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CALL TO ORDER
Mayor Barb Tolbert
PLEDGE OF ALLEGIANCE
ROLL CALL
Mayor Barb Tolbert – Wendy
APPROVAL OF THE AGENDA
Mayor Pro Tem Jan Schuette
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
WORKSHOP ITEMS – NO FINAL ACTION WILL BE TAKEN
1.Fire Station 48 Change Order #3 ATTACHMENT A
Staff Presentation: Paul Ellis
Council Liaison: Marilyn Oertle
2. First review of 2021 budget amendments ATTACHMENT B
Staff Presentation: Kristin Garcia
Council Liaison: Mayor Pro Tem Jan Schuette
3. August financial report ATTACHMENT C
Staff Presentation: Kristin Garcia
4. Complete Streets Leadership Academy presentation ATTACHMENT D
Staff Presentation: Nova Heaton
5. Community and Economic Development July and August Reports ATTACHMENT E
Staff Presentation: Marc Hayes
Arlington City Council Workshop
Monday, September 27, 2021 at 7:00 pm
ADMINISTRATOR & STAFF REPORTS
MAYOR’S REPORT
COMMENTS FROM COUNCILMEMBERS/COUNCILMEMBER REPORTS
PUBLIC COMMENT
For members of the public who wish to speak to the Council. Please limit your remarks to three minutes.
REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING
EXECUTIVE SESSION
RECONVENE
ADJOURNMENT
Mayor Pro Tem Jan Schuette / Mayor Barb Tolbert
City of Arlington Council Agenda Bill Item: WS #1 Attachment A
116 E. Fir Street, Suite A Mount Vernon, WA 98273 (360)424-0394 Fax (360)424-5726
Change Order
Project: City of Arlington Fire Station 48 Change Order No.: 3
Fire Station 48
4228 Airport Blvd.
Arlington, WA 98223
The Contract is changed as follows:
Per attached COP’s #13, 14, 15, 16, 18, and 19.
The original Contract Sum:
Net change by previously authorized Change Orders:
Contract Sum prior to this Change Order:
The Contract Sum shall be (increased) (decreased) (unchanged):
The new Contract Sum including this Change Order:
The Contract Time shall be (increased) (decreased) (unchanged):
The Date of Substantial Completion is:
$3,690,000.00
$3,690,000.00
$102,173.41
$86,875.90
$3,879,031.31
days
August 31, 2021
Architect: Contractor: Owner:
Carletti Architects, P.S. HB Hansen Const., Inc. City of Arlington
116 E. Fire Street, Suite A P.O. Box 266 238 North Olympic Avenue
Mount Vernon, WA 98273 Lynden, WA 98264 Arlington, WA 98223
By: _____________________ By: ________________ By: ______________________
Peter Carletti Phil Lohrer Paul Ellis
Date: ______________ Date: _____________ Date: _________________
8/11/2021
City of Arlington Station 48 7/19/2021
CO
COP #Description AMOUNT DAYS STATUS Number CO Amounts
1 PUD power service to the project site 34,139.93$ 0 Approved 1 54,598.23$ CO 1
2 Roller shades 2,488.91$ 0 Approved 1
3 PUD electrical service added scope 9,826.91$ 0 Approved 1
4 PUD electrical service rework 8,142.48$ 0 Approved 1
5 Gas Piping to dryer Room 134 906.40$ 0 Approved 2 47,575.18$ CO2
6 (3) D-ring tie offs gabled roof areas Owner 1,373.57$ 0 Approved 2
7 D ring for rope anchor/Steel ladder support Owner 3,030.17$ 0 Approved 2 102,173.41$
8 RFI#34 HSS column/additional strapping shear walls 3,182.81$ 0 Approved 2
9R Conduit pathway to future gate Owner 22,617.32$ 0 Approved 2
10 Cascade Natural Gas revisions 5,900.68$ 0 Approved 2
11 Plumbing changes 3,703.77$ 0 Approved 2
12 Ceiling framing for HVAC and plumbing 6,860.46$ 0 Approved 2 76,748.08$ CO3
13 Card swipes and door hardware Owner 54,779.13$ 0 Approved CO3 pending
14 CMU cap 1,673.46$ 0 Approved CO3 pending
15R Data Fiber Conduits as per City request 11,718.81$ 0 Approved CO3 pending
16 Footing and reinforcing beneath CMU screen wall 7,243.56$ 0 Approved CO3 pending
17 Sliding window at office 137 -$ 0 Declined CO3 pending
18 Wifi modications 1,333.12$ 0 Approved CO3 pending
19 Stormwater Culvert added by COA 10,127.82$
20 -$
SUBTOTAL 189,049.31$
City of Arlington Council Agenda Bill Item: WS #2 Attachment B
annexation. Funding sources for these expenses are non-cash transactions (transfers between funds), new permit revenues, grants/reimbursements or from accumulated reserves. This is the first step of modifications will be presented to council in October. A final review will be presented in November
City of Arlington Council Agenda Bill Item: WS #3 Attachment C COUNCIL MEETING DATE: September 27, 2021 SUBJECT: August 2021 Financial Report ATTACHMENTS: Financial Reports – Narrative General Fund Operating Statement
0 N/A
City of Arlington Council Agenda Bill Item: WS #4 Attachment DCOUNCIL MEETING DATE: September 27, 2021 SUBJECT: Complete Streets Leadership Academy presentation ATTACHMENTS: PowerPoint DEPARTMENT OF ORIGIN Community and Economic Development; Nova Heaton, Development Services Manager 360-403-3437 EXPENDITURES REQUESTED: None BUDGET CATEGORY: BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: Presentation of the leadership academy work done by the City and the lessons learned.
HISTORY: In 2018, the City of Arlington approved a Complete Streets Ordinance and the Complete Streets Plan for the City. Arlington was one of three cities chosen as part of a grant program to cooperate in a leadership learning program and complete a demonstration project within the city. ALTERNATIVES:
RECOMMENDED MOTION: Workshop; discussion only.
Nova Heaton, PE
Complete Streets Arlington
Temporary crosswalk
project reduces vehicle
speeds on
Smokey Point Blvd,
sparks conversations
about safety and liability.
What was our
proposed project?
Temporary Pedestrian
Crossing at Smokey Point
Blvd and 180th St NE
As part of our goal of redeveloping
Smokey Point Blvd as a Complete
Streets Corridor
Complete Streets make it easy to cross the
street, walk to shops, and bicycle to work.
They allow buses to run on time and make it
safe for people to walk to and from train
stations.
-From Smart Growth America
Why this project at this location?
As the Seattle Metro Area expands, housing demands increase, and real estate is limited. The areas which were once considered far suburbs become more and more urban. Denser urban redevelopment is going to happen, the question we have to ask ourselves is;
What do we want that to look like?
•Creating a town center
•Smart redevelopment
•Economic equity
•Park location
•Public outreach and
involvement
•Complete street corridor
What were our goals?
What were we hoping to achieve?
•Public outreach and involvement
•Larger project visibility
•Improved safety
•Education
•Temporary but reusable
Public Outreach and Engagement
•Fliers
•Door Hangers
•Survey
•Conversations
•Phone calls
•Email
What words describe the Smokey Point Neighborhood?
“Terrible traffic jams. Not only during rush hour. We
can barely get out of our Housing Development
sometimes from 166th on to Smokey Point Boulevard”
Larger Project Visibility
“Those idiots don’t’ have fricken clue…
172nd is a disaster…”
Casey on Social Media
Education
•“A couple evenings ago, I decided to ride a bike through the demonstration area to see if the new marked crosswalk & signage/speed would make a difference. And I believe it did. As I approached the crossing, I gave a slowdown/stop signal & dismounted at the crosswalk. One truck flew by-legally, as I had not entered the walk-but seemingly in a rush. But what was interesting is that when I turned around to check before crossing, a car had already stopped & was waiting for me to cross. That is very unlike the typical behavior I have witnessed running/riding on/over Smokey Point Boulevard.”
•“It was great that your team emphasized in the Herald Street Smarts article that all intersections, marked or not (but not signage controlled), are crosswalks. I still believe that many people simply do not realize that three-way intersections are still intersections.”
Reusable
Complete Streets
Leadership Academy
Arlington
Anticipated Challenges
•Fear of change
•Traffic centric thinking
•Distrust from the community
Unanticipated
Challenges
•Internal Struggles
•Site Distance
•Insurance and
WCIA
•Liability
•Trust
•Communication
Pump the Brakes on our Challenges,
Let’s talk about Success!
Safety Improvements
June 3rd to June 10th 2021 July 12th to July 19th 2021
Next Steps
•Transportation Plan Updates
•Communication Improvements
•Internal Understanding
•Deploy Second Location
Complete Streets
Leadership Academy
Arlington
•Thoughts
•Questions
Thank you!
City of Arlington Council Agenda Bill Item: WS #5 Attachment E
Community and Economic Development
Monthly Status Report Reporting Period: July 2021
Staffing Report:
• All three of the Permit Technicians, along with their current workload, are busy
getting prepared for the changeover to the State Business Licensing Service
which involves ongoing training sessions, transfer of existing licenses into the
new system and learning the Department of Revenues licensing
program/protocols. The “go-live” date is September 10th.
Update on Current Contracts:
• The 59th Ave. Complete Street Project will begin construction on September
13th. Reece Construction was awarded the contract for $1,035,287.09 at the
July 26, Council meeting.
• HKP Architects-Development Standards for the Old Town Residential District.
Work in progress, HKP will be presenting the draft document to Planning
Commission sometime in September.
Challenges:
• The old 7-eleven store at 17127 Smokey Point Blvd. has been an eyesore and
subject of frustration for CED for several years. Oh Happy Days! , we have been
contacted by the owners of their intention to create “BB’s Teriyaki Grill” in the
2,427 s.f. building. Here’s a conceptual rendering of what they are proposing
for the business, it is currently under the administrative review process, and we
will keep you informed as to the final design.
Opportunities:
New Programs/General Information Meetings:
• CED met with a developer that proposed placing a storage building and an
“open bay” car wash on the small triangular parcel just north of the Safeway
store on Olympic Place. The storage building was not a permissible use, and
the proposed car wash would not meet the requirements of the Design Review
process.
• CED continues to attend ongoing meetings with both WSDOT and Panattoni
regarding the proposed Roundabout at 43rd /172nd, and the 172nd Right of Way
needs for the upcoming widening project and required frontage improvements
related to “Project Roxy”
Current Development Activity
• Construction has begun on the “LUX”, a Mixed Use development, consisting of
132 residential units, and 14,500 s.f. of retail space, with a central courtyard
located in the 21000 block of Olympic Pl.
• Construction continues to progress on “Pilchuck Village” a Multi-family Mixed
Use development consisting of 182 residential units, and 18,721 s.f. of retail
space, a clubhouse, and plaza with fire pit and grilling area and sport courts.
• Construction is well under way on the “Eagle Family Dental” building, a 3,564
s.f. expansion of the existing building.
• Gayteway Business Park; Bldg. G, a 117,800 s.f. concrete tilt-up industrial
building (best seen from Arlington Valley Road).
Upcoming Planning Commission Items:
1. Gayteway Business Park Lot 3 Design Review – PLN#852
2. Gayteway Business Park Building F Design Review – PLN#808
Upcoming Council Items:
1. Public Hearing for Development Agreement - The Outpost at Smokey
Point
2. Public Hearing for Development Agreement - Centennial Park PH I & II
3. Budget amendment request for additional workspace
Community and Economic Development
Monthly Status Report Reporting Period: August 2021
Staffing Report:
•
Update on Current Contracts:
• HKP Architects to present “draft” of Development Standards for the Old Town
Residential District to Planning Commission
Challenges:
Opportunities:
• Two grant opportunities are available from the Department of Commerce.
a. Housing Action Plan and Implementation (HAPI), this is for either creating
a Housing Action Plan(HAP), or implementing action items identified in an
existing HAP- this is how we would utilize the funds.
b. Transit-Oriented Development Implementation(TODI), this is for high-
density residential development along high-capacity transit facilities,
especially in conjunction with Mixed-Use Development areas - we would
utilize these funds to create a sub-area plan for the Smokey Point Blvd.
Commercial Corridor.
New Programs/General Information Meetings:
• CED met with applicant proposing to build a “tunnel style” self contained car
wash on the small triangular parcel just north of the Safeway store on Olympic
Pl.- this is different than the one we met with last month.
• CED has been attending ongoing meetings with both WSDOT and Panattoni
regarding the proposed Roundabout at 43rd /172nd, and the 172nd Right of Way
needs for the upcoming widening project and required frontage improvements
related to the “Project Roxy”
Current Development Activity
• Thought you might enjoy the aerial photographs of the CIC we recently had
taken to chronographically document development activity.
GAYTEWAY BUSINESS PARK
NORTHPOINT DEVELOPMENT SITE
THE OUTPOST ON THE LEFT, AMAZON IN THE CENTER, SMARTCAP
ON THE RIGHT SIDE OF PHOTO
LOOKING DOWN INTO THE AMAZON BUILDING
Upcoming Planning Commission Items:
1. BIRD Scooter/Bicycle Presentation
2. Old Town Residential Standards Presentation by HKP
3. Reece Construction Office Bldg, Design Review-PLN#868
4. Amendments to Title 20 AMC RE:ESSHB 1220 Requirements
5. Public Hearing for amendments to Title 20 AMC adopting requirements
of ESSHB 1220 for Emergency Shelters and Housing
Upcoming Council Items:
1. Department of Commerce Grant Application for HAPI 10/4
2. Department of Commerce Grant Application for TODI 10/4
3. Ordinance for amendment to 3.98 AMC RE: Property Tax Exemption
for Man/Ind 10/11
4. Ordinance to ammend Title 20 AMC RE: ESSHB 1220 requirememts 10/11
5. Resolution for Center of Excellence 10/11
6. Dedication of ROW for 173rd PL. 10/11
7. Dedication of ROW for SP Blvd. 10/11
8. Discussion of Appraisal for Smokey Point CC parcel 10/11
9. CED Monthly Reports for July & August 9/27