultant with the City and WSDOT at or before the 30%
design phase to consider the project action categorical exclusions and the extent of any
requested supplemental documentation for: hazmat review, air and noise, environmental
justice, cultural resources, endangered species, and other CE classification categories under
WSDOT NEPA CE review.
Assumptions:
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One (1) site meeting will be attended with WSDOT staff, City staff, and Consultant staff
(assumed to include the project manager or lead engineer, the environmental planning
lead, and the right-of-way consultant).
The meeting may occur at or before the 30% deign level and project guidance will be
based on preliminary design knowledge.
Deliverables:
Meeting notes provided to City via email after site meeting
8.3 NEPA CE Form
The Consultant will prepare a preliminary and final CE form for submittal to WSDOT
(preliminary assumed to occur at 30% design level and final assumed to occur prior to starting
the 60% design level) inclusive of discipline memos.
Assumptions:
Coordination will occur with WSDOT after the preliminary CE submittal to respond to
review comments. One (1) revision to the CE form is assumed to addresses comments
from the preliminary submittal for final WSDOT review.
Once WSDOT agrees the final CE form and other supporting documents under this task
are complete, they will request the CE be signed by the City for final submittal.
Deliverables:
Draft and final CE form to City and WSDOT with attachments
Review correspondence via email
8.4 Cultural Resources Area of Potential Effect Memo (APE Memo) and Subsequent
Cultural Resources Assessment (CRA)
The Consultant team will prepare a draft and final APE for consultation with WSDOT. The APE
will be developed in GIS and will include areas of direct and indirect effects from the project. A
Perteet cultural resources specialist will draft a memo describing the APE for submittal to
WSDOT.
The team will prepare a cultural resources assessment (CRA) which is likely to be required by
WSDOT. The assessment will include background research, field investigations, and subsequent
reporting. Background research will help develop the methods and expectations for field
investigations. Field investigations will include archaeological monitoring of geotechnical
borehole excavations, pedestrian survey of the APE, and excavation of shovel probes in
locations within the APE that are free of impervious surfaces and buried utilities. Up to 70
shovel probes will be excavated by 3 Perteet Archaeologists in four days. Sites will be recorded
on Archaeological Site Inventory Forms and uploaded to the Department of Archaeology and
Historic Preservation’s DAHP database. The report will summarize the background research and
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results of field investigations and will include an assessment of the project’s potential for
affecting buried pre-contact or historical archaeological sites and buildings >50 years old. The
report may include recommendations for ways to complete identification of cultural resources
in the APE, like archaeological site delineation, archaeological monitoring during construction,
or historic property inventories for built environment elements. The report will be suitable for
submission to DAHP and other agencies and will comply with all applicable regulations.
Assumptions:
City will provide one (1) review on the draft APE prior to being finalized by the
Consultant team for WSDOT submittal.
The CRA will be completed once the APE has been finalized and will undergo one (1)
round of consolidated review from the City.
It is assumed that archaeological monitoring of geotechnical borings will be completed
in three 8-hour days.
If more than 2 archaeological sites are identified, a scope and budget adjustment may
be required to complete additional archaeological site inventory forms.
If buildings >50 years old are identified in the APE, then a scope and budget adjustment
may be required for built environment documentation and assessment.
If potentially significant archaeological material is identified, then a scope and budget
adjustment may be required to conduct any additional studies to evaluate significance.
Treatment of any identified archaeological resources would be determined through
consultation with DAHP, affected Tribes, and WSDOT, and may require a DAHP-issued
excavation permit.
If at any time human remains are encountered, work will cease, and notification of
DAHP and affected tribes will proceed as directed by RCW 27-44.
No artifacts will be collected.
Perteet will organize fieldwork in compliance with current OSHA and WISHA
recommendations for field operations during the COVID -19 pandemic.
City will provide a location in or adjacent to the APE for a temporary rented portable
restroom during fieldwork.
Deliverables:
Draft and final APE GIS map
Draft and final APE letter text
Draft and final CRA and CRA coordinated with WSDOT
Correspondence via email
8.5 Environmental Justice (EJ) Screening Memo
The Consultant team will conduct environmental justice analysis to support the preparation of
the NEPA and SEPA environmental documentation. This analysis will evaluate potential
construction and operation impacts to environmental justice communities, including low-
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income and racial and ethnic minorities and community facilities and services supporting these
groups.
The initial analysis of existing conditions shall define a study area comprised of whole census
track block groups adjacent to Smokey Point Boulevard. Census data and school data will be
used to identify low-income and minority populations within the study area.). A brief
memorandum describing the basic demographics of the study area will identify low-income and
minority populations and the primary languages spoken within the study area. Demographic
data will be prepared at the beginning of the study to assist the development of the
communications plan (see Task 2.1), i.e., provide information on any translation and/or
interpretation needs for the outreach process and strategies for engaging historically
underrepresented populations (i.e. communities of color, limited English speaking populations,
and/or low-income populations).
The environmental justice analysis will determine if potential disproportionate adverse effect
would occur, including analysis of the availability of potential replacement property for any
required full acquisitions. The level of analysis will be appropriate for the anticipated NEPA CE
review process and shall summarize the number and types of events and comments received
concerning the proposed project from the various community outreach activities focusing on
those from environmental justice communities. Following the completion of the conceptual
engineering plans, including the anticipated right-of-way and construction zone plan sheets, the
Consultant will prepare a Draft Environmental Justice Technical Memorandum. After receiving
the City consolidated review comments, the Consultant will prepare the Final Environmental
Justice Technical Memorandum for WSDOT review under NEPA evaluation.
Assumptions:
To assist the environmental justice analysis, the engineering team will provide a list of
parcels affected by needed property acquisition, including parcel number, square foot
parcel size, square foot amount of required acquisition, determination of full and partial
acquisition, and number and type of structures to be displaced.
The City will provide one (1) consolidated review on the draft Environmental Justice
Technical Memorandum prior to being finalized by the consultant team for WSDOT
submittal.
Deliverables:
Brief memorandum on the demographic characteristics of the study area to facilitate
outreach efforts
Draft Environmental Justice Technical Memorandum
Final Environmental Justice Technical Memorandum
Correspondence via email
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8.6 Noise Evaluation (Ramboll)
Through qualified subconsultant, Ramboll will conduct a traffic noise impact assessment
following the rules and guidelines identified by WSDOT. The project introduces additional traffic
lanes between 174th and 200th Street Northeast along the Smokey Point Boulevard and will
trigger the need for detailed noise modeling. The steps and methodology proposed for the
detailed noise study follow.
A traffic noise study will consist of taking baseline sound level measurements to characterize the
existing noise environment. For this effort, Ramboll proposes to take short-term (e.g., 15 minute)
sound level measurements at up to eight (8) locations along the project alignment. These
measurements will document existing traffic sound levels at potentially affected sensitive and/or
commercial receiving locations in the area and will also be used for noise modeling validation.
Note that if permissions are required, Ramboll will coordinate Rights-of-Entry with Perteet.
Ramboll will conduct traffic noise modeling using the FHWA Traffic Noise Model (TNM) Ver sion
3.0 to assess the consequences of the proposed action. The roadway alignment and lanes used
in the model will be based on electronic CAD drawings and Traffic data (i.e., volumes, speeds,
vehicle mix for the AM and PM peak hours). The noise modeling will be completed for all nearby-
noise sensitive residential receivers and also at nearby commercial properties. If modeled traffic
noise levels identify traffic noise impacts based on FHWA/WSDOT criteria, Ramboll will conduct
a noise mitigation assessment to determine the reasonableness and feasibility of potential noise
mitigation measures.
Results of the noise impact and mitigation assessment will be identified per WSDOT’s 2020 Traffic
Noise Policy and Procedures and documented in a WSDOT-format noise discipline report.
Assumptions:
Review of multiple iterations of traffic data is considered out of scope and may require
additional budget.
One iteration of TNM modeling based on the provided road alignment design. Further
refinements and any additional updates to design would be considered out of scope and may
require additional budget.
Client will provide one consolidated review on the draft noise evaluation prior to being finalized
by the consultant team for WSDOT submittal.
Deliverables:
Draft and Final Noise Discipline Report (WSDOT-format)
8.7 Biological Assessment Checklist
Species databases will be evaluated for both State and Federal listed specs within ½ mile of the
project action. Database results and the project action will be evaluated for effect
considerations on listed federal species for NEPA review. This information will be summarized
on the CE form consistent with WSDOT standards and information will also be summarized on
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the CE form for the effect consideration. Due to the lack of terrestrial listed species in this area,
and since no in-water work is proposed with relevance to listed fish, a no-effect determination
is assumed.
Assumptions:
City will provide one (1) consolidated review on the draft BA no-effect checklist prior to
being finalized by the Consultant team for WSDOT NEPA evaluation.
Deliverables:
Draft and final BA no-effect letter
Correspondence via email
8.8 SEPA Checklist
The Consultant will prepare a draft and final SEPA checklist form for City use at upon approval
of the NEPA CE. The SEPA will be inclusive of NEPA discipline memos and related project
documents under this scope of work as supporting information.
Assumptions:
City will provide one (1) consolidated review on the draft checklist prior to being
finalized by the Consultant.
SEPA determination will result in a DS or MDNS.
The SEPA determination will not be appealed.
Deliverables:
Draft and final SEPA checklist
Correspondence via email
8.9 Permitting Plan Prior to Final Project Phase
The Consultant will prepare a summary memo of remaining permitting and documentation needs
post 30% design for future completion.
Assumptions:
The plan will summarize identified future permitting and documentation efforts and
assumed timelines to complete such items prior to project construction. This will be
provided for City use in a brief technical memo format.
Anticipated permit/documentation needs to be described may include: NPDES NOI, City
grading permit or similar, and other relating findings or necessary future permit actions
discovered during the work elements of the Environmental Documentation and overall
efforts under this scope.
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Future permitting efforts by the Consultant are not included in this scope or fee at this
time and may be conducted internally by the City.
City will provide one (1) consolidated review on the Permitting Plan (memo).
Deliverables:
Draft and final Permit Plan
Task 9 – Franchise Utility Design and Coordination (LDC)
9.1 Utility Contacts and Data Collection
The Consultant will coordinate with the effected utilities in the corridor to identify where
conflicts arise between the proposed corridor improvements and existing utilities. This task wil l
include the following services by the Consultant:
Establish contacts for each utility. Maintain and update a utility coordination log (Excel -
based spreadsheet).
Coordinate with franchise utilities to collect record drawings, confirm locations, and
verify ownership of the utility facilities.
9.2 Relocation Coordination, Design, PS&E
9.2.1 Franchise Utility Design Coordination
The Consultant will coordinate with the franchise utilities in the corridor to determine utility
relocation needs. The Consultant will coordinate with the utilities to determine locations,
design and installation requirements, and to discuss other relocation needs. The Consultant will
attend up to three (3) meetings and will be attended by up to two (2) Consultant staff members
per meeting for design coordination. This includes coordination by email and telephone
regarding design questions, and coordination of items during the preliminary design process.
The Consultant will set-up meeting times and locations, prepare meeting agendas, and prepare
meeting minutes.
Assumptions:
Franchise utilities will provide a record drawing to the Consultant, and the Consultant
will prepare plan sheets, special provisions, and opinion of costs for the contract
documents.
Franchise utilities will provide pole, vault, hand hole/junction box specifications for
inclusion into the project documents.
Design coordination with franchise utilities is for conduit space in the JUT and for
location of vaults and junction boxes/hand holes. Actual franchise utility relocation is by
the franchise utility.
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Deliverables:
Meeting Agenda for coordination meetings, submitted via e-mail
Meeting Minutes from coordination meetings, submitted via e-mail in PDF format
9.3 Conflict Identification and Potholing
The Consultant will identify utility conflicts and provide the following services:
Identify potential utility conflicts and potential pothole locations to be investigated in
the future design phase and prepare utility conflict exhibits. Potholing will be performed
by City forces. Any required private utility locate services will be billed directly to the
City.
Deliverables:
Utility conflict exhibits and resolution log
9.4 Arlington Water System Design
New waterline between 173rd and 180th. Will be an inter-tie and new system to eventually
replace existing Marysville water line. It is assumed the old water line will be abandoned in
place and the new waterline will be 12” in diameter. Booster pumps will not be designed.
9.5 Arlington Sanitary Sewer Design
TBD – Currently serviced by Marysville. Needs a deeper look at conversion to Arlington and
future sewer needs. For now, it is assumed the new infrastructure will be 12” in diameter
gravity sewer. Lift stations and force mains will not be designed at this time.
9.6 Transit Coordination
The Consultant will also coordinate with Community Transit regarding local transit service and
need to integrate local bus stop improvements. The Consultant will meet with Community
Transit up two (2) times. The Consultant will design up to six (6) local bus stops. It is assumed
that bus pullouts will not be required, and BRT service will terminate just south of the project at
the Smokey Point Transit Center. Bus shelters will be standard Community Transit shelters and
provided by Community Transit. Corridor specific transit shelter will not be designed. Opticom,
GPS, or RFI transit priority systems will also not be incorporated into the project.
Deliverables:
Transit Coordination Meeting Agenda and Minutes, submitted via e-mail in PDF format
Bus Stop Pad Improvement Design Plans
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Task 10 – Right-of-Way Feasibility and Preliminary Costs (UFS)
The objective of this task is to evaluate potential real property acquisition impacts, offer overall
project support, and provide recommendations to help minimize real property acquisition
impacts to assist towards the City’s selection of a preferred roadway design and alignment.
There are federal funds in the pre-design phase, and it is understood the City intends to secure
federal funds for subsequent phases, including right-of-way acquisition tasks. Therefore, to
preserve eligibility for future federal funds, all right-of-way assessment and feasibility support
services will be completed in consideration of the City’s WSDOT approved right -of-way
acquisition procedures, including WSDOT’s LAG Manual, Section 25 – Right-of-Way Procedures,
and the Federal Uniform Relocation Assistance and Real Property Acquisitions Policies Act.
At this time, it is assumed the project will not displace any personal property, businesses, or
residential occupants. Relocation Assistance services will require an amendment to this scope
of work and related fee estimate.
Generally, this scope of work is limited to Preliminary ROW Activities per WSDOT’s LAG Manual
Section 25.3 as follows:
Preliminary ROW Activities
1) ROW Planning – Administrative Meetings/Team Coordination
2) Parcel Ownership Research.
3) Right of Entry Agreement
4) Property Owner Meetings
5) Assessment of Right-of-Way Needs
6) Preliminary Right-of-Way Funding Estimate – WSDOT’s Form LPA-005b
7) Preliminary Right-of-Way Acquisition Schedule.
8) Right-of-Way Plan Development
It is assumed there are up to 115 business and residential use tax parcels and tracts potentially
impacted by the project. Additional tax parcels and tracts will require an amendment to this
scope of work and related fee estimate. Work within this element will be performed by
Universal Field Services (UFS) and their WSDOT approved qualified staff.
10.1 ROW Planning – Administrative Meetings/Team Coordination
UFS staff will attend a kickoff meeting and participate in ten (10) progressive team meetings via
five (5) conference calls and five (5) meetings held at the City office, to offer input to various
questions presented by the design team and from property owners. UFS will be available to
further provide input on an as-needed basis between team meetings.
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Deliverables:
Attend kickoff meeting – City office
Attend ten (10) progressive team meetings to include five (5) conference calls/five (5) at
City office
Provide input to the project team on an as-needed basis
10.2 Parcel Ownership Research
UFS will develop a Parcel Summary Spreadsheet based on current Snohomish County Assessor’s
records to include up to 115 separate tax parcels and tracts. The spreadsheet will include, at a
minimum: tax parcel numbers, ownership, zoning, current use, and size.
In this early phase of the project and in lieu of ordering title reports, UFS will research online
public records for last deeds of conveyance of each tax parcel. This will further confirm
ownership as at times the county assessor may list the taxpayer which can be different than the
owner.
Deliverables:
Develop Parcel Summary Spreadsheet to include up to 115 tax parcels/tracts
Research online public records for up to 115 last deeds of conveyance
10.3 Property Owner Meetings
UFS will attend early “one on one” meetings with property as part of a vetting process to
understand property owner concerns and to share each issue with the design team. At times, it
may be necessary for the design team or City staff to attend depending upon relationships,
severity of impacts, and the understanding of an owner’s known concern. It is assumed one (1)
meeting may be needed with owners of sixty (60) separate tax parcels/tracts.
Deliverables:
Attend sixty (60) “one-on-one” meetings with property owners
Summarize owner concerns in writing for City and Design Team use
10.4 Assessment of Right-of-Way Needs
As the project’s conceptual roadway design and alignment develops, UFS will assist the design
team by recommending the types of permanent and temporary real property rights to be
acquired that would be sufficient to adequately construct, operate, and maintain the public
roadway improvements in perpetuity. Many of the various real property rights needed may
include: fee simple, permanent slope easement, permanent access easements, permanent
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utility easements, temporary construction easements, temporary construction permits, lease
agreements, etc.
Deliverables:
Provide assessments and recommendations of the real property rights to be acquire
10.5 Preliminary Right-of-Way Funding Estimate
In May 2020, WSDOT replaced the Project Funding Estimate (PFE) and True Cost Estimate (TCE)
methods with a new funding tool referred to as “Right of Way Funding Estimate” designated as
WSDOT Form LPA-005b. Upon advanced design and alignment of the roadway and upon
direction by the City and design team, UFS will complete the Right of Way Funding Estimate to
include up to 115 separate tax parcels and tracts. Estimated costs will be based upon
adjustments to current assessor’s values for land and improvements and various contingencies.
It is assumed cost to cure estimates will be provided by the design team for fencing, paving,
parking lot revisions, landscaping, irrigation systems, etc.
Deliverables:
Preliminary Right of Way Funding Estimate per WSDOT Form LPA-005b. Up to 115
separate tax parcels and tracts to include related itemized costs similar
10.6 Preliminary Right-of-Way Acquisition Schedule
Based on advanced design and alignment of the roadway and upon direction by the City and
design team, UFS will develop a Preliminary Right-of-Way Acquisition Schedule. The schedule
will assume federal funds in the ROW Phase and include major tasks comprising completion of:
Right-of-Way PIan (Design Team input); Right of Way Funding Estimate update; Relocation Plan
(if necessary); NEPA (Design Team input); FHWA Obligation to use Federal Funds for ROW;
Appraisals, Appraisal Reviews; Administrative Offer Summary worksheets; Acquisition
Negotiations, Relocation Assistance (if necessary); and ROW Certification through WSDOT.
Deliverables:
One (1) Preliminary Right of Way Acquisition Schedule
10.7 Right-of-Way Plan Development
UFS will coordinate with the design team to conduct reviews of the Preliminary Right of Way
Plan to ensure the contents meet the minimum requirements according the WSDOT LAG
Manual (Appendix 25.170). Support will include as-needed discussions and two (2) progress
reviews of the ROW plan prior to the City’s submittal to WSDOT for review and accept ance.
WSDOT’s ROW plan checklist will be used for each review.
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Deliverable:
Two (2) Progress Reviews/Markups of the ROW Plan
Task 11 – 30% Design and Design Memorandum
Once the project configuration and footprint have been confirmed as identified in Task 3 has
been completed and the City has confirmed the preferred project footprint, the Consultant will
develop the preliminary design and prepare 30% level Plans, Opinion of Construction Costs
(Estimate), and the Design Memorandum.
11.1 Design Memorandum
The Consultant will prepare a Design Memorandum that will document and summarize
preliminary design information of the proposed improvements. The Design Memorandum will
identify the project’s design criteria on elements such as, but not limited to, lane widths, design
and posted speeds, sidewalk configuration, and stormwater criteria. The Design Memorandum
will be prepared with the 30% design phase.
The Design Memorandum will include:
Executive Summary succinctly describing proposed improvements
Design Criteria Table (example elements include design year, posted and design speeds,
design vehicle and geometric features, cycle track criteria, pedestrian criteria)
LAG Manual Design Matrix Reconstruction Checklist
Brief summary of alternatives considered, including the exhibits that were used for
decision making in the preliminary design phase
Pavement design results
Summary of utility impacts and issues
Description of Proposed Improvements, including:
o Proposed roadway section
o Proposed roadway pavement section
o Pedestrian facilities
o Bicycle facilities
o Illumination – the following documents will be provided in the Appendix:
Design light levels and areas
Results of lighting analysis
Recommended light pole locations (30% plan sheets)
o Traffic signal and/or roundabout – supporting traffic analysis will be provided in
the Appendix
Sight distance (sight triangles) at crossings
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Sight distance (sight triangles) at roundabouts for the purpose of identifying areas
requiring low-growth landscaping
If pedestrian warning beacons are used, provide justification of need
Considerations for final design
Assumptions:
Stormwater analysis and design information will be prepared in a separate Stormwater
Technical Memorandum and will not be included in the Design Memorandum.
Deliverables:
Draft and Final Design Memorandum, submitted via e-mail in PDF format
11.2 30% Plans and Opinion of Cost
The 30% plans will consist of project footprint (plan view) information, typical sections and
details, drainage profiles, landscaping sheets, and traffic control sheets are excluded from this
submittal. The 30% design-level plans will consist of strip maps and no plan sheets.
Work Elements:
Prepare 30% design-level plans.
Prepare 30% design-level opinion of cost.
Assumptions:
The City will finalize the general geometric layout of the proposed improvements
through the development and review of the 30% submittal. The layout shall not be
substantially modified in a later design phase. A substantial change in the layou t will
constitute a change in scope and will allow the Consultant to negotiate additional
compensation for the change.
Proposed improvements will extend beyond the existing right-of-way. Right-of-way
plans will be developed after comments are incorporated from the 30% review.
30% strip maps are expected to include:
o Pavement repair, curb line, ADA and sidewalk improvements
o Channelization
o Planting
o Schematic illumination layout
Deliverables:
30% design-level strip maps
30% design-level opinion of cost (PDF)
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11.3 Construction Sequencing Memorandum
During the 30% design phase, the Consultant will evaluate potential construction sequencing
options to take into consideration different maintenance of traffic options during construction.
The memorandum will consider the trade-offs between two (2) construction sequencing
options. The memorandum will document anticipated construction durations of each approach
by developing a critical path construction schedule for each, and an anticipated cost differential
for each approach. The Consultant will prepare graphic exhibits that will identify the various
phases for each option, and these will be included in the Memorandum. It is also anticipated
that these exhibits can be used for information purposes as a presentation or exhibit boards at
public open houses. The options will be presented to the City for review and selection of a
preferred option. The preferred option will be used as the basis for the Construction
Sequencing and Traffic Control Plans in the contract documents.
11.4 Preliminary Design and PS&E QA/QC of Deliverables
An internal Consultant quality assurance/quality control review of deliverables will be
conducted, as well as confirmation that comments received have been addressed. A record of
comments received will be maintained. Response to each comment received will be tracked to
confirm that they have been addressed.
Task 12 – Plans, Specifications, and Opinion of Cost
Construction plans, specifications, and an opinion of cost will be prepared based on the
recommendations identified during the alternative development, and above task.
Plans
A total of up to 197 plan sheets are assumed to be necessary for the final design construction
plans. Specific final design construction plans are anticipated to consist of the following sheets:
Cover (1 Sheet)
Legend and Abbreviations (1 Sheet)
Notes (1 Sheet)
Survey Control and Alignment Plan (3
Sheets)
Typical Sections (4 Sheets)
Site Prep and Erosion Control (11
Sheets)
Drainage Plan and Profile (22 Sheets)
Drainage Profile (3 Sheets)
Drainage Details (4 Sheets)
Paving Plan and Profile (22 Sheets)
Roundabout Plan (18 Sheets)
Miscellaneous Details (3 Sheets)
Driveway Plan and Profiles (8 Sheets)
Utility Plans (Water and Sewer) (22
Sheets) (LDC)
Utility Details (4 Sheets) (LDC)
Illumination Plan (5 Sheets)
Illumination One-Line Diagram (5
Sheets)
Illumination Details (2 Sheets)
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Channelization and Signing Plan (11
Sheets)
Channelization Details (2 Sheets)
Planting Plan (11 Sheets)
Planting Plan Enlargements, Schedule,
and Details (3 Sheets)
Irrigation Plan (11 Sheets)
Irrigation Schedule and Details (2
Sheets)
Urban Design Plan Enlargements (4
Sheets)
Urban Design Details (2 Sheets)
Temporary Traffic Control Plan (11
Sheets)
Temporary Traffic Control Details (1
Sheet)
Specifications
The Consultant will prepare Contract Special Provisions ("Specifications") for the project. These
will include Special Provisions for the items of work that are not covered by the current
WSDOT/APWA Standard Specifications, any City of Arlington General Requirements, and bid
and contract forms. Complete Contract Bid documents will be prepared in subsequent phases
of work.
Opinion of Cost
The opinion of cost will be based on unit prices and incorporate contingencies to account for
the level of completeness of plan preparation for each submittal, and to reflect past experience
on similar projects within the region.
12.1 60% Plans and Opinion of Cost
The 60% plans will consist of project plan and profile information that are considered to be
constructible as shown, but not all of the information needed for construction, such as curb
return elevations and construction notes, will be provided. Some detail sheets and all landscaping
and traffic control sheets are excluded from this submittal. The 60% design-level plans will consist
of a complete plan set or 197 plan sheets.
Work Elements:
Prepare 60% design-level plans.
Prepare 60% design-level opinion of cost.
Assumptions:
Specifications will not be provided at the 60% design level.
Deliverables:
60% design-level plans (half-size [11”x17”], PDF)
60% design-level opinion of cost (PDF)
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12.2 90% Plans and Opinion of Cost
The 90% plans will consist of project plan and profile information and construction notes,
elevation information, and details needed for construction. The 90% design-level plans will
consist of approximately 197 plan sheets.
Work Elements:
Prepare 90% design-level plans.
Prepare 90% design-level opinion of cost.
Prepare 90% design-level specifications.
Deliverables:
90% design-level plans (half-size [11”x17”], PDF)
90% design-level opinion of cost (PDF)
90% design-level special provisions (PDF)
12.3 Final Plans and Opinion of Cost
The current project funding, phasing and timing is unknown. The final plans will be negotiated
as a supplement to this contract.