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Home My WebLink About07-13-20 Council Workshop SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. To join meeting, click here. Meeting ID: 823 2991 7603 Password: 503219 CALL TO ORDER Mayor Barb Tolbert PLEDGE OF ALLEGIANCE ROLL CALL Mayor Barb Tolbert – Wendy APPROVAL OF THE AGENDA Mayor Pro Tem Jesica Stickles INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS WORKSHOP ITEMS – NO FINAL ACTION WILL BE TAKEN 1. Ordinance Supporting House Bill 1406 Authorizing ATTACHMENT A Funding for Affordable Housing Staff Presentation: Paul Ellis Council Liaison: Mayor Pro Tem Jesica Stickles 2. Interlocal Agreement with Washington School ATTACHMENT B Information Processing Cooperative Staff Presentation: Debbie Strotz Council Liaison: Mayor Pro Tem Jesica Stickles 3. Business Rent Relief Grant Program ATTACHMENT C Staff Presentation: Kristin Garcia Council Liaison: Mayor Pro Tem Jesica Stickles 4. Resolution Approving a Customer Support Program ATTACHMENT D Staff Presentation: Kristin Garcia Council Liaison: Mayor Pro Tem Jesica Stickles 5. Dedication of Right of Way for 169th Street NE ATTACHMENT E Staff Presentation: Marc Hayes Council Liaison: Mayor Pro Tem Jesica Stickles Arlington City Council Workshop Monday, July 13, 2020 at 7:00 pm City Council Chambers – 110 E Third Street SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. 6. Update to Arlington Municipal Code regarding Airport Commission ATTACHMENT F Staff Presentation: Dave Ryan Council Liaison: Michele Blythe 7. Land Lease Agreement with Kostar, LLC for Temporary Well Drilling Site ATTACHMENT G Staff Presentation: Jim Kelly Council Liaison: Debora Nelson 8. Right of Way Purchase for 204th St NE / 77th Ave NE ATTACHMENT H Staff Presentation: Jim Kelly Council Liaison: Jan Schuette 9. Design Contract for Smokey Point Blvd Corridor ATTACHMENT I Staff Presentation: Jim Kelly Council Liaison: Jan Schuette 10. Amendment to Process Solutions Contract ATTACHMENT J Staff Presentation: Jim Kelly Council Liaison: Debora Nelson ADMINISTRATOR & STAFF REPORTS MAYOR’S REPORT COMMENTS FROM COUNCILMEMBERS/COUNCILMEMBER REPORTS PUBLIC COMMENT For members of the public who wish to speak to the Council. Please limit your remarks to three minutes. REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING EXECUTIVE SESSION RECONVENE ADJOURNMENT Mayor Pro Tem Jesica Stickles / Mayor Barb Tolbert City of Arlington Council Agenda Bill Item: WS #1 Attachment A This is estimated to be about $40,000 per year based on current collections. Funds will be administered collection of $40,000 for the city of Arlington based on current collections. This would not be an adequate funding source to administrate a program internally with our current resources, making good ORDINANCE NO. 2020-XXX 1 ORDINANCE NO. 2020--XXX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARLINGTON, WASHINGTON, AUTHORIZING THE MAXIMUM CAPACITY OF A LOCAL SALES AND USE TAX TO FUND INVESTMENTS IN AFFORDABLE AND SUPPORTIVE HOUSING, TO BE CODIFIED AT CHAPTER 3.24 OF THE ARLINGTON MUNICIPAL CODE; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, Arlington's Comprehensive Plan states that more than half of City residents are burdened by housing costs, paying more than 30% of their income for housing; and WHEREAS, Goal GH-7 of Arlington's Comprehensive Plan is that the City of Arlington should increase the opportunity for all residents to purchase or rent safe and sanitary housing through incentives and other programs; and, WHEREAS, Goal GH-8 of Arlington's Comprehensive Plan is that the City should promote and facilitate the provision of affordable housing in all areas and zoning districts of the City; and WHEREAS, Arlington's Comprehensive Plan recognizes in Policy PH-8.5.6 that the City of Arlington should work with the county and seek partnership with other jurisdictions to assess housing needs; and WHEREAS, the Arlington City Council, in accordance with Washington State Legislature Chapter 338, Laws of 2019, has adopted a resolution of intent to adopt legislation to authorize the maximum capacity of a sales and use tax within six months of the effective date of Chapter 338, Laws of 2019; and WHEREAS, the City of Arlington intends to impose the maximum local sales and use tax authorized under Chapter 338, Laws of 2019 within one year of the date on which said law takes effect; and WHEREAS, the Department of Revenue requires 30 days' notice of adoption of sales tax credits and the credit will then take effect on the first day of the month following the 30-day period; and WHEREAS, the local sales and use tax will be credited against the state sales and use tax so that the total tax paid by the consumer will not increase; and WHEREAS, the local sales and use tax revenue shall be spent on acquiring, rehabilitating, constructing affordable housing or supportive housing, or rental assistance and other related expenditures as authorized by Chapter 338, Laws of 2019; and WHEREAS, Chapter 338, Laws of 2019 authorizes the City of Arlington to issue general obligation or revenue bonds to carry out the purposes of the legislation and to pledge the revenue collected by the local sales and use tax to repay the bonds; and ORDINANCE NO. 2020-XXX 2 WHEREAS, the City has determined it is in the best interest of the City and its residents to begin implementation of the tax and then later determine the process for the distribution of the funds collected to meet the requirements of Chapter 338, Laws of 2019; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARLINGTON, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Chapter 3.24 of the Arlington Municipal Code Established. A new chapter of the Arlington Municipal Code entitled "Sales and Use Tax for Affordable Housing," to be codified as Arlington Municipal Code (AMC) Chapter 3.24, is hereby established to read as follows: CHAPTER 3.24 SALES AND USE TAX FOR AFFORDABLE HOUSING Sections: 3.24. 010 Imposition of Sales and Use Tax for Affordable Housing 3.24. 020 Purpose of Tax 3.24. 030 Administration and Collection — Statutory Compliance 3.24.010 Imposition of Sales and Use Tax for Affordable Housing A. There is imposed a sales and use tax as authorized by Washington State Legislature Chapter 338, Laws of 2019, which shall be codified in Chapter 82.14 RCW, upon every taxable event, as defined in Chapter 82. 14 RCW, occurring within the City of Arlington. The tax shall be imposed upon and collected from those persons from whom the State sales tax or use tax is collected pursuant to Chapter 82.08 and 82.12 RCW. B. The rate of the tax imposed by AMC Section 3.24.010 shall be 0.0073 percent of the selling price or value of the article used. C. The tax imposed under AMC Section 3.24 010 shall be deducted from the amount of tax otherwise required to be collected or paid to the Department of Revenue under Chapter 82.08 or 82.12 RCW. The Department of Revenue will perform the collection of such taxes on behalf of the City of Arlington at no cost to the City. D. The Department of Revenue will calculate the maximum amount of tax distributions for the City of Arlington based on the taxable retail sales in the City in State Fiscal Year 2020, and the tax imposed under AMC Section 3.24.010 will cease to be distributed to the City of Arlington for the remainder of any State Fiscal Year in which the amount of tax exceeds the maximum amount of tax distributions for the City as properly calculated by the Department of Revenue. Distributions to the City of Arlington that have ceased during a State Fiscal Year shall resume at the beginning of the next State Fiscal Year. ORDINANCE NO. 2020-XXX 3 3.24.020 Purpose of Tax A. The City may use the moneys collected by the tax imposed under AMC Section 3.24.010 or bonds issued only for the following purposes: 1. Acquiring, rehabilitating, or constructing affordable housing, which may include new units of affordable housing within an existing structure or facilities providing supportive housing services under RCW 71.24.385; and 2. Providing the operations and maintenance costs of new units of affordable or supportive housing; and 3. Providing rental assistance to tenants. B. The housing and services provided under AMC Section 3.24.020 may only be provided to persons whose income is at or below 60 percent of the median income of the City. C. In determining the use of funds under AMC Section 3.24.020, the City must consider the income of the individuals and families to be served, the leveraging of the resources made available under AMC Section 3.24.010, and the housing needs within the City. D. The Finance Director must report annually to the Washington State Department of Commerce, in accordance with the Department's rules, on the collection and use of the revenue from the tax imposed under AMC Section 3.24.010. E. The tax imposed by the City under AMC Section 3.24.010 will expire 20 years after the date on which the tax is first imposed. The Finance Director shall provide notice to the City Council and the Mayor of the expiration date of the tax each year beginning three years before the expiration date, and shall also promptly notify the City Council and the Mayor of any changes to the expiration date. 3.24.030 Administration and Collection — Statutory Compliance The administration and collection of the tax imposed by Chapter 3.24 shall be in accordance with the provisions of Washington State Legislature Chapter 338, Laws of 2019, which shall be codified in Chapter 82.14 RCW. Section 2. Authorization. The Finance Director is authorized to provide any necessary notice to the Department of Revenue to effectuate the tax enacted by this ordinance and to execute, for and on behalf of the City of Arlington, any necessary agreement with the Department of Revenue for the collection and administration of the tax enacted by this ordinance. Section 3. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other ORDINANCE NO. 2020-XXX 4 local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/ subsection numbering. Section 4. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 5. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY the City Council and APPROVED by the Mayor this _____ day of July, 2020. CITY OF ARLINGTON ______________________________ Barbara Tolbert, Mayor Attest: ______________________________ Wendy Van Der Meersche, City Clerk Approved as to form: ______________________________ Steven J. Peiffle City Attorney City of Arlington Council Agenda Bill Item: WS #2 Attachment B competitively bid goods and services at a reasonable cost. Interlocal Agreement Between Washington School Information Processing Cooperative And City of Arlington Washington The interlocal agreement is hereby entered into by and between the City of Arlington Washington (hereinafter CITY) and the Washington School Information Processing Cooperative, Everett WA (hereinafter WSIPC). WHEREAS, The Interlocal Cooperative Act, as amended, and codified in Chapter 39.34 of the Revised Code of Washington provides for the interlocal cooperation between governmental agencies; and WHEREAS, both parties are required to make certain purchases by formal advertisement and bid process, which is a time consuming and expensive process; and it is in the public interest to cooperate in the combination of bidding requirements to obtain the most favorable bid for each party where it is in their mutual interest; and WHEREAS, the parties wish to utilize each other’s contracts when it is in their mutual interest; NOW THEREFORE, the parties agree as follows: 1. Purpose: The purpose of this agreement is to authorize the acquisition of goods and services under contracts where a price is extended by bidders to other governmental agencies. 2. Scope. This agreement shall allow the following activities: purchase or acquisition of supplies, materials, equipment, and services by the CITY under contracts made by WSIPC where provision has been provided in such contracts for other agencies to avail themselves of goods and services offered under the contract when agreed to in advance, in writing. 3. Duration of Agreement-Termination. This agreement shall remain in force until canceled by either party by written notice to the other party. 4. Right to Contract Independent Action Preserved. WSIPC does not accept responsibility or liability for the performance of any vendor used by the CITY as a result of this Agreement. Each party also reserves the right to contract independently for the acquisition of goods and services and shall be independently responsible for the ownership, holding and disposal of property acquired for such party under this agreement. 5. Compliance with Legal Requirements. Each party accepts responsibility for compliance with federal, state, and local laws and regulations including, in particular, bidding requirements applicable to its acquisition of goods and services. 6. Financing. The method of financing of payment shall be through budgeted funds or other available funds of the party for whose use the property is actually acquired. Each party accepts no responsibility for the payment of the acquisition process of any goods or services intended for use by the other party. 7. Filing. Executed copies of this agreement shall be filed as required by Section 39.34.040 of the Revised Code of Washington prior to this agreement becoming effective. 8. Interlocal Cooperation Disclosure. Each party may insert in its solicitation for goods and services any provision disclosing that other authorized governmental agencies may also wish to procure the goods or services being offered to the party and allowing the bidder the opportunity of extending its bid to those other agencies at the same bid price, terms, and conditions. 9. Non-Delegation/Non-Assignment. Neither party may delegate the performance of any contractual obligation, hereunder to a third party, unless mutually agreed on in writing. Neither party may assign this agreement without the written consent of the other party. 10. Hold Harmless. Each party shall be liable and responsible for the consequences of any negligence or wrongful act or failure to act on the part of itself and its employees. Neither party assumes responsibility for the other party for the consequences of any act or admission of the other party of any person, firms, or corporation not a party to this agreement. 11. Severability. Any provision of this agreement, which is prohibited or unenforceable, shall be ineffective to the extent of such prohibition or unenforceability, without invalidating the remaining provisions or affecting the validity or reinforcement of such provisions. Executed on this XX day of Month, 2020: By: By: WSIPC City of Arlington Washington 2121 W. Casino Road 238 N. Olympic Avenue Everett, Washington 98204 Arlington, Washington 98223 By: ______________________________ By: _________________________ Name: Nancy Walsh Name: Barbara Tolbert Title: Chief Financial Officer Title Mayor Date: _____________________________ Date: ________________________ City of Arlington Council Agenda Bill Item: WS #3 Attachment C received. Of the 38, five of those are not eligible. The five applications were not eligible because 2 were outside city limits, one opted out and the outlining the expected use of those funds, $200,000 of which will be used for a business rent relief CITY OF ARLINGTON BUSINESS RENT RELIEF PROGRAM - ROUND 2 GRANT APPLICATION SUMMARY BUSINESS NAME BUSINESS TYPE BUSINESS LICENSE SALES TAX YRS IN BUSINESS TOTAL SCORE GRANT AMOUNT ADDRESS Sonic Elite All Stars 3717 166th Pl. NE.Training Facility Y Y 6 or more 90 3,500.00$ Mirkwood Public House 117 East Division St Restaurant/Music Y Y 6 or more 89 2,975.00$ Relax Mind & Body Massage 3710 168th St NE Massage Clinic Y Y 1 - 5 years 85 2,000.00$ McElroy Piano Studio 220 E 2nd St.Music Education Y Y 6 or more 81 824.00$ Pedeltweezers Chinese Pizza 20265 74th Ave NE Restaurant Y Y 6 or more 78 3,500.00$ Marysville Jewelry & Pawn 3323 169th Pl NE (2nd location)Retail Y Y 6 or more 78 3,500.00$ Counseling Services for Wellbeing 3402 173rd Pl NE Mental Health Y N 1 - 5 years 75 2,292.00$ Save the Day Floral Design 119 N. Olympic Ave Floral Y Y 6 or more 73 2,850.00$ Oasis Hair Salon 305 N. Olympic Ave Hair Salon Y Y 6 or more 73 3,160.00$ Round 2 - 7/13/2020 CITY OF ARLINGTON BUSINESS RENT RELIEF PROGRAM - ROUND 2 GRANT APPLICATION SUMMARY BUSINESS NAME BUSINESS TYPE BUSINESS LICENSE SALES TAX YRS IN BUSINESS TOTAL SCORE GRANT AMOUNT ADDRESS Batteries Plus Bulbs 4008 172nd ST NE Retail Y Y 1 - 5 years 73 3,500.00$ Above and Beyond Tutoring 103 East 3rd St Educational Y N 1 -5 years 71 1,000.00$ Smokey Point Bakery 3323 169th Pl NE Bakery Café Y Y 1 - 5 years 71 3,147.00$ I Found It 437 N. Olympic Ave Retail Y Y 1 - 5 years 69 3,000.00$ Diva Nails & Spa 3704 172nd St NE Nail Salon Y N 6 or more 68 3,500.00$ Olympic Escrow 104 S. Olympic Ave Escrow Services Y Y 6 or more 68 3,500.00$ Dr. Scott Peseau/Non Surgical Pain Relief Clinic 215 E 3rd St Pain Relief Clinic Y N 6 or more 67 3,500.00$ KB Acupuncture 20218 73rd Ave NE Health Clinic Y Y 1 - 5 years 67 3,500.00$ SkinCare by Teressa 103 E 3rd St Beauty/Skin Care Y N 6 or more 66 1,400.00$ The Diesel Dr. 17722 67th Ave NE Vehicle Repair Y Y 1 -5 years 66 3,500.00$ Round 2 - 7/13/2020 CITY OF ARLINGTON BUSINESS RENT RELIEF PROGRAM - ROUND 2 GRANT APPLICATION SUMMARY BUSINESS NAME BUSINESS TYPE BUSINESS SALES TAX YRS IN TOTAL SCORE GRANT AMOUNT ADDRESS 10 Minute Walk In Clinic 540 N West Ave Healthcare Y N 6 or more 66 3,354.00$ Gutierrez Family Chiropractic 3704 172nd St NE Chiropractic Y Y 6 or more 65 3,000.00$ Nichole Bell 122 E 5th St Hair and Skin Care Y N 1 - 5 years 64 1,900.00$ Pilchuck CrossFit 6205 192nd St NE Gym/Fitness Y Y 1 - 5 years 62 3,500.00$ Aalbu Brothers 19129 Smokey Point Blvd Metal Fabrication Y Y 1 - 5 years 61 3,500.00$ Brendan Lopez, DDS 15404 Smokey Point Blvd Dentistry Y N 1 - 5 years 61 3,500.00$ Klein Insurance 3131 Smokey Point Blvd Insurance Y N 1 - 5 years 60 3,500.00$ Chrysalis Clinic of Permanent Cosmetics 3204 Smokey Point Dr Cosmetics Y N 6 or more 58 734.00$ Arlington Pioneer Gas Station 21010 67th Ave NE Retail Y Y 1 - 5 years 58 3,500.00$ Ted's Custom Upholstery 20607 67th Ave NE Upholstery Y N 6 or more 57 3,500.00$ Round 2 - 7/13/2020 CITY OF ARLINGTON BUSINESS RENT RELIEF PROGRAM - ROUND 2 GRANT APPLICATION SUMMARY BUSINESS NAME BUSINESS TYPE BUSINESS LICENSE SALES TAX YRS IN BUSINESS TOTAL SCORE GRANT AMOUNT ADDRESS Seoul Reiki 3704 172nd St NE Health/Wellness Spa Y N 1 - 5 years 53 3,500.00$ Rest Easy Hair Clinic 3710 168th Street NE Hair Clinic Y N Sep-19 52 3,212.00$ ShiftSetGo 3131 Smokey Point Dr Health Y N Dec-19 45 3,500.00$ Glorybucha 116 E 5th St Beverage Y Y 1 - 5 years 43 3,500.00$ TOTAL 97,848.00$ Round 2 - 7/13/2020 City of Arlington Council Agenda Bill Item: WS #4 Attachment D disconnect, reconnect and payment arrangement policies and to adopt a customer support program to assist those experiencing financial hardship as a result of COVID-19. Key requirements of the program include; prohibiting disconnections through a certain date, waive late/disconnect fees and establish protections for customers under a residents within the City of Arlington. On April 6, 2020, City Council passed resolution 2020-004 providing economic relief to city residents which authorized a waiver for utility late fees and shut off through June 30, 2020. On May 29, 2020, the Governor issued Proclamation 20 -23.4 prohibiting residential disconnects, refusal to reconnect and RESOLUTION NO. 2020-XXX RESOLUTION NO. 2020-XXX A RESOLUTION OF THE CITY OF ARLINGTON AUTHORIZING A UTILITY CUSTOMER SUPPORT PROGRAM WHEREAS, on February 29, 2020, the Governor of the State of Washington proclaimed that a State of Emergency existed in all counties in the State of Washington due to the outbreak of novel coronavirus (COVID-19); and WHEREAS, on March 18, 2020, the Governor issued an initial proclamation waiving, suspending and prohibiting certain activities relating to utility services; and WHEREAS, on July 2, 2020 the Governor issued Proclamation 20 – 23.6 extending the prohibition on residential disconnects, refusal to reconnect and charging late fee until August 1, 2020 and further requires utilities to review existing disconnect, reconnect and payment arrangement policies and to post a Customer Support Program by August 1, 2020; and WHEREAS, on July 6, 2020 City Council adopted Resolution 2020-010 Authorizing an Extension of COVID-19 Economic Relief which waived late fees and shut off for utility customers until July 28, 2020; and WHEREAS, the city proposes to adopt a Customer Support Program to assist utility customers being impacted by COVID-19; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARLINGTON, WASHINGTON AS FOLLOWS: Water/Sewer Accounts: 1. Waiver of late fees and disconnecting of service is extended until August 30, 2020. 2. Delinquent accounts must be enrolled into an extended repayment plan by September 15, 2020. 3. The extended repayment plan will be for a period of 8 months. The account must pay current charges plus an amount applied to the delinquent balance. If terms of the repayment plan are met, late fees will not be assessed on the account. 4. If delinquent accounts are not enrolled into the extended repayment plan by September 15, 2020, the account will be subject to disconnection of service on September 23, 2020. RESOLUTION NO. 2020-XXX 5. If an account has entered into an extended repayment plan, and at any time does not meet the terms of the plan, the account will be subject to disconnection of service. 6. If an account is current prior and up to September 15, 2020 but subsequently becomes delinquent, the payment plan reverts back to the 10 day repayment period. Storm Only Accounts: 1. Waiver of late fees is extended until August 30, 2020. 2. Delinquent accounts must be enrolled into an extended repayment plan by September 15, 2020. 3. The extended repayment plan will be for a period of 8 months. The account must pay current charges plus an amount applied to the delinquent balance. If terms of the repayment plan are met, late fees will not be assessed on the account. 4. If delinquent accounts are not enrolled into the extended repayment plan by September 15, 2020 and the balance is 6 or more months past due, the account will be turned over to collection on September 23, 2020. 5. If an account has entered into an extended repayment plan, and at any time does not meet the terms of the plan, the account will be turned over to collection. 6. If an account is current prior and up to September 15, 2020 but subsequently becomes delinquent, the payment plan reverts back to the 10 day repayment period. Communications: July – Communicate where to find financial assistance, for example; please visit the city’s website at www.arlingtonwa.gov to see if you are eligible for a utility rate discount, to enter into a payment arrangement and to find other State and Federal resources that are available to you. • July 1 utility bills • Utilities Consumer Confidence Report • Enews • Social media • City website (see COVID-19 page, In Need Resources) RESOLUTION NO. 2020-XXX August/September – Communicate details of the customer support program and other resources available for financial assistance. • August and September 1 utility bills • Enews • Social media • City website (see COVID-19 page, In Need Resources) Customer Outreach: Late notices Phone dialer (twice per month) Personal outreach (email and/or phone calls) Door tags ADOPTED by the City Council and APPROVED by the Mayor this 20th day of July, 2020. CITY OF ARLINGTON _______________________________ Barbara Tolbert, Mayor ATTEST: ________________________________ Wendy Van Der Meersche, City Clerk APPROVED AS TO FORM: ________________________________ Steven J. Peiffle, City Attorney City of Arlington Council Agenda Bill Item: WS #5 Attachment E COUNCIL MEETING DATE: July 13, 2020 SUBJECT: Acceptance of real property for right of way purposes ATTACHMENTS: Legal description including exhibit map with area highlighted depicting the proposed deeded property 169th Street NE. DEPARTMENT OF ORIGIN Community and Economic Development; Marc Hayes, Director 360-403-3457 EXPENDITURES REQUESTED: -0- BUDGET CATEGORY: N/A BUDGETED AMOUNT: -0- LEGAL REVIEW: DESCRIPTION: Dedication of fully constructed real property known as 169th Street NE described in Exhibit A for the purpose of right of way. HISTORY: Dedication of property for right of way purposes related to new development typically occurs through the Land Use process, pursuant to 20.56.170 AMC. ALTERNATIVES: Remand to staff for additional information. RECOMMENDED MOTION: Workshop; discussion only. At the July 20, 2020, Council meeting, the recommended motion will be, “I move to accept the dedication of the described real properties as Right of Way to be known as 169th Street NE.” Return Address: City of Arlington 18204 59th Avenue NE Arlington, WA 98223 Above this line reserved for recording information RIGHT OF WAY DEDICATION DEED Reference # (if applicable): N/A Grantors: 1107 LLC Smokey Point 2 LLC Grantee: City of Arlington The Grantors, 1107 LLC, a Washington limited liability company, as to an undivided 50% interest, and SMOKEY POINT 2 LLC, a Washington limited liability company, as to an undivided 50% interest, for and in consideration of ten dollars, and other good and valuable consideration, in hand paid, dedicate and convey to the Grantee, CITY OF ARLINGTON, a municipal corporation of the State of Washington, for right of way, public street and public utility purposes, to the same effect as if acquired by eminent domain under the laws of the State of Washington, the following described real property situated in Snohomish County, Washington: SEE EXHIBIT “A” ATTACHED HERETO AND BY THIS REFERENCE MADE A PART HEREOF. [SIGNATURE PAGE FOLLOWS] Right of Way Dedication Deed Page 1 of 3 IN WITNESS WHEREOF, Grantors have executed this Right of Way Dedication Deed on the date below written. 1107 LLC, a Washington limited liability company By: Michael R. Dedonker, Manager STATE OF WASHINGTON ) ) COUNTY OF ) This record was acknowledged before me on ____________ _____, 2020, by Michael R. Dedonker as Manager of 1107 LLC, a Washington limited liability company. NOTARY PUBLIC for the State of Washington My commission expires: SMOKEY POINT 2 LLC, a Washington limited liability company By: Michael R. Dedonker, Manager STATE OF WASHINGTON ) ) COUNTY OF ) This record was acknowledged before me on ____________ _____, 2020, by Michael R. Dedonker as Manager of Smokey Point 2 LLC, a Washington limited liability company. NOTARY PUBLIC for the State of Washington My commission expires: Right of Way Dedication Deed Page 2 of 3 EXHIBIT “A” Legal Description of Right of Way [Attached] Right of Way Dedication Deed Page 3 of 3 A Maps and GIS data are distributed “AS-IS” without warranties of any kind, either express or implied,including but not limited to warranties of suitability for a particular purpose or use. Map data arecompiled from a variety of sources which may contain errors and users who rely upon the information doso at their own risk. Users agree to indemnify, defend, and hold harmless the City of Arlington for anyand all liability of any nature arising out of or resulting from the lack of accuracy or correctness of thedata, or the use of the data presented in the maps. Exh ib it A169th Stre et NE ROW Dedication ± City of Arlington Date: File: Cartographer: Scale:AffinityROW_8.5x11_20 6/10/2020 akc 1 inch = 2 00 fe et Parcels ROW Dedication (proposed) Dedicatio n Area AffinityatArlington 169TH PL NE 169TH ST NE 168TH ST NE SMOKEY POINT BLVD City of Arlington Council Agenda Bill Item: WS #6 Attachment F COUNCIL MEETING DATE: July 13, 2020 SUBJECT: Update of Arlington Municipal Code ATTACHMENTS: Ordinance DEPARTMENT OF ORIGIN Airport; Dave Ryan, Director 360-403-3474 EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: This update amends AMC 2.44.010 to allow a Vice Chair on the Airport Commission to conduct meetings and act as the Chair when the regular chairperson is absent or unavailable. Both the Airport Commission and staff recommend this change. HISTORY: Traditionally, there has only been one chairperson on the Airport Commission. In the event the sitting chairperson was unavailable, usually the second most senior member of the Airport Commission would chair the meeting, however, there have been times when this person was also unavailable. The Commission believes that amending this ordinance will make the chain of command clearer. ALTERNATIVES: Remand to staff for additional information. RECOMMENDED MOTION: Workshop; discussion only. At the July 20 Council meeting, the recommended motion will be, “I move to approve the ordinance amending AMC 2.44.010, and authorize the Mayor to sign the ordinance.” ORDINANCE NO. 2020-XXX 1 ORDINANCE NO. 2020--XXX AN ORDINANCE OF THE CITY OF ARLINGTON, WASHINGTON UPDATING ARLINGTON MUNICIPAL CODE SECTION 2.44.010 REGARDING THE AIRPORT COMMISSION WHEREAS, the City of Arlington, Washington has the authority to enact laws to promote and protect the Arlington Municipal Airport; and WHEREAS, the Airport Commission has requested a revision to its governing ordinance and the City Council agrees that the change would be beneficial to the Airport Commission; NOW, THEREFORE, the City Council of the City of Arlington do hereby ordain as follows: Section 1. Arlington Municipal Code 2.44.010 shall be and hereby is amended to read as follows: 2.44.010 - Commission created—Membership and qualification for membership— Method of appointment—Terms of office—Vacancies—Chairperson and Vice Chairperson. There is established a board to be known as the "Arlington Airport Commission." There shall be seven members of the commission. All members must be resident taxpayers of Arlington. No member shall be the mayor or a member of the city council of Arlington. The members shall be appointed by the city council, each to serve for a term of three years and until their successors are appointed and have qualified. Terms of office shall be staggered so that not more than three terms will expire in the same year. The term of office of each commissioner shall expire on April 1st of the last year of the term for which he or she was appointed. Vacancies which may hereafter occur shall be filled by appointment by the city council, such appointees to serve the unexpired term for which they are appointed. The commissioners shall serve without compensation. The commission shall from time to time elect one of its members as chairperson and another member as vice-chairperson to act in the absence of the chairperson, to serve during his or her term of office for such periods of time as the commission may specify at the time of such election; provided, however, that no commission member shall serve as chairperson for more than three years out of any six-year period. Section 2. Effective Date. This ordinance or a summary thereof consisting of the title shall be published in the official newspaper of the City, and shall take effect and be in full force five (5) days after publication. ORDINANCE NO. 2020-XXX 2 PASSED BY the City Council and APPROVED by the Mayor this _____ day of _______________, 2020. CITY OF ARLINGTON _____________________________ Barbara Tolbert, Mayor Attest: __________________________________ Wendy Van Der Meersche, City Clerk Approved as to form: __________________________________ Steven J. Peiffle City Attorney City of Arlington Council Agenda Bill Item: WS #7 Attachment G An amendment will be made to 2020 budget LEGAL REVIEW: DESCRIPTION: Temporary Land Lease Agreement with landowner for use of property for installation of test well. HISTORY: City staff has identified five sites where test wells will be installed in order to locate future potable water production wells. Four of these test well sites are located on City owned property; one is located on private property. The City needs to enter into a lease agreement with Kostar LLC, the property owner, for the use of their private property for installation/removal of a test well. The lease includes an option for possible future procurement. Funding for this lease will come from the New Water Source project budget, a summary of the project budget is below: YEAR BUDGET EXPENDED/OBLIGATED 2019 $525,000 $66,127 2020 $75,000 $450,397 LEASE AGREEMENT 1 7/8/2020 LEASE AGREEMENT 1. Parties. The parties to this agreement are Kostar LLC, called "Lessor", and the City of Arlington, WA, called "Lessee". 2. Property Description. The real property subject to this Lease is agricultural land located on Snohomish County Parcel ID 31050200202700, which is referred to in this agreement as the “leased parcel”. The entire subject leased parcel is legally described on Exhibit "A" attached hereto and by this reference incorporated herein. The leased parcel has an area equal to 5.19 acres, or 226,076 square feet; however, the area of actual use will be much smaller as described in Sections 6 and 7 below. 3. Term. The term of this Lease shall be for fourteen (14) months, commencing on the 1st of August, 2020 and ending on September 30, 2021. The first two (2) months shall be known as the Construction Phase of this lease, and the remaining eleven and one half (11.5) month period shall be known as the Monitoring Phase. The final two (2) weeks of the lease shall be referred to as the Decommissioning Phase. 4. Rent. The Lessee shall provide to the Lessor a non refundable lump sum payment of $5,000.00 within 30 days of mutual execution of this agreement. The Lessee, and the Lessee’s contractor, are responsible for and must provide liability insurance coverage and Lessor will be held harmless from any liability and claims 5. Premises—Multiple Lessees and Non-Exclusive Use. Lessee acknowledges it is one of three or more separate lessees using the farm to which the subject parcel of this lease is a part. Other lessees include the renter of a residence, and a farmer harvesting hay. Lessee agrees to make every effort to minimize disruption to these entities, any subsequent lessees, and their daily activities. Lessor agrees to refrain from additional leases on the farm which would interfere with the lessee’s interests in the leased parcel during the time it is on-site during the Construction Phase. Lessee acknowledges that the Lessor shall have access to the property at all times. Those entities which have been granted easement rights to the property shall also have the right to enter the property as described in the easements affecting the property; Lessor represents that the Lessee’s proposed use will not conflict with said easement use. 6. Construction Phase. Lessee shall utilize the leased parcel premises during the Construction Phase exclusively for exploratory water well drilling activities. a. Schedule. Lessee’s schedule during the Construction Phase will be subject to its securing of a drilling contractor, and the contractor’s other work. Lessee will inform Lessor at earliest opportunity of mobilization and drilling schedule within the window of the Construction Phase. Lessee anticipates offering—but does not LEASE AGREEMENT 2 7/8/2020 guarantee—the Lessor and its separate lessee the opportunity to harvest a cutting of hay prior to mobilization on the site. b. Permitting. Lessee will be responsible for securing all necessary State and local permits prior to commencement of exploratory drilling. Copies of the permits and this lease will be maintained at the job site. c. Site Selection. Lessee will select, in consultation with the Lessor’s Land Manager, a location for drilling of the borehole, and completion of a monitoring well as described herein. The actual drilling location will be: situated on the leased parcel; within the SE ¼ of the NW ¼ of Section 2, T31N, R5E, W.M., (approximately the southern one-third of the leased parcel); and no closer to a parcel boundary than 100 feet. The actual location will consider the objectives for and function of the leased parcel with respect to long-term farm planning. Access to the drilling location will be from the farm’s primary driveway at the northeast corner of the parcel, south along a single driving lane just inside the eastern boundary approximately 500 feet in length. d. Incomplete Parcel Use. The leased parcel has an area equal to 5.19 acres, or 226,076 square feet. Use of the parcel will be limited to approximately one (1) acre centered on the well location (approximately a circle of radius 120 feet, or a square of 208 feet on a side). A small amount of water from the well development process may be dispersed across the leased parcel but is expected to easily infiltrate and be fully accommodated on the leased parcel. The large amount of water produced during pump testing will be discharged into a nearby drainage ditch, and will not significantly affect the leased parcel. e. Exploratory Water Well Drilling. These activities include but are not limited to: mobilization by a truck-or trailer-mounted drilling rig; lay-down and management of drill stem and well casing; drilling of one borehole with depth anticipated between 50 and 200 feet below ground surface; sediment analyses of drill cuttings; conducting pump testing of the aquifer and groundwater quality; sediment management; completing the well as a two-inch monitoring well, restoration and erosion control of the leased parcel and areas of ingress/egress; and demobilization. A steel wellhead is required by law to be completed at an elevation above that of the 100-year flood event. Preliminary estimate of ground elevation at the drilling location is 65 to 66 feet, the 100-year flood elevation is 70 feet the wellhead will extend four to five feet above the ground. In consultation with the Lessor’s Land Manager, the monitoring well may be completed with or without one to three protective bollards; and/or with notice provided with appropriate locator signage. f. Sediment Management. Drill cuttings produced during exploratory drilling will be placed in a backhoe or dump truck and hauled off-site. Incidental fine sediment left on the ground will be removed by backhoe or incorporated into the soil by raking, and/or seeding as directed by the Lessor’s Land Manager. The judgement of the Lessor’s Land Manager will be relied on and accepted in regard to sediment management issues. LEASE AGREEMENT 3 7/8/2020 g. Drill Water Management. Very little water will be used during the sonic drilling process. Water generated during the pump and aquifer testing processes will be produced at a rate of approximately 150 gallons per minute (gpm) for a duration of 8 to 12 hours. All pump test water will be discharged into a nearby drainage swale. h. Site Maintenance. Lessee, or its drilling contractor, will provide security for all drilling equipment for the duration equipment is on-site. All driveways, fences, and gates will be maintained and fully operational during the Construction Phase unless specific alternatives are requested by the Lessee in writing, and approved in writing by the Lessor’s Land Manager. i. Concluding the Construction Phase. Upon completion of all exploratory well drilling activities, the Lessee will restore the site to original condition. The Lessee will notify the Lessor verbally and in writing of its completion, requesting an inspection and preparation of a punch list of outstanding items, if any. Completion of the punch list by the Lessee concludes the Construction Phase. 7. Monitoring Phase. The Monitoring Phase shall commence at the conclusion of the Construction Phase. Monitoring Phase objectives include site stabilization and groundwater monitoring. a. Site Stabilization. All erosion control, water management, and other site stabilization practices implemented during the Construction Phase will be observed for the entire Monitoring Phase in order to assure effectiveness. Monitoring will consist of: 1) monthly visual inspections; 2) visual inspections after intense rainstorms; and 3) completion of any work necessary to assure the site stabilization installed during the construction phase is functioning as intended. b. Groundwater Monitoring. The Lessee shall install a pressure transducer in the monitoring well to track groundwater level within the well. The Lessee may access the monitoring well on a regular basis to download data and perform manual groundwater level measurements to validate automated water level measurements Monitoring will cease with the retrieval of all monitoring equipment on or before September 30, 2021. c. Shared Parcel Use. Use of the leased parcel during the Monitoring Phase will be limited to a small square area approximately 25 feet on a side. The Lessor shall be free to utilize the remainder of the leased parcel for haying and other farm purposes, consistent with these terms. d. Site Maintenance. Lessee and Lessor agree to maintain any markers for locating and protecting the well. Lessee will keep the wellhead area clean, and will respect all fences and gates. Lessor agrees to provide and maintain continued access to the well during the Monitoring Phase. e. Concluding the Monitoring Phase. The Lessee will remove the pressure transducer and monitoring equipment from the well in September 2021. LEASE AGREEMENT 4 7/8/2020 8. Decommissioning Phase. The Decommissioning Phase shall commence no later than two weeks prior to the termination of this lease agreement. a. Preparing for the Decommissioning Phase. In early summer 2021, the Lessee will begin consultations with the Lessor regarding its desires for the monitoring well. If the Lessor notifies the Lessee in writing that it desires to keep the monitoring well in place, monitoring by the Lessee will continue to not later than September 30, 2021, and the parties will sign a Hold Harmless agreement per subsection (b) below. If the Lessor notifies the Lessee in writing that it would like to have the well taken out of service, the Lessee will arrange to have the well decommissioned in mid-September 2021 per subsection (c) below, and will continue monitoring until that time. b. Hold Harmless Agreement. Should the parties agree to leave the monitoring well in place at the conclusion of the Monitoring Phase, the parties agree to execute a separate Quit Claim Deed or Bill of Sale at no cost to the Lessor by which the Lessee releases all future interest in the monitoring well, and the Lessor agrees to hold the Lessee responsible for any subsequent environmental damage that may occur in conjunction with maintaining (not decommissioning) the monitoring well. Upon completion of all drilling and monitoring activities, and execution of the Hold Harmless Agreement in this subsection (b), the Lessee will restore the site to a condition as good or better than it was found, and the monitoring well will be maintained in (or returned to) a sound condition. The Lessee will notify the Lessor verbally and in writing of its completion of all monitoring activities. The Lessor will conduct an inspection of the site and prepare a punch list of outstanding items, if any. Completion of the punch list by the Lessee concludes the lease of the leased parcel. c. Decommissioning and Site Stabilization. If determined to be in the best interests of Lessee, well decommissioning, consistent with Washington State regulations, and conducted at Lessee’s full expense, will be completed on or before approximately September 20, 2021. Decommissioning will involve, as per state regulations: abandoning the well screen in situ, perforating or removal of the well casing, backfilling the casing and sealing the borehole with bentonite, and removal of the wellhead and any protective bollards. Any site disturbance created during the decommissioning process will be graded, seeded, and stabilized. Any erosion control and site stabilization practices installed at the completion of decommissioning will remain in place until naturally assimilated into the landscape. Decommissioning will result in the return of the site to its original condition. No borehole sealing materials will be allowed to remain within the plow or cultivation depth of the soil (native topsoil only). d. Sharing of Information. Prior to conclusion of the lease, Lessee will provide Lessor copies of all information acquired during the test well Construction Phase and Monitoring Phase. e. Concluding the Lease. Upon completion of all decommissioning activities, the Lessee will notify the Lessor verbally and in writing of its completion of all monitoring activities. The Lessor will conduct an inspection of the site and prepare LEASE AGREEMENT 5 7/8/2020 a punch list of outstanding items, if any. Completion of the punch list by the Lessee concludes the lease of the leased parcel. 9. Future Purchase. Not withstanding the preceding terms of this lease agreement, the parties agree that at any time, and for a period of 12 months from when the Lessee vacates the leased parcel, the Lessee may approach the Lessor with an offer to purchase all or part of the “leased parcel”. The Lessee agrees that no offer to purchase an area for less than 1.0 acres would be made. LEASE AGREEMENT 6 7/8/2020 IN WITNESS WHEREOF the parties hereto have executed this Lease on the ___day of _____________, 2020. CITY OF ARLINGTON By___________________________ Mayor Barbara Tolbert ATTEST: _____________________ Wendy Van der Meersche City Clerk TENANT: KOSTAR LLC, a Washington limited liability company _______________, Member LEASE AGREEMENT 7 7/8/2020 STATE OF WASHINGTON ) : ss COUNTY OF SNOHOMISH ) On this _____ day of __________________, 2020 before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared Barbara Tolbert and Wendy Van Der Meersche, to me known to be the Mayor and City Clerk, respectively, of the City of Arlington, the municipal corporation that executed the foregoing instrument and acknowledged the said instrument to be the free and voluntary act and deed of said municipal corporation, for the uses and purposes herein mentioned, and on oath stated that they are authorized to execute the said instrument and that the seal affixed (if any) is the corporate seal of said municipal corporation. GIVEN under my hand and official seal this _____ day of __________________, 2020. ___________________________________ NOTARY PUBLIC in and for the State of Washington My commission expires: ____________ STATE OF WASHINGTON) :ss COUNTY OF SNOHOMISH) On this _____ day of ________________, 2020, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared ________________, to me known to be the ______________________________ of KOSTAR LLC, the limited liability company that executed the foregoing instrument and acknowledged the said instrument to be the free and voluntary act and deed of said company, for the uses and purposes herein mentioned, and on oath stated that he/she was authorized to execute said instrument on behalf of said limited liability company. GIVEN under my hand and official seal this _____ day of __________________, 2020. ___________________________________ NOTARY PUBLIC in and for the State of Washington My commission expires:________ City of Arlington Council Agenda Bill Item: WS #8 Attachment H reached with three of the property owners in accordance with WSDOT ROW procurement policies. One agreement has already been signed, purchase price was $1,100 and under council approval threshold. The below ROW Agreements are ready to be signed by the Mayor and appropriate payments made. Property Owner Amount City of Arlington Council Agenda Bill Item: WS #8 Attachment H City of Arlington Council Agenda Bill Item: WS #9 Attachment I COUNCIL MEETING DATE: July 13, 2020 SUBJECT: Award of Smokey Point Blvd Corridor Project Planning and Design to Perteet, Inc. ATTACHMENTS: Scope of Work and Fees for Planning, Design, and Preliminary ROW Services for SPB Corridor Project DEPARTMENT OF ORIGIN Public Works; Jim Kelly, Director 360-403-3505 EXPENDITURES REQUESTED: Estimate $1,600,000 (fee being negotiated) BUDGET CATEGORY: Transportation Improvement Fund $640,212 PSRC Grant $959,788 BUDGETED AMOUNT: $0 - Project was not known at time of budget in 2018. An amendment to fund in 2020, if needed. Will budget for 2021 accordingly. LEGAL REVIEW: DESCRIPTION: Contract with Perteet, Inc. for Planning, Design, and Preliminary ROW Services for SPB Corridor Project HISTORY: Smokey Point Blvd between 174th Street and 200th Street, classified as a rural two-l ane arterial, is located in the Smokey Point neighborhood of west Arlington. This area is growing from a mostly residential type community to a mixed-use community consistent with the City of Arlington’s Horizontal Mixed Use (HMU) zoning. The City of Arlington has received a federal grant for the design and preliminary ROW work associated with the preparation of design plans to enhance the Smokey Point Blvd. corridor between 174th St and 200th St to meet the needs of future growth. Staff issued a Request for Proposals in April. Four proposals were received and interviews were conducted in May Scope of Services Smokey Point Boulevard Corridor June 2020 City of Arlington 2707 COLBY AVENUE, SUITE 900 EVERETT, WA 98201 800.615.9900 | 425.252.7700 SMOKEY POINT BOULEVARD CORRIDOR Agreement with Perteet Inc. June 2020 1 EXHIBIT A Scope of Services Smoke Point Boulevard Corridor City of Arlington INTRODUCTION The City of Arlington has secured funding of the design and preliminary right-of-way phase for the Smokey Point Boulevard Corridor Project. This Agreement will bring the project up to the 90% design phase. Included will be development of concept and preliminary 30% design, NEPA environmental documentation, public outreach, stakeholder coordination, right-of-way plans, and preliminary right-of-way planning and Construction Documents. The agreement will review roadway operations and make design recommendations between 174th Place NE and 200th Street NE. The project currently includes local and FHWA funding. Future project phases may include the preparation of right-of-way acquisition documents and negotiations for the roadway improvements, further development of the PS&E to Final Design, Construction Permits and Construction Engineering, and Design Support Services during Construction. The scope and extent of these services will be determined at the discretion of the City of Arlington. SCOPE OF SERVICES PURPOSE The overall purpose of this Scope of Services is to have the Consultant provide for the necessary management oversight of the development of the project’s design, prepare conceptual and preliminary design, prepare the right-of-way plan acquisition documents, prepare NEPA environmental documentation, lead utility coordination, lead and participate in community engagement undertakings, and coordinate with WSDOT for approval of the environmental documents. The following major tasks will be included in this Scope of Services and completed by the Consultant: Task 1 – Project Management Task 2 – Community Engagement Task 3 – Survey, Mapping, and Right-of-Way Plans Task 4 – Geotechnical Investigations Task 5 – Conceptual Design and Alternatives Task 6 – Landscaping and Urban Design Task 7 – Stormwater Design and Drainage Report Task 8 – Environmental Documentation and Coordination Support Task 9 – Franchise Utility Design and Coordination Task 10 – Right-of-Way Feasibility and Preliminary Costs SMOKEY POINT BOULEVARD CORRIDOR Agreement with Perteet Inc. June 2020 2 Task 11 – 30% Design and Design Memorandum Task 12 – Plans, Specifications, and Opinion of Cost The Consultant’s services shall be limited to those expressly set forth herein. If the service is not specifically identified herein, it is expressly excluded. The Consultant shall have no other obligations, duties, or responsibilities associated with the project except as expressly provided in this Agreement. DETAILED SCOPE OF SERVICES Task 1 – Project Management Development of this project will be based on the requirements of the corridor , City of Arlington Street Design Guidelines, Comprehensive Plan, Community Development Guide, Standards Specifications and Details, and their supporting technical documents. The project will also me et Federal grant standards. The Consultant’s project manager will be responsible to the City to the extent possible ensure that the design is completed on schedule, is technically competent, and meets the City’s needs, including requirements for Federal funding. 1.1 Coordination with City of Arlington Consultant will coordinate with the City of Arlington on a regular basis to keep the City’s project manager informed about project progress, project issues, and schedule. Regular communication with the City will occur on a weekly basis, including a weekly email summary of work completed and anticipated work the next week. The Consultant will prepare a Work Plan to be distributed at the project kickoff meeting. This work element will also include preparing an Action Items Log and a Record of Decision and keeping these updated throughout the duration of the project. The Consultant will attend one (1) project kickoff meeting with the City and up to twenty-four (24) project status meetings at the City. These meetings under this work element will include the following participation by the Consultant team:  Up to twenty-five (25) meetings attended by the Consultants with up to three (3) staff from the Consultant team. Monthly, the second half of the meeting will include up to three (3) technical staff.  Kickoff meeting will include up to three (3) Perteet staff, subconsultants.  Subconsultant attendance at meetings related to design work will be included under those individual design tasks.  The Consultant will prepare agendas and meeting notes/action items and distribute to attendees. SMOKEY POINT BOULEVARD CORRIDOR Agreement with Perteet Inc. June 2020 3 1.2 Project Schedule, Budget, and Team Management The Consultant will develop an overall project schedule, which will include a det ailed schedule by task, for the project phases, through bid advertisement for the full project. The Consultant will prepare a draft and final schedule for the City review, and then the Consultant will prepare two (2) schedule updates as the project progresses, when requested by the City. The Consultant will also manage the Consultant budgets, monitor staff and subconsultant, manage change and prepare amendments, and monitor work progress under this work element. 1.3 Progress Reports, Invoices, Underutilized Disadvantaged Business Enterprise (UDBE) Reporting As part of the project, the Consultant will prepare monthly progress reports that describe the work items and percentage of work items that were accomplished during a given month, as well as a forecast of work to be completed over the following month. Progress report will include a status of budget spent and remaining for each individual task. The monthly progress reports will also identify other issues or problems that may occur in any given mont h, if any. The Consultant will submit these monthly progress reports to the City’s Project Manager with the monthly invoices. The monthly invoices will bill by individual tasks. The Consultant Project Manager will notify City’s Project Manager, in writing (memo format), of any out of scope and/or budgetary issues that are inconsistent with this Scope of Services. Each month, the Consultant will prepare a report showing the status progress towards meeting the seven percent (7%) UDBE goals and submit this to the City with the monthly progress report and invoice. Assumptions:  This contract duration shall be no longer than twenty-four (24) months.  Project kickoff meeting will be held at City of Arlington Office.  Maximum of two (2) project schedule updates will be prepared.  Meetings between Consultants will be conducted under other Scope tasks. Deliverables:  Kickoff Meeting Agenda and Summary of Meeting Notes/Action Items  Work Plan  Project Schedule (Smart Sheets/Microsoft Project format) and up to two (2) updates  Project Meeting Agendas for up to twenty-four(24) meetings and notes/action items  Invoices and Progress Reports  UDBE Status Report SMOKEY POINT BOULEVARD CORRIDOR Agreement with Perteet Inc. June 2020 4 Task 2 – Community Engagement (EI) 2.1 Communications Plan The Consultant will develop a communications plan that defines the City’s process for working with and engaging key stakeholders, adjacent property owners and tenants, and the broader community in the preliminary design for Smokey Point Corridor. The plan will include community engagement goals, outreach tools, affected stakeholders and organizations, preliminary key messages (including information about the City’s process for working with potentially affected property owners), and an engagement timeline. The plan will also include strategies for leveraging existing City resources for project notification and information distribution, including social-media platforms, newsletter, and other City outreach avenues. The communications plan will remain a living document that can be updated to include additional or new audiences and/or outreach strategies identified during the early information gathering phase. At project initiation and before the communications plan is developed, the Consultant will facilitate a community engagement kickoff meeting of key team members that will support the outreach process to inform the draft communications plan, demographics analysis (provided by the environmental lead), and key messaging. The purpose of the kickoff meeting will be to develop goals and objectives, define roles and responsibilities for the community engagement process, and the key milestones for engagement during the preliminary design phase. Deliverables:  One (1) draft and final communications plan; up to two (2) major updates  One (1) Community Engagement Kickoff meeting, including agenda, presentation, and summary 2.2 Stakeholder Interviews and Briefings The Consultant will support City staff to schedule, develop questions and materials for, conduct, and document stakeholder interviews and briefings. The purpose of initial stakeholder interviews and follow-up briefings will be to further understand community interest, concerns, and priorities related to Smokey Point Boulevard and how the community would like to stay informed and engaged during the preliminary design phase. The interviews and briefings provide an opportunity for key stakeholders to share their unique perspectives on corridor issues and potential solutions they would like to see considered prior to each round of broader community outreach. The interviews and briefings also provide an opportunity for the City to get ahead of and/or proactively address stakeholder concerns and questions prior to broader community engagement. Initial stakeholder interviews will be conducted during the information gathering phase at project initiation and prior to the first round of broader commun ity engagement. The team will SMOKEY POINT BOULEVARD CORRIDOR Agreement with Perteet Inc. June 2020 5 focus on gathering input from corridor stakeholders, including, but not limited to, Stillaguamish Senior Center, Community Transit, Puget Sound Kidney Center, Stillaguamish Tribe, Low Income Housing development, Smokey Point RV Park, Smokey Point Community Church, other various churches, and Smokey Point Shopping Center. This also includes local business interests, emergency response providers, bike and pedestrian organizations and environmental groups, and briefings with organizations that represent historically underrepresented populations present in the project area. Two (2) rounds of follow-up briefings will be conducted with the same or similar group of stakeholders prior broader community engagement events related to design concept options and the preferred design concept. Assumptions:  Briefings and interviews may be conducted via phone or virtual meeting tool if in-person meetings are not feasible due to health concerns and/or restrictions on in-person gatherings due to COVID-19. Deliverables:  One (1) round of stakeholder interviews (up to 30), including interview plan, draft and final list of questions, and contact information  Two (2) rounds of briefings, up to forty (40) total, and summary from each briefing 2.3 Property Owner and Tenant Outreach The Consultant will support City staff to proactively reach out to adjacent and potentially affected property owners and tenants. The purpose of this early property owner outreach is to provide an early overview of the Smokey Point Boulevard Project, provide information about the City’s process for engaging adjacent and potentially affected property owners and tenants, the timeline for decisions regarding the corridor design, and opportunities for property owners to stay engaged throughout the preliminary design phase and beyond. The Consultant will develop and support the City to send an initial mailing and two (2) follow- up mailings to all adjacent property owners and tenants to inform them of the City’s initiation of the Project, the project timeline, and how to get in contact with the City for more information related to their property and/or to request a one-on-one briefing and invite property owners and/or tenants to attend a series of property owner drop-in sessions. The Consultant will support the City to host a series of three (3) property owner and tenant drop-in sessions. The first round of drop-in sessions will be offered during the early information gathering phase and prior to the first round of broader community engagement. The second round of property owner drop-in sessions will be held to share preliminary design concepts. The third and final round of property owner-drop-in sessions will be held to preview the preferred SMOKEY POINT BOULEVARD CORRIDOR Agreement with Perteet Inc. June 2020 6 preliminary design. Two (2) drop-in sessions will be held each round to provide alternative times of the day and/or days of the week to accommodate participant schedules. Assumptions:  If there are still restrictions on in-person gatherings due to the public health crisis and it appears like an in-person drop-in session would not be a successful outreach tactic, the sessions would be shifted to either an online hosted meeting, project mailing, or both. To be determined later. Deliverables:  Draft and final project mailings, up to three (3)  Draft and final summary of up to three (3) drop-in sessions 2.4 Public Events Public events provide an opportunity for the broader community to meet in -person with project staff and offer meaningful input at key decisions points as a part of the preliminary design phase. Three (3) public events are planned for this project:  Public Event #1, Fall 2020 (Information Gathering, Existing Conditions, and Project Goals/Objectives/Criteria): The initial meeting will be held to present information about existing conditions along the corridor, input received to date from key stakeholders and adjacent property owners, the City’s draft goals and objectives for the project, and the draft evaluation criteria that will be used to evaluate design concepts. The public will have the opportunity to share their current experience using the corridor and weigh in on the goals, objectives, and design criteria.  Public Event #2, Jan/Feb 2021 (Design Concepts and Evaluation): The second public event will be held to share potential corridor design concepts and how they were evaluated. The public will have the opportunity to provide feedback on the design concepts and evaluation results.  Public Event #3, Fall 2021 (Preferred Design Concept): The third and final public event will be held to share the preferred preliminary design for the corridor. The public will have the opportunity to provide feedback on the preferred concept for the corridor before the team completes 30% design. If there are still restrictions on in-person gatherings due to the public health crisis and it appears like an in-person public event would not be a successful outreach tactic, the sessions would be shifted to either an online hosted meeting exclusively, with additional traditional outreach such as phone calls and/or emails to stakeholder groups. To be determined later. No public event will be held to share the 30% design once it is complete. Alternatively, the Consultant will support the City to share the 30% design with key stakeholders and the broader community through the project webpage, email update, and other local avenues of communication. SMOKEY POINT BOULEVARD CORRIDOR Agreement with Perteet Inc. June 2020 7 Consultant will support in the development of a City Council Presentation after selection of preferred alternative on their acceptance. The Consultant will develop a meeting plan, materials (i.e., comment form, sign-in sheets, handouts, and display boards) and agendas for each public meeting. The Consultant will also set up and staff all public meetings. Support will also include scheduling, leading meeting logistics, determining room layout, providing event equipment and supplies, and documenting input received. The Consultant will also collaborate with the City to provide interpretation services and child care, as requested, provide refreshments, and host in-person events in venues accessible by transit, to increase participation of historically represented populations if identified in the project area. To complement each of the three (3) in-person public events, the Consultant will develop online open houses to share the same content that will be displayed at each in-person event and solicit feedback from the community via an online survey. This tool is particularly helpful to solicit broader public input from those who are unable to attend the in -person meeting yet still have a desire to provide their input on the project. The online open house includes use of a custom sub-domain website that will be seamlessly linked from the City’s website, have a project-specific customized layout, station tabs to match in-person meeting station materials, fully responsive design (i.e., for smart phones, tablets, etc.), integration with Google Translate and social share, and a full report of comments submitted. All content developed for the public meetings will be used to populate the online open house, minimizing independent content development effort needed to specifically support the online open house. Project mailings will occur to announce each open house/online open house. Deliverables:  Draft and final summary of each open house/online open house (up to three [3])  Draft and final City Council PowerPoint presentation  Draft and final project mailings (up to three [3]) 2.5 Outreach Materials The Consultant will develop a project look-and-feel, including a logo, branding (standards for material color, font, etc.), and document templates. The Consultant will develop content and provide graphic design support for project materials and notifications and provide updates as the project progresses and/or key milestones are reached. Materials will include the development of a project fact sheet, frequently asked questions (FAQ) document, displays and presentation materials for public meetings. The Consultant will also develop content for the City to post on the project webpage. Notifications will include the development of on-site project signage. Material content can also be provided SMOKEY POINT BOULEVARD CORRIDOR Agreement with Perteet Inc. June 2020 8 to local organizations and media sources, neighborhood associations, and key stakeholders to use in their own independent avenues for communicating with the community. The Consultant will also support the City to proactively translate materials into languages spoken at home for populations who are limited-English speaking in the project area. Consultant to maintain a project page hosted on the City’s website, with three (3) major updates planned to occur during each phase of the project. Deliverables:  Development of a creative brief for project branding  Draft and final project fact sheet, with up to two (2) major updates  Draft and final FAQ, with up to two (2) major updates  Draft and final open house/online open house materials, including display boards (up to 8), maps, graphics  Draft and final project banner to post along the corridor  Draft and final content for City-hosted website, with up to three (3) major updates 2.6 Outreach Summary Report The Consultant will prepare two interim outreach reports to inform staff reports for City management and leadership based on the first two rounds of outreach. The C onsultant will also prepare a final outreach report at the conclusion of the preliminary design phase that includes an overview of the outreach approach and methods to inform the corridor design and key themes of what was heard from the community and how input influenced he preliminary design, and an evaluation of the outreach process with recommendations to inform engagement for future design and implementation phases. 2.7 Database and Comment Tracking EnviroLytical (envirolytical.com) outreach software will be used to record comments and questions submitted to the project. Maintain a record in EnviroLytical of all public contact regarding the project, noting comments received and responses provided. EnviroLytical is meant to track all communications forms (i.e. emails, phone calls, one‐on‐one outreach, briefings, meetings, open houses, etc.) Deliverables: At the conclusion of the project, one export to Excel of all information, contacts, and activities that were recorded SMOKEY POINT BOULEVARD CORRIDOR Agreement with Perteet Inc. June 2020 9 Assumptions:  Any in-person outreach will be evaluated on a case-by-case basis as it relates to the effects of COVID-19, limits on in-person gatherings, and also an evaluation of if the public would be comfortable showing up in-person to events (regardless if they are allowed or not). This also includes the comfort level of City, project, and outreach staff to participate in in-person outreach activities. Personal health and safety is the first priority.  Eighteen (18) months of outreach support beginning in July 2020 through December 2021.  Initial and follow-up stakeholder interviews and/or briefings will be held via phone when possible and/or in combined groups for stakeholder groups with similar interests. One (1) outreach staff will attend each of the stakeholder interviews and/or briefings along with a City representative and a technical team member.  The mailing list for adjacent parcels will be requested from the Snohomish County Assessor’s office for both taxpayer and physical address.  One (1) outreach staff will attend the first round of property owner drop -in sessions. Two (2) outreach staff will be available to attend the second and third rounds of property owner drop-in sessions.  City staff will provide timely and coordinated review of all draft strategies and materials to streamline production and team efficiency with revisions.  The City will collaborate with the Consultant to develop a contact list for key stakeholders and community groups/organizations to support stakeholder interviews and briefings.  The City will identify and provide contact information (email, mail , and phone) for project point of contact at the City to include on all outreach materials.  The City will monitor any established project email inbox and/or phone line and keep the outreach and technical team informed of public questions, comments , or inquiries received by the City outside of outreach events.  City staff will meet with property owners and/or tenants one-on-one, as requested, in addition to offering the drop-in sessions. City staff will determine additional team members to attend one-on-one property owner meetings, including technical team members, and/or the right-of-way lead.  For public meeting materials, City staff and Consultant team leads will provide public- friendly maps and data for incorporate into meeting displays with minimal graphic changes.  The Consultant will coordinate printing and translation services, as needed, and the City will pay for printing and translation costs directly, including display boards, postage, and printing for mailings.  The City will coordinate any request for interpretation services at in-person public events through the City’s identified interpretation service provider. SMOKEY POINT BOULEVARD CORRIDOR Agreement with Perteet Inc. June 2020 10  The City will lead any outreach and/or tabling opportunities at local fairs and festivals.  The City will take the lead in developing content for and distributing any information to the media, and/or City social media platforms.  The City will take the lead role on any proactive media outreach and media response for the project. Task 3 – Survey, Mapping, and Right-of-Way Plans (LDC) The City of Arlington, through a separate contract, will provide the survey and mapping. This task includes support field surveying and mapping required for this specific project. The City provided topographic mapping will extend from 50 to 75-feet on either side of the proposed alignment, for a total width of between 100 and 150 feet. The City provided mapping will include the following typical site features:  Topographic and Planimetric, including ditches and culverts  Edge of Pavement, gravel, grass, concrete, etc.  Curb and sidewalk, including curb cuts and ADA ramps  Signs and signals  Trees and significant vegetation  Walls, rockeries, and other structures (or faces of)  Ground measurements will be captured sufficient to generate a digital terrain mo del (DTM) at one-foot contours  Visible improvements situated within the described mapping limits  Trees with trunk diameters of four inches or greater as measured 3.5 feet d iameter base height  Underground Utility locates and measure downs of wet utilities. 3.1 Right-of-Way and Boundary Resolution(s) 3.1.1 Right-of-Way Right-of-way will be resolved along the project limits corridor. Available public records and state ROW plans will be compiled and researched to aide in the identification of the ROW l ines affected by this project. Complete title guarantees with supporting documents will be provided by City shall also be used to aid in the identification of the right-of-way lines and individual parcel lines. Monumentation local to the site will be tied into to the project control network to aide in locating the ROW in the project area. SMOKEY POINT BOULEVARD CORRIDOR Agreement with Perteet Inc. June 2020 11 Deliverables:  Prepare Right-of-Way Plans 3.1.2 Parcel Resolution It is anticipated that roughly 20-30 adjacent parcels will have some level of impact and will require various levels of resolution for future right-of-way takes and/or easements. This will vary based on standard right-of-way width to be maintained through the project area. Current deeds and/or Title Reports with supporting documents for said properties will be provided by the City. These will aid in the resolution of said adjacent boundary lines and possible encumbrances affecting the project areas. 3.1.3 Easements Legal ‘land’ descriptions and exhibit maps will be addressed in a future phase. Deliverables:  Supplemental survey and corresponding updates Assumptions:  City of Arlington to provide data point file for creating digital terrain model and supplementing survey basemap. In the event that data points cannot be provided, supplemental field survey may be required at additional expense.  This scope assumes that a digital copy of the survey base file has been provided along with a data coordinate file, DTM, and survey field control files for providing additional survey. It also assumes all vertical relief has been provided within the scoped areas sufficient for displaying one-foot contours.  Title Reports for properties requiring boundary resolution will be provided by the City or will be invoiced as a reimbursable expense.  Subcontracted utility locates will be required prior to supplemental field survey. This task provides the survey of said painted underground locates; however, the cost of subcontracted services will be assessed as a reimbursable expense.  No property corners will be set under this proposal.  A Record of Survey will not be filed under this proposal. Any survey activity that requires a Record of Survey under RCW 58.09 will be performed at additional expense.  Exclusions include boundary/encroachment resolution if encountered. Deliverables:  Supplemental survey and corresponding updates SMOKEY POINT BOULEVARD CORRIDOR Agreement with Perteet Inc. June 2020 12 Task 4 – Geotechnical Investigations (HWA) Geotechnical explorations will be completed in support of the project improvements that may include: roadway widening, pedestrian improvements, signalization improvements, lighting improvements, and stormwater upgrades. Based on our understanding of the project objectives, the Consultant proposes the following geotechnical engineering services as the first phase of the project to support the 90% design. Subsequent geotechnical information may need be collected to further design as more details of the project are determined. The proposed work will include the following tasks: 4.1 Geotechnical Project Setup  Collect and Review Available Geotechnical Data: HWA will review readily available geotechnical information along the project corridor. This review will include online geotechnical databases, geologic maps, documents provided by the City, and HWA’s library. 4.2 Phase 1 and 2 Geotechnical Explorations  Perform Geotechnical Site Reconnaissance: HWA will conduct a geotechnical site reconnaissance of the project corridor. This reconnaissance will be used to identify geotechnical challenges and to assist in planning the geotechnical exploration program.  Plan Phase 1 and 2 of the Geotechnical Field Exploration Program: HWA will plan and coordinate Phase 1 and 2 of the geotechnical exploration program for the project. Phase 1 of the exploration program will consist of conducting FWD testing and pavement coring to evaluate the condition of existing pavement and pavement subgrades. Phase 2 of the exploration program will consist of drilling a series of borings to provide data for design of pavements, luminaire and signalization foundations, and screening for stormwater infiltration potential.  Conduct Phase 1 and 2 Utility Locates: HWA will mark the proposed exploration locations and arrange for utility locates using the Utility Notification Center. HWA will make additional site visits to verify that the proposed l ocations of the pavement cores and borings are clear of utilities prior to finalizing the exploration plans and mobilizing the equipment.  Develop Traffic Control Plans for Phase 1 and 2 Geotechnical Explorations : HWA will coordinate with the City and design team and develop traffic control plans for FWD testing, pavement coring, and each proposed geotechnical exploration.  Generate Phase 1 and Phase 2 Geotechnical Exploration Work Plan Figures: HWA will prepare a Geotechnical Work Plan Figures for the propos ed Phase 1 and 2 exploration programs. The work plan figures will be submitted to the design team and the City for review and approval. The work plan figures will detail the type, location, and extent of SMOKEY POINT BOULEVARD CORRIDOR Agreement with Perteet Inc. June 2020 13 proposed field explorations along with logistics necessary to perform the work such as traffic control plans and staging areas. The work plans will also be used for utility locating clearances and for permitting that may be necessary to access the exploration locations. We assume the City or Perteet will provide any required permits or rights of entry at no cost to HWA.  Conduct Phase 1 Pavement Coring: HWA will core the pavement at ten (10) locations along the project alignment. Cores will be performed in distressed areas to assess the depths of cracking as well as in non-distressed areas. Coring will be performed using a six-inch-diameter, diamond-tipped core barrel. At each core location, hand borings will be excavated through the core holes to depths of about two to three feet, in order to evaluate pavement layer thicknesses and subgrade soil conditions. Core holes will be patched with rapid-setting Portland cement concrete. Single lane closures and flaggers will be required for all coring operations. We expect that pavement coring will take three (3) days to complete.  Conduct Phase 2 Geotechnical Explorations: HWA will conduct a series of up to six(6) geotechnical borings along the project corridor to assess the subsurface soil and groundwater conditions along the alignment, in support of developing the 90 percent plans. Six (6) borings will be drilled to a depth of 20 to 30 feet below ground surface in support of luminaire foundation design and infiltration screening. These borings will be spaced approximately equally to cover the remainder of the project alignment. Each boring will be drilled with a track mounted limited access drill rig. HWA will attempt to locate each of these borings adjacent to the road or sidewalks to minimize impact on vehicular traffic. However, we anticipate that at some areas the boring locations may have to be shifted onto the road shoulder to traffic lanes due right-of-way restrictions and/or underground utility conflicts. Traffic control for borings that will be drilled behind or within sidewalks will be limited to sidewalk closure and/or pedestrian guidance around the work area. Traffic control for borings that have to be located on the road shoulder or traffic lanes will be include shoulder and single lane closures with flagger. HWA will install two inch diameter groundwater monitoring piezometers within four (4) of the proposed borings to monitor and assess the groundwater fluctuation during the wet season. Data logging transducers will be installed in the monitoring piezometers to record water levels. The water level information collected will be used in geotechnical analyses to developing recommendations for infiltration potential and possible dewatering and construction impacts. Due to access limitations and the presence of overhead utilities, most borings will be drilled with limited access equipment. Each of the above described geotechnical SMOKEY POINT BOULEVARD CORRIDOR Agreement with Perteet Inc. June 2020 14 explorations will be logged by an HWA geologist. Samples will be screened visually and with a Photoionization detector for signs of contamination. All non -contaminated drilling spoils will be drummed and transported off site for disposal by the driller.  Generate Boring Logs and Assign Laboratory Testing: HWA will prepare summary boring and pavement core logs and perform laboratory testing to evaluate relevant physical properties of the site soils. Laboratory testing will include moisture content, hydrometers, grain-size distribution, one dimensional consolidation, and Atterberg Limits.  Conduct Groundwater Monitoring: HWA will install groundwater monitoring transducers in each monitoring well. These transducers will be set to take groundwater elevation readings every half an hour for one (1) year. HWA will make periodic site visits to download and process the groundwater data. This data will be used to provide the designer and prospective contractors with seasonal groundwater variations across the site. 4.3 Phase 3 Geotechnical Explorations (Infiltration Testing) Phase 3 of the exploration program will take place once 30 percent design has sighted the proposed stormwater facilities. This phase of exploration will consist of three (3) EPA falling head tests to determine infiltration rates along the corridor. EPA falling head tests are less accurate than pilot infiltration tests but are much cheaper to conduct and are more conducive for long corridors with limited space for testing.  Plan Phase 3 Geotechnical Field Exploration Program: HWA will plan and coordinate Phase 3 of the geotechnical exploration program for the project to determine design infiltration rates for the project. Phase 3 of the exploration program will consist of conducting EPA falling head permeability tests at the locations of proposed stormwater facilities. Phase 3 of the exploration program will take place late in the design process once stormwater facility locations are identified.  Conduct Phase 3 Utility Locates: HWA will mark the proposed Phase 3 exploration locations and arrange for utility locates using the Utility Notification Center. Due to the amount of utilities along the project corridor, HWA will make an additional site visit to verify if the proposed locations of the EPA falling head tests are clear of utilities prior to finalizing the exploration plans and mobilizing the equipment.  Develop Traffic Control Plans for Phase 3 Geotechnical Explorations: HWA will coordinate with the City and design team and develop site specific traffic control plans for the proposed infiltration tests. Each plan will be reviewed by HWA prior to distribution to the team. We expect that traffic control will be limited to pedestrian guidance as the explorations will be located behind the sidewalk.  Generate Phase 3 Geotechnical Exploration Figures: HWA will prepare geotechnical exploration figures for the proposed Phase 3 exploration program. The work plan will be submitted to the design team and the City for review and approval. The work plan figures will detail the type, location, and extent of proposed field explorations along SMOKEY POINT BOULEVARD CORRIDOR Agreement with Perteet Inc. June 2020 15 with logistics necessary to perform the work such as traffic control plans and staging areas. The work plan will also be used for utility locating clearances and for permitting that may be necessary to access the exploration locations. We assu me the City or Perteet, in support of this project, will acquire and provide any required permits or right of entries at no cost to HWA.  Conduct Phase 3 Explorations (Stormwater Infiltration Testing): HWA will conduct Falling Head percolation tests at up to six (6) locations along the project alignment. Phase 3 explorations will not be conducted until such time as the location of the proposed stormwater facilities have been identified and the subsurface soils have been screened to determine infiltration potential. Each percolation test will be conducted in general accordance with the EPA falling head test procedures. HWA assumes that each test will be conducted three to four feet below ground surface. HWA assumes that each test will be conducted within the right-of-way and outside of the travel lanes. Upon completion, each of the proposed test locations will be backfilled with native soils.  Generate Phase 3 Logs and Assign Laboratory Testing: HWA will prepare summary logs and perform laboratory testing to evaluate relevant physical properties of the site soils. Laboratory testing would include moisture content, hydrometers, grain-size distribution, and Atterberg Limits. 4.4 Hazardous Materials Technical Memorandum  Develop Hazardous Material Technical Memo: The primary objective of the Hazardous Materials Technical Memorandum is to evaluate the project area, with focus on the historic and current use of the properties adjacent to the proposed project co rridor, for obvious evidence of existing and potential hazardous materials conditions. The Hazardous Material Technical Memorandum will be completed in support of the National Environmental Policy Act (NEPA) documentation for the project. The Hazardous Materials Technical Memorandum will include the following elements: o Review of federal, state, and local agency environmental regulatory databases for the project corridor area and adjoining properties focusing on the identification of any record of the presence of hazardous substances, underground storage tanks (USTs), or hazardous substance spills o Review of historical documentation, including:  Historical aerial photographs  Sanborn Insurance Maps, if coverage is available  Reverse city directories for the streets included in the project area o Review of existing reports documenting previous investigations (if available from Washington State Department of Ecology and/or City of Kirkland) o Site reconnaissance from public rights-of-way or publicly accessible public properties o Prepare draft and final Hazardous Materials Technical Memorandum SMOKEY POINT BOULEVARD CORRIDOR Agreement with Perteet Inc. June 2020 16 A Hazardous Materials Technical Memorandum is not considered to be a Phase I ESA that adheres to the American Society for Testing and Materials (ASTM) standards. If the Hazardous Materials Technical Memorandum analysis reveals issues that could impact the project area, more detailed investigations, which may include Phase I ESAs or Phase II ESAs, may be recommended. If further investigation is recommended, a scope of work and cost estimate will be provided at that time. The Hazardous Materials Technical Memorandum scope of work does not include any specific testing or analysis to determine the presence or absence of any physical, radiological, or biological hazard or condition, including, but not limited to: wetlands, endangered species issues, asbestos containing materials, lead-based paint, lead in drinking water, or radon. The Hazardous Materials Technical Memorandum and any further recommended investigations (if deemed necessary) will be performed by HWA staff who, to the best of our professional knowledge and belief, meet the definition of Environmental Professional as defined in §312.10 of 40 CFR 312. HWA staff members have the specific qualifications based on education, training, and experience to assess a property of the nature, history, and setting of the project area. 4.5 Geotechnical Design Services  Evaluate Field and Laboratory Data: Based on the borings and the laboratory test results on selected samples, HWA will generate estimates of the soil strength and other properties needed to evaluate the effects the subsurface conditions will have on the proposed improvements.  Generate AASHTO seismic design parameters: Based on the soils encountered along the alignment, HWA will determine the Site Class for seismic design. The design spectral acceleration parameters will then be selected in accordance with the AASHTO Specifications for Road and Bridge.  Evaluate Liquefaction Potential: HWA will evaluate the susceptibility of the subsurface soils to liquefaction along the corridor and assess the potential impacts to the proposed improvements.  Luminaire Foundation Design: HWA will provide geotechnical recommendations for design and construction of luminaire improvements. We assume that luminaire foundations will be designed based on WSDOT standard plans an d procedures.  Conduct Infiltration Screening Analyses and Provide Recommendation: HWA will evaluate grain size analyses data obtained during exploration of the near surface soils to determine if onsite infiltration of stormwater is reasonable.  Infiltration Test Data Analysis: HWA will evaluate the data obtained from the Phase 3 EPA falling head tests and determine an appropriate long-term infiltration rate for use in design of potential infiltration facilities. SMOKEY POINT BOULEVARD CORRIDOR Agreement with Perteet Inc. June 2020 17  HWA QA/QC: All design calculations and recommendations will be reviewed by a senior principal prior to distribution to the design team or the City of Shoreline.  Project Coordination Meetings: HWA will participate in up to twelve (12) project coordination meetings at Perteet’s or the City of Arlington’s offices.  Prepare Draft Geotechnical Engineering Report: HWA will prepare a draft geotechnical report for the project. This report will contain the results of the explorations and analyses performed during Phases 1 and 2, including descriptions of surface and subsurface conditions; a site plan showing exploration locations and other pertinent features; summary coring and boring logs; and laboratory test results. The report will provide geotechnical recommendations for each of the proposed improvements.  Revised Draft Geotechnical Engineering Report: HWA will revise our Draft Geotechnical Engineering Report to incorporate the results of Phase 3 – Infiltration Testing.  Prepare the Final Geotechnical Engineering Report: HWA will finalize our geotechnical report once we receive review comments from Perteet and the City of Arlington.  Conduct Plan and Specification Review: HWA will conduct a plan review at the 60 and 90 percent milestones to ensure that the geotechnical aspects of the project have been properly incorporated into the project plans. 4.6 HWA Project Management  Invoice Generation and Processing: HWA will prepare monthly invoices and progress reports for the duration of the design phase of the project.  Geotechnical Task Management: HWA will provide geotechnical task management to all geotechnical related aspects of the project. HWA will correspond with the City and the design team in the form of emails, fax, and telephone calls, as necessary. Assumptions:  Six (6) geotechnical borings will be completed in support of development of the 90 percent design for the corridor. Additional geotechnical explorations may be required if retaining walls are required or other aspects of the project are identified as design progresses.  No explorations will be conducted within WSDOT right-of-way.  Stormwater infiltration analysis will be limited to grain size screening and three (3) EPA falling head tests. No pilot infiltration tests are included in this scope. The number of EPA falling head tests will need to be evaluated once the stormwater concept is identified.  All pavement cores and geotechnical borings conducted through the roadway will be patched with rapid-setting concrete. No saw cuts and hot mix asphalt patches will be required.  The subsurface explorations will not be used to assess site environmental conditions. However, visual and/or olfactory observations regarding potential contamination will be SMOKEY POINT BOULEVARD CORRIDOR Agreement with Perteet Inc. June 2020 18 noted. Analysis, testing, storage, and handling of potentially contaminated soil and groundwater (either sampled or spoils from drilling) are beyond this scope of services. If contaminated soils and/or ground water are encountered, the material will be properly contained on-site for disposal as mutually agreed upon without additional cost to HWA.  All non-contaminated drilling spoils and related debris will be drummed on site and transported off site for disposal by the drilling subcontractor. A hazardous materials screening is not considered to be a Phase I ESA that adheres to the American Society for Testing and Materials (ASTM) standards. If the hazardous materials screening analysis reveals issues that could impact the project area or result in property acquisition liability, further investigations which may include Phase I ESAs or Phase II ESAs may be recommended. If further investigation is recommended, a scope of work and cost estimate will be provided at that time.  The borehole locations will be surveyed by others.  Soil samples will be collected from the borings using the Sta ndard Penetration Test (SPT) at intervals of 2.5 feet.  The four wells installed as part of this investigation will be maintained throughout design and abandoned in accordance with WAC requirements by the Contractor during construction. Deliverables:  Phase 1 and 2 Geotechnical Work Plan Figures  Hazardous Material Screening Technical Memo  Draft Geotechnical Engineering Report  Revised Draft Geotechnical Engineering Report  Final Geotechnical Engineering Report Task 5 – Conceptual Design and Alternatives The Consultant will perform research and analysis to support concept development and alternatives assessment process. This task will be coordinated with Community Engagement and NEPA Environmental Documentation and will result in the selection of a prefer red alternative to carry forward into the 30% design stage. 5.1 Information Gathering In preparation of the series of community engagement and outreach activities, the Consultant will gather information regarding existing conditions and future local/regional plans to determine existing constraints and operations as well as future planned development over the next 20 years in the area. Information gathering will include:  Traffic Data and Existing Conditions Analysis o Bus routes and frequencies SMOKEY POINT BOULEVARD CORRIDOR Agreement with Perteet Inc. June 2020 19 o Turning movement traffic counts  Smokey Point Boulevard at 174th Place NE/Smokey Point Drive  Smokey Point Boulevard at 180th Street NE  Smokey Point Boulevard at 183rd Street NE  Smokey Point Boulevard at 188th Street NE (Bjorn Road)  Smokey Point Boulevard at 200th Street NE o Existing intersection operations analysis  Roadway o Existing sight distance evaluation o Existing cross-sections This information will help inform the project goals and objective as well as educate the community. 5.2 Concept Alternatives Development Based on the information gathered regarding existing condition and future development in addition to feedback from the first series of stakeholder meetings and open house, the Consultant will develop up to three (3) cross-section solutions, two (2) vertical alignment solutions, and two (2) horizontal alignment solutions, which can be interchangeable. This will include up to two (2) team working sessions. The solution will be presented to the City, at stakeholder meetings and at an open house. It is assumed that there will be minor modifications to each of these solutions after each set of meetings. In support of the concept development, the following tasks will also performed:  Traffic Analysis: o Future traffic projections o Pedestrian Crossing Warrants. These will be based on NCHRP 562 guidance and MUTCD warrants on pedestrian treatments. o Design year intersection analysis for AM and PM peak o Qualitative assessment of pedestrian and bicycle connectivity along the corridor and crossing opportunities and locations. Potential tools include Level of Traffic Stress for both pedestrian and bicycle facilities. o Qualitative assessment of suitability for transit use. o Definition of Level of Service (LOS) standards o Qualitative assessment of freight compatibility o Determination of intersection treatment type (e.g. all -way stop, roundabout, full signalization) for five (5) intersections.  Roadway: o Assessment of ROW needs help direct solutions SMOKEY POINT BOULEVARD CORRIDOR Agreement with Perteet Inc. June 2020 20 5.3 Preferred Alternative (10-15%) Based on the feedback from the second series of stakeholder meetings and an open house, the Consultant will develop the preferred alternative which may consist of a combination or hybrid of alternatives from the previous step. The design elements will be r eassessed or progressed based on the preferred alternative. A sample plant/amenities pallet (see Task 6) will be developed to present with the preferred alternative. Assumptions:  AM Peak is assumed to be 7am-9am and PM Peak is assumed to be 4pm-6pm.  If multiway boulevard alternative is analyzed, the access lanes are assumed to not be signalized. Deliverables:  Materials for Community Engagement #1 – Existing traffic data, rollplot of existing area  Project Goals and Objectives Meeting with City (Agenda, Discussion, and Meeting Notes)  Up to three (3) Rollplot for Community Engagement #2  Preferred Alternative Materials  Model files in native format (Sychro/SimTraffic/Sidra) for all alternatives  Draft and Final Traffic Analysis Report (in electronic PDF format) Task 6 – Landscaping and Urban Design (HBB) In coordination with the public engagement, landscape and urban design concepts will be developed to support the street design. These elements may include roundabout and pedestrian enhancement area opportunities along corridor and amenities that identify this corridor as unique to the neighborhood and the City. Proposed landscape and urban design improvements may include special sidewalk paving treatments, street trees, planting areas, pedestrian crossings, and site furnishings. Efforts within this work element will be led by qualified subconsultant HBB. 6.1 Information Gathering Data Collection and Project Background – Review and summarize applicable policies for the Smokey Point Boulevard Corridor from the City’s Comprehensive Plan, and any other City identified planning documents. Meet with the City’s operations staff to review maintenance practices. Walk and Talk Site Visit – The Consultant team and City staff will walk the Smokey Point Boulevard corridor to review the existing conditions. During this walk, we hope to learn more about Smokey Point Boulevard through a site analysis; what is working and what is not working. SMOKEY POINT BOULEVARD CORRIDOR Agreement with Perteet Inc. June 2020 21 We will identify how Smokey Point Boulevard is being used by the adjacent institutions, property owners, and neighborhood residents. We will review the street with the proposed channelization concept prepared by the design team. We will also discuss enhancement opportunity areas, and key pedestrian crossings. Deliverables:  Photo documentation of existing conditions  Site analysis plan for the corridor  Written summary of comments from the walk and talk  Landscape and urban design questions for the public meeting 6.2 Concept Design 6.2.1 Charrette Conduct a design charrette with the Consultant team and City staff to discuss data collection and public meeting comments and how this information will be used to develop concept options for landscape and urban design treatments. Develop design principles and goals that will guide the framework of the landscape and urban design. 6.2.2 Landscape and Urban Design Concepts Based upon the outcome of the charrette, we will prepare the following:  Corridor Concept Plan o This concept plan will include the site analysis, enhancement opportunity areas and key pedestrian crossings. This concept will be a color rendered plan and completed during the concept design phase.  Roundabout Plan Enlargements o Prepare up to three (3) plan enlargement concepts for the Smokey Point Boulevard and 180th Street NE and Bjorn Road roundabouts. These concepts will be colored rendered plans with one (1) cross-section per concept.  Amenity Options o Prepare up to two (2) options for special sidewalk paving, street trees, planting areas, pedestrian crossings, and site furnishings. The amenity options will be presented on photo boards using examples from other places and recommended site furnishing products.  Coordinate with City to incorporate local art. Placeholder locations will be identified within roundabout and pedestrian areas. SMOKEY POINT BOULEVARD CORRIDOR Agreement with Perteet Inc. June 2020 22 6.2.3 Team Meetings Attend up to four (4) team meetings to review the direction and design for the landscape and urban design treatments. The concepts will be evaluated against the design principles and goals developed during the charrette. Revisions will be made based upon the results of these team meetings. 6.2.4 Review Meeting Meet with Consultant team and City staff to review and discuss the design concept options. Revisions will be based upon input received from this meeting. 6.2.5 Public Meeting Attend a public meeting to answer questions regarding the landscape and urban design concepts. Graphics developed under Task 2 will be used for the public meeting. Deliverables:  Documentation and summary of the design charrette  Corridor concept plan; one (1) plan color rendered.  Roundabout plan enlargement concepts with cross-sections; three (3) plans color rendered. One (1) photo board showing similar roundabout treatments.  Enhancement opportunity plan enlargements; two (2) plans color rendered  Photo boards with amenity options: two (2) photo boards, one (1) with sidewalk paving and pedestrian crossings options, one (1) with street trees, planting, and site furnishings.  Opinion of Cost  Written summary of the design team and City review meetings 6.3 Preferred Concept Refinement 6.3.1 Preferred Concept Merge the concepts into a preferred concept based upon feedback received from the public meeting. Revise the corridor concept plan to reflect the opportunities for pedestrian enhanced areas, and pedestrian crossing areas. Revise the intersection, and enhancement area concept enlargements. Revise the photo boards to reflect the preferred sidewalk paving, pedestrian crossings, street trees and planting, and site furnishings. SMOKEY POINT BOULEVARD CORRIDOR Agreement with Perteet Inc. June 2020 23 6.3.2 Team Meetings Attend up to two (2) team meetings to review the preferred concept for the landscape and urban design treatments. The concepts will be evaluated against the comments received during the public meeting. Revisions will be made based upon the results of these team meetings. 6.3.3 Review Meeting Meet with Consultant team and City staff to review and discuss the preferred design concept corridor plan, enhanced pedestrian areas and crossings, and photo boards. Revisions will be based upon input received from this meeting. 6.3.4 Cost Estimates Prepare landscape and urban design cost estimates based upon the preferred concept in a per square foot format. 6.3.5 Public Meeting Attend a public meeting to answer questions regarding the landscape and urban design preferred concept. Deliverables:  Corridor concept plan; one (1) plan color rendered  Roundabout plan enlargement with cross-section; one (1) plan color rendered  Photo boards with amenities: two (2) photo boards, one (1) with sidewalk paving, and pedestrian crossings, and one (1) with street trees and planting, site furnishings  Cost estimate  Written summary of the design team and City review meetings 6.4 30% Design 6.4.1 Refine Preferred Concept Revise the preferred concept based upon the feedback received from the public meeting. 6.4.2 Planting and Urban Design Plans Planting Plans and Urban Design plans will include:  Planting plans and photo cut sheets for street trees, shrubs, and groundcover  It is assumed all landscape areas will receive irrigation SMOKEY POINT BOULEVARD CORRIDOR Agreement with Perteet Inc. June 2020 24  Urban design plans, enlargements, and details to include sidewalk paving patterns and locations, and site furnishing products and locations 6.4.3 Opinion of Cost Prepare landscape, irrigation, and urban design opinion of cost. Assumptions:  Does not include Boards, Commissions, or City Council briefings or special presentations.  Site furnishings are off the shelf products and do not include custom design elements.  Does not include signage design.  Art design limited to identifying and locating placeholders where City provided art may be located. Construction documents for art is not included.  Does not include Arborist services.  Landscape design will be based upon City of Arlington Street Median Design Guidelines.  Back of sidewalk landscape restoration limited to mulch or seed to meet and match existing condition.  Urban design limited to structural soil cells, site furnishings and typical sidewalk paving finishes/patterns within the multiway sidewalk areas and layout plans for urban design features within the roundabouts.  Separating PS&E’s into separate phased packages is not included. Task 7 – Stormwater Design and Drainage Report 7.1 Design Criteria The 2019 Stormwater Management Manual for Western Washington (SWMMWW), City of Arlington Standard Plans, City of Arlington Design and Construction Standards, City of Arlington Municipal Code Section 13.28, as well as the 2012 Western Washington Low Impact Development Guidance Manual, will be used as the regulatory requirements for drainage design associated with this project. Prior to beginning project stormwater design, a stormwater design criteria matrix will be prepared summarizing all stormwater related requirements and standards. Deliverables:  Stormwater Design Criteria Matrix (PDF copy to be emailed to the City and to be included in an appendix of the Drainage Report) SMOKEY POINT BOULEVARD CORRIDOR Agreement with Perteet Inc. June 2020 25 7.2 Off-Site Analysis The Consultant will conduct a downstream analysis extending ¼ mile downstream/down - gradient of the project right-of-way limits for each of the Threshold Discharge Areas (TDAs) identified. The downstream analysis will include a review of City GIS maps, recent dr ainage complaint documentation provided by the City (if it exists), and a visual assessment of downstream routes to identify evidence of erosion, flooding, sedimentation, or flow constriction points. A visual above-ground inspection, where practical, will be conducted for each of the downstream drainage conveyance systems associated with the project. Representative photographs will be taken and an assessment of the downstream effects will be performed. The assessment of the downstream effects is to be a qualitative evaluation based upon engineering judgment. Perteet will prepare a written description of the downstream system conditions and provide a map showing downstream routes. Perteet will perform a visual inspection of the upstream contributing basin area of the site and provide an estimate of the area draining to the site based on available mapping data and site visit observation. Assumptions:  The site lies within two (2) TDAs. Therefore, two (2) downstream site investigations are assumed.  This task does not include a detailed review of upstream basin boundary or land use assessment and any detailed hydraulic analysis or computations associated with the upstream or downstream basins.  Any necessary access onto private property will be coordinated by the City of Arlington.  The City of Arlington will provide Perteet with a copy of documented drainage complaints in the project area and within the downstream vicinity. Perteet will use this information to help assess the onsite and offsite drainage systems. Deliverables:  Off-site analysis write-up and associated map (to be included in the drainage report) 7.3 Site Assessment and Mapping The Consultant will prepare site assessment maps showing existing drainage features within the project site. Mapping will be assembled based upon existing topographic maps and new survey. Offsite information will be acquired from GIS mapping, City records, and City maps. The assessment maps, produced by the Consultant, will show existing contours, existing drainage elements, and any critical areas such as wetlands and streams. This information will be used for appropriate documentation in the Drainage Report. These site assessment maps and exhibits will include:  Topographic plans within the project site, includ ing enclosed drainage. SMOKEY POINT BOULEVARD CORRIDOR Agreement with Perteet Inc. June 2020 26  Topographic mapping outside of road project right-of-way but within project area of interest (electronic GIS).  Wetlands, streams and other critical areas (if applicable).  Soil types, depth, and slope – Natural Resources Conservation Service (NRCS).  Soil subsurface information, as available. Deliverables:  Existing drainage condition maps (11”x17”, PDF), to be included in the appendix of the Drainage Report  NRCS Soil map (11”x17”, PDF), to be included in the appendix of the Drainage Report  TDA/Basin map (11”x17”, PDF), to be included in the appendix of the Drainage Report 7.4 Change in Land Use Mapping The Consultant will prepare maps identifying existing and proposed impervious areas. This is used for threshold determination in accordance with the drainage standards, and to verify mitigation needs for flow control and stormwater quality treatment are being met. TDA boundaries, based on high points and conveyance system configuration, will be identified on these maps. Perteet will also prepare a summary of area tables for pre-project and post-project conditions. Deliverables: • One (1) electronic PDF copy of the Change in Land Use Maps and corresponding table of change in land use areas. To be included in the Drainage Report. These maps will include: o Existing Impervious Area Map (ten [10] sheets) o Proposed Impervious Area Map (ten [10] sheets) o Tables identifying the different types of impervious surfaces 7.5 Conceptual Stormwater Design and Alternatives Development The conceptual stormwater drainage design included in this task shall be conducted to support the conceptual design and alternatives development described under Task 5. The design efforts will be limited to the following:  Evaluation of the applicable stormwater requirements based on the concept level design.  Identify and site the proposed stormwater best management practices (BMPs) based on conceptual sizing criteria. SMOKEY POINT BOULEVARD CORRIDOR Agreement with Perteet Inc. June 2020 27 Assumptions:  A technical memorandum will not be prepared as part of this subtask. Conceptual sizing calculations can be provided to the City upon request. All stormwater requirement and facility sizing information will be included in the Drainage Report (Task 7.8). Deliverables:  The concept level designs developed for this task will be shown on the roll plots/strip maps developed under Task 5 7.6 Water Quality Treatment and Flow Control Calculations Consultant will prepare sizing calculations for the proposed water quality treatment and flow control facilities. Consultant will determine which On-Site Stormwater Management BMPs are applicable to the project in accordance with the project thresholds, standards and lists to infiltrate, disperse, and retain stormwater runoff on-site to the extent feasible without causing flooding or erosion impacts. Surface water runoff for applicable hard and pervious surfaces must be treated as defined in the SWMMWW. Applicable LID and water treatment facilities, if applicable, will be identified and sized per the requirements of the SWMMWW. The project must provide flow control to reduce the impacts of stormwater runoff from hard surfaces and land cover conversions. The flow control requirements will be assessed, and any flow control facilities required will be sized, designed, and located per the requirements of the SWMMWW. Assumptions:  The hydrologic analysis conducted as part of this work element will be done using WWHM Version 4, a continuous simulation modeling software accepted by the Washington State Department of Ecology.  Preliminary sizing calculations will be performed in support of the conceptual design alternatives assessment (Task 5). These calculations will be refined during the later stages of design as necessary to produce a final sizing calculation package. Deliverables:  Water Quality Treatment and Flow Control calculations (to be included in an appendix of the Drainage Report) SMOKEY POINT BOULEVARD CORRIDOR Agreement with Perteet Inc. June 2020 28 7.7 Conveyance Calculations Consultant will prepare storm pipe conveyance capacity calculations for new storm drain conveyance systems within the project area limits as follows:  60% PS&E: Prepare preliminary pipe sizing and backwater calculations, using the StormShed 3G software program and the Rational Method.  Final PS&E: Prepare final pipe capacity and backwater calculations, usi ng the StormShed 3G software program and the Rational Method. Assumptions:  Conveyance calculations will be performed for new storm drain conveyance systems only. Existing storm drain conveyance systems will not be analyzed.  Gutter flow calculations will not be performed. Deliverables:  Conveyance Calculations (to be included in the appendix of the Drainage Report, Task 7.8) 7.8 Drainage Report Consultant will prepare a draft (60%) and final Drainage Report. The Drainage Report will include a written assessment and summary of the surface water design features on the project, summary tables, flow control and water quality treatment calculations, pipe capacity calculations, drainage basin maps, and supporting exhibits. Independent QA/QC reviews of the Drainage Report will be conducted for each submittal (60% and 90%). QA/QC reviews will be conducted by senior staff. Deliverables:  Draft Drainage Report at 60% PS&E (electronic copy, PDF)  Final Drainage Report at 90% PS&E (two [2] comb bound hard copies, and an electronic copy on CD in Word/Excel [editable] and PDF formats) Task 8 – Environmental Documentation and Coordination Support The Consultant team will prepare environmental documentation. A WSDOT CE form will be completed with supporting information obtained from project materials generated under this overall scope and supporting technical memoranda as scoped under this task. The environmental review process will focus on meeting the requirements of the National Environmental Policy Act (NEPA) for an assumed Categorical or Documented SMOKEY POINT BOULEVARD CORRIDOR Agreement with Perteet Inc. June 2020 29 Categorical Exclusion (CE or DCE) under WSDOT/FHWA administrative authority. The proposed project action and NEPA environmental context has been preliminarily evaluated in preparing this scope based upon readily available information. Efforts and deliverab les under this scope have been approximated based upon our experience with similar projects and similar features and WSDOT involvement. Scoped efforts and deliverables are assumed to meet the likely project conditions and analysis levels to facilitate WSDOT CE review and approval. Work elements for this task include: 8.1 Background Information Review and Analysis The Consultant will obtain project and resource information on the environmental context of the project action, inclusive of resource agency dat abase review of available information on historical/cultural resources, ecology facilities, priority/threatened/endangered species, and information from the design team relevant to the environmental context to begin document preparation or exclusion documentation. Overall Task Assumptions:  An air quality assessment will not be required due to the location of the project action outside of air quality non-attainment requirements.  A critical areas assessment for wetland and streams will not be necessary due to no known or probably occurrence of these features in the context of the project.  Due to the absence of known or probable 4(f)/6(f) resources in the project area (commonly parks and schools), no 4(f)/6(f) evaluation or permitting is assumed.  The proposed project location appears to be, at minimum, at least 200 feet away from any potentially designated shoreline jurisdictional features, from review of provided 2010 shorelines jurisdictional maps. Perteet will further verify under this background review task, but there is no City provided in information to confirm project activities occur within a jurisdictional shoreline designation. Therefore, shoreline permitting is excluded from this scope and fee. 8.2 WSDOT Early Coordination with City A Categorical Exclusion (CE) form will be preliminarily drafted and a site meeting or online meeting will be scheduled by the Consultant with the City and WSDOT at or before the 30% design phase to consider the project action categorical exclusions and the extent of any requested supplemental documentation for: hazmat review, air and noise, environmental justice, cultural resources, endangered species, and other CE classification categories under WSDOT NEPA CE review. Assumptions: SMOKEY POINT BOULEVARD CORRIDOR Agreement with Perteet Inc. June 2020 30  One (1) site meeting will be attended with WSDOT staff, City staff, and Consultant staff (assumed to include the project manager or lead engineer, the environmental planning lead, and the right-of-way consultant).  The meeting may occur at or before the 30% deign level and project guidance will be based on preliminary design knowledge. Deliverables:  Meeting notes provided to City via email after site meeting 8.3 NEPA CE Form The Consultant will prepare a preliminary and final CE form for submittal to WSDOT (preliminary assumed to occur at 30% design level and final assumed to occur prior to starting the 60% design level) inclusive of discipline memos. Assumptions:  Coordination will occur with WSDOT after the preliminary CE submittal to respond to review comments. One (1) revision to the CE form is assumed to addresses comments from the preliminary submittal for final WSDOT review.  Once WSDOT agrees the final CE form and other supporting documents under this task are complete, they will request the CE be signed by the City for final submittal. Deliverables:  Draft and final CE form to City and WSDOT with attachments  Review correspondence via email 8.4 Cultural Resources Area of Potential Effect Memo (APE Memo) and Subsequent Cultural Resources Assessment (CRA) The Consultant team will prepare a draft and final APE for consultation with WSDOT. The APE will be developed in GIS and will include areas of direct and indirect effects from the project. A Perteet cultural resources specialist will draft a memo describing the APE for submittal to WSDOT. The team will prepare a cultural resources assessment (CRA) which is likely to be required by WSDOT. The assessment will include background research, field investigations, and subsequent reporting. Background research will help develop the methods and expectations for field investigations. Field investigations will include archaeological monitoring of geotechnical borehole excavations, pedestrian survey of the APE, and excavation of shovel probes in locations within the APE that are free of impervious surfaces and buried utilities. Up to 70 shovel probes will be excavated by 3 Perteet Archaeologists in four days. Sites will be recorded on Archaeological Site Inventory Forms and uploaded to the Department of Archaeology and Historic Preservation’s DAHP database. The report will summarize the background research and SMOKEY POINT BOULEVARD CORRIDOR Agreement with Perteet Inc. June 2020 31 results of field investigations and will include an assessment of the project’s potential for affecting buried pre-contact or historical archaeological sites and buildings >50 years old. The report may include recommendations for ways to complete identification of cultural resources in the APE, like archaeological site delineation, archaeological monitoring during construction, or historic property inventories for built environment elements. The report will be suitable for submission to DAHP and other agencies and will comply with all applicable regulations. Assumptions:  City will provide one (1) review on the draft APE prior to being finalized by the Consultant team for WSDOT submittal.  The CRA will be completed once the APE has been finalized and will undergo one (1) round of consolidated review from the City.  It is assumed that archaeological monitoring of geotechnical borings will be completed in three 8-hour days.  If more than 2 archaeological sites are identified, a scope and budget adjustment may be required to complete additional archaeological site inventory forms.  If buildings >50 years old are identified in the APE, then a scope and budget adjustment may be required for built environment documentation and assessment.  If potentially significant archaeological material is identified, then a scope and budget adjustment may be required to conduct any additional studies to evaluate significance.  Treatment of any identified archaeological resources would be determined through consultation with DAHP, affected Tribes, and WSDOT, and may require a DAHP-issued excavation permit.  If at any time human remains are encountered, work will cease, and notification of DAHP and affected tribes will proceed as directed by RCW 27-44.  No artifacts will be collected.  Perteet will organize fieldwork in compliance with current OSHA and WISHA recommendations for field operations during the COVID -19 pandemic.  City will provide a location in or adjacent to the APE for a temporary rented portable restroom during fieldwork. Deliverables:  Draft and final APE GIS map  Draft and final APE letter text  Draft and final CRA and CRA coordinated with WSDOT  Correspondence via email 8.5 Environmental Justice (EJ) Screening Memo The Consultant team will conduct environmental justice analysis to support the preparation of the NEPA and SEPA environmental documentation. This analysis will evaluate potential construction and operation impacts to environmental justice communities, including low- SMOKEY POINT BOULEVARD CORRIDOR Agreement with Perteet Inc. June 2020 32 income and racial and ethnic minorities and community facilities and services supporting these groups. The initial analysis of existing conditions shall define a study area comprised of whole census track block groups adjacent to Smokey Point Boulevard. Census data and school data will be used to identify low-income and minority populations within the study area.). A brief memorandum describing the basic demographics of the study area will identify low-income and minority populations and the primary languages spoken within the study area. Demographic data will be prepared at the beginning of the study to assist the development of the communications plan (see Task 2.1), i.e., provide information on any translation and/or interpretation needs for the outreach process and strategies for engaging historically underrepresented populations (i.e. communities of color, limited English speaking populations, and/or low-income populations). The environmental justice analysis will determine if potential disproportionate adverse effect would occur, including analysis of the availability of potential replacement property for any required full acquisitions. The level of analysis will be appropriate for the anticipated NEPA CE review process and shall summarize the number and types of events and comments received concerning the proposed project from the various community outreach activities focusing on those from environmental justice communities. Following the completion of the conceptual engineering plans, including the anticipated right-of-way and construction zone plan sheets, the Consultant will prepare a Draft Environmental Justice Technical Memorandum. After receiving the City consolidated review comments, the Consultant will prepare the Final Environmental Justice Technical Memorandum for WSDOT review under NEPA evaluation. Assumptions:  To assist the environmental justice analysis, the engineering team will provide a list of parcels affected by needed property acquisition, including parcel number, square foot parcel size, square foot amount of required acquisition, determination of full and partial acquisition, and number and type of structures to be displaced.  The City will provide one (1) consolidated review on the draft Environmental Justice Technical Memorandum prior to being finalized by the consultant team for WSDOT submittal. Deliverables:  Brief memorandum on the demographic characteristics of the study area to facilitate outreach efforts  Draft Environmental Justice Technical Memorandum  Final Environmental Justice Technical Memorandum  Correspondence via email SMOKEY POINT BOULEVARD CORRIDOR Agreement with Perteet Inc. June 2020 33 8.6 Noise Evaluation (Ramboll) Through qualified subconsultant, Ramboll will conduct a traffic noise impact assessment following the rules and guidelines identified by WSDOT. The project introduces additional traffic lanes between 174th and 200th Street Northeast along the Smokey Point Boulevard and will trigger the need for detailed noise modeling. The steps and methodology proposed for the detailed noise study follow. A traffic noise study will consist of taking baseline sound level measurements to characterize the existing noise environment. For this effort, Ramboll proposes to take short-term (e.g., 15 minute) sound level measurements at up to eight (8) locations along the project alignment. These measurements will document existing traffic sound levels at potentially affected sensitive and/or commercial receiving locations in the area and will also be used for noise modeling validation. Note that if permissions are required, Ramboll will coordinate Rights-of-Entry with Perteet. Ramboll will conduct traffic noise modeling using the FHWA Traffic Noise Model (TNM) Ver sion 3.0 to assess the consequences of the proposed action. The roadway alignment and lanes used in the model will be based on electronic CAD drawings and Traffic data (i.e., volumes, speeds, vehicle mix for the AM and PM peak hours). The noise modeling will be completed for all nearby- noise sensitive residential receivers and also at nearby commercial properties. If modeled traffic noise levels identify traffic noise impacts based on FHWA/WSDOT criteria, Ramboll will conduct a noise mitigation assessment to determine the reasonableness and feasibility of potential noise mitigation measures. Results of the noise impact and mitigation assessment will be identified per WSDOT’s 2020 Traffic Noise Policy and Procedures and documented in a WSDOT-format noise discipline report. Assumptions:  Review of multiple iterations of traffic data is considered out of scope and may require additional budget.  One iteration of TNM modeling based on the provided road alignment design. Further refinements and any additional updates to design would be considered out of scope and may require additional budget.  Client will provide one consolidated review on the draft noise evaluation prior to being finalized by the consultant team for WSDOT submittal. Deliverables: Draft and Final Noise Discipline Report (WSDOT-format) 8.7 Biological Assessment Checklist Species databases will be evaluated for both State and Federal listed specs within ½ mile of the project action. Database results and the project action will be evaluated for effect considerations on listed federal species for NEPA review. This information will be summarized on the CE form consistent with WSDOT standards and information will also be summarized on SMOKEY POINT BOULEVARD CORRIDOR Agreement with Perteet Inc. June 2020 34 the CE form for the effect consideration. Due to the lack of terrestrial listed species in this area, and since no in-water work is proposed with relevance to listed fish, a no-effect determination is assumed. Assumptions:  City will provide one (1) consolidated review on the draft BA no-effect checklist prior to being finalized by the Consultant team for WSDOT NEPA evaluation. Deliverables:  Draft and final BA no-effect letter  Correspondence via email 8.8 SEPA Checklist The Consultant will prepare a draft and final SEPA checklist form for City use at upon approval of the NEPA CE. The SEPA will be inclusive of NEPA discipline memos and related project documents under this scope of work as supporting information. Assumptions:  City will provide one (1) consolidated review on the draft checklist prior to being finalized by the Consultant.  SEPA determination will result in a DS or MDNS.  The SEPA determination will not be appealed. Deliverables:  Draft and final SEPA checklist  Correspondence via email 8.9 Permitting Plan Prior to Final Project Phase The Consultant will prepare a summary memo of remaining permitting and documentation needs post 30% design for future completion. Assumptions:  The plan will summarize identified future permitting and documentation efforts and assumed timelines to complete such items prior to project construction. This will be provided for City use in a brief technical memo format.  Anticipated permit/documentation needs to be described may include: NPDES NOI, City grading permit or similar, and other relating findings or necessary future permit actions discovered during the work elements of the Environmental Documentation and overall efforts under this scope. SMOKEY POINT BOULEVARD CORRIDOR Agreement with Perteet Inc. June 2020 35  Future permitting efforts by the Consultant are not included in this scope or fee at this time and may be conducted internally by the City.  City will provide one (1) consolidated review on the Permitting Plan (memo). Deliverables:  Draft and final Permit Plan Task 9 – Franchise Utility Design and Coordination (LDC) 9.1 Utility Contacts and Data Collection The Consultant will coordinate with the effected utilities in the corridor to identify where conflicts arise between the proposed corridor improvements and existing utilities. This task wil l include the following services by the Consultant:  Establish contacts for each utility. Maintain and update a utility coordination log (Excel - based spreadsheet).  Coordinate with franchise utilities to collect record drawings, confirm locations, and verify ownership of the utility facilities. 9.2 Relocation Coordination, Design, PS&E 9.2.1 Franchise Utility Design Coordination The Consultant will coordinate with the franchise utilities in the corridor to determine utility relocation needs. The Consultant will coordinate with the utilities to determine locations, design and installation requirements, and to discuss other relocation needs. The Consultant will attend up to three (3) meetings and will be attended by up to two (2) Consultant staff members per meeting for design coordination. This includes coordination by email and telephone regarding design questions, and coordination of items during the preliminary design process. The Consultant will set-up meeting times and locations, prepare meeting agendas, and prepare meeting minutes. Assumptions:  Franchise utilities will provide a record drawing to the Consultant, and the Consultant will prepare plan sheets, special provisions, and opinion of costs for the contract documents.  Franchise utilities will provide pole, vault, hand hole/junction box specifications for inclusion into the project documents.  Design coordination with franchise utilities is for conduit space in the JUT and for location of vaults and junction boxes/hand holes. Actual franchise utility relocation is by the franchise utility. SMOKEY POINT BOULEVARD CORRIDOR Agreement with Perteet Inc. June 2020 36 Deliverables:  Meeting Agenda for coordination meetings, submitted via e-mail  Meeting Minutes from coordination meetings, submitted via e-mail in PDF format 9.3 Conflict Identification and Potholing The Consultant will identify utility conflicts and provide the following services:  Identify potential utility conflicts and potential pothole locations to be investigated in the future design phase and prepare utility conflict exhibits. Potholing will be performed by City forces. Any required private utility locate services will be billed directly to the City. Deliverables:  Utility conflict exhibits and resolution log 9.4 Arlington Water System Design New waterline between 173rd and 180th. Will be an inter-tie and new system to eventually replace existing Marysville water line. It is assumed the old water line will be abandoned in place and the new waterline will be 12” in diameter. Booster pumps will not be designed. 9.5 Arlington Sanitary Sewer Design TBD – Currently serviced by Marysville. Needs a deeper look at conversion to Arlington and future sewer needs. For now, it is assumed the new infrastructure will be 12” in diameter gravity sewer. Lift stations and force mains will not be designed at this time. 9.6 Transit Coordination The Consultant will also coordinate with Community Transit regarding local transit service and need to integrate local bus stop improvements. The Consultant will meet with Community Transit up two (2) times. The Consultant will design up to six (6) local bus stops. It is assumed that bus pullouts will not be required, and BRT service will terminate just south of the project at the Smokey Point Transit Center. Bus shelters will be standard Community Transit shelters and provided by Community Transit. Corridor specific transit shelter will not be designed. Opticom, GPS, or RFI transit priority systems will also not be incorporated into the project. Deliverables:  Transit Coordination Meeting Agenda and Minutes, submitted via e-mail in PDF format  Bus Stop Pad Improvement Design Plans SMOKEY POINT BOULEVARD CORRIDOR Agreement with Perteet Inc. June 2020 37 Task 10 – Right-of-Way Feasibility and Preliminary Costs (UFS) The objective of this task is to evaluate potential real property acquisition impacts, offer overall project support, and provide recommendations to help minimize real property acquisition impacts to assist towards the City’s selection of a preferred roadway design and alignment. There are federal funds in the pre-design phase, and it is understood the City intends to secure federal funds for subsequent phases, including right-of-way acquisition tasks. Therefore, to preserve eligibility for future federal funds, all right-of-way assessment and feasibility support services will be completed in consideration of the City’s WSDOT approved right -of-way acquisition procedures, including WSDOT’s LAG Manual, Section 25 – Right-of-Way Procedures, and the Federal Uniform Relocation Assistance and Real Property Acquisitions Policies Act. At this time, it is assumed the project will not displace any personal property, businesses, or residential occupants. Relocation Assistance services will require an amendment to this scope of work and related fee estimate. Generally, this scope of work is limited to Preliminary ROW Activities per WSDOT’s LAG Manual Section 25.3 as follows: Preliminary ROW Activities 1) ROW Planning – Administrative Meetings/Team Coordination 2) Parcel Ownership Research. 3) Right of Entry Agreement 4) Property Owner Meetings 5) Assessment of Right-of-Way Needs 6) Preliminary Right-of-Way Funding Estimate – WSDOT’s Form LPA-005b 7) Preliminary Right-of-Way Acquisition Schedule. 8) Right-of-Way Plan Development It is assumed there are up to 115 business and residential use tax parcels and tracts potentially impacted by the project. Additional tax parcels and tracts will require an amendment to this scope of work and related fee estimate. Work within this element will be performed by Universal Field Services (UFS) and their WSDOT approved qualified staff. 10.1 ROW Planning – Administrative Meetings/Team Coordination UFS staff will attend a kickoff meeting and participate in ten (10) progressive team meetings via five (5) conference calls and five (5) meetings held at the City office, to offer input to various questions presented by the design team and from property owners. UFS will be available to further provide input on an as-needed basis between team meetings. SMOKEY POINT BOULEVARD CORRIDOR Agreement with Perteet Inc. June 2020 38 Deliverables:  Attend kickoff meeting – City office  Attend ten (10) progressive team meetings to include five (5) conference calls/five (5) at City office  Provide input to the project team on an as-needed basis 10.2 Parcel Ownership Research UFS will develop a Parcel Summary Spreadsheet based on current Snohomish County Assessor’s records to include up to 115 separate tax parcels and tracts. The spreadsheet will include, at a minimum: tax parcel numbers, ownership, zoning, current use, and size. In this early phase of the project and in lieu of ordering title reports, UFS will research online public records for last deeds of conveyance of each tax parcel. This will further confirm ownership as at times the county assessor may list the taxpayer which can be different than the owner. Deliverables:  Develop Parcel Summary Spreadsheet to include up to 115 tax parcels/tracts  Research online public records for up to 115 last deeds of conveyance 10.3 Property Owner Meetings UFS will attend early “one on one” meetings with property as part of a vetting process to understand property owner concerns and to share each issue with the design team. At times, it may be necessary for the design team or City staff to attend depending upon relationships, severity of impacts, and the understanding of an owner’s known concern. It is assumed one (1) meeting may be needed with owners of sixty (60) separate tax parcels/tracts. Deliverables:  Attend sixty (60) “one-on-one” meetings with property owners  Summarize owner concerns in writing for City and Design Team use 10.4 Assessment of Right-of-Way Needs As the project’s conceptual roadway design and alignment develops, UFS will assist the design team by recommending the types of permanent and temporary real property rights to be acquired that would be sufficient to adequately construct, operate, and maintain the public roadway improvements in perpetuity. Many of the various real property rights needed may include: fee simple, permanent slope easement, permanent access easements, permanent SMOKEY POINT BOULEVARD CORRIDOR Agreement with Perteet Inc. June 2020 39 utility easements, temporary construction easements, temporary construction permits, lease agreements, etc. Deliverables:  Provide assessments and recommendations of the real property rights to be acquire 10.5 Preliminary Right-of-Way Funding Estimate In May 2020, WSDOT replaced the Project Funding Estimate (PFE) and True Cost Estimate (TCE) methods with a new funding tool referred to as “Right of Way Funding Estimate” designated as WSDOT Form LPA-005b. Upon advanced design and alignment of the roadway and upon direction by the City and design team, UFS will complete the Right of Way Funding Estimate to include up to 115 separate tax parcels and tracts. Estimated costs will be based upon adjustments to current assessor’s values for land and improvements and various contingencies. It is assumed cost to cure estimates will be provided by the design team for fencing, paving, parking lot revisions, landscaping, irrigation systems, etc. Deliverables:  Preliminary Right of Way Funding Estimate per WSDOT Form LPA-005b. Up to 115 separate tax parcels and tracts to include related itemized costs similar 10.6 Preliminary Right-of-Way Acquisition Schedule Based on advanced design and alignment of the roadway and upon direction by the City and design team, UFS will develop a Preliminary Right-of-Way Acquisition Schedule. The schedule will assume federal funds in the ROW Phase and include major tasks comprising completion of: Right-of-Way PIan (Design Team input); Right of Way Funding Estimate update; Relocation Plan (if necessary); NEPA (Design Team input); FHWA Obligation to use Federal Funds for ROW; Appraisals, Appraisal Reviews; Administrative Offer Summary worksheets; Acquisition Negotiations, Relocation Assistance (if necessary); and ROW Certification through WSDOT. Deliverables:  One (1) Preliminary Right of Way Acquisition Schedule 10.7 Right-of-Way Plan Development UFS will coordinate with the design team to conduct reviews of the Preliminary Right of Way Plan to ensure the contents meet the minimum requirements according the WSDOT LAG Manual (Appendix 25.170). Support will include as-needed discussions and two (2) progress reviews of the ROW plan prior to the City’s submittal to WSDOT for review and accept ance. WSDOT’s ROW plan checklist will be used for each review. SMOKEY POINT BOULEVARD CORRIDOR Agreement with Perteet Inc. June 2020 40 Deliverable:  Two (2) Progress Reviews/Markups of the ROW Plan Task 11 – 30% Design and Design Memorandum Once the project configuration and footprint have been confirmed as identified in Task 3 has been completed and the City has confirmed the preferred project footprint, the Consultant will develop the preliminary design and prepare 30% level Plans, Opinion of Construction Costs (Estimate), and the Design Memorandum. 11.1 Design Memorandum The Consultant will prepare a Design Memorandum that will document and summarize preliminary design information of the proposed improvements. The Design Memorandum will identify the project’s design criteria on elements such as, but not limited to, lane widths, design and posted speeds, sidewalk configuration, and stormwater criteria. The Design Memorandum will be prepared with the 30% design phase. The Design Memorandum will include:  Executive Summary succinctly describing proposed improvements  Design Criteria Table (example elements include design year, posted and design speeds, design vehicle and geometric features, cycle track criteria, pedestrian criteria)  LAG Manual Design Matrix Reconstruction Checklist  Brief summary of alternatives considered, including the exhibits that were used for decision making in the preliminary design phase  Pavement design results  Summary of utility impacts and issues  Description of Proposed Improvements, including: o Proposed roadway section o Proposed roadway pavement section o Pedestrian facilities o Bicycle facilities o Illumination – the following documents will be provided in the Appendix:  Design light levels and areas  Results of lighting analysis  Recommended light pole locations (30% plan sheets) o Traffic signal and/or roundabout – supporting traffic analysis will be provided in the Appendix  Sight distance (sight triangles) at crossings SMOKEY POINT BOULEVARD CORRIDOR Agreement with Perteet Inc. June 2020 41  Sight distance (sight triangles) at roundabouts for the purpose of identifying areas requiring low-growth landscaping  If pedestrian warning beacons are used, provide justification of need  Considerations for final design Assumptions:  Stormwater analysis and design information will be prepared in a separate Stormwater Technical Memorandum and will not be included in the Design Memorandum. Deliverables:  Draft and Final Design Memorandum, submitted via e-mail in PDF format 11.2 30% Plans and Opinion of Cost The 30% plans will consist of project footprint (plan view) information, typical sections and details, drainage profiles, landscaping sheets, and traffic control sheets are excluded from this submittal. The 30% design-level plans will consist of strip maps and no plan sheets. Work Elements:  Prepare 30% design-level plans.  Prepare 30% design-level opinion of cost. Assumptions:  The City will finalize the general geometric layout of the proposed improvements through the development and review of the 30% submittal. The layout shall not be substantially modified in a later design phase. A substantial change in the layou t will constitute a change in scope and will allow the Consultant to negotiate additional compensation for the change.  Proposed improvements will extend beyond the existing right-of-way. Right-of-way plans will be developed after comments are incorporated from the 30% review.  30% strip maps are expected to include: o Pavement repair, curb line, ADA and sidewalk improvements o Channelization o Planting o Schematic illumination layout Deliverables:  30% design-level strip maps  30% design-level opinion of cost (PDF) SMOKEY POINT BOULEVARD CORRIDOR Agreement with Perteet Inc. June 2020 42 11.3 Construction Sequencing Memorandum During the 30% design phase, the Consultant will evaluate potential construction sequencing options to take into consideration different maintenance of traffic options during construction. The memorandum will consider the trade-offs between two (2) construction sequencing options. The memorandum will document anticipated construction durations of each approach by developing a critical path construction schedule for each, and an anticipated cost differential for each approach. The Consultant will prepare graphic exhibits that will identify the various phases for each option, and these will be included in the Memorandum. It is also anticipated that these exhibits can be used for information purposes as a presentation or exhibit boards at public open houses. The options will be presented to the City for review and selection of a preferred option. The preferred option will be used as the basis for the Construction Sequencing and Traffic Control Plans in the contract documents. 11.4 Preliminary Design and PS&E QA/QC of Deliverables An internal Consultant quality assurance/quality control review of deliverables will be conducted, as well as confirmation that comments received have been addressed. A record of comments received will be maintained. Response to each comment received will be tracked to confirm that they have been addressed. Task 12 – Plans, Specifications, and Opinion of Cost Construction plans, specifications, and an opinion of cost will be prepared based on the recommendations identified during the alternative development, and above task. Plans A total of up to 197 plan sheets are assumed to be necessary for the final design construction plans. Specific final design construction plans are anticipated to consist of the following sheets:  Cover (1 Sheet)  Legend and Abbreviations (1 Sheet)  Notes (1 Sheet)  Survey Control and Alignment Plan (3 Sheets)  Typical Sections (4 Sheets)  Site Prep and Erosion Control (11 Sheets)  Drainage Plan and Profile (22 Sheets)  Drainage Profile (3 Sheets)  Drainage Details (4 Sheets)  Paving Plan and Profile (22 Sheets)  Roundabout Plan (18 Sheets)  Miscellaneous Details (3 Sheets)  Driveway Plan and Profiles (8 Sheets)  Utility Plans (Water and Sewer) (22 Sheets) (LDC)  Utility Details (4 Sheets) (LDC)  Illumination Plan (5 Sheets)  Illumination One-Line Diagram (5 Sheets)  Illumination Details (2 Sheets) SMOKEY POINT BOULEVARD CORRIDOR Agreement with Perteet Inc. June 2020 1  Channelization and Signing Plan (11 Sheets)  Channelization Details (2 Sheets)  Planting Plan (11 Sheets)  Planting Plan Enlargements, Schedule, and Details (3 Sheets)  Irrigation Plan (11 Sheets)  Irrigation Schedule and Details (2 Sheets)  Urban Design Plan Enlargements (4 Sheets)  Urban Design Details (2 Sheets)  Temporary Traffic Control Plan (11 Sheets)  Temporary Traffic Control Details (1 Sheet) Specifications The Consultant will prepare Contract Special Provisions ("Specifications") for the project. These will include Special Provisions for the items of work that are not covered by the current WSDOT/APWA Standard Specifications, any City of Arlington General Requirements, and bid and contract forms. Complete Contract Bid documents will be prepared in subsequent phases of work. Opinion of Cost The opinion of cost will be based on unit prices and incorporate contingencies to account for the level of completeness of plan preparation for each submittal, and to reflect past experience on similar projects within the region. 12.1 60% Plans and Opinion of Cost The 60% plans will consist of project plan and profile information that are considered to be constructible as shown, but not all of the information needed for construction, such as curb return elevations and construction notes, will be provided. Some detail sheets and all landscaping and traffic control sheets are excluded from this submittal. The 60% design-level plans will consist of a complete plan set or 197 plan sheets. Work Elements:  Prepare 60% design-level plans.  Prepare 60% design-level opinion of cost. Assumptions:  Specifications will not be provided at the 60% design level. Deliverables:  60% design-level plans (half-size [11”x17”], PDF)  60% design-level opinion of cost (PDF) SMOKEY POINT BOULEVARD CORRIDOR Agreement with Perteet Inc. June 2020 1 12.2 90% Plans and Opinion of Cost The 90% plans will consist of project plan and profile information and construction notes, elevation information, and details needed for construction. The 90% design-level plans will consist of approximately 197 plan sheets. Work Elements:  Prepare 90% design-level plans.  Prepare 90% design-level opinion of cost.  Prepare 90% design-level specifications. Deliverables:  90% design-level plans (half-size [11”x17”], PDF)  90% design-level opinion of cost (PDF)  90% design-level special provisions (PDF) 12.3 Final Plans and Opinion of Cost The current project funding, phasing and timing is unknown. The final plans will be negotiated as a supplement to this contract. City of Arlington Council Agenda Bill Item: WS #10 Attachment J into a three-year service contract with Process Solutions in 2019 for On-Call SCADA control services, the original contract amount was for $60,000 for the first contract year (Sep 2019 to Sep 2020). Process Solutions has been completing task orders to correct past due corrections, install upgrades as needed, and respond to emergencies; we have expended $63,000 during the first contract (original $60,000 plus a $3,000 Amendment). We are requesting $80,000 for the second year of the contract (Sep 07/08/20 1:50 PM \\arlington\city\PW_Admin\Meetings\Council Meetings\2020\07-13-20 (Workshop)\Process Solutions Amend No 2 DRAFT.docx Contract Amendment No. 2 to Professional Services Agreement Between Process Solutions, Inc., and the City of Arlington for On Call Task Order Contract In accordance with the Professional Services Agreement between the City of Arlington and Process Solutions, Inc. dated September 17, 2019, this is an authorization to revise and amend the original contract as described below effective this 20th day of July, 2020. The work will be performed and invoiced in accordance with the terms and conditions contained in the Original Agreement. It is mutually agreed that the above referenced agreement is amended as follows: AMENDMENT 1. The original contract fee is increased by $80,000.00. 2. No additional time is added to the contract. EXECUTION IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the day and year first above written. Except as modified herein, the contract between the parties dated September 17, 2019 shall remain in full force and effect. Process Solutions, Inc. _____________________________ City of Arlington _____________________________ Name: _____________________________ Name: Barb Tolbert . Title: ______________________________ Title: Mayor . Date: ______________________________ Date: July 20, 2020 .