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CALL TO ORDER
Mayor Barb Tolbert
PLEDGE OF ALLEGIANCE
ROLL CALL
Mayor Barb Tolbert – Wendy
APPROVAL OF THE AGENDA
Mayor Pro Tem Jan Schuette
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
PROCLAMATIONS
PUBLIC COMMENT
For members of the public who wish to speak to the Council about any matter not on the Public Hearing
portion of the meeting. Please limit remarks to three minutes.
CONSENT AGENDA
Mayor Pro Tem Jan Schuette
1. Minutes of the October 18 and October 25, 2021 Council meetings ATTACHMENT A
2. Accounts Payable:
Approval of EFT Payments, Petty Cash Check #2008 and
Claims Checks #103988 through #104067 dated October 19, 2021
through November 1, 2021 for $1,601,497.85.
PUBLIC HEARING
1. Resolution Establishing the 2022 Regular Property Tax Levy ATTACHMENT B
Staff Presentation: Kristin Garcia
Council Liaison: Mayor Pro Tem Jan Schuette
Arlington City Council Meeting
Monday, November 1, 2021 at 7:00 pm
NEW BUSINESS
1. Resolution Amending the Customer Support Program ATTACHMENT C
Staff Presentation: Kristin Garcia
Council Liaison: Mayor Pro Tem Jan Schuette
2. Station 48 Change Order No. 4 ATTACHMENT D
Staff Presentation: Paul Ellis
Council Liaison: Mayor Pro Tem Jan Schuette
COMMENTS FROM COUNCIL MEMBERS
INFORMATION/ADMINISTRATOR & STAFF REPORTS
MAYOR’S REPORT
EXECUTIVE SESSION
RECONVENE
ADJOURNMENT
Mayor Pro Tem Jan Schuette / Mayor Barb Tolbert
DRAFT
Page 1 of 5
October 18, 2021
Councilmembers Present: Michele Blythe, Jan Schuette, Debora Nelson, Marilyn Oertle, Heather Logan, Don Vanney and Mike Hopson.
Council Members Absent: None.
Staff Present: Mayor Barb Tolbert, Paul Ellis, Sarah Lopez, Marc Hayes, Kristin Garcia, Tony Orr, and Wendy Van Der Meersche.
Also Known to be Present: Michele Yotty, Chris Beaty, David Harrington, Jessica Olson, Shawna Storms, Laura Meno, Jenna Estep, Mariska Lebahn, Deja Reed, Sera Sabol, Kimberly Leach, and 83 YouTube viewers. Mayor Barb Tolbert called the meeting to order at 7:00 p.m., and the Pledge of Allegiance and roll call followed. Mayor Tolbert acknowledged the citizens present on Zoom who would be providing public comment regarding Centennial Park Apartments’ tenants parking in the Highland View Estates neighborhood, and introduced City Administrator Paul Ellis and Community and Economic Development Director Marc Hayes to speak. Mr. Hayes provided an update, stating Phase 1 is open, and only the parking for that Phase has been developed. Currently, there are 130 occupied units, with 160 parking stalls. City staff met with Williams Investments last week to review the parking scenario, and observed two areas where additional parking stalls may be gained. Mr. Hayes provided additional information regarding upcoming Phase 2. City Administrator Paul Ellis provided additional details, and stated that police have patrolling the neighborhood because of vehicles parked on the street illegally or parked for over 72 hours.
APPROVAL OF THE AGENDA Mayor Pro Tem Jan Schuette moved to approve the agenda as presented. Councilmember Marilyn Oertle seconded the motion, which passed with a unanimous vote.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS None.
PROCLAMATIONS None.
City Council Zoom Meeting
Minutes of the City of Arlington City Council Meeting October 18, 2021
Page 2 of 5
PUBLIC COMMENT The following Highland View Estates residents spoke about the difficulties they are experiencing with Centennial Park Apartments’ residents parking in their Highland View Estates neighborhood. Issues brought forward included severely reduced parking for residents and their guests, homeowners’ driveways, trash receptacles, and mailboxes being blocked, and concern for safety of bicyclists and pedestrians. Some stated that they have been sworn at, and their neighborhood has been littered by apartment residents. David Harrington, 17523 Highland View Drive, Arlington Chris Beaty, 6719 Upland Drive, Arlington Shawna Storms, 17502 Highland View Drive, Arlington Jessica Olson, 17425 Highland View Drive, Arlington City Clerk Wendy Van Der Meersche then read written public comments from the following Highland View Estates residents, who reaffirmed what the speakers previously stated. Allan Yotty, 17529 Highland Drive, Arlington Andrea Eckert, 17431 Highland View Drive, Arlington Dominic Ferenczy, 6919 Highland View Drive, Arlington Ellyn Erickson, 6713 Highland View Drive, Arlington Ken Stevens, 17719 Highland View Drive, Arlington Sabrina Brown, 6925 Highland View Drive, Arlington Susan Meisch, 17623 Upland Drive, Arlington Mayor Tolbert thanked the residents of the neighborhood for coming forward with their concerns, and Marc Hayes and Paul Ellis for their assistance.
CONSENT AGENDA Mayor Pro Tem Jan Schuette moved, and Councilmember Don Vanney seconded the motion to approve the Consent Agenda that was unanimously carried: 1. Minutes of the October 2 Council retreat, and October 4 and October 11, 2021 Council meetings 2. Accounts Payable: Approval of EFT Payments Petty Cash Check #2007 and Claims Checks #103857 through #103987 dated October 5, 2021 through October 18, 2021 for $2,348,355.17; and Approval of Payroll EFT Payments and Checks #30118 through #30124 dated September 1, 2021 through September 30, 2021 for $1,165,889.68 3. Dedication of Right of Way for 173rd Place NE 4. Dedication of Right of Way for Smokey Point Boulevard
PUBLIC HEARING None.
Minutes of the City of Arlington City Council Meeting October 18, 2021
Page 3 of 5
NEW BUSINESS
Appointment to PARC Commission Community Engagement Director Sarah Lopez requested Council appoint Rick Sloan to the Parks, Arts, and Recreation Commission (PARC). Council Member Marilyn Oertle moved, and Council Member Michele Blythe seconded the motion to appoint Rick Sloan to the Parks, Arts, and Recreation Commission (PARC). The motion passed unanimously.
Appointment to Youth Council Community Engagement Director Sarah Lopez requested Council consent to the appointments of Grace Saenz, Laura Meno, Jenna Estep, Mariska Lebahn, Deja Reed, Sera Sabol and Kimberly Leach to the 2021-2022 Arlington Youth Council. Kimberly Leach, Laura Meno, Sera Sabol, Mariska Lebahn, Jenna Estep, Deja Reed were present at the Zoom meeting, and introduced themselves to Council. Council Member Marilyn Oertle moved, and Council Member Debora Nelson seconded the motion to consent to the appointments of Grace Saenz, Laura Meno, Jenna Estep, Mariska Lebahn, Deja Reed, Sera Sabol, and Kimberly Leach to the 2021-2022 Arlington Youth Council. The motion passed unanimously.
Resolution Requesting the Washington Legislature Provide Clarification of
Legislative Intent in Law Enforcement Related Bills City Administrator Paul Ellis requested Council approve the resolution requesting the Washington Legislature provide clarification of legislative intent in law enforcement related bills. City Council is requesting that the Washington Legislature provide clarification of legislative intent in law enforcement related bills. Council is requesting that the Legislature work with cities and counties, and their respective law enforcement agencies, to ensure that law enforcement officers have sufficient authority to maintain public order and investigate crimes in a reasonable manner. The Washington State Legislature passed a number of bills this past legislative session regarding standards for law enforcement officers. A number of law enforcement agencies have interpreted some words and phrases in these bills in a manner that appears contrary to the legislative intent, which has produced uncertainty in law enforcement response and ability to act, and this decreases public safety. This decrease in public safety is likely to persist unless the legislature takes action to clarify its intent. Discussion followed with Mr. Ellis answering Council questions. Mayor Pro Tem Jan Schuette moved, and Council Member Don Vanney seconded the motion to approve the resolution requesting the Washington Legislature provide clarification of legislative intent in law enforcement related bill, and authorized the Mayor and Council to sign the resolution. The motion passed unanimously.
Minutes of the City of Arlington City Council Meeting October 18, 2021
Page 4 of 5
Contract Approval for Capital Facilities Needs Assessment Finance Director Kristin Garcia requested Council approve the contract with MENG Analysis for a Capital Facilities Needs Assessment. Mayor Pro Tem Jan Schuette moved, and Council Member Marilyn Oertle seconded the motion to approve the contract with MENG Analysis for an amount not to exceed $108,809, and authorized the Mayor to sign the contract. The motion passed unanimously.
Revisions to Arlington Municipal Code Chapter 3.98 regarding Property Tax
Exemption for the Cascade Industrial Center Community and Economic Development Director Marc Hayes requested Council approve the ordinance reflecting amendments to Chapter 3.98 of the Arlington Municipal Code (AMC), related to Engrossed House Bill 1386. Discussion followed with Mr. Hayes answering Council questions.
Mayor Pro Tem Jan Schuette moved, and Council Member Debora Nelson seconded the motion to approve the ordinance adopting amendments to Chapter 3.98 of the Arlington Municipal Code, and authorized the Mayor to sign the ordinance, subject to final review by the City Attorney. The motion passed unanimously.
Ordinance Amending Title 20 of the Arlington Municipal Code Addressing Engrossed
Substitute House Bill 1220 Community and Economic Development Director Marc Hayes requested Council approve the ordinance adopting zoning regulations and amending Title 20 of the Arlington Municipal Code (AMC). Discussion followed with Mr. Hayes answering Council questions. Mayor Pro Tem Jan Schuette moved, and Council Member Debora Nelson seconded the motion to approve the ordinance adopting amendments to Chapter 20.08 of the Arlington Municipal Code, and authorized the Mayor to sign the ordinance, subject to final review by the City Attorney. The motion passed with a 6-1 vote, with Council Member Hopson voting no.
COMMENTS FROM COUNCILMEMBERS Council Member Vanney thanked Mr. Ellis and staff for preparing tonight’s resolution, and thanked his fellow Council Members for supporting it. Council Member Nelson asked for additional information to come forward regarding possible permitted parking at Centennial Park Apartments. She also asked about Phase II occupancy at the apartments, while the parking stalls are being created. Mr. Hayes said creating additional parking stalls is being reviewed at this time. Council Member Oertle asked what the final number of parking spaces will be at the Centennial Park Apartments. Mr. Hayes stated 267 stalls, without additional parking coming. Mixed use developments have a lower parking yield. Discussion followed with Mr. Hayes answering Council questions. Council Member Schuette provided an update regarding the Transportation Policy Board.
Minutes of the City of Arlington City Council Meeting October 18, 2021
Page 5 of 5
ADMINISTRATOR & STAFF REPORTS None.
MAYOR’S REPORT None.
EXECUTIVE SESSION None.
ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 8:18 p.m. _________________________________________ Barbara Tolbert, Mayor
DRAFT
Page 1 of 3
Monday, October 25, 2021
Councilmembers Present: Mike Hopson, Marilyn Oertle, Don Vanney, Jan Schuette, Michele Blythe, and Heather Logan.
Council Members Absent: Debora Nelson, excused.
Staff Present: Mayor Barb Tolbert, Paul Ellis, Kristin Garcia, Marc Hayes, Tony Orr, City Attorney Steve Peiffle, and Wendy Van Der Meersche.
Also Known to be Present: 30 YouTube viewers.
Mayor Barb Tolbert called the meeting to order at 7:00 pm, and the Pledge of Allegiance and roll call followed.
APPROVAL OF THE AGENDA Mayor Pro Tem Jan Schuette moved to approve the agenda as presented. Councilmember Marilyn Oertle seconded the motion, which passed with a unanimous vote.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS None.
WORKSHOP ITEMS – NO ACTION WAS TAKEN
Station 48 Change Order No. 4 City Administrator Paul Ellis reviewed Change Order No. 4 for Station 48. Change Order No. 4 addresses unforeseen items that were encountered during construction, as highlighted on the Change Order Proposal log. The total of all changes in Change Order No. 4 is $17,422.23. These funds will be taken from the project contingency at 10% of the construction cost. The total of all Change Orders for this project is $206,471.54. The contingency budget of 10% is $369,000. This is the final change order for the project. The City of Arlington began construction of Fire Station 48 in September of 2020, and it is now completed. Discussion followed with Mr. Ellis answering Council questions.
Resolution Amending the Customer Support Program Finance Director Kristin Director reviewed a resolution amending the utility customer support program and authorizing a utility credit program. On July 2, 2021, the Governor issued Proclamation 20-23.6 extending the prohibition of residential disconnects and late fees until September 30, 2021.
Minutes of the Arlington
City Council Zoom Workshop
Minutes of the City of Arlington City Council Workshop October 25, 2021
Page 2 of 3
That proclamation has now expired, so disconnects may now be applied to delinquent accounts within parameters of state law. RCW 35.21.290 has been amended to allow for liens and disconnects to be applied to accounts that are more than four months past due (within certain specified timeframes). Based on suggested guidance from the State, and amended RCW 35.21.290, staff is proposing a long term repayment plan of 12 months to assist customers facing financial hardship because of COVID-19 impacts. Additionally, to further assist customers with economic recovery, staff is requesting authorization of a utility credit program which will be implemented in two phases. Phase 1 will address those accounts that are currently delinquent. Phase 2 will address all other accounts that may also be facing financial hardship resulting from the pandemic. Discussion followed with Ms. Garcia answering Council questions.
Review of 2022 Budget Modifications Finance Director Kristin Garcia reviewed the 2022 Budget Modifications. Ms. Garcia reviewed a worksheet detailing the proposed 2022 budget modifications. The total amount of proposed modifications is a net increase to the city’s budget of $6,652,111. The general fund will reduce by ($1,827,508) and all other funds combined will increase by $8,479,619. The modifications fall into three major categories, capital projects (primarily transportation), transfers to reserves or transfer between funds and a budget reduction for both the general fund and EMS fund due to the RFA annexation of the Fire/EMS departments. A final review of the 2021 amendments and 2022 modifications will be presented to council in November, with a public hearing and final action on the budget ordinance taking place December 6. Discussion followed with Ms. Garcia answering Council questions.
Resolution for Proposed 2022 Regular Property Tax Levy Finance Director Kristin Garcia reviewed the proposed 2022 regular property tax levy. The levy resolution and levy certification are the formal documents used to set the city’s levy each year. The state requires the levy resolution only reflect the dollar and percentage increase of the levy amount from the previous year. If the city is reducing the levy or taking no increase from last year, the resolution must only show that it is a zero dollar and zero percent increase. The levy certification is the document that shows what amount of levy the city is requesting to be collected. As part of the RFA annexation process, the Council suggested that the levy rate for 2022 be set at $.75 to mitigate any potential tax increases resulting from the RFA annexation. The city cannot set a levy rate but can request a levy amount at a level to achieve a targeted levy rate. The levy rate is determined based on a variety of factors including the final certified assessed valuation and the levy amount requested. The preliminary assessed valuation to be used for 2022 taxes is $3,672,174,251. Setting a levy amount of $2,750,000 is expected to result in a levy rate of approximately $.75. Calculated as follows; ($2,750,000/$3,672,174,251)*1000 = $.7489. A public hearing on the property levy for 2022 will be presented on November 1, 2021, and Council will be asked to take action on the levy resolution immediately following the public hearing. Discussion followed with Ms. Garcia answering Council questions.
Minutes of the City of Arlington City Council Workshop October 25, 2021
Page 3 of 3
September Financial Report Finance Director Kristin Garcia reviewed the financial report for September 2021. Discussion followed with Ms. Garcia answering Council questions.
September Community and Economic Development (CED) Monthly Report Community and Economic Development Director Marc Hayes reviewed the CED report for September 2021. Discussion followed with Mr. Hayes answering Council questions.
ADMINISTRATOR AND STAFF REPORTS None.
MAYOR’S REPORT Mayor Tolbert provided an overview of discussion items at the upcoming Snohomish County Tomorrow meeting.
COMMENTS FROM COUNCILMEMBERS Council Member Don Vanney inquired about vehicle parking at Affinity at Arlington senior housing, in Smokey Point. Discussion followed. Council Member Hopson stated his support of affordable housing, and mentioned that this subject was discussed at last week’s Council meeting. Discussion followed, with Council Members Schuette, Vanney, Blythe, Oertle, and Logan stating they are not opposed to affordable housing.
COUNCILMEMBER REPORTS Councilmember Jan Schuette provided a review of discussion items at the Community Transit upcoming board meeting. Council Members Vanney, Oertle, Logan, Hopson, and Blythe had nothing to report this evening.
PUBLIC COMMENT None.
REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING Council Members discussed and agreed to put all of the agenda items on New Business for the November 1, 2021 Council meeting.
EXECUTIVE SESSION None.
ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 7:45 p.m. _________________________________________ Barbara Tolbert, Mayor
City of Arlington Council Agenda Bill Item: PH #1 Attachment B COUNCIL MEETING DATE: November 1, 2021 SUBJECT: Establishing the Regular Property Tax Levy for 2022 ATTACHMENTS: Resolution and Levy Certification DEPARTMENT OF ORIGIN Finance; Kristin Garcia, Director 360-403-3431 EXPENDITURES REQUESTED: N/ABUDGET CATEGORY: General Fund – Regular Property Tax Levy BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Public Hearing on the property levy for 2022. Council will be asked to take action on the levy resolution immediately following the public hearing. Attached is a levy resolution and levy certification which are the formal documents used to set the city’s levy each year. The state requires the levy resolution only reflect the dollar and percentage increase of the levy amount from the previous year. If the city is reducing the levy or taking no increase from last year, the resolution must only show that it is a zero dollar and zero percent increase. The levy certification is the document that shows what amount of levy the city is requesting to be collected. annexation process, the council suggested that the levy rate for 2022 be set at $.75 to mitigate any potential tax increases resulting from the RFA annexation. The city cannot set a levy rate but can request a levy amount at a level to achieve a targeted levy rate. The levy rate is determined based on a variety of factors including the final certified assessed valuation and the levy amount requested. The preliminary assessed valuation to be used for 2022 taxes is $3,672,174,251. Setting a levy amount of $2,750,000 is expected to
After the public hearing, the motion will be, "I move to approve the resolution establishing the 2022 regular property tax levy and authorize the Mayor to sign it."
RESOLUTION NO. 2021 - XX
A RESOLUTION OF THE CITY OF ARLINGTON
ESTABLISHING THE 2022 REGULAR PROPERTY TAX LEVY
WHEREAS, the City Council of the City of Arlington has met and considered its biennial budget
for the years 2021-2022; and
WHEREAS, the City’s Regular Property Tax actual levy amount from the previous year (2021)
was $4,497,963.53; and
WHEREAS, the population of the City of Arlington is more than 10,000, and
BE IT RESOLVED by the City Council of the City of Arlington that an increase in the regular
property tax levy is hereby authorized for the levy to be collected in the 2022 tax year.
The dollar amount of the increase over the actual levy amount from the previous year shall be $0
which is a percentage increase of 0% from the previous year. This increase is exclusive of
additional revenue resulting from new construction, improvements to property, newly
constructed wind turbines, any increase in the value of state assessed property, any annexations
that have occurred and refunds made.
PASSED and APPROVED by the Mayor and City Council of the City of Arlington, at a regular
meeting held on the 1st day of November, 2021.
Barbara Tolbert, Mayor
ATTEST:
______________________________
Wendy Van Der Meersche, City Clerk
APPROVED AS TO FORM:
______________________________
Steve Peiffle, City Attorney
Title of Form
REV 64 0100 (8/27/21) Page 1 of 1
In accordance with RCW 84.52.020, I (Name),
(Title), for (District name),
do hereby certify to the (Name of county) County legislative authority
that the (Commissioners, Council, Board, etc.) of said district requests
that the following levy amounts be collected in (Year of collection) as provided in the district’s
budget, which was adopted following a public hearing held on (Date of public hearing).
Regular levies
Levy General levy Other levy*
Total certified levy request
amount, which includes the
amounts below.
Administrative refund amount
Non-voted bond debt amount
Other*
Excess levies
Levy
General
(n/a for school
districts)
Bond
Enrichment
(school
districts only)
Cap. project Other levy*
Total certified levy
request amount,
which includes the
amounts below.
Administrative refund
amount
Other*
*Examples of other levy types may include EMS, school district transportation, or construction levies.
Examples of other amounts may include levy error correction or adjudicated refund amount. Please include
a description when using the “other” options.
Signature: _______________________________ Date: __________________
Levy Certification
Submit this document, or something similar, to the county legislative
authority on or before November 30 of the year preceding the year in which
the levy amounts are to be collected.
Courtesy copy may be provided to the county assessor.
This form is not designed for the certification of levies under RCW 84.52.070.
Form 64 0100
To request this document in an alternate format, please complete the form dor.wa.gov/AccessibilityRequest
or call 360-705-6705. Teletype (TTY) users please dial 711.
WSs City of Arlington Council Agenda Bill Item: NB #1 Attachment C
accounts within parameters of state law. RCW 35.21.290 has been amended to allow for liens and disconnects to be applied to accounts that are more than four months past due (within certain specified timeframes). Based on suggested guidance from the State, and amended RCW 35.21.290, staff is proposing a long term repayment plan of 12 months to assist customers facing financial hardship because of COVID-19 impacts. Additionally, to further assist customers with economic recovery, staff is requesting authorization of a utility credit program which will be implemented in two phases. Phase 1 will address those accounts that are currently delinquent. Phase 2 will address
residents within the City of Arlington. On April 6, 2020, City Council passed resolution 2020-004 providing economic relief to city residents which authorized a waiver for utility late fees and shut off through June 30, 2020. On May 29, 2020, the Governor issued Proclamation 20-23.4 prohibiting residential disconnects, refusal to
RESOLUTION NO. 2021-XXX
RESOLUTION NO. 2021-XXX
A RESOLUTION OF THE CITY OF ARLINGTON AMENDING THE CITY’S UTILITY CUSTOMER
SUPPORT PROGRAM AND AUTHORIZING A UTIILTY CREDIT PROGRAM
WHEREAS, on February 29, 2020, the Governor of the State of Washington
proclaimed that a State of Emergency existed in all counties in the State of Washington
due to the outbreak of novel coronavirus (COVID-19); and
WHEREAS, on March 18, 2020, the Governor issued an initial proclamation
waiving, suspending and prohibiting certain activities relating to utility services; and
WHEREAS, on July 2, 2020 the Governor issued Proclamation 20 – 23.6 extending
the prohibition on residential disconnects, refusal to reconnect and charging late fees
until August 1, 2020 and further requiring utilities to review existing disconnect,
reconnect and payment arrangement policies and to post a Customer Support Program
by August 1, 2020; and
WHEREAS, on July 6, 2020 City Council adopted Resolution 2020-010 Authorizing
an Extension of COVID-19 Economic Relief which waived late fees and shut off for utility
customers until July 28, 2020; and
WHEREAS, on July 20, 2020 the City Council adopted Resolution 2020-012
Authorizing a Utility Customer Support Program; and
WHEREAS, on October 5, 2020, the City Council adopted Resolution 2020-028
Amending Resolutions 2020-010 and 2020-012; and
WHEREAS, on July 2, 2021, the Governor issued Proclamation 20 – 23.16 extending
the prohibition of residential disconnects and late fees until September 30, 2021, and
WHEREAS, on September 30, 2021, Proclamation 20 – 23.16, which previously
prohibited disconnecting utility service or imposing late fees expired; and
WHEREAS, RCW 35.21.290 has been amended to allow for liens to be applied to
utility accounts that are more than four months past due; and
WHEREAS, this resolution will amend Resolution 2020-028 to remove the
prohibition of disconnecting utility service for non-payment and late fees and will update
the city’s Customer Support Program; and
RESOLUTION NO. 2021-XXX
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARLINGTON,
WASHINGTON AS FOLLOWS:
The following provisions are adopted as the City’s Customer Support Program
relating to collection of utility accounts:
A. Repayment Arrangements:
Any account with a past due balance as of September 30, 2021 can enter into a long term
repayment arrangement. The repayment period will be for twelve (12) months beginning
the date the repayment arrangement is signed. Payment arrangements must be entered
into by November 29, 2021 in order to avoid future disconnection of water service and
late fees. In order to stay current with the payment arrangement, an amount must be
paid on the delinquent balance in addition to current charges. The amount each customer
agrees to pay will be documented on the payment arrangement form. Accounts that are
current as of September 30, 2021 and become delinquent after that date will be subject
to the standard 10 (ten) day payment arrangement.
B. Water/Sewer Accounts – Disconnection of Service/Late Fee Process:
1. Disconnection of water service will resume in January 2022 for any accounts
that are past due and have not entered into a payment arrangement. Said
accounts need to be paid in full, plus a shut off processing fee, to restore service.
2. For accounts that have entered into a payment arrangement prior to November
29, 2021, disconnection of water service will resume January 2022 for accounts
that have failed to meet the terms of the payment arrangement. For any
accounts that are more than 4 months past due as of September 30, 2021, shut
off will resume the third month after failing to meet the terms of the payment
arrangement. Said accounts need to be paid in full, plus a shut off processing
fee, to restore service.
3. If a disconnection does occur under the twelve (12) month repayment
arrangement, the account must be paid in full, plus a shut off processing fee, to
restore service.
4. Late fees shall be waived for all charges for service through December 31, 2021.
5. Late fees will be applied to all accounts beginning February 2022 for any unpaid
charges for service dated January 1, 2022 or later.
RESOLUTION NO. 2021-XXX
6. Late fees will be suspended for accounts that are current with their payment
arrangement. If terms of the payment arrangement are not met at any time
during the duration of the agreement, late fees will be applied to charges
incurred on or after January 1, 2022.
C. Storm Only Accounts:
1. Delinquent accounts referred to collection will resume in January 2022 for any
accounts that are past due and have not entered into a payment arrangement.
2. The collection process will resume January 2022 for accounts that have failed to
meet the terms of the payment arrangement. For any accounts that are more
than 6 months past due, accounts will be sent to collection the third month after
failing to meet the terms of the payment arrangement.
3. Late fees shall be waived for all charges for service through December 31, 2021.
4. Late fees will be applied to all accounts beginning February 2022 for any unpaid
charges for service dated January 1, 2022 or later.
5. Late fees will be suspended for accounts that are current with their payment
arrangement. If terms of the payment arrangement are not met at any time
during the duration of the agreement, late fees will be applied to any charges
incurred on or after January 1, 2022.
D. Utility Credits – Phase 1:
The City of Arlington has $310,000 in available funding for a utility credit program to
provide economic relief to those households that experienced financial hardships
resulting from COVID-19. The utility credit program will take place in two phases. The
first phase will address those accounts that are delinquent, the second phase will address
all other accounts that have also experienced financial hardships from COVID-19. Funding
will be available until December 31, 2024 or until this amount has been fully utilized,
whichever occurs first. The utility credit program is made possible by funding from the
Federal Treasury American Rescue Plan Act. Residential customers that turn in an
application and meet eligibility criteria will receive a one-time credit on their water/sewer
account equal to 100% of their delinquent balance. Commercial customers that turn in
an application and meet eligibility criteria will receive a one-time credit on their
water/sewer account equal to 100% of their delinquent balance. If the account becomes
past due at any time during the 12 months after the credit has been applied, the entire
amount of the credit must be paid back. If the credit is not paid back, in full, within three
RESOLUTION NO. 2021-XXX
months, the balance will be turned over to collection. Utility credits are not applicable to
stormwater and irrigation only accounts.
Residential Eligibility Criteria (must meet all of the following):
• The applicant must submit a utility credit application with all required
documentation.
• A credit pay back agreement must be signed and turned in with the utility credit
application.
• The applicant must have a utility account with the City of Arlington and water
and/or sewer services are billed.
• The water/sewer service address must be within the City of Arlington city limits.
• The applicant must have been negatively impacted financially by COVID-19
pandemic either through loss of a job or reduced hours. Proof of job loss or a
reduction of hours will be required (e.g. unemployment statements, W-2’s,
paystubs, etc).
• The account must have been delinquent beginning no earlier than 4/1/2020
through 9/30/2021.
• Applicants must be the utility account holder or property owner listed on the
account.
Business Eligibility Criteria (must meet all of the following):
• The applicant must submit a utility credit application with all required
documentation.
• A credit pay back agreement must be signed and turned in with the utility credit
application.
• The applicant must have a physical location in Arlington city limits (not including
home occupancy businesses).
• The applicant must have a utility account with the City of Arlington and water
and/or sewer services are billed.
• The water/sewer service address must be within the City of Arlington city limits.
• The applicant must have a current City of Arlington business license at the time
of application.
• The applicant must have been negatively impacted financially by COVID-19 due
to business closure or reduced operating hours. Proof of financial impacts will
be required (e.g. financial statements, tax returns, etc).
• The account must have been delinquent beginning no earlier than 4/1/2020
through 9/30/2021.
• The applicant must be the utility account holder or property owner listed on the
account.
RESOLUTION NO. 2021-XXX
ADOPTED by the City Council and APPROVED by the Mayor this 1st day of
November, 2021.
CITY OF ARLINGTON
_______________________________
Barbara Tolbert, Mayor
ATTEST:
________________________________
Wendy Van Der Meersche, City Clerk
APPROVED AS TO FORM:
________________________________
Steven J. Peiffle, City Attorney
City of Arlington Council Agenda Bill Item: NB #2 Attachment D COUNCIL MEETING DATE: November 1, 2021 SUBJECT: Fire Station 48, Change Order #4 ATTACHMENTS: Change Order #4 with proposal log DEPARTMENT OF ORIGIN Administration; Paul Ellis, City Administrator 360-403-4603 EXPENDITURES REQUESTED: $17,422.23 BUDGET CATEGORY: Facilities Capital BUDGETED AMOUNT: $369,000 LEGAL REVIEW: DESCRIPTION: Change Order #4 addresses unforeseen items that were encountered during construction, as highlighted on the attached Change Order Proposal log. The total of all changes in Change Order #4 is $17,422.23. These funds will be taken from the project contingency at 10% of the construction cost. The total of all Change Orders for this project is $206,471.54. The contingency budget of 10% is $369,000. This is the
116 E. Fir Street, Suite A Mount Vernon, WA 98273 (360)424-0394 Fax (360)424-5726
Change Order
Project: City of Arlington Fire Station 48 Change Order No.: 4
Fire Station 48
4228 Airport Blvd.
Arlington, WA 98223
The Contract is changed as follows:
Per attached COP’s #20, 21, 22, 23, 24, 25 and 26.
The original Contract Sum:
Net change by previously authorized Change Orders:
Contract Sum prior to this Change Order:
The Contract Sum shall be (increased) (decreased) (unchanged):
The new Contract Sum including this Change Order:
The Contract Time shall be (increased) (decreased) (unchanged):
The Date of Substantial Completion is:
$3,690,000.00
$189,049.31
$3,879,049.31
$17,422.23
$3,896,471.54
24 days
September 24, 2021
Architect: Contractor: Owner:
Carletti Architects, P.S. HB Hansen Const., Inc. City of Arlington
116 E. Fire Street, Suite A P.O. Box 266 238 North Olympic Avenue
Mount Vernon, WA 98273 Lynden, WA 98264 Arlington, WA 98223
By: _____________________ By: ________________ By: ______________________
Peter Carletti Phil Lohrer Paul Ellis
Date: ______________ Date: _____________ Date: _________________
9/24/2021
Peter Carletti
9/24/21
City of Arlington Station 48 9/22/2021
CO
COP #Description AMOUNT DAYS STATUS Number CO Amounts
1 PUD power service to the project site 34,139.93$ 0 Approved 1 54,598.23$ CO 1
2 Roller shades 2,488.91$ 0 Approved 1
3 PUD electrical service added scope 9,826.91$ 0 Approved 1
4 PUD electrical service rework 8,142.48$ 0 Approved 1
5 Gas Piping to dryer Room 134 906.40$ 0 Approved 2 47,575.18$ CO2
6 (3) D-ring tie offs gabled roof areas Owner 1,373.57$ 0 Approved 2
7 D ring for rope anchor/Steel ladder support Owner 3,030.17$ 0 Approved 2 102,173.41$
8 RFI#34 HSS column/additional strapping shear walls 3,182.81$ 0 Approved 2
9R Conduit pathway to future gate Owner 22,617.32$ 0 Approved 2
10 Cascade Natural Gas revisions 5,900.68$ 0 Approved 2
11 Plumbing changes 3,703.77$ 0 Approved 2
12 Ceiling framing for HVAC and plumbing 6,860.46$ 0 Approved 2 86,875.90$ CO3
13 Card swipes and door hardware Owner 54,779.13$ 0 Approved 3
14 CMU cap 1,673.46$ 0 Approved 3
15R Data Fiber Conduits as per City request 11,718.81$ 0 Approved 3
16 Footing and reinforcing beneath CMU screen wall 7,243.56$ 0 Approved 3 41,173.70$ 3,731,173.70$
17 Sliding window at office 137 -$ 0 Declined 0.11%3,690,000.00$
18 Wifi modications 1,333.12$ 0 Approved 3 1%
19 Culvert crossing at main driveway entrance 10,127.82$ 0 Approved 3 36,900.00$
20 Condensate electrical RFI49 883.68$ 0 Approved CO4 pending 883.68
21 add 4 power receptacles 1 data port in the upper storage area 3,291.75$ 0 Approved CO4 pending 3291.75
22 install additional cord drop in apparatus bay 2,006.18$ 0 Approved CO4 pending 2006.18
23 Added requirements from final insepecton 8,967.80$ 0 Approved CO4 pending 8,967.80$ CO4
24 Added electrical and connection to security panel not on plans 758.03$ 0 Approved CO4 pending 758.03$
25 Adjustments to countertop at Reports library 1,073.36$ 0 Approved CO4 pending 1,073.36$
26 Added CI cover and removal asphalt at future gate area 441.43$ 0 Approved CO4 pending 441.43$
SUBTOTAL 206,471.54$