HomeMy WebLinkAbout01-06-20 Council MeetingSPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the
ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required.
CALL TO ORDER
Mayor Barb Tolbert
PLEDGE OF ALLEGIANCE
ROLL CALL
Mayor Barb Tolbert – Wendy
APPROVAL OF THE AGENDA
Mayor Pro Tem Marilyn Oertle
SWEARING IN
Mayor Barb Tolbert and Councilmembers Marilyn Oertle, Mike Hopson, and Michele Blythe
City Attorney Steve Peiffle
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
Fire Employees' Service Awards
Chief Kraski / Mayor Barb Tolbert
PROCLAMATIONS
PUBLIC COMMENT
For members of the public who wish to speak to the Council about any matter not on the Public Hearing
portion of the meeting. Please limit remarks to three minutes.
CONSENT AGENDA
Mayor Pro Tem Marilyn Oertle
1.Minutes of the December 16, 2020 Council meeting ATTACHMENT A
2.Accounts Payable
PUBLIC HEARING
NEW BUSINESS
1.Open Public Meetings Act (OPMA) and Public Records Act (PRA) Training for Councilmembers
Staff Presentation: Kristin Banfield / Wendy Van Der Meersche
2. Professional Services Agreement with Heather Logan Consulting ATTACHMENT B
Staff Presentation: Paul Ellis
Council Liaison: Mayor Pro Tem Marilyn Oertle
Arlington City Council Meeting
January 6, 2020 at 7:00 pm
City Council Chambers – 110 E Third Street
SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the
ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required.
3.Amendment to Interlocal Agreement with Marysville for ATTACHMENT C
Court and Jail Services
Staff Presentation: Paul Ellis
Council Liaison: Mayor Pro Tem Marilyn Oertle
4.Reappointment of Mayor Dan Rankin to serve as Snohomish Health ATTACHMENT D
District Board of Health Representative for all small cities in County
Council District #1
Staff Presentation: Paul Ellis
Council Liaison: Mayor Pro Tem Marilyn Oertle
5.Washington Survey and Rating Bureau Evaluation for Fire Service ATTACHMENT E
Staff Presentation: Dave Kraski
Council Liaison: Jesica Stickles
DISCUSSION ITEMS
INFORMATION
ADMINISTRATOR & STAFF REPORTS
MAYOR’S REPORT
EXECUTIVE SESSION
RECONVENE
ADJOURNMENT
Mayor Barb Tolbert
DRAFT
Page 1 of 3
Council Chambers 110 East Third Street December 16, 2019
Councilmembers Present: Mike Hopson, Marilyn Oertle, Debora Nelson, Sue Weiss, Jesica Stickles and Joshua Roundy.
Council Members Absent: Jan Schuette, excused.
Staff Present: Mayor Barb Tolbert, Paul Ellis, James Trefry, Kristin Garcia, Jim Kelly, Marc Hayes, Dave Kraski, Jonathan Ventura, Dave Ryan, City Attorney Steve Peiffle, and Wendy Van Der Meersche.
Also Known to be Present: Maxine Jenft, Scott Tomkins, Robert Anderson, Bryan Blythe, Michele Blythe, John Graham, and Lindsay Dunn. Mayor Barb Tolbert called the meeting to order at 7:00 p.m., and the Pledge of Allegiance and roll call followed.
APPROVAL OF THE AGENDA Mayor Pro Tem Marilyn Oertle moved to approve the agenda as presented. Councilmember Debora Nelson seconded the motion, which passed with a unanimous vote.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS None.
PROCLAMATIONS None.
PUBLIC COMMENT John Graham, 9017 180th St SE, Snohomish, Washington 98296. Mr. Graham introduced himself as the NW Quad Association President, and requested Council consider adopting a WATV Ordinance to help with tourism, as other cities in the area have done,
CONSENT AGENDA Mayor Pro Tem Marilyn Oertle moved and Councilmember Debora Nelson seconded the motion to approve the Consent Agenda that was unanimously carried: 1. Minutes of the December 2 and December 9, 2019 Council meetings 2. Accounts Payable: EFT Payments and Claims Checks #98421 through #98529 dated December 3, 2019 through December 16, 2019 for $940,136.96; and Payroll EFT Payments and Checks #29484 through #29490 dated November 1, 2019 through November 30, 2019 for $1,663,528.43.
Minutes of the Arlington
City Council Meeting
Minutes of the City of Arlington City Council Meeting December 16, 2019
Page 2 of 3
3. Contract with Snohomish County Fire Marshal’s Office for Fire Investigation Services 4. Memorandum of Understanding with Stilly Valley Little League 5. Memorandum of Understanding with Venom Baseball & Softball Club
PUBLIC HEARING None.
NEW BUSINESS
Adopt Ordinance Amending the 2019 Budget Finance Director Kristin Garcia requested Council approve amendments to the 2019 Budget.
Mayor Pro Tem Marilyn Oertle moved and Councilmember Mike Hopson seconded the motion to approve the ordinance amending the 2019 budget section of the 2019-2020 biennial budget for the City of Arlington, and authorized the Mayor to sign the ordinance. The motion passed unanimously.
Adopt Ordinance Modifying the 2020 Budget Finance Director Kristin Garcia requested Council approve modifications to the 2020 Budget. Mayor Pro Tem Marilyn Oertle moved and Councilmember Debora Nelson seconded the motion to approve amending the 2020 budget section of the 2019-2020 biennial budget for the City of Arlington, and authorized the Mayor to sign the ordinance. The motion passed unanimously.
Salary Schedule for Non-Represented Employees for 2020 Administrative Services Director James Trefry requested Council adopt the revised salary schedule to include the changes to the Seasonal Maintenance Laborers salary range, and other changes previously approved in the budget. Mayor Pro Tem Marilyn Oertle moved and Councilmember Debora Nelson seconded the motion to approve the changes to the Seasonal Maintenance Laborers salary range reflected in the 2020 Non-Represented Salary schedule. The motion passed unanimously.
Appointments to Airport Commission City Administrator Paul Ellis spoke on behalf of Airport Director Dave Ryan, and requested Council appoint Scott Tomkins and Robert Anderson to the Airport Commission. Mayor Pro Tem Marilyn Oertle moved and Councilmember Mike Hopson seconded the motion to appoint Scott Tomkins and Robert Anderson to the Airport Commission.
Transportation Improvement Board Grant Agreement for SR-531/40th Avenue
Intersection Public Works Director Jim Kelly requested Council approve a Grant agreement for installation of a signal at 40th Ave and SR-531, and for elimination of center turn lanes along SR-531 between Smokey Point Blvd and 43rd Ave. Councilmember Debora Nelson moved and Councilmember Marilyn Oertle seconded the motion to approve the grant agreement with the Transportation Improvement Board, pending final approval by the City Attorney. The motion passed unanimously.
Minutes of the City of Arlington City Council Meeting December 16, 2019
Page 3 of 3
Consultant Contract for 204th Street NE Right-of-Way Acquisition Public Works Director Jim Kelly requested Council approve a Scope of Work from Universal Field Services for Right of Way negotiations and work for the 204th / 77th Roundabout project.
Councilmember Debora Nelson moved and Councilmember Jesica Stickles seconded the motion to accept the Universal Field Services scope of work for a fee not to exceed $75,000 for the 204th Roundabout Right of Way services, and authorized the Mayor to sign the contract, pending final approval by the City Attorney. The motion passed unanimously.
Resolution Authorizing Acceptance of Grant Funds for Planning Work Community and Economic Development Director Marc Hayes requested Council approve a resolution authorizing the acceptance of grant funds in the amount of $50,000.00 from the Department of Commerce for planning work related to E2SHB 1923. Councilmember Mike Hopson moved and Councilmember Sue Weiss seconded the motion to accept the available grant funding of $50,000.00 from the Department of Commerce, and authorized the Mayor to sign the resolution. The motion passed unanimously.
DISCUSSION ITEMS None.
INFORMATION None.
ADMINISTRATOR & STAFF REPORTS City Administrator Paul Ellis spoke of the calendar distributed to Councilmembers at the beginning of the meeting by Finance Director Kristin Garcia, which lists expense due dates and payment dates.
MAYORS REPORT Mayor Tolbert thanked Directors and staff for everything accomplished over the past year, and mentioned her favorite projects. Councilmembers named their favorite projects of the year, as well.
EXECUTIVE SESSION None.
ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 7:27 p.m. _________________________________________ Barbara Tolbert, Mayor
City of Arlington Council Agenda Bill Item: NB #2 Attachment B
City entered into a Professional Services Agreement with Heather as Heather Logan Consulting. Heather Logan Consulting has been providing services with Social Services. Heather Logan Consulting billed the City of Arlington $6,227.97 for services year to date through
PROFESSIONAL SERVICES AGREEMENT 1
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT, is made and entered into in duplicate this 6th day of January 2020, by
and between the CITY OF ARLINGTON, a Washington municipal corporation, hereinafter
referred to as the "CITY" and Heather Logan as Logan Consulting, hereinafter referred to as the
"SERVICE PROVIDER."
RECITALS:
WHEREAS, the CITY desires to have certain services and/or tasks performed as set forth
below requiring specialized skills and other supportive capabilities; and
WHEREAS, sufficient CITY resources are not available to provide such services; and
WHEREAS, the SERVICE PROVIDER represents that the SERVICE PROVIDER is qualified
and possesses sufficient skills and the necessary capabilities, including technical and
professional expertise, where required, to perform the services and/or tasks set forth in this
Agreement.
NOW, THEREFORE, in consideration of the terms, conditions, covenants, and
performance contained herein, the parties hereto agree as follows:
1. Scope of Services.
The SERVICE PROVIDER shall perform such services and accomplish such tasks, including the
furnishing of all materials and equipment necessary for full performance thereof, as are
identified and designated as SERVICE PROVIDER responsibilities throughout this Agreement and
as detailed herein (Scope of work). Project will begin on November 19th 2019 and will be
completed December 31 2020.
2. Term.
The Project shall begin on November 19th 2019, and shall be completed no later December 31st
2020, unless sooner terminated according to the provisions herein.
3. Compensation and Method of Payment.
3.1 Payments for services provided hereunder shall be made following the
performance of such services, unless otherwise permitted by law and approved
in writing by the CITY.
PROFESSIONAL SERVICES AGREEMENT 2
3.2 No payment shall be made for any service rendered by the SERVICE PROVIDER
except for services identified and set forth in this Agreement.
3.3 The CITY shall pay the SERVICE PROVIDER for work performed under this
Agreement as follows: SERVICE PROVIDER shall submit monthly invoices detailing work
performed and expenses for which reimbursement is sought. CITY shall approve all
invoices before payment is issued. Payment shall occur within thirty (30) days of receipt
and approval of an invoice. The SERVICE PROVIDER shall be paid an hourly rate of $75.00
per hour for services provided as described in the scope of work subject to approval of
the City Administrator. This contract is not to exceed 16 hours per month averaged over
the agreement.
4. Reports and Inspections.
4.1 The SERVICE PROVIDER at such times and in such forms as the CITY may require,
shall furnish to the CITY such statements, records, reports, data, and information
as the CITY may request pertaining to matters covered by this Agreement.
4.2 The SERVICE PROVIDER shall at any time during normal business hours and as
often as the CITY or State Auditor may deem necessary, make available for
examination all of its records and data with respect to all matters covered,
directly or indirectly, by this Agreement and shall permit the CITY or its
designated authorized representative to audit and inspect other data relating to
all matters covered by this Agreement. The CITY shall receive a copy of all audit
reports made by the agency or firm as to the SERVICE PROVIDER'S activities. The
CITY may, at its discretion, conduct an audit at its expense, using its own or
outside auditors, of the SERVICE PROVIDER'S activities which relate, directly or
indirectly, to this Agreement.
5. Independent Contractor Relationship.
5.1 The parties intend that an independent SERVICE PROVIDER/CITY relationship will
be created by this Agreement. The CITY is interested primarily in the results to be
achieved; subject to paragraphs herein, the implementation of services will lie
solely with the discretion of the SERVICE PROVIDER. No agent, employee,
servant or representative of the SERVICE PROVIDER shall be deemed to be an
employee, agent, servant or representative of the CITY for any purpose, and the
employees of the SERVICE PROVIDER are not entitled to any of the benefits the
CITY provides for its employees. The SERVICE PROVIDER will be solely and
entirely responsible for its acts and for the acts of its agents, employees,
PROFESSIONAL SERVICES AGREEMENT 3
servants, subcontractors or representatives during the performance of this
Agreement.
5.2 In the performance of the services herein contemplated the SERVICE PROVIDER
is an independent contractor with the authority to control and direct the
performance of the details of the work, however, the results of the work
contemplated herein must meet the approval of the CITY and shall be subject to
the CITY'S general rights of inspection and review to secure the satisfactory
completion thereof.
6. Service Provider Employees/agents
The CITY may at its sole discretion require the SERVICE PROVIDER to remove any employee,
agent or servant from employment on this Project. The SERVICE PROVIDER may however
employ that (those) individual(s) on other non-CITY related projects.
7. Hold Harmless/Indemnification.
7.1 Consultant shall defend, indemnify and hold the City, its officers, officials,
employees and volunteers harmless from any and all claims, injuries, damages,
losses or suits including attorney fees, arising out of or resulting from the acts,
errors or omissions of the Consultant in performance of this Agreement, except
for injuries and damages caused by the sole negligence of the City.
7.2 No liability shall attach to the CITY by reason of entering into this Agreement
except as expressly provided herein.
8. Treatment of Assets.
Title to all property furnished by the CITY shall remain in the name of the CITY and the CITY
shall become the owner of the work product and other documents, if any, prepared by the
SERVICE PROVIDER pursuant to this Agreement.
9. Compliance with Laws.
10.1 The SERVICE PROVIDER, in the performance of this Agreement, shall comply with
all applicable federal, state or local laws and ordinances, including regulations for
licensing, certification and operation of facilities, programs and accreditation,
and licensing of individuals, and any other standards or criteria as described in
this Agreement to assure quality of services.
10.2 The SERVICE PROVIDER specifically agrees to pay any applicable business and
occupation (B & 0) taxes which may be due on account of this Agreement.
PROFESSIONAL SERVICES AGREEMENT 4
10. Nondiscrimination.
10.1 The CITY is an equal opportunity employer.
10.2 Nondiscrimination in Employment. In the performance of this Agreement, the
SERVICE PROVIDER will not discriminate against any employee or applicant for
employment on the grounds of race, creed, color, national origin, sex, marital
status, age or the presence of any sensory, mental or physical handicap;
provided that the prohibition against discrimination in employment because of
handicap shall not apply if the particular disability prevents the proper
performance of the particular worker involved. The SERVICE PROVIDER shall
ensure that applicants are employed, and that employees are treated during
employment without discrimination because of their race, creed, color, national
origin, sex, marital status, age or the presence of any sensory, mental or physical
handicap. Such action shall include, but not be limited to: employment,
upgrading, demotion or transfers, recruitment or recruitment advertising, layoff
or termination, rates of pay or other forms of compensation, and programs for
training including apprenticeships. The SERVICE PROVIDER shall take such action
with respect to this Agreement as may be required to ensure full compliance
with local, state and federal laws prohibiting discrimination in employment.
10.3 Nondiscrimination in Services. The SERVICE PROVIDER will not discriminate
against any recipient of any services or benefits provided for in this Agreement
on the grounds of race, creed, color, national origin, sex, marital status, age or
the presence of any sensory, mental or physical handicap.
10.4 If any assignment and/or subcontracting has been authorized by the CITY, said
assignment or subcontract shall include appropriate safeguards against
discrimination. The SERVICE PROVIDER shall take such action as may be required
to ensure full compliance with the provisions in the immediately preceding
paragraphs herein.
11. Assignment/subcontracting.
11.1 The SERVICE PROVIDER shall not assign its performance under this Agreement or
any portion of this Agreement without the written consent of the CITY, and it is
further agreed that said consent must be sought in writing by the SERVICE
PROVIDER not less than thirty (30) days prior to the date of any proposed
assignment. The CITY reserves the right to reject without cause any such
assignment.
PROFESSIONAL SERVICES AGREEMENT 5
11.2 Any work or services assigned hereunder shall be subject to each provision of
this Agreement and proper bidding procedures where applicable as set forth in
local, state and/or federal statutes, ordinances and guidelines.
11.3 Any technical/professional service subcontract not listed in this Agreement, must
have express advance approval by the CITY.
12. Changes.
Either party may request changes to the scope of services and performance to be provided
hereunder, however, no change or addition to this Agreement shall be valid or binding upon
either party unless such change or addition be in writing and signed by both parties. Such
amendments shall be attached to and made part of this Agreement.
13. Maintenance and Inspection of Records.
13.1 The SERVICE PROVIDER shall maintain books, records and documents, which
sufficiently and properly reflect all direct and indirect costs related to the
performance of this Agreement and shall maintain such accounting procedures
and practices as may be necessary to assure proper accounting of all funds paid
pursuant to this Agreement. These records shall be subject at all reasonable
times to inspection, review, or audit, by the CITY, its authorized representative,
the State Auditor, or other governmental officials authorized by law to monitor
this Agreement.
13.2 The SERVICE PROVIDER shall retain all books, records, documents and other
material relevant to this agreement, for six (6) years after its expiration. The
SERVICE PROVIDER agrees that the CITY or its designee shall have full access and
right to examine any of said materials at all reasonable times during said period.
14. Other Provisions.
If changes in state law necessitate that services hereunder be expanded, the parties shall
negotiate an appropriate amendment. If after thirty (30) days of negotiation, agreement can
not be reached, this Agreement may be terminated by the City no sooner than sixty (60) days
thereafter.
15. Termination.
15.1 Termination for Convenience. The CITY may terminate this Agreement, in whole
or in part, at any time, by at least five (5) days written notice to the SERVICE
PROVIDER.
PROFESSIONAL SERVICES AGREEMENT 6
15.2 Termination for Cause. If the SERVICE PROVIDER fails to perform in the manner
called for in this Agreement, or if the SERVICE PROVIDER fails to comply with any
other provisions of the Agreement and fails to correct such noncompliance
within five (5) days written notice thereof, the CITY may terminate this
Agreement for cause. Termination shall be effected by serving a notice of
termination on the SERVICE PROVIDER setting forth the manner in which the
SERVICE PROVIDER is in default. The SERVICE PROVIDER will only be paid for
services performed in accordance with the manner of performance set forth in
this Agreement.
16. Notice.
Notice provided for in this Agreement shall be sent by certified mail to the addresses
designated for the parties on the last page of this Agreement.
17. Attorneys Fees and Costs.
If any legal proceeding is brought for the enforcement of this Agreement, or because of a
dispute, breach, default, or misrepresentation in connection with any of the provisions of this
Agreement, the prevailing party shall be entitled to recover from the other party, in addition to
any other relief to which such party may be entitled, reasonable attorney's fees and other costs
incurred in that action or proceeding.
18. Jurisdiction and Venue.
18.1 This Agreement has been and shall be construed as having been made and
delivered within the State of Washington, and it is agreed by each party hereto
that this Agreement shall be governed by laws of the State of Washington, both
as to interpretation and performance.
18.2 Any action of law, suit in equity, or judicial proceeding for the enforcement of
this Agreement or any provisions thereof, shall be instituted and maintained only
in any of the courts of competent jurisdiction in Snohomish County, Washington.
19. Severability.
19.1 If, for any reason, any part, term or provision of this Agreement is held by a court
of the United States to be illegal, void or unenforceable, the validity of the
remaining provisions shall not be affected, and the rights and obligations of the
parties shall be construed and enforced as if the Agreement did not contain the
particular provision held to be invalid.
19.2 If it should appear that any provision hereof is in conflict with any statutory
provision of the State of Washington, said provision which may conflict
PROFESSIONAL SERVICES AGREEMENT 7
therewith shall be deemed inoperative and null and void insofar as it may be in
conflict therewith, and shall be deemed modified to conform to such statutory
provisions.
20. Entire Agreement.
The parties agree that this Agreement is the complete expression of the terms hereto and any
oral representations or understandings not incorporated herein are excluded. Further, any
modification of this Agreement shall be in writing and signed by both parties. Failure to comply
with any of the provisions stated herein shall constitute material breach of contract and cause
for termination. Both parties recognize time is of the essence in the performance of the
provisions of this Agreement. It is also agreed by the parties that the forgiveness of the
nonperformance of any provision of this Agreement does not constitute a waiver of the
provisions of this Agreement.
IN WITNESS WHEREOF the parties hereto have caused this Agreement to be executed
the day and year first hereinabove written.
CITY: SERVICE PROVIDER:
CITY OF ARLINGTON Heather Logan, Logan Consulting
__ ____________________________________
Barbara Tolbert, Mayor Heather Logan
Date: _______________________________
Attest:
______________________________
Wendy Van Der Meersche, City Clerk
Exhibit A
Scope of Work
1. Continue coordination work with the Multiple Agency Coordination Committee (MACC) for
the City of Arlington and City of Marysville as the MACC, and include monthly reports on
activities.
2. Coordinate with school district(s) to introduce preventative curriculum into schools.
3. Research and secure grant that continue to fund the Flex Fund Program.
4. Continue updating the comprehensive list of service providers in the area as a resource tool
for first responders.
2019 Annual Report
For the City of Arlington
Projects
MAC group, including LE-ESW statistics compilation and Snohomish County statistics tracking
Arlington Community Resource Center Advisory Board: inform on interface with them and LE-
ESW team
North Snohomish County Human Services Providers meetings: educate local providers on
current topics
Cold Weather Shelter group: communicate data to them, and their decisions to city leaders
HB 1406 research and reports
State Representative Carolyn Eslick’s mental health funding bill
Two successful grant requests, totaling $8,408 received by City of Arlington
Regional cultural awareness/marginalized groups project with Arlington, Lakewood and
Darrington schools
Financial update
Consultant billings through October 2019: $6,956.25
Billable to City of Marysville: $ 728.28
Net cost to City of Arlington: $6,227.97
Grants received
Community Foundation of Snohomish County $3,000.00
Snohomish County Emergency Food and Shelter $5,408.00
Total $8,408.00
Net consultant cost to City of Arlington: <$2,180.03>
Statistics for LE-ESW Program
Average per month (4/18-
9/19) total
42.72 769 transports
43.83 789 contacts
5.22 94 no shows
6.39 115 meetings
17.33 312 camp or business checks
15.17 273 other
14.33 129
client coordination (phone, on
line)
Average (5/18-9/19) Total
6.88 117 SUD
0.65 11 MH
1.94 33 detox
1.18 20 EBT/med/ID
3.41 58 housed
3.82 65 treatment began
1.82 31 treatment completed
0.71 12 treatment abandoned
8.47 144 new clients
65.41 1112 total encounters
City of Arlington Council Agenda Bill Item: NB #3 Attachment C
become increasingly difficult. Marysville is in the progreater capacity, however, this may not accommodate Arlington’s growing needs. The attached letter to the City of Marysville proposes an amendment to the current interlocal
STEVEN J. PEIFFLE 103 NORTH STREET PHONE (360) 435-2168
Steve@snolaw.com POST OFFICE BOX 188 FAX (360) 435-6060
ARLINGTON, WA 98223-0188
December 27, 2019
Hon. Jon Nehring, Mayor
Ms. Gloria Hirashima, Chief Administrative Officer
1049 State Avenue
Marysville, WA 98270
Re: City of Arlington/City of Marysville
Our File No. 27-719
Dear Mayor Nehring and Ms. Hirashima:
I write in my capacity as the city attorney for the City of Arlington.
The City of Arlington requests, pursuant to discussions which have been occurring at
the staff level for some time, that the City of Marysville agree to an amendment of the
Interlocal Agreement for Municipal Court Services Between the City of Marysville and
the City of Arlington originally recorded with the Snohomish County Auditor on April
4, 2003 under Snohomish County Auditor’s File No. 20030404130, as amended by
the parties (hereafter the “Court Services ILA”). The Court Services ILA requires that
the City of Arlington give written notice to Marysville not less than one hundred eighty
(180) days prior to expiration of the agreement; Arlington is requesting an
amendment of the agreement on the general terms specified herein, effective on or
about January 1, 2020, to allow the City of Arlington to transfer its municipal caseload
to the Snohomish County District Court, Cascade Division (SCDC-CD), as soon as
reasonably possible.
First, the City has appreciated the partnership developed between
Arlington and Marysville and the development of the municipal court. Arlington’s
desire to move is not based on the level or quality of services provided by the
Marysville Municipal Court (MMC); Arlington has been served very well by its
participation in the court and wishes to express its thanks and appreciation to Judges
Gillings and Towers, Court Administrator Elsner, and the court staff. Rather, our
move is a reflection of the growth occurring in both of our jurisdictions and our mutual
desire to better serve the citizens of both Arlington and Marysville.
Mayor Jon Nehring
Ms. Gloria Hirashima
December 27, 2019
Page 2
__________________
Arlington contemplates a transition period in early 2020 that would
facilitate this transition, along the following framework:
• Effective on or about 1/1/2020, the City of Arlington will begin to transfer its
caseload to SCDC-CD. The City will begin filing all new cases through the
SECTOR system, with Arlington’s contracted prosecutor, Zachor & Thomas,
Inc., P.S., who will be charged with commencing filings with SCDC-CD in an
efficient manner.
• It is expected that during the transition period, Arlington will evaluate all
pending cases in the MMC, and will consider dismissal or closure of cases not
involving driving under the influence or domestic violence assault cases in the
interests of justice, where appropriate. Arlington is not anticipating any refund
by Marysville of filing fees which have been filed in the MMC, notwithstanding
any potential dismissal of those cases.
• Other existing filings in the MMC which are not dismissed or closed will be
carried forward to completion in the normal course as expeditiously as
possible to minimize impacts on both cities, their contracted prosecutors and
public defender services, and the MMC.
• The City has been discussing and intends to implement necessary processes
with the SCDC-CD to ensure a smooth transition to the SCDC-CD in early
2020. This may include increased calendars during a brief transition period of
1-2 months.
We request confirmation of the City of Marysville’s consent to
moving forward with this framework and any necessary amendments to the Court
Services ILA, the interlocal agreements between the Cities relating to Jail
Services, and any other agreement which may be required to facilitate this
transition. I will look forward to working with your City Attorney in this process.
Very truly yours,
BAILEY, DUSKIN & PEIFFLE, P.S.
Steven J. Peiffle
City Attorney
SJP/ms
Mayor Jon Nehring
Ms. Gloria Hirashima
December 27, 2019
Page 3
__________________
Cc: Mayor Barbara Tolbert
Hon. Fred Gillings
Hon. Laurie Towers
Hon. Jennifer Rancourt
Hon. Douglas Fair
City Administrator Paul Ellis
Police Chief Jon Ventura
Suzanne Elsner, MMC Clerk
Jon Walker, Marysville City Attorney
City of Arlington Council Agenda Bill Item: NB #4 Attachment D
COUNCIL MEETING DATE: January 6, 2020 SUBJECT: Reappointment of Mayor Dan Rankin to serve as Snohomish Health District Board of Health Representative for all small cities in County Council District #1 ATTACHMENTS: Letter from Snohomish Health District DEPARTMENT OF ORIGIN Administration – City Administrator Paul Ellis, 360-403-4603 EXPENDITURES REQUESTED: -0- BUDGET CATEGORY: N/A BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: The cities of Arlington, Darrington, Granite Falls, and Stanwood are required to designate a representative from amongst the city councils to the Snohomish Health District Board of Health on an annual basis. There are a total of 15 representatives on the Board of Health: the County Council, each representing their Council district, and two city representatives from each County Council district. One city representative must be from the largest city within each County Council district, and the other city representative must be selected from the remaining incorporated cities within that Council district. Darrington Mayor Dan Rankin has represented the smaller cities on the board and has agreed to be re-appointed.
W/SHD-18-002/ARTICLE III - Charter of the SHD
EXHIBIT A
ARTICLE III – MEMBERSHIP
1. Board Membership. The Board of Health shall be composed of a total of 15 members,
with 3 members geographically from each of the 5 Snohomish County Council Districts.
(a) One Snohomish County Council member shall represent each of the 5 County
Council Districts.
(b) The largest city within each of the 5 County Council Districts, as determined by
the most recent official population numbers from the State of Washington, shall
select one Board of Health representative from the city’s council.
(c) The cities and towns within each of the 5 County Council Districts, other than the
largest city, shall collectively select one Board of Health representative from
among their elected mayors and Council members. Selection of the representative
shall be in accordance with sections 3(b) below.
2. When any city has residents within more than one County Council District, that city shall
be considered to belong to the Council District wherein the majority of the city’s
population resides.
3. Selection Procedure for City/Town Representatives/Certification
(a) The largest city within each County Council District shall appoint a Board of
Health representative in accordance with each city’s procedure for making such
appointments. The representative appointed shall be certified annually by the
mayor or city manager as properly appointed in a letter to the Health District.
(b) Cities and towns other than the largest within each County Council District jointly
shall annually select a single representative by a method of their choosing
majority vote of all cities and towns but excluding the largest city within the
County Council District. If eligible, the Board position shall continue to be held
by the incumbent until the appointment and certification for the ensuing year. In
the event of a tie vote the Chair of the Board of Health shall cast the deciding vote
by coin toss at a meeting that’s open to the public. This representative shall be
jointly certified annually by the mayors or city managers as properly appointed in
a letter to the Health District. Provided, however, in County Council Districts
where there is more than one small city or town, no representative of a city or
town shall serve more than two consecutive years unless, where applicable, a
majority plus one of the cities and towns eligible to vote (a super majority) agree
to such additional year or years of service. Where a super majority is not
applicable, because of the number of small cities and towns in a County Council
District, a unanimous vote shall be required to authorize more than two
consecutive years. The filling of a vacancy for a partial term of office shall be
counted as one year of the two consecutive years maximum. Once a
W/SHD-18-002/ARTICLE III - Charter of the SHD
representative of an eligible city or town has served on the Board of Health the
next selection of a representative shall be from a different city or town within the
County Council District until all cities and towns have had an opportunity to
serve. Once all cities and towns within the Council District have had an
opportunity for a representative of their city or town to serve, the order of
selection from all cities and towns shall be repeated in the same order. If a city or
town declines to offer an elected mayor or councilmember to serve on the Board
of Health, a representative from another city or town shall be considered. No city
or town shall have a representative appointed for subsequent terms to the Board of
Health until all cities and towns within a County Council District have had an
opportunity for a representative to serve.
(c) Certification of representatives must occur before representatives can assume
their seat on the Board of Health.
4. Terms of Office.
(a) The term of office for Snohomish County Council members shall be that of each
member’s term of office on the County Council.
(b) No specific term of office shall be established for representatives of any city or
group of cities or towns the largest city within a County Council district .The term
of office for the smaller cities and towns in each County Council District shall be
as set forth in section 3(b) above. Such representatives to the Board of Health
shall serve pursuant to appointments made by their respective cities and towns,
and annual certification by the respective mayor(s) or city manager(s).
(c) Membership on the Board of Health of an individual shall continue until the date
on which the successor to the seat has been appointed or has assumed elected
office and, in the case of representatives from cities and towns, certification as
described in 3. above has been received by the Health District; PROVIDED, that
should a member no longer hold the public office which qualifies such person for
membership, or should a member resign from the Board of Health, membership
ceases with the effective date of leaving office or resignation. In such cases, a
representative from the same city or town from which the position on the Board of
Health was vacated shall be appointed by that city or town to fill the remainder of
the term on the Board of Health. If no representative from the same city or town
offers to serve, the cities and towns shall by majority vote select a representative
from another city or town. The filling of a vacancy for a partial term of office
shall be counted as one year of the two consecutive years maximum.
(d) Execution of an Oath of Office is required of each member of the Board of Health
at the beginning of the term of office.
City of Arlington Council Agenda Bill Item: NB #5 Attachment ECOUNCIL MEETING DATE: January 6, 2020 SUBJECT: Summary of recent Fire Insurance Rating Review ATTACHMENTS: Rating Review Materials DEPARTMENT OF ORIGIN Fire; Dave Kraski, Chief – 360-403-3607 EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: On a five year cycle, all 419 public fire departments in Washington State are evaluated by the Washington Survey and Rating Bureau. WSRB is a private organization funded by the insurance industry to evaluate fire departments and establish a numerical rating used to determine the underwriting costs for fire insurance of commercial, public or private property. They are the only organizat
better the rating. The data used to evaluate is complex but the primary categories are: Emergency Communications (dispatch system) Water Supply Fire Safety Control (inspections, code enforcement and public education) Fire Department (staffing & stations, equipment, apparatus and training) The Washington Survey and Rating Bureau classification for the Arlington Fire Department will be lowered