HomeMy WebLinkAbout07-19-21 Council MeetingSPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the
ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required.
CALL TO ORDER
Mayor Barb Tolbert
PLEDGE OF ALLEGIANCE
ROLL CALL
Mayor Barb Tolbert – Ashleigh
APPROVAL OF THE AGENDA
Mayor Pro Tem Jesica Stickles
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
PROCLAMATIONS
PUBLIC COMMENT
For members of the public who wish to speak to the Council about any matter not on the Public Hearing
portion of the meeting. Please limit remarks to three minutes.
CONSENT AGENDA
Mayor Pro Tem Jesica Stickles
1.Minutes of the July 6 and July 12, 2021 Council meetings ATTACHMENT A
2.Accounts Payable
3. Resolution to Surplus Assets ATTACHMENT B
4. Ordinance Repealing Arlington Municipal Code Chapter 2.62 ATTACHMENT C
Regarding the Library Board
5. Ordinance Amending Chapter 2.48 of the Arlington Municipal Code ATTACHMENT D
Regarding the Civil Service Commission
PUBLIC HEARING
NEW BUSINESS
1. Parks and Recreation Master Plan Update and Impact Fee Study ATTACHMENT E
Staff Presentation: Sarah Lopez
Council Liaison: Marilyn Oertle
2. Bid Award for the Smokey Point Blvd Pavement Preservation Project ATTACHMENT F
Staff Presentation: Paul Ellis
Council Liaison: Jan Schuette
Arlington City Council Meeting
Monday, July 19, 2021 at 7:00 pm
City Council Chambers – 110 E Third Street
SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the
ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required.
3. Ordinance Amending Chapter 2.04 of the Arlington Municipal Code ATTACHMENT G
Regarding the Compensation and Expense Reimbursement for Elected Officials
Staff Presentation: James Trefry
Council Liaison: Mayor Pro Tem Jesica Stickles
4. Resolution Adopting Benefit Plans and Rates for the Mayor and City Council ATTACHMENT H
Staff Presentation: James Trefry
Council Liaison: Mayor Pro Tem Jesica Stickles
COMMENTS FROM COUNCILMEMBERS
INFORMATION/ADMINISTRATOR & STAFF REPORTS
MAYOR’S REPORT
EXECUTIVE SESSION
RECONVENE
ADJOURNMENT
Mayor Pro Tem Jesica Stickles / Mayor Tolbert
DRAFT
Page 1 of 4
Council Chambers 110 East Third Street Monday, July 6, 2021
Councilmembers Present: Michele Blythe, Jan Schuette, Debora Nelson, Marilyn Oertle, Jesica Stickles, Don Vanney and Mike Hopson.
Council Members Absent: None.
Staff Present: Mayor Barb Tolbert, Paul Ellis, James Trefry, Bryan Terry, Kristin Garcia, Sarah Lopez, Marc Hayes, Amy Rusko, Marty Wray, Lorene Robinson, Theresa Ramey, Cary Stuart, Sam Johnston, Jordan Jackson-Brewer, Julian Gilman, Blake Smith, Braydon Nealey, Drew Shannon, Craig Monson, Brandon Kyles, Al Chamberlin, Jason Abrahamson, Gregg Haddick, Chris Peterson, Paul Lizarraga, Samson Nyagah, Julie Boyer, City Attorney Steve Peiffle, and Wendy Van Der Meersche.
Also Known to be Present: Bob Nelson, Sid Logan, Heather Logan, Eric Hansen, Joel Smith and family, Steve Maisch, Holly Maisch, John Cermak, Mark Tingley, Brian Bookey, Kathy Vanney, Dan Tarasievich, Vicki Johnson, Jean Olson, Sarah Arney, and Roberta Baker. Mayor Barb Tolbert called the meeting to order at 7:00 p.m., and the Pledge of Allegiance and roll call followed.
APPROVAL OF THE AGENDA Mayor Pro Tem Jesica Stickles moved to approve the agenda as presented. Councilmember Marilyn Oertle seconded the motion, which passed with a unanimous vote.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS Filling in for Chief Kraski, was John Cermak, Chief of North County Regional Fire Authority. Chief Cermak recognized Jason Abrahamson, who was promoted to Captain July 2020, Firefighters Braydon Nealey and Julian Gilman, for completing probation, Paramedics Blake Smith and Sam Johnston for completing paramedic school, and Paramedic Justin Honsowetz, who was not present, for completing his Master’s Degree in Organizational Leadership and Emergency Management.
PROCLAMATIONS None.
PUBLIC COMMENT Mr. Dan Tarasievich, 19018 59th Drive NE, Arlington, is a small business owner. He spoke of his support of the staff at the Arlington Airport. He stated he is unhappy with the Roxy Project (Amazon), and he does not support the project.
Minutes of the Arlington
City Council Meeting
Minutes of the City of Arlington City Council Meeting July 6, 2021
Page 2 of 4
John Graham, 9017 180th Street SE, Snohomish, Washington 98296, President of the Northwest Quad Association, stated that he spoke previously about a Wheeled All-Terrain Vehicle (WATV) Ordinance he requested Council approve. He is willing to talk with anyone about the matter, and answer any questions. Heather Logan, 18520 Whitehawk Drive, Arlington, stated she believes it is a poor choice to use $55,000 of taxpayers’ money to remove the York House. Two developers were interested in purchasing the land and house, but that was not approved by Council. And also stated she would like the cap on the Art Fund to be no lower than $200,000 per year. Art in Arlington is a deliberate attempt to make the town beautiful and to attract tourists and tax dollars. Sarah Arney, 224 E. Haller Ave, Arlington, President of the Arlington Arts Council, spoke in favor of art in Arlington, and praised what the Arts Council has done for the City.
CONSENT AGENDA Mayor Pro Tem Jesica Stickles moved and Councilmember Marilyn Oertle seconded the motion to approve the Consent Agenda that was unanimously carried: 1. Minutes of the June 21 and June 28, 2021 Council meetings 2. Accounts Payable: Approval of EFT Payments and Claims Checks #103098 through #103185 dated June 22, 2021 through July 6, 2021 for $1,077,697.64 3. RFA Annexation documents 4. Sole Source Resolution for Procurement of Membranes for Water Reclamation Facility 5. Budget Amendment for Network Assessment 6. Budget Amendment for Access Control System
PUBLIC HEARING Community and Economic Development Director Marc Hayes requested Council accept the 60% Petition to Annex, and to approve the resolution directing staff to prepare and forward the Notice of Intention for the Lindsay Annexation to the Washington State Boundary Review Board for Snohomish County for review. The public hearing was opened at 7:23 p.m. Mayor Tolbert read a written public comment submitted by Lucas Long, 17013 71st Dr NE, Arlington, WA 98223. He stated as a property owner in the proposed annexation area, he and his family are not in favor of being annexed into the City of Arlington. Brian Bookey, CEO of National Foods Corp, 15900 51st Ave NE, stated he sold all but four acres of his property, located at 172nd and 51st to Amazon. National Foods has property south of the proposed annexation, where chickens are raised. Mr. Bookey is not in favor of the Lindsay Annexation. He does not feel that the proposed residential development is compatible with neighboring agricultural. The public hearing portion was closed, and Council questions were opened at 7:33 p.m. Discussion followed with Mr. Hayes answering Council questions. With no further comments or questions from Council, the public hearing was closed at 7:36 p.m.
Minutes of the City of Arlington City Council Meeting July 6, 2021
Page 3 of 4
Mayor Pro Tem Jesica Stickles moved and Councilmember Debora Nelson seconded the motion to accept the 60% Petition to Annex for the Lindsay Annexation, and to approve the resolution directing staff to prepare and forward the Notice of Intention to the Washington State Boundary Review Board for Snohomish County for review. The motion passed unanimously.
NEW BUSINESS
Budget Amendment for York House Demo City Administrator Paul Ellis requested Council approve the proposed budget amendment for the York House and garage removal. Discussion followed. Councilmember Jan Schuette read from a prepared statement explaining why she is opposed to the budget amendment. Councilmember Jesica Stickles moved and Councilmember Michele Blythe seconded the motion to approve the budget amendment for the removal of the York House, garage, and site restoration, and authorized staff to solicit bids for the work. The motion failed 4-3, with Councilmembers Jan Schuette, Debora Nelson, Don Vanney, and Marilyn Oertle voting no.
Budget Amendment for new Community and Economic Development Employee Community and Economic Development Director Marc Hayes requested Council approve a proposed budget amendment request to fund a Full Time Employee (FTE) as a Planner I position in the CED Department. Mayor Pro Tem Jesica Stickles moved and Councilmember Debora Nelson seconded the motion to approve the budget amendment for the unscheduled hiring of a full time Planner I position. The motion passed unanimously.
Appointment of new Airport Commissioner Eric Hansen Airport Operations Manager Marty Wray requested Council appoint new Airport Commissioner Eric Hansen. Mr. Hansen was present at the meeting, and greeted the Mayor and Councilmembers. Councilmember Michele Blythe moved and Councilmember Marilyn Oertle seconded the motion to appoint Eric Hansen to the Airport Commission. The motion passed unanimously.
Appointment of new Civil Service Commissioner Jonathan Reichert Administrative Services Director James Trefry requested Council confirm the appointment of new Civil Service Commissioner Jonathan Reichert.
Councilmember Marilyn Oertle moved and Councilmember Debora Nelson seconded the motion to confirm the appointment of Jonathan Reichart to fill the vacant position on the Civil Service Commission for a term expiring April 1, 2022. The motion passed unanimously.
Ordinance Amending Chapter 3.82 of the Arlington Municipal Code Regarding the
Arlington Arts Fund City Administrator Paul Ellis requested Council approve an ordinance amending Chapter 3.82 of the Arlington Municipal Code regarding the Arlington Arts Fund. Discussion
Minutes of the City of Arlington City Council Meeting July 6, 2021
Page 4 of 4
followed. Mayor Pro Tem Jesica Stickles distributed written information to Councilmembers regarding the arts fund.
Councilmember Marilyn Oertle moved and Councilmember Debora Nelson seconded the motion to approve the Ordinance Amending Chapter 3.82 of the Arlington Municipal Code Regarding the Arlington Arts Fund and Placing a Cap on Contributions, and authorized the Mayor to sign the ordinance. The motion passed 4-3 with Councilmembers Michele Blythe, Jesica Stickles, and Mike Hopson voting no.
Airport Land Use Waiver for Fly-In Event Mayor Tolbert recused herself at 8:12 p.m., and Mayor Pro Tem Jesica Stickles assumed the position of Council chair. Airport Operations Manager Marty Wray and Airport Operations Specialist Lorene Robinson requested Council approve the resolution to waive the Fly-In land use fees.
Councilmember Jan Schuette moved and Councilmember Debora Nelson seconded the motion to approve the resolution to waive Fly-In land use fees, and authorized the Mayor Pro Tem to sign the resolution. The motion passed unanimously. Mayor Tolbert returned to the meeting to resume her position as Council chair at 8:14 p.m.
COMMENTS FROM COUNCILMEMBERS Councilmember Jan Schuette asked a question about a previous Council meeting conversation regarding capital facilities and parks. Councilmember Debora Nelson thanked Arts Council members who were present tonight. Councilmember Don Vanney stated he will be happy to celebrate next year’s 4th of July with the traditional parade.
ADMINISTRATOR & STAFF REPORTS City Administrator Paul Ellis stated that he emailed Councilmembers a Fireworks After Action Report for July 4, 2021 calls.
MAYOR’S REPORT Mayor Tolbert announced that City offices reopened today, and thanked everyone at the meeting for attending.
EXECUTIVE SESSION None.
ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 8:21 p.m. _________________________________________ Barbara Tolbert, Mayor
DRAFT
Page 1 of 6
Council Chambers 110 East Third Street July 12, 2021
Councilmembers Present: Mike Hopson, Marilyn Oertle, Debora Nelson, Don Vanney, Jan Schuette, Jesica Stickles and Michele Blythe.
Council Members Absent: None.
Staff Present: Mayor Barb Tolbert, Paul Ellis, James Trefry, Kristin Garcia, Jonathan Ventura, Sarah Lopez, City Attorney Steve Peiffle, Bryan Terry, Tony Orr and Ashleigh Scott.
Also Known to be Present: (13) YouTube viewers, Heather Logan, Steve Maisch, and Everett Lewis.
Mayor Barb Tolbert called the meeting to order at 7:00 pm, and the Pledge of Allegiance and roll call followed.
APPROVAL OF THE AGENDA Mayor Pro Tem Jesica Stickles moved to approve the agenda as presented. Councilmember Jan Schuette seconded the motion, which passed with a unanimous vote.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS None.
WORKSHOP ITEMS – NO ACTION WAS TAKEN
Parks and Recreation Master Plan Update and Impact Fee Study Community Engagement Director Sarah Lopez reviewed the Professional Services Agreement and Parks and Recreation Master Plan and Impact Fee Study. The project will involve an update to the Park and Recreation Master Plan and a Park Impact Fee Study. Goals and strategies will be identified, with 6-year and 20-year projection and implementation plan. Includes public outreach, updating demographics and inventory, determining level of service ratios, projecting future facility needs, repair and replacement costs, ADA plan, and assessing impact fee revenue potential. The need for an update to the Parks and Recreation Master Plan and a Park Impact Fee study was discussed at the 2021 City Council Retreat. The City released a call for proposals for both the Parks and Recreation Master Plan Update the Impact Fee Study. Six proposals were received for the Park Master Plan update, and five proposals were received for the Impact Fee study. Staff is recommending contracting with Beckwith Consulting Group for both the
Minutes of the Arlington
City Council Workshop
Minutes of the City of Arlington City Council Workshop July 12, 2021
Page 2 of 6
Park Master Plan Update and Impact Fee study. Discussion followed with Ms. Lopez answering Council questions.
Resolution to Surplus Assets Finance Director Kristin Garcia reviewed the Resolution of the City of Arlington declaring certain property as surplus and authorizing its transfer. City policy requires assets that are no longer of use to the city to be declared as surplus by a council approved resolution prior to sale, transfer, or disposal. The items listed on Exhibit A of the resolution are assets that will transfer to North County Regional Fire Authority effective August 1, 2021. The voters approved annexation of the City’s fire department into North County Regional Fire Authority on February 9, 2021. On July 6, 2021, Council approved an interlocal agreement with North County Regional Fire Authority regarding transitional items which included the list of assets identified in Exhibit A of the resolution. Discussion followed with the Ms. Garcia answering Council questions.
Low Bid Award for the Smokey Point Blvd Pavement Preservation Project City Administrator Paul Ellis reviewed the low bid for the Smokey Point Blvd Pavement Preservation Project. City staff applied for and received a grant from the Puget Sound Regional Council (FHWA program) in 2018 for the pavement preservation of Smokey Point Blvd. Preservation extents are from the south Arlington City limits north to 174th Ave. Work will include replacement of non-compliant ADA ramps and upgrading ADA pedestrian crossing facilities at the 168th intersection. Grant funding was approved in the amount of $726,000.00. The project was publically bid in early June 2021, and bids were opened on July 6th. The apparent low bidder was Cadman Materials, Inc. in the amount of $665,020.00. Bids will be certified before the next Council meeting. Discussion followed with Mr. Ellis answering Council questions.
Ordinance Repealing Arlington Municipal Code (AMC) Chapter 2.62 Administrative Services Director James Trefry reviewed the Ordinance repealing the Arlington Municipal Code (AMC) Chapter 2.62. The City’s Library Board was established by Chapter 2.62 of the Arlington Municipal Code with the adoption of Ordinance 1185 on January 1999, and its primary function was to supervise the City property used by the Library. On May 3, 2021, the City of Arlington approved the transfer of its Library Building and Property to Sno-Isle Intercounty Rural Library District. The Library Board is now no longer required because the Library and its operations have been completely assumed by Sno-Isle Regional Library District after City annexation to the District. On June 7, 1999, the City approved by Ordinance No. 1194 of the City Council, its intent to annex to the Sno-Isle Library District, finding that the public’s interest will be served thereby, pursuant to RCW 27.12.360 and RCW 27.12.370 and Sno-Isle’s Board of Trustees did, on June
Minutes of the City of Arlington City Council Workshop July 12, 2021
Page 3 of 6
28, 1999, concur with the annexation subject to the terms and conditions in the Library Annexation Agreement entered into between the City and the District. On September 14, 1999, a special election was held by which voters of the City approved annexation to the Library District, effective January 1, 2001. On May 3, 2021, the City Council authorized an agreement to transfer the Library Building and Property to Sno-Isle, modifying the annexation agreement granting control and responsibility for maintenance and operations of the Library to Sno-Isle. Discussion followed with Mr. Trefry answering Council questions.
Ordinance Amending Chapter 2.04 of the Arlington Municipal Code Regarding the
Compensation and Expense Reimbursement for Elected Officials Administrative Services Director James Trefry reviewed the ordinance amending Chapter 2.04 of the Arlington Municipal Code regarding the compensation and expense reimbursement of Elected Officials. The Citizen Salary Review Commission has adopted changes to the form of compensation for all elected officials, changing to a fixed salary for the Mayor and Councilmembers, beginning July 1, 2021. Prior to this change in the form of compensation, elected officials were required to provide documentation of individual meetings and other activities to receive remuneration. The City of Arlington’s Citizen Salary Review Commission completed its work for 2021 and filed its compensation decision with the Arlington City Clerk. The notice specified changes to the Mayor and Council salaries on July 1, 2021, January 1, 2022, and January 1, 2023, and eliminates per meeting compensation as of July 1, 2021. Discussion followed with Mr. Trefry answering Council questions.
Ordinance Amending Chapter 2.48 of the Arlington Municipal Code Regarding the Civil
Service Commission Administrative Services Director James Trefry reviewed the ordinance amending Chapter 2.48 of the Arlington Municipal Code regarding the Civil Service Commission. The City of Arlington voters approved the merger of the City’s fire department with the North County Regional Fire Authority on February 9, 2021. The merger of the two agencies becomes effective on August 1, 2021. It is proposed to modify the existing provisions to AMC Chapter 2.48 to remove reference to RCW 41.08 covered employees of the Fire Department effective August 1, 2021, the date of the merger into the North County Regional Fire Authority. The City of Arlington’s Civil Service Commission has statutory authority under RCW 41.08 for certain career fire service employees and under RCW 41.12 for certain career police department employees. Discussion followed with Mr. Trefry answering Council questions.
Resolution Adopting Benefit Plans and Rates for the Mayor and City Council Administrative Services Director James Trefry reviewed the resolution establishing group benefits participation by Elected Officials.
Minutes of the City of Arlington City Council Workshop July 12, 2021
Page 4 of 6
The Citizen Salary Review Commission has recommended that Council adopt a resolution providing for group medical, dental, vision and employee assistance plan (EAP) benefits participation eligibility for the positions of Mayor and Councilmember. Benefit offerings are proposed to be the same medical, dental, vision and EAP benefits as those offered to the Non-Represented employee group through the Association of Washington Cities Benefit Trust. Benefit rates would be the same as the Non-Represented employee group, with two different employee contribution schedules for the position of Mayor and Councilmember. Benefit eligibility would be available during a special open enrollment window in the month of July 2021 to be established by the Human Resources Department, with benefits effective August 1, 2021. Thereafter, existing elected officials could make changes to their enrollment status during the normal open enrollment period in November of each year for benefit changes to take effect January 1st of the following year, consistent with existing City policy. The City of Arlington’s Citizen Salary Review Commission completed its work for 2021 and filed its compensation decision with the Arlington City Clerk. The notice specified changes to the Mayor and Council salaries on July 1, 2021, January 1, 2022, and January 1, 2023, and eliminated per meeting compensation as of July 1, 2021. Recommendations were also made encouraging Council to take action through resolution to offer group benefit access at different premium contribution levels for the positions of Mayor and Councilmember. Discussion followed with Mr. Trefry answering Council questions.
Changes to Compensation for Elected Officials with New Monthly Report Administrative Services Director James Trefry reviewed the Council monthly report template. The Citizen Salary Review Commission has adopted changes to the form of compensation for all elected officials, changing to a fixed salary for the Mayor and Councilmembers, beginning July 1, 2021. Prior to this change in the form of compensation, elected officials were required to provide documentation of meetings and other activities to receive remuneration. The Citizen Salary Review Commission recommended that Council adopt a standard monthly activity reporting template to accommodate the communication of activities and provide a record to be reviewed the next time the Citizen Salary Review Commission convenes to review compensation before making recommendations for any changes to take effect July 1, 2023 or later. The City of Arlington’s Citizen Salary Review Commission completed its work for 2021 and filed its compensation decision with the Arlington City Clerk. The notice specified changes to the Mayor and Council salaries on July 1, 2021, January 1, 2022, and January 1, 2023, and eliminates per meeting compensation as of July 1, 2021. Recommendations were also made to encourage Council to take action through resolution to offer benefit access at different premium contribution levels for the Mayor and Council positions. Finally, there is also a recommendation for the Council to adopt a uniform method to easily account for work they perform and meetings they attend on behalf of the City on a monthly basis. The Arlington Citizens’ Salary Review Commission will meet again in 2023. Discussion followed with Mr. Trefry answering Council questions.
Minutes of the City of Arlington City Council Workshop July 12, 2021
Page 5 of 6
ADMINISTRATOR AND STAFF REPORTS City Administrator Paul Ellis reminded City Council to submit their expense reports by the end of the week through June 2021.
MAYOR’S REPORT Mayor Tolbert thanked staff and Councilmembers who volunteered at the City’s street fair booth over the weekend.
COMMENTS FROM COUNCILMEMBERS Councilmember Jan Schuette thanked Community Engagement Director Sarah Lopez for her hard work with City activities and the level of commitment in seeing it through. She also mentioned that the Arlington Street Fair brought in good crowds of visitors and residents, and local business noticed an increase in sales. Councilmember Don Vanney wanted to discuss the handicap parking issues around the City, and options to increase the amount of spots along Main Street to accommodate visitors and residents. Administrative Services Director James Trefry stated that City staff added extra temporary ADA parking spots for last weekend’s event. Councilmember Mike Hopson asked if there were any State regulations or County regulations regarding ADA parking spots. Administrative Services Director James Trefry stated that there are requirements, and the City of Arlington is in compliance. Moving forward, the City hopes to add additional ADA parking spots to be more inclusive and welcoming as a community.
COUNCILMEMBER REPORTS Councilmembers had nothing to report this evening.
PUBLIC COMMENT Everett Lewis, 521 N Dunham Ave, Arlington, voiced concerns regarding speeding issues in and around his neighborhood. He continued with questions regarding the timeframe and plans regarding construction on Smokey Point Blvd/SR530 and 49th/SR530 and 211th PL/SR530. Mr. Lewis also wanted to discuss the Country Charm development and the plan to handle the additional vehicles and congestion around Division St. Mayor Tolbert and City Administrator Paul Ellis stated they would gather and email information to him. There were no public comments requested via ZOOM.
REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING Councilmembers discussed and agreed to put the following items on the Consent Agenda for the July 19, 2021 Council meeting: 2. Resolution to Surplus Assets 4. Ordinance Repealing Arlington Municipal Code Chapter 2.62 Regarding the Library Board 6. Ordinance Amending Chapter 2.48 of the Arlington Municipal Code Regarding the Civil Service Commission
Minutes of the City of Arlington City Council Workshop July 12, 2021
Page 6 of 6
EXECUTIVE SESSION None.
ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 7:44 p.m. _________________________________________ Barbara Tolbert, Mayor
City of Arlington Council Agenda Bill Item: CA #3 Attachment B COUNCIL MEETING DATE: July 19, 2021 SUBJECT: Resolution to Surplus Assets ATTACHMENTS: A resolution of the City of Arlington declaring certain property as surplus and authorizing its transfer - with Exhibit A DEPARTMENT OF ORIGIN Finance; Kristin Garcia, Director 360-403-3431 EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: City policy requires assets that are no longer of use to the city to be declared as surplus by a council approved resolution prior to sale, transfer, or disposal. The items listed on Exhibit A of the resolution are assets that will transfer to North County Regional Fire Authority effective August 1, 2021. HISTORY: The voters approved annexation of the city’s fire department into North County Regional Fire Authority on February 9, 2021. On July 6, 2021, the council approved an interlocal agreement with North County Regional Fire Authority regarding transitional items which included the list of assets identified in Exhibit A of the attached resolution. ALTERNATIVES:
RECOMMENDED MOTION: I move to approve the resolution of the City of Arlington declaring certain property as surplus and authorizing its transfer, and authorize the Mayor to sign it.
RESOLUTION NO. 2021- XXX
RESOLUTION NO. 2021-xxx
A RESOLUTION OF THE CITY OF ARLINGTON DECLARING CERTAIN
PROPERTY AS SURPLUS AND AUTHORIZING ITS TRANSFER
WHEREAS, the City has purchased the equipment listed on the attached Exhibit
“A”; and
WHEREAS, the equipment identified on Exhibit “A” will transfer to North County
Regional Fire Authority effective August 1, 2021 as a result of the voter approved annexation;
and
WHEREAS, the equipment identified on Exhibit “A” is surplus to the needs of
the City; and
NOW, THEREFORE, the City of Arlington, acting by and through its City
Council, does hereby resolve as follows:
1. The equipment/property described on the attached Exhibit “A” is declared
surplus to the needs of the City.
2. Assets included on Exhibit “A” will be transferred to North County Regional Fire
Authority effective August 1, 2021.
APPROVED by the Mayor and City Council of the City of Arlington this 19th day of
July, 2021.
__________________________________
Barbara Tolbert
Mayor
ATTEST:
________________________ _
Wendy Van Der Meersche, City Clerk
APPROVED AS TO FORM:
______________________ ___
Steven J. Peiffle, City Attorney
EXHIBIT A
FIRE/EMS SURPLUS ASSET LIST
Asset Number Description Serial Number Model Number
1060 GENERATOR, 5,000 WATT (#4)45564400040 GN501100AN
1063 HOSE TESTER, 2 HP 406910081 HYDRO 2345B-L
1075 GENERATOR, 5,000 WATT (#2) ENGINE 47 EM5000SX
1089 SAW, ROOF QV-6700
1529 SAW, ABRASIVE 149318229 TS-460
1988 B/W OR COLOR PRINTER CNB9M24922 P2055DN
1989 NETWORK SWITCH SG851TF006 3500yl-24G
2044 WASHER, BUNKER GEAR 1.98E+12 WCN40ABSS
2060 GENERATOR, DIESEL POWERED, ON TRAILER AFD-014 U915483D 1004TG-75KW93.75KVA
2143 GENERATOR EM5000S
2211 PORTABLE SUCTION UNIT, W/CARRYING CASE 1728 FASTVAC 10552A
2505 DEFIBRILLATOR, UNIT E46A 32067274 LP500
2506 DEFIBRILLATOR, UNIT E46 32067273 LP500
2546 BATTERY CHARGER/TESTER 32687559 MEDTRONIC SYSTEM 2
2548 SAW, ABRASIVE, UNIT E46 TS-460
2566 SUCTION UNIT UNIT A47 C01508 VX-2
2588 AIRBAGS GHOST TAG MAXIFORCE
2592 SUCTION UNIT UNIT A47 1367 VX-2
2785 2008 TRAILER MOUNTED GENERATOR AFD-013 1G9GT151281302401 GLOBEL POWER SED75FRJ4T3
2807 2008 TRAILER MOUNTED GENERATOR AFD-015 1G9GT161981302426 75 KW GENERATOR
2826 BREATHING AIR COMPRESSOR 91802 UN111/13H-E3
2861 2009 ACHILLES RESCUE BOAT/MOTOR F40JEHA SGX132
2869 WHIRLPOOL DRYER MY1208178 WED9400SE1
2882 HUSKY CHAINSAW-FIRE STATION #48 82200408 372XPW
2883 HUSKY CHAINSAW-FIRE STATION #48 82200641 372XPW
2884 HUSKY CUT OFF SAW 82301213 K750
2925 WASHER W/STAND 8.58E+17 WFMC5301UC/12
2926 DRYER-FIRE STATION #48 8.58E+17 WTMC5321US/05
2931 STAIR CLIMBER 1.40E+13 SM916
2932 SCHRADER BRIDGEPORT AIR COMPRESSOR-STATION #48 141600 NAC824256VAT
2933 STAIR CLIMBER 1.40E+13 SM916
2934 ELIPTICAL EXERCISE EQUIPMENT F08041400187-01 PRO 3700
2935 ELIPTICAL EXERCISE EQUIPMENT L08041500219-01 PRO 3700
2936 LANDICE TREADMILL CARDIO TRAINER L7-81309 L770LTDCT
2937 TREADMILL CARDIO TRAINER L7-81310 L770 LTD
EXHIBIT A
FIRE/EMS SURPLUS ASSET LIST
2938 SMITH MACHINE, RECUMBENT EXERCISE BIKE XBR95
2939 SMITH MACHINE, RECUMBENT EXERCISE BIKE XBR95
2940 DUMBELL RACK W/ DUMBELLS 5LB-100LB HAMPTON PRO HEX
2941 DUMBELL RACK W/ DUMBELLS 5LB-100LB HAMPTON PRO HEX
2942 WHIRLPOOL REFRIGE SIDE BY SIDE 25 STAINLESS ED59VEXW500 25 STAINLESS
2944 RESCUE TOOLS; HURST HP CENMOCII CUTTER W/CURVED BLADE HP CENMOCII CUTTER W/CURVED BL
2945 RESCUE TOOLS; CENT41 2-STAGE HP 41.3 TELE RAM 97948 CENT41 2-STAGE HP 41.3 TELE
2946 RESCUE TOOLS; HP CENS2828-SPREADER 112567 RESCUE TOOLS; HP CENS2828-SPRE
2948 HURST RESCUE TOOLS: HP 33' RED/BLUE HOSE W/ QD BOTH ENDS, HP106613 HOSE
2956 PIERCING NOZZLE (DONATED) E-46 183-TG
2974 EXL Scoop Backboard-Aid #47 64075 EXL
2975 EXL Scoop Backboard Medic #46 64073 EXL
2978 EZ GLIDE EVACUATION CHAIR 07-050028 EZ-GLIDE EVACUATION STAIR CHAI
2999 Husky Chain Saw 2010-2300180 372
3000 Husky Chain Saw 2010-3500374 372
3229 DELL LATITUDE E7240 LAPTOP DJTYH12 LATITUDE E7240
3233 WINDOWS SURFACE TABLET 49185144853 SURFACE PRO
3240 WINDOWS SURFACE TABLET 6632445053 SURFACE PRO
3242 WINDOWS SURFACE TABLET 76232144953 SURFACE PRO
3312 LAPTOP COMPUTER 58MTM32 LATITUDE E7240
3403 PROCURVE 2910-24 NETWORK SWITCH SG303IQ089 PROCURVE 2910-24
3452 Microsoft Surface Pro Tablet Computer 46463575153 Surface Pro
3478 DAVE KRASKI Windows Sruface Tablet 35347681753 Surface Pro 4
3485 Dell ESO Tablet Dock Station 47 NA Rugged Tablet Dock
3486 Dell ESO Tablet Dock - Station 46 NA Rugged Tablet Dock
3487 Dell ESO Tablet Dock Fire Station 48 NA Rugged Tablet Dock
3488 Dell ESO Tablet Dock - Station 46 NA Rugged Tablet Dock
3489 Dell ESO Tablet Dock - Station 47 NA Rugged Tablet Dock
3490 Dell ESO Tablet Computer - Station 47 871YSG2 Latitude 7212 Rugged
3492 Dell ESO Tablet Computer - Station 46 H71YSG2 Latitude 7212 Rugged
3494 Dell ESO Tablet Computer - Station 46 D71YSG2 Latitude 7212 Rugged
3496 Dell ESO Tablet Computer - Station 46 371YSG2 Latitude 7212 Rugged
3513 1999 Ford Ranger 1FTZR15V6XPA96113 1999 FORD RANGER
3523 TRUCK, PUMPER, 1962 FORD C80FU25165 1962 PUMPER TRUCK
3525 SUV, 2006 AFD-10 1FMPU16586LA75687 2006 EXPEDITION
3531 1996 INTERNATIONAL 4900 FIRE TRUCK AFD-007 1HTSDADR2TH266687 1996 4900 FIRE TRUCK
EXHIBIT A
FIRE/EMS SURPLUS ASSET LIST
3621 Stretcher- Ferno Proflexx-2011 183392 93 H Series PROFlexx
3625 AED LifePak CR Plus 32924555 AED LifePak CR Plus
3628 Battery Support System 2 Support 2
3629 CPAP Emergency Respiratory Products 343-6932 Port02Vent
3630 Laerdal LCSU3 Portable Suction LP101348 LCSU3
3645 Medic 47-Ferno Stretcher 162292 Stretcher
3646 Aid 47 Ferno Stretcher 162297 Stretcher
3668 EZ GLIDE STAIR CHAIR 07-50019 59-T
3671 800 Mghtz Radio Motorola Charger AT4-2060 IFD MT-1500
3672 800 mghtz Motorola Charger At4-5060 CPA At4-5060 CPA
3674 RED-THERMAL IMAGER CAMERA W/ VHICLE CHARGER # E-46 37533 CAMERA
3681 AFD L-48 Suction Unit not listed LAERADAL-LCSU 4
3692 Ferno Stair Chair, EZ Glide 13N-273515 59T EZ Glide
3694 AED (AUTOMATIC EXTERNAL DEFIBILLATOR) TRAINER 3987 CR-T AED TRAINER
3715 2014 INTERNATIONAL TERRA STAR CHASSIS AMBULANCE AFD-016E 1HTJSSKK9EH0323319 TERRA STAR
3718 WHIRLPOOL DISHWASHER, FIRE STATION #48 P300425 WDF350PAYM6
3721 Auto Vent 4000 3140230 LBL0199
3724 A/V 4000 20140728002 A/V 4000
3725 TRI-150 Doopler LML0199 CE0086 1140012 LBL0199
3810 DEFIBRILLATOR, LIFEPAK 15 C44273 LIFEPAK 15
3820 Dell Latitude Rugged 7212 Tablet ESO FRF6TG2 Latitude Rugged 7212
3833 Dell Optiplex 7060 Workstation Computer 7RK89T2 Optiplex 7060
3843 ProCurve 24 Port Rack Mounted Switch SG137IQHBS ProCurve 2910al-24g
3862 Dell Latitude 3500 Laptop Computer - Training 6LTWF2 Latitude 3500
3879 DELL ESO Rugged 7212 Tablet Computer B771YSG2 Rugged 7212
3883 Dell Rugged 7212 ESA Tablet Computer Replaces 3495 3G3LTG2 Rugged 7212
3892 Polycom Video Conference Phone 64167F9E7B98 Trio 8500
3893 Polycom Video Conference Phone 64167F9EBC86 Trio 8500
3939 Dell Optiplex 3070 Desktop Computer 6VYNH13 Optiplex 3070
3942 Dell Optiplex 3070 Desktop Computer 6WRFS13 Optiplex 3070
3970 Dell Optiplex 3070 Desktop Computer 6VNKH13 Optiplex 3070
3971 Dell Optiplex 3070 Desktop Computer 6RLPH13 Optiplex 3070
3972 Dell Optiplex 3070 Desktop Computer 6WTQH13 Optiplex 3070
3973 Dell Optiplex 3070 Desktop Computer 6RWFS13 Optiplex 3070
3974 Dell Optiplex 3070 Desktop Computer 72MNH13 Optiplex 3070
3975 Dell Optiplex 3070 Desktop Computer 6WLCH13 Optiplex 3070
EXHIBIT A
FIRE/EMS SURPLUS ASSET LIST
4012 HONDA 2000i EACT-1437088 COMPANION 2000i
4013 Honda 2000i EACT-1413883 2000i
4014 Honda 2000i EACT-1437082 COMPANION 2000i
4015 Honda 2000i EACT-1413882 2000i
4021 2016 FORD E-450 WITH NORTH STAR AMUBLANCE MODULE AFD-18E 1FDXE4FS5GDC06560 E-450
4022 L-48 AFD-20 54F3EE610FWM10981 ROSENBAUER VIPER 109' AERIAL
4023 AFD-19 (E-46) AFD-19 54F2CB612FWM10982 ROSENBAUER COMMANDER PUMPER
4024 AFD-21 2011 FORD F-550 SUPER DUTY WILDLAND FIRE PUMPER 1F0W5HT5BEC69607 F-550
4151 Samsung 5 Element Free Standing Range S0061MK1 838770
4158 AFD-26 2019 Ford F-250 Pickup Truck 1FT7W2B66KEC12112 F-250
4173 AFD-28 2016 Ford Fusion - Silver 3FA6P0G76GR196650 Fusion
4177 AFD-24 2017 Ford F-150 Pickup 1FTEW1EG5KKE24578 F-150
4178 AFD-27E 2018 Dodge 3500 4X2 with North Star Abmulance Module 3C7WRSBJ2JG29 3500
4205 2019 Ford F-150 Crew Cab 4X4 Pickup 1FTEW1E47KKD57799 F-150
4215 Scott X3 SCBA Unit with REG and Masks 115S1911021659 X3
4216 Scott X3 SCBA Unit with REG and Masks 115S1911021620 X3
4217 Scott X3 SCBA Unit with REG and Masks 115S1911021660 X3
4218 Scott X3 SCBA Unit with REG and Masks 115S1910020721 X3
4219 Scott X3 SCBA Unit with REG and Masks 115S1911021673 X3
4220 Scott X3 SCBA Unit with REG and Masks 115S1911021670 X3
4221 Scott X3 SCBA Unit with REG and Masks 115S1911021644 X3
4222 Scott X3 SCBA Unit with REG and Masks 115S1911021658 X3
4223 Scott X3 SCBA Unit with REG and Masks 115S1911021626 X3
4224 Scott X3 SCBA Unit with REG and Masks 115S1911021668 X3
4225 Scott X3 SCBA Unit with REG and Masks 115S1911021655 X3
4226 Scott X3 SCBA Unit with REG and Masks 115S1911021637 X3
4227 Scott X3 SCBA Unit with REG and Masks 115S1911021619 X3
4228 Scott X3 SCBA Unit with REG and Masks 115S1911021625 X3
4229 Scott X3 SCBA Unit with REG and Masks 115S1910011364 X3
4230 Scott X3 SCBA Unit with REG and Masks 115S1911021678 X3
4231 Scott X3 SCBA Unit with REG and Masks 115S1911021672 X3
4232 Scott X3 SCBA Unit with REG and Masks 115S1909018047 X3
4233 Scott X3 SCBA Unit with REG and Masks 115S1911021666 X3
4234 Scott X3 SCBA Unit with REG and Masks 115S1911021644 X3
4235 Scott X3 SCBA Unit with REG and Masks 115S1911021657 X3
4236 SCOTT RIT PAK FAST ATTACK UNIT WITH REGULATOR 115S1907018732 FAST ATTACK
EXHIBIT A
FIRE/EMS SURPLUS ASSET LIST
4237 SCOTT RIT PAK FAST ATTACK UNIT WITH REGULATOR 115S18488027327 FAST ATTACK
4262 Minix NEO-J60C Small form factor computer BOX19110954 NEO-J60C
4268 Microsoft Surface Go 2 Tablet Computer 3829604551 Surface Go 2
4269 Microsoft Surface Go 2 Tablet Computer 43453204451 Surface Go 2
4272 Dell Optiplex 3080 Desktop Computer 3SNLK93 Optiplex 3080
4273 Dell Optiplex 3080 Desktop Computer 3SNKK93 Optiplex 3080
4274 Mini CAD Computer minix NEO-J50C-4 BOX19110728 NEO-J50C-4
4506 Simulaids 1325 Adult Water Rescue Manikin N/A 1325
4522 Honda Wildland Skid UnitCET- hose reel AFD 26 WT200000053 CET-DI-1
4527 Laerdal OK880051 Compact suction unit 800 ml 1905040008 OK 880051
4532 AFD-30E 2020 Ram 4500 Chassis (684-R) North Star 3C7WRLC5LG200706 North Star
City of Arlington Council Agenda Bill Item: CA #4 Attachment C
On May 3, 2021, the City of Arlington approved the transfer of its Library Building and Property to Sno-Isle
1999, the City approved by Ordinance No. 1194 of the City Council, its intent to annex to the Sno-Isle Library District, finding that the public interest will be served thereby, pursuant to RCW 27.12.360 and RCW 27.12.370 and Sno-Isle’s Board of Trustees did, on June 28, 1999, concur with the annexation subject to the terms and conditions in the Library Annexation Agreement entered into between the City and the District. On September 14, 1999, a special election was held by which voters of the City approved annexation to the Library District, effective January 1, 2001. On May 3, 2021, the City Council authorized an agreement to transfer the Library Building and Property to Sno-Isle,
ORDINANCE NO. 2021-XXX 1
ORDINANCE NO. 2021--XXX
AN ORDINANCE OF THE CITY OF ARLINGTON, WASHINGTON
REPEALING ARLINGTON MUNICIPAL CODE CHAPTER 2.62
REGARDING THE ARLINGTON LIBRARY BOARD
WHEREAS, the City of Arlington, Washington has the authority to enact laws to promote
the efficient administration of business within the City; and
WHEREAS, the City Council finds that the members of the Library Board have admirably
represented the interests of the City of Arlington; and
WHEREAS, the provisions of the Arlington Municipal Code which established a library
board, whose primary function was to supervise the city property used by the library are no
longer required because the library and its operations have been completely assumed by Sno-
Isle Regional Library District after City annexation to the District; and
WHEREAS, the City Council wishes to repeal Chapter 2.62 of the Arlington Municipal Code
which created the library board;
NOW, THEREFORE, the City Council of the City of Arlington do hereby ordain as follows:
Section 1. Arlington Municipal Code Chapter 2.62 shall be and hereby is repealed in its
entirety.
Section 2. The City Council expresses its appreciation for the volunteers who have served
on the library board over the years of its existence.
Section 3. Severability. If any provision, section, or part of this ordinance shall be
adjudged to be invalid or unconstitutional, such adjudication shall not affect the validity of the
ordinance as a whole or any section, provision or part thereof not adjudged invalid or
unconstitutional.
Section 4. Effective Date. This ordinance shall be effective five days from its adoption
and publication as required by law.
ORDINANCE NO. 2021-XXX 2
PASSED BY the City Council and APPROVED by the Mayor this 19th day of July, 2021.
CITY OF ARLINGTON
________________________________
Barbara Tolbert, Mayor
Attest:
_______________________________
Wendy Van Der Meersche, City Clerk
Approved as to form:
_______________________________
Steven J. Peiffle
City Attorney
City of Arlington Council Agenda Bill Item: CA #5 Attachment D
1, 2021. It is proposed to modify the existing provisions to AMC Chapter 2.48 to remove reference to RCW 41.08 covered employees of the Fire Department effective August 1, 2021, the date of the merger into the
ORDINANCE NO. 2021 – XXX
AN ORDINANCE OF THE CITY OF ARLINGTON, WASHINGTON
AMENDING CHAPTER 2.48 OF THE ARLINGTON
MUNICIPAL CODE REGARDING THE CIVIL SERVICE COMMISSION
WHEREAS, the voters of the City of Arlington have approved the merger of the City of
Arlington Fire Department with the North County Regional Fire Authority, effective August 1,
2021, and
WHEREAS, the existing provisions of Arlington Municipal Code Section 2.48 governing
the administration and scope of the Civil Service Commission are in conflict with this change;
and
WHEREAS, the City Council wishes to amend Section 2.48 of the Arlington Municipal
Code to reflect the updated administration and scope of the Civil Service Commission in light of
the elimination of the City’s Fire Department as of August 1, 2021;
NOW, THEREFORE, the City Council of the City of Arlington does hereby ordain as
follows:
Section 1. Arlington Municipal Code Chapter 2.48 shall be and hereby is amended to
read as follows:
Chapter 2.48 - CIVIL SERVICE COMMISSION
2.48.010 - Created.
Pursuant to the authority conferred by Chapter 41.12, Revised Code of Washington,
there is created a city civil service commission to execute the powers and perform the
duties established by such state law in connection with the selection, appointment and
employment of police officers.
2.48.020 - Membership.
Such commission shall be composed of three members to be appointed by the
mayor, who shall serve six year terms. Commissioners shall serve without compensation.
Such commissioners shall have the qualifications prescribed by the act referred to in
Section 2.48.010.
2.48.030 - Police force applicant qualifications.
All applicants for employment with the police force of the city shall be required to
have the qualifications, be subject to examinations, and be subject to removal, as
provided by the civil service regulations adopted by such commission consistent with
Chapter 41.12, Revised Code of Washington.
ORDINANCE 2021-XXX 2
2.48.040 - Powers and duties.
The civil service commission upon appointment, qualification and organization shall
hold meetings, adopt rules and regulations, perform the duties and exercise the powers
of such commission in compliance with the state laws governing same.
2.48.050 - Chairperson and vice-chairperson of the civil service commission—Election.
The commission shall elect a chairperson and vice-chairperson from their members
during the month of May. Both officers shall serve terms of one year. Members of the
commission may serve no more than three one-year terms as chair and three one-year
terms as vice-chair during each six year term on the commission. The chairperson will
preside at all meetings and the vice-chairperson will preside if the chairperson is absent.
2.48.060 - Benefits—Eligibility.
All full-time members of the present police force of the city, with the exception of
the police chief, police reservists (aka reserve officers), and all appointed temporary full-
time and part-time personnel of the police department, shall be eligible to the benefits
accruing under said Chapter 41.12, Revised Code of Washington and this chapter by
compliance with the regulations of the commission and upon successfully qualifying for
appointment and promotion on merit, efficiency and fitness which shall be ascertained
by such qualifying examination and impartial investigation as the civil service commission
may provide.
Section 2. Severability. Should any section, paragraph, sentence, clause or phrase of
this ordinance, or its application to any person or circumstance, be declared unconstitutional or
otherwise invalid for any reason, or should any portion of this ordinance be pre-empted by
state or federal law or regulation, such decision or pre-emption shall not affect the validity of
the remaining portions of this ordinance or its application to other persons or circumstances.
Section 3. Effective Date. The title of this ordinance which summarizes the contents
shall be published in the official newspaper of the City. This ordinance shall take effect and be
in full force as of August 1, 2021, after five (5) days of the date of publication as provided by
law.
ORDINANCE 2021-XXX 3
PASSED by the City Council of the City of Arlington and APPROVED by the Mayor this 19th
day of July, 2021.
CITY OF ARLINGTON
____________________________________
Barbara Tolbert, Mayor
ATTEST:
___________________________________
Wendy Van Der Meersche, City Clerk
APPROVED AS TO FORM:
___________________________________
Steven J. Peiffle, City Attorney
City of Arlington Council Agenda Bill
Item: NB #1 Attachment E
COUNCIL MEETING DATE: July 19, 2021 SUBJECT: Professional Services Agreement with Beckwith Consulting Group for Parks and Recreation Master Plan Update and Impact Fee Study ATTACHMENTS: Professional Services Agreement and Parks and Recreation Master Plan and Impact Fee Study DEPARTMENT OF ORIGIN Administration; Sarah Lopez 360-403-3448 EXPENDITURES REQUESTED: Amount Not to Exceed $84,262 BUDGET CATEGORY: General Fund BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: The project will involve an update to the Park and Recreation Master Plan and a Park Impact Fee Study. Goals and strategies will be identified, with 6-year and 20-year projection and implementation plan. Includes public outreach, updating demographics and inventory, determining level of service ratios, projecting future facility needs, repair and replacement costs, ADA plan, and assessing impact fee revenue potential. HISTORY: The need for an update to the Parks and Recreation Master Plan and a Park Impact Fee study was discussed at the 2021 City Council Retreat. The City released a call for proposals for both the Parks and Recreation Master Plan Update the Impact Fee Study. We received 6 proposals for the Park Master Plan update, and 5 proposals for the Impact Fee study.
Page 1 of 11
PSA (Rev 2020.06.25)
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT, is made and entered into in duplicate this ____ day
of _________________,202_, by and between the CITY OF ARLINGTON, a
Washington municipal corporation, hereinafter referred to as the "CITY" and
______________________ (CONSULTANT NAME) hereinafter referred to as the
"PROFESSIONAL."
IN CONSIDERATION of the terms, conditions, and covenants contained herein, the
parties hereto agree as follows:
1.SCOPE OF SERVICES
The PROFESSIONAL shall perform such services and accomplish such tasks, including
the furnishing of all materials and equipment necessary for full performance thereof, as are
identified and designated as PROFESSIONAL responsibilities throughout this Agreement and as
detailed in Exhibit "A" _________________________ (PROJECT NAME) attached hereto and
incorporated herein (the "Project").
2.TERM
The Project shall begin upon full execution of this Agreement and shall be completed no
later than __________________,202_, unless sooner terminated according to the provisions
herein.
3.COMPENSATION AND METHOD OF PAYMENT
3.1 Payments for services provided hereunder shall be made following the performance
of such services, unless otherwise permitted by law and approved in writing by the
CITY.
3.2 No payment shall be made for any service rendered by the PROFESSIONAL
except for services identified and set forth in this Agreement.
3.3 The CITY shall pay the PROFESSIONAL for work performed under this
Agreement as follows:
3.3.1 PROFESSIONAL shall submit monthly invoices detailing work performed
and expenses for which reimbursement is sought.
3.3.2 CITY shall approve all invoices before payment is issued. Payment shall
occur within thirty (30) days of receipt and approval of an invoice.
20
July 2
Beckwith Consulting Group
Beckwith Consulting Group
February 28 2
Beckwith Consulting Group
Parks & Recreation Master Plan & Impact Fee Study
Page 2 of 11
PSA (Rev 2020.06.25)
3.4 CITY shall pay PROFESSIONAL for such services: (check one)
Hourly: $__________ per hour, plus actual expenses, but not to exceed a
total of $______________ without an amendment to this Agreement.
Fixed Sum: A total amount of $ ________________________________.
Other: _______________________________________________.
for all work performed and expenses incurred under this Agreement.
3.5 CITY reserves the right to withhold payment under this Agreement which is
determined, in the reasonable judgment of the City Administrator or his/her
designee to be noncompliant with this Agreement, the Scope of Services attached
hereto, City standards, or city, state or federal law.
4.REPRESENTATIONS
CITY has relied upon the qualifications of PROFESSIONAL in entering into this
Agreement. By execution of this Agreement, PROFESSIONAL represents it possesses the ability,
skill and resources necessary to perform the work and is familiar with all applicable current laws,
rules and regulations which reasonably relate to the Scope of Services detailed in Exhibit “A”
hereto.
5.STANDARD OF CARE
PROFESSIONAL shall exercise the degree of skill and diligence normally employed by
professional consultants engaged in the same profession, and performing the same or similar
services at the time such services are performed. PROFESSIONAL will be responsible for the
technical accuracy of its services and documents resulting therefrom, and CITY shall not be
responsible for discovering deficiencies therein. PROFESSIONAL agrees to correct any
deficiencies discovered without additional compensation, except to the extent such deficiencies
are directly attributable to deficiencies or omissions in City-furnished information.
6. REPRESENTATION REGARDING DEBARMENT, SUSPENSION, AND OTHER
RESPONSIBILITY MATTERS
6.1 By executing this Agreement, the PROFESSIONAL certifies to the best of its
knowledge and belief, that it and its principles:
6.1.1 are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any federal
department or agency;
6.1.2 have not, within a three-year period preceding this proposal, been convicted
of or had a civil judgment rendered against them for commission of fraud
or a criminal offense in connection with obtaining, attempting to obtain, or
performing a public (federal, state, or local) transaction or contract under a
public transaction; violation of federal or state anti-trust statutes or
commission of embezzlement, theft, forgery, bribery, falsification or
84,262.004
Page 3 of 11
PSA (Rev 2020.06.25)
destruction of records, making false statements, or receiving stolen
property;
6.1.3 are not presently indicted for or otherwise criminally or civilly charged by
a governmental entity (federal, state, or local) with commission of any of
the offenses enumerated in paragraph 6.1.2 of this certification; and
6.1.4 have not, within a three-year period preceding this application/proposal, had
one or more public transactions (federal, state, or local) terminated for cause
or fault.
6.2 Where the PROFESSIONAL is unable to certify to any of the statements in this
certification, such PROFESSIONAL shall attach an explanation to this Agreement.
7.REPORTS AND INSPECTIONS
7.1 The PROFESSIONAL at such times and in such forms as the CITY may require,
shall furnish to the CITY such statements, records, reports, data, and information
as the CITY may request pertaining to matters covered by this Agreement.
7.2 The PROFESSIONAL shall at any time during normal business hours and as often
as the CITY or State Auditor may deem necessary, make available for examination
all of its records and data with respect to all matters covered, directly or indirectly,
by this Agreement and shall permit the CITY or its designated authorized
representative to audit and inspect other data relating to all matters covered by this
Agreement. The CITY shall receive a copy of all audit reports made by the agency
or firm as to the PROFESSIONAL's activities. The CITY may, at its discretion,
conduct an audit at its expense, using its own or outside auditors, of the
PROFESSIONAL'S activities which relate, directly or indirectly, to this
Agreement.
8.INDEPENDENT CONTRACTOR RELATIONSHIP
8.1 The parties intend that an independent contractor relationship will be created by
this Agreement. The CITY is interested primarily in the results to be achieved;
subject to paragraphs herein, the implementation of services will lie solely with the
discretion of the PROFESSIONAL. No agent, employee, servant or representative
of the PROFESSIONAL shall be deemed to be an employee, agent, servant or
representative of the CITY for any purpose, and the employees of the
PROFESSIONAL are not entitled to any of the benefits the CITY provides for its
employees. The PROFESSIONAL will be solely and entirely responsible for its
acts and for the acts of its agents, employees, servants, subcontractors or
representatives during the performance of this Agreement.
8.2 In the performance of the services herein contemplated the PROFESSIONAL is an
independent contractor with the authority to control and direct the performance of
the details of the work, however, the results of the work contemplated herein must
meet the approval of the CITY and shall be subject to the CITY's general rights of
inspection and review to secure the satisfactory completion thereof.
Page 4 of 11
PSA (Rev 2020.06.25)
9.PROFESSIONAL’S EMPLOYEES/AGENTS
The CITY may at its sole discretion require the PROFESSIONAL to remove any
employee, agent or servant from employment on this Project. The PROFESSIONAL may however
employ those individual(s) on other non-CITY related projects.
10.HOLD HARMLESS/INDEMNIFICATION
10.1 PROFESSIONAL shall, at its sole expense, defend, indemnify and hold the CITY,
its officers, officials, employees and volunteers harmless from any and all claims,
actions, suits, liability, loss, or costs including attorney fees, caused by the wrongful
or negligent acts, errors or omissions of the PROFESSIONAL or the
PROFESSIONAL’s agents, employees or subcontractors in performance of this
Agreement, except for injuries and damages caused by the sole negligence of the
CITY or the CITY’s agents or employees.
10.2 PROFESSIONAL’s duty to indemnify and hold the CITY harmless against liability
for damages arising out of or caused by the concurrent negligence of CITY or
CITY’s employees or agents and PROFESSIONAL or PROFESSIONAL’s
employees or agents shall apply only to the extent of the negligence or wrongdoing
of PROFESSIONAL and PROFESSIONAL’s employees or agents.
10.3 Should a court of competent jurisdiction determine that this Agreement is subject
to RCW 4.24.115, then, in the event of liability for damages arising out of bodily
injury to persons or damages to property caused by or resulting from the concurrent
negligence of the PROFESSIONAL and the CITY, its officers, officials,
employees, and volunteers, the PROFESSIONAL's liability, including the duty and
cost to defend, hereunder shall be only to the extent of the PROFESSIONAL’s
negligence. It is further specifically and expressly understood that the
indemnification provided herein constitutes the PROFESSIONAL’s waiver of
immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this
indemnification. PROFESSIONAL certifies, by signing this Agreement, that this
indemnification provision was mutually negotiated. The provisions of this section
shall survive the expiration or termination of this Agreement.
10.4 No liability shall attach to the CITY by reason of entering into this Agreement
except as expressly provided herein.
11.INSURANCE
The PROFESSIONAL shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise from or in
connection with the performance of the work hereunder by the PROFESSIONAL, its agents,
representatives, or employees.
11.1 Insurance Term. The PROFESSIONAL shall procure and maintain for the duration
of the Project, insurance against claims for injuries to persons or damage to property
which may arise from or in connection with the performance of the work hereunder
by the PROFESSIONAL, its agents, representatives, or employees.
Page 5 of 11
PSA (Rev 2020.06.25)
11.2 No Limitation. The PROFESSIONAL’s maintenance of insurance as required by
the Agreement shall not be construed to limit the liability of the PROFESSIONAL
to the coverage provided by such insurance, or otherwise limit the CITY’s recourse
to any remedy available at law or in equity.
11.3 Minimum Scope of Insurance. PROFESSIONAL shall obtain insurance of the
types described below:
11.3.1 Automobile Liability insurance covering all owned, non-owned, hired and
leased vehicles. Coverage shall be written on Insurance Services Office
(ISO) form CA 00 01. If necessary, the policy shall be endorsed to provide
contractual liability coverage.
11.3.2 Commercial General Liability insurance shall be written on ISO occurrence
form CG 00 01 and shall cover liability arising from premises, operations,
independent contractors and personal injury and advertising injury. The
City shall be named as an insured under the PROFESSIONAL's
Commercial General Liability insurance policy with respect to the work
performed for the City using an additional insured endorsement at least as
broad as ISO CG 20 26.
11.3.3 Workers' Compensation coverage as required by the Industrial Insurance
laws of the State of Washington.
11.3.4 Professional Liability insurance appropriate to the PROFESSIONAL's
profession.
11.4 Minimum Amounts of Insurance. PROFESSIONAL shall maintain the following
insurance limits:
11.4.1 Automobile Liability insurance with a minimum combined single limit for
bodily injury and property damage of $1,000,000 per accident.
11.4.2 Commercial General Liability insurance shall be written with limits no less
than $2,000,000 each occurrence, $2,000,000 general aggregate.
11.4.3 Professional Liability insurance shall be written with limits no less than
$2,000,000 per claim and $2,000,000 policy aggregate limit.
11.5 Other Insurance Provisions. The PROFESSIONAL’s Automobile Liability and
Commercial General Liability insurance policies are to contain, or be endorsed to
contain that they shall be primary insurance as respect the CITY. Any Insurance,
self-insurance, or self-insured pool coverage maintained by the CITY shall be
excess of the PROFESSIONAL’s insurance and shall not contribute with it.
11.6 Acceptability of Insurers. Insurance is to be placed with insurers with a current
A.M. Best rating of not less than A: VII.
11.7 Verification of Coverage. PROFESSIONAL shall furnish the City with original
certificates and a copy of the amendatory endorsements, including but not
Page 6 of 11
PSA (Rev 2020.06.25)
necessarily limited to the additional insured endorsement, evidencing the insurance
requirements of the PROFESSIONAL before commencement of the work.
11.8 Notice of Cancellation. PROFESSIONAL shall provide the CITY with written
notice of any policy cancellation within two business days of their receipt of such
notice.
11.9 Failure to Maintain Insurance. Failure on the part of the PROFESSIONAL to
maintain the insurance as required shall constitute a material breach of contract,
upon which the CITY may, after giving five business days’ notice to the
PROFESSIONAL to correct the breach, immediately terminate this Agreement or,
at its discretion, procure or renew such insurance and pay any and all premiums in
connection therewith, with any sums so expended to be repaid to the CITY on
demand, or at the sole discretion of the CITY, offset against funds due the
PROFESSIONAL from the CITY.
11.10 City Full Availability of Professional Limits. If the PROFESSIONAL maintains
higher insurance limits than the minimums shown above, the CITY shall be insured
for the full available limits of Commercial General and Excess or Umbrella liability
maintained by the PROFESSIONAL, irrespective of whether such limits
maintained by the PROFESSIONAL are greater than those required by this
Agreement or whether any certificate of insurance furnished to the CITY evidences
limits of liability lower than those maintained by the PROFESSIONAL.
12.OWNERSHIP OF ASSETS
Title to all property furnished by the CITY shall remain in the name of the CITY and the
CITY shall become the owner of the work product and other documents, if any, prepared by the
PROFESSIONAL pursuant to this Agreement.
13.COMPLIANCE WITH LAWS
13.1 The PROFESSIONAL, in the performance of this Agreement, shall comply with
all applicable federal, state or local laws and ordinances, including regulations for
licensing, certification and operation of facilities, programs and accreditation, and
licensing of individuals, and any other standards or criteria as described in this
Agreement to assure quality of services.
13.2 The PROFESSIONAL specifically agrees to pay any applicable business and
occupation (B & O) taxes which may be due on account of this Agreement.
14.NONDISCRIMINATION
14.1 The CITY is an equal opportunity employer.
14.2 Nondiscrimination in Employment. In the performance of this Agreement, the
PROFESSIONAL will not discriminate against any employee or applicant for
employment on the grounds of race, creed, color, national origin, sex, marital status,
age or the presence of any sensory, mental or physical handicap; provided that the
prohibition against discrimination in employment because of handicap shall not
Page 7 of 11
PSA (Rev 2020.06.25)
apply if the particular disability prevents the proper performance of the particular
worker involved. The PROFESSIONAL shall ensure that applicants are employed,
and that employees are treated during employment without discrimination because
of their race, creed, color, national origin, sex, marital status, age or the presence of
any sensory, mental or physical handicap. Such action shall include, but not be
limited to: employment, upgrading, demotion or transfers, recruitment or
recruitment advertising, layoff or termination, rates of pay or other forms of
compensation, and programs for training including apprenticeships. The
PROFESSIONAL shall take such action with respect to this Agreement as may be
required to ensure full compliance with local, state and federal laws prohibiting
discrimination in employment.
14.3 Nondiscrimination in Services. The PROFESSIONAL will not discriminate against
any recipient of any services or benefits provided for in this Agreement on the
grounds of race, creed, color, national origin, sex, marital status, age or the presence
of any sensory, mental or physical handicap.
14.4 If any assignment and/or subcontracting has been authorized by the CITY, said
assignment or subcontract shall include appropriate safeguards against
discrimination. The PROFESSIONAL shall take such action as may be required to
ensure full compliance with the provisions in the immediately preceding paragraphs
herein.
15.ASSIGNMENT/SUBCONTRACTING
15.1 The PROFESSIONAL shall not assign its performance under this Agreement or
any portion of this Agreement without the written consent of the CITY, and it is
further agreed that said consent must be sought in writing by the PROFESSIONAL
not less than thirty (30) days prior to the date of any proposed assignment. The
CITY reserves the right to reject without cause any such assignment.
15.2 Any work or services assigned hereunder shall be subject to each provision of this
Agreement and proper bidding procedures where applicable as set forth in local,
state and/or federal statutes, ordinances and guidelines.
15.3 Any technical/professional service subcontract not listed in this Agreement, must
have express advance approval by the CITY.
16.CHANGES OR AMENDMENTS
Either party may request changes to the scope of services and performance to be provided
hereunder, however, no change or addition to this Agreement shall be valid or binding upon either
party unless such change or addition be in writing and signed by both parties. Such amendments
shall be attached to and made part of this Agreement.
17.OWNERSHIP, MAINTENANCE AND INSPECTION OF RECORDS
17.1 All drawings, plans, specifications, and other related documents prepared by
PROFESSIONAL under this Agreement are and shall be the property of CITY, and
may be subject to disclosure pursuant to RCW Chapter 42.56 or other applicable
Page 8 of 11
PSA (Rev 2020.06.25)
public records laws. The written, graphic, mapped, photographic, or visual
documents prepared by PROFESSIONAL under this Agreement shall, unless
otherwise provided, be deemed the property of the CITY. CITY shall be permitted
to retain these documents, including reproducible camera-ready originals of
reports, reproduction quality mylars of maps, and copies in the form of computer
files, for the CITY’s use. CITY shall have unrestricted authority to publish,
disclose, distribute and otherwise use, in whole or part, and reports, data, drawings,
images or other material prepared under this Agreement, provided that
PROFESSIONAL shall have no liability for the use of PROFESSIONAL’s work
product outside of the scope of its intended purpose, and the CITY agrees to
indemnify and hold the PROFESSIONAL harmless from such use.
17.2 The PROFESSIONAL shall maintain books, records and documents, which
sufficiently and properly reflect all direct and indirect costs related to the
performance of this Agreement and shall maintain such accounting procedures and
practices as may be necessary to assure proper accounting of all funds paid pursuant
to this Agreement. These records shall be subject at all reasonable times to
inspection, review, or audit, by the CITY, its authorized representative, the State
Auditor, or other governmental officials authorized by law to monitor this
Agreement.
17.3 The PROFESSIONAL shall retain all books, records, documents and other material
relevant to this Agreement, for six (6) years after its expiration. The
PROFESSIONAL agrees that the CITY or its designee shall have full access and
right to examine any of said materials at all reasonable times during said period.
PROFESSIONAL agrees to cooperate with the CITY to produce in a timely manner
any records in the possession of PROFESSIONAL relating to the performance of
this Agreement which are or may be the subject of a valid request under the Public
Records Act, RCW Chapter 42.56.
18.OTHER PROVISIONS
If changes in state law necessitate that services hereunder be expanded, the parties shall
negotiate an appropriate amendment. If, after thirty (30) days of negotiation, an agreement cannot
be reached, this Agreement may be terminated by the City no sooner than sixty (60) days thereafter.
19.TERMINATION
19.1 Termination for Convenience. The CITY may terminate this Agreement, in whole
or in part, at any time, by at least five (5) days written notice to the
PROFESSIONAL.
19.2 Termination for Cause. If the PROFESSIONAL fails to perform in the manner
called for in this Agreement, or if the PROFESSIONAL fails to comply with any
other provisions of this Agreement and fails to correct such noncompliance within
five (5) days written notice thereof, the CITY may terminate this Agreement for
cause. Termination shall be effected by serving a notice of termination on the
PROFESSIONAL setting forth the manner in which the PROFESSIONAL is in
default. The PROFESSIONAL will only be paid for services performed in
accordance with the manner of performance set forth in this Agreement.
Page 9 of 11
PSA (Rev 2020.06.25)
20.NOTICE
Notices, other than applications for payment, shall be given in writing to the persons
named below:
TO THE CITY: TO THE PROFESSIONAL:
CONSULTANT NAME:
CONSULTANT FIRM:
ADDRESS:
CITY, STATE, ZIP:
21.ATTORNEYS FEES AND COSTS
If any legal proceeding is brought for the enforcement of this Agreement, or because of a
dispute, breach, default, or misrepresentation in connection with any of the provisions of this
Agreement, the prevailing party shall be entitled to recover from the other party, in addition to any
other relief to which such party may be entitled, reasonable attorney's fees and other costs incurred
in that action or proceeding.
22.WAIVER
No officer, employee, agent or other individual acting on behalf of either party has the
power, right or authority to waive any of the conditions or provisions of this Agreement. No
waiver in one instance shall be held to be a waiver of any other subsequent breach or
nonperformance. Failure of either party to enforce at any time any of the provisions of this
Agreement or to require at any time performance by the other party of any provision hereof shall
in no way be construed to be a waiver of such provisions nor shall it affect the validity of this
Agreement or any part thereof.
23.JURISDICTION AND VENUE
This Agreement has been and shall be construed as having been made and delivered within
the State of Washington, and it is agreed by each party hereto that this Agreement shall be governed
by laws of the State of Washington, both as to interpretation and performance.
Any action of law, suit in equity, or judicial proceeding for the enforcement of this
Agreement or any provisions thereof, shall be instituted and maintained only in any of the courts
of competent jurisdiction in Snohomish County, Washington.
Sarah Lopez Tom Beckwith
238 N Olympic Ave. Beckwith Consulting Group
Arlington, WA 98223 PO Box 704
LaConner, WA 98257
Page 10 of 11
PSA (Rev 2020.06.25)
24.SEVERABILITY
24.1 If, for any reason, any part, term or provision of this Agreement is held by a court
of the United States to be illegal, void or unenforceable, the validity of the
remaining provisions shall not be affected, and the rights and obligations of the
parties shall be construed and enforced as if the Agreement did not contain the
particular provision held to be invalid.
24.2 If it should appear that any provision hereof is in conflict with any statutory
provision of the State of Washington, said provision which may conflict therewith
shall be deemed inoperative and null and void insofar as it may be in conflict
therewith, and shall be deemed modified to conform to such statutory provisions.
25.ENTIRE AGREEMENT
The parties agree that this Agreement is the complete expression of the terms hereto and
any oral representations or understandings not incorporated herein are excluded. Further, any
modification of this Agreement shall be in writing and signed by both parties. Failure to comply
with any of the provisions stated herein shall constitute material breach of contract and cause for
termination. Both parties recognize time is of the essence in the performance of the provisions of
this Agreement. It is also agreed by the parties that the forgiveness of the nonperformance of any
provision of this Agreement does not constitute a waiver of the provisions of this Agreement.
IN WITNESS WHEREOF the parties hereto have caused this Agreement to be executed
the day and year first hereinabove written.
CITY:
CITY OF ARLINGTON
PROFESSIONAL:
CONSULTANT NAME
__________________________________
Signature City Authorized Representative Signature
_________________________________
(Print)
_________________________________
Title
Page 11 of 11
PSA (Rev 2020.06.25)
EXHIBIT A
SCOPE OF SERVICES
Beckwith Consulting Group
Attached.
BECKWITH 1
City of Arlington
Parks & Recreation Master Plan (PRMP) & Impact Fee
Study RFQs #2021-006 & 007
Beckwith Consulting Group
25 June 2021
BECKWITH 1
Ga
n
t
t
C
h
a
r
t
24
J
u
n
e
2
0
2
1
Ou
r
s
c
h
e
d
u
l
e
a
n
d
b
u
d
g
e
t
Te
a
m
L
e
a
d
e
r
/
P
a
r
k
s
P
l
a
n
n
e
r
-
T
o
m
B
e
c
k
w
i
t
h
F
A
I
C
P
|
La
n
d
s
c
a
p
e
A
r
c
h
i
t
e
c
t
-
J
e
n
n
i
f
e
r
K
i
u
s
a
l
a
a
s
A
S
L
A
L
E
E
D
|
|
Ar
c
h
i
t
e
c
t
-
D
a
n
P
o
d
o
l
l
A
I
A
L
E
E
D
|
|
|
GI
S
T
e
c
h
n
i
c
i
a
n
-
J
e
n
n
i
f
e
r
H
a
c
k
e
t
t
|
|
|
|
No
n
-
m
o
t
o
r
i
z
e
d
P
l
a
n
n
e
r
-
M
i
c
h
a
e
l
R
e
a
d
P
E
|
|
|
|
|
Ci
v
i
l
E
n
g
i
n
e
e
r
-
E
r
i
c
S
c
o
t
t
P
E
|
|
|
|
|
|
Su
r
v
e
y
A
n
a
l
y
s
t
-
D
o
n
M
o
r
g
a
n
|
|
|
|
|
|
|
|
|
|
|
|
|
|
mo
n
t
h
s
pr
o
f
la
b
o
r
mt
l
s
/
to
t
a
l
1
In
i
t
i
a
t
e
/
r
e
v
i
e
w
P
R
M
P
p
r
o
c
e
s
s
|
|
|
|
|
|
|
1
2
3
4
5
6
7
hr
s
ho
u
r
s
co
s
t
co
s
t
a
Co
n
d
u
c
t
r
e
t
r
e
a
t
/
r
e
v
i
e
w
p
r
o
g
r
e
s
s
X
X
X
X
X
X
X
O
O
O
O
O
O
32
$5
,
2
8
0
$0
$5
,
2
8
0
b
Ev
a
l
u
a
t
e
a
l
t
e
r
n
a
t
i
v
e
i
m
p
a
c
t
f
e
e
a
p
p
r
o
a
c
h
e
s
X
X
X
X
X
X
10
$1
,
6
5
0
$0
$1
,
6
5
0
2
Co
n
d
u
c
t
p
u
b
l
i
c
o
u
t
r
e
a
c
h
a
Co
n
d
u
c
t
i
n
t
e
r
v
i
e
w
s
/
w
o
r
k
s
h
o
p
s
X
X
X
24
$3
,
9
6
0
$0
$3
,
9
6
0
b
Co
n
d
u
c
t
o
u
t
r
e
a
c
h
s
u
r
v
e
y
s
X
X
28
$4
,
6
2
0
$3
,
4
0
0
$8
,
0
2
0
c
Co
n
d
u
c
t
p
l
a
n
n
i
n
g
/
d
e
s
i
g
n
c
h
a
r
r
e
t
t
e
s
X
X
X
O
20
$3
,
3
0
0
$4
0
0
$3
,
7
0
0
d
Co
n
d
u
c
t
o
p
e
n
h
o
u
s
e
s
o
n
p
l
a
n
o
p
t
i
o
n
s
X
X
X
O
16
$2
,
6
4
0
$2
5
0
$2
,
8
9
0
e
Co
n
d
u
c
t
o
p
e
n
h
o
u
s
e
s
o
n
i
m
p
l
e
m
e
n
t
a
t
i
o
n
X
X
X
O
16
$2
,
6
4
0
$2
5
0
$2
,
8
9
0
f
Su
r
v
e
y
r
e
g
i
s
t
e
r
e
d
v
o
t
e
r
h
o
u
s
e
h
o
l
d
s
X
X
36
$5
,
9
4
0
$3
,
4
0
0
$9
,
3
4
0
3
Up
d
a
t
e
d
e
m
o
g
r
a
p
h
i
c
s
a
n
d
i
n
v
e
n
t
o
r
i
e
s
a
Up
d
a
t
e
d
e
m
o
g
r
a
p
h
i
c
s
,
p
r
o
g
r
a
m
s
,
f
a
c
i
l
i
t
i
e
s
X
X
X
22
$3
,
6
3
0
$0
$3
,
6
3
0
b
As
s
e
s
s
r
e
p
a
i
r
a
n
d
r
e
p
l
a
c
e
m
e
n
t
(
R
&
R
)
n
e
e
d
s
X
X
X
X
X
X
X
32
$5
,
2
8
0
$0
$5
,
2
8
0
c
Pr
o
j
e
c
t
d
e
m
a
n
d
s
/
n
e
e
d
s
/
f
a
c
i
l
i
t
i
e
s
X
24
$3
,
9
6
0
$0
$3
,
9
6
0
d
Re
f
i
n
e
i
m
p
a
c
t
z
o
n
e
r
e
q
u
i
r
e
m
e
n
t
s
X
X
X
X
X
X
20
$3
,
3
0
0
$0
$3
,
3
0
0
e
As
s
e
s
s
f
i
n
a
n
c
i
a
l
c
o
n
d
i
t
i
o
n
s
/
p
r
o
s
p
e
c
t
s
w
/
f
e
e
s
X
X
X
X
X
X
32
$5
,
2
8
0
$0
$5
,
2
8
0
4
Up
d
a
t
e
P
R
M
P
P
l
a
n
e
l
e
m
e
n
t
s
a
Up
d
a
t
e
s
t
r
a
t
e
g
i
e
s
a
n
d
g
o
a
l
s
X
6
$9
9
0
$0
$9
9
0
b
Up
d
a
t
e
p
l
a
n
e
l
e
m
e
n
t
s
X
X
X
X
X
X
X
72
$1
1
,
8
8
0
$0
$1
1
,
8
8
0
c
De
v
e
l
o
p
i
m
p
l
e
m
e
n
t
a
t
i
o
n
m
e
a
s
u
r
e
s
/
C
F
P
/
f
e
e
s
X
X
X
X
X
X
X
40
$6
,
6
0
0
$0
$6
,
6
0
0
d
Up
d
a
t
e
p
a
r
k
i
m
p
a
c
t
f
e
e
o
r
d
i
n
a
n
c
e
/
s
c
h
e
d
u
l
e
s
X
X
X
X
X
X
8
$1
,
3
2
0
$0
$1
,
3
2
0
5
Pu
b
l
i
s
h
/
a
d
o
p
t
P
R
M
P
P
l
a
n
a
Ed
i
t
/
p
u
b
l
i
s
h
p
l
a
n
/
f
e
e
s
/
C
F
P
/
R
C
O
d
o
c
u
m
e
n
t
s
X
X
X
X
X
X
X
12
$1
,
9
8
0
$0
$1
,
9
8
0
b
Re
v
i
e
w
/
a
d
o
p
t
w
/
C
o
u
n
c
i
l
X
O
4
$6
6
0
$0
$6
6
0
Su
b
t
o
t
a
l
45
4
$7
4
,
9
1
0
$7
,
7
0
0
$8
2
,
6
1
0
O
Mi
l
e
s
t
o
n
e
p
u
b
l
i
c
w
o
r
k
s
h
o
p
s
a
n
d
e
v
e
n
t
s
Co
n
t
i
n
g
e
n
c
y
2%
$1
,
6
5
2
Pr
o
j
e
c
t
b
u
d
g
e
t
$8
4
,
2
6
2
2 BECKWITH
Our proposed approach
The exact approach we undertake for your PRMP
Update and Impact Fee Study depends on your
preferences and experience to-date - which we
will resolve with you prior to proceeding. In the
meantime, we have organized your objectives
into the following scope of work based on your
RFQs and our experience with similar projects.
1: Initiate/monitor process
Task 1a: Conduct retreat/progress sessions
with PARC
We will conduct an in-person or Zoom workshop
with your Parks, Art & Recreation Commission
(PARC), Planning Commission, City Council, and
others you deem appropriate to strategize
about:
§ Your vision and assessment of work
completed since your 2016 PRMP Plan,
Waterfront Plan, Comprehensive Plan, current
impact fees, and any other studies, plans, and
projects.
§ Who and how to involve your public,
nonprofit, and for-profit providers, user groups,
and public including Arlington School District,
Snohomish County, Arlington Chamber of
Commerce, Boys & Girls Club, disability, youth,
senior, athletic, environment, arts, cultural
advocacy groups, and property developers,
among others.
Progress review sessions - we will review
progress with you and your staff on a bi-weekly
basis, with your PARC on a monthly basis, and
with your City Council at milestone tasks during
in-person or Zoom workshop review sessions.
Your workshop participants will clarify policy
issues and the scope of each following task of
work.
Website – we will develop branding messages
and materials and establish webpage
connections or develop a stand-alone website
providing schedules, surveys, progress reports,
draft plan, and implementation proposals for
public review and comment.
Task 1b: Evaluate alternative impact fee
approaches
We will inventory and evaluate park impact fee
strategies, ordinances, fee amounts, as well as
the basis for and outcome of court challenges
realized by other cities in Washington State
using information compiled by the Municipal
Research Services Center (MRSC), Association of
Washington Cities (AWC), Washington Recreation
& Parks Association (WRPA), and others.
We will identify and evaluate the alternative
approaches available based on your park and
recreation plan objectives, existing park
inventory, projected park capital facilities
program, expected population growth, assumed
dwelling unit types, and other characteristics.
We will also compare your employment and
commercial related square footage and
employee totals to evaluate the advisability and
feasibility of establishing park impact fees for
your employment and commercial zones in
addition to a residentially based impact fee.
We will also evaluate the basis for and outcome
of various court challenges to each approach
and the potential implications were each
alternative approach to be applied to your
circumstances listed above.
You will review and decide which approach you
want us to pursue on the development of your
updated park impact fees.
2: Conduct public outreach
Task 2a: Conduct interviews and workshops
with user groups and jurisdictions
We will conduct in-person or Zoom workshops
with Arlington School District, Snohomish
County, Arlington Chamber of Commerce, Boys
& Girls Club, property developers, and other
parties of interest that you identify in Task 1a
to determine user profiles, service areas, issues,
and suggestions about joint venture
development, programming, operating, or
maintaining opportunities of interest as well as
impact fee methodologies.
Task 2b: Conduct outreach surveys
We will conduct on-line surveys of your
residents, students, and tourists:
§ Survey residents - to determine their
reason for using or not using your programs
BECKWITH 3
and facilities and events, level of satisfaction or
dis-satisfaction, desires for future programs or
facilities or events, and preferences concerning
financing measures
§ Survey school students - to determine their
recreation program involvement, satisfaction,
interests, and desires for future school,
intramural, and after school city programs or
facilities. We will develop ‘kids-at-risk’
assessments of the characteristics of students
who are not involved in your or any other
organization’s outreach programs including
their reasons for not participating.
§ Survey tourists – with the Arlington
Chamber of Commerce and Downtown
Association interest and support, to determine
their use of your parks, art, recreation
programs, and special events.
Task 2c: Conduct planning/design workshops
We will conduct in-person or Zoom and
StoryMap interactive workshops to brainstorm
6-20 year planning proposals with your
residents and user group interests including:
§ Open space and wildlife interest groups,
§ On and off-road trail user groups,
§ Athletic leagues and user organizations,
§ Aquatic, art, recreation, child, teen, senior,
and special population program users.
§ Youth and senior interest groups
§ Disability advocacy groups
§ Non-participating populations
§ Tourism special event promoters
We will conduct the workshops where your
participants jointly create (and we illustrate) as
many ideas as possible for every type of PRMP
element from recreation programs to open
spaces to trails to parks to athletic facilities to
indoor facilities to arts and culture. We will
develop these workshop ideas without critical
evaluations until your participants are satisfied
that all possible ideas have been explored.
Task 2d: Conduct open houses on plan and
implementation options
We will conduct in-person or Zoom and
StoryMap open houses with your public,
nonprofit, and for-profit sponsors, disability,
youth, senior, athletic, environment, arts,
culture advocacy groups, property developers,
and hard to reach or non-participating
populations including pop-up events at special
events, and go-to-presentations to review your
PRMP and impact fee options and
implementation strategies. We will post the
proposals on your website for comments.
Task 2e: Survey voter households
We will mail every one of your 7,348 resident
households using USPS’s Every Door Direct Mail
(EDDM) postcard mailers inviting your residents
to complete an on-line survey in appropriate
languages of your PRMP and park impact fee
development proposals, priorities, projects, and
implementation measures.
The postcards will include a phone number
where they can call to request a hardcopy and
return mailer if they are uncomfortable
completing an on-line survey. The survey will
determine:
§ Their approvals and priorities - for your
art, recreation program, open space, trail, park,
facility, and impact fee proposals.
§ Their financing preferences and priorities
- including methods and amounts of proposed
property and sales tax revenue allocations,
special property tax levies, rate adjustments or
levy lid lifts, general obligation bonds, user fees
and charges, park impact fee amounts,
lease/purchase procurements, joint ventures,
and a possible Metropolitan Park District (MPD).
The results will provide you a valid method of
determining public support for your PRMP and
park impact fee proposals particularly aspects
requiring public financing, joint ventures with
other agencies, and a possible Metropolitan Park
District (MPD) before you finalize your PRMP.
Note – recent advances in the use of call
screening and blocking as well as household
use of cell phones rather than landlines have
rendered traditional telephone sampling
techniques more expensive, less statistically
reliable – and less publicly accepted.
We have found the use of EDDM in promoting
the completion of on-line (with mail-out/mail-
back option for those that prefer) surveys to
be more transparent and representative of
public opinions and accurately predictive of
voters in subsequent funding referendums –
particularly when the entire population is
invited to participate.
4 BECKWITH
We have also found EDDM multilingual
postcards are more effective in directing non-
English speaking households to appropriate
language surveys than was practical with
multilingual phone or mail-out/back surveys.
We can also include graphics and more
detailed content and responses than was
possible with telephone or mail-out/back
surveys.
Deliverables
Documentation of the results of the outreach
surveys of residents, students, and tourists,
workshops with jurisdictions, interest groups,
and property developers, planning charrettes,
open houses including pop-up exhibits, and go-
to-presentations, and the voter household
survey.
3: Update demographics and inventory
Task 3a.1: Update demographic trends
We will analyze your present and projected
population and demographic trends using 2015-
2019 American Community Survey (ACS),
CensusMap, Esri, and Washington State Office of
Financial Management (OFM) source data to
determine your projected resident population
and demographic characteristics by age group
for your 6-20 year planning period.
Map social equities – with GIS identification of
the location of low-income, single-parent
families, non-English speaking populations, and
households paying over 35% of income for
housing that need access to art, parks,
recreation, and social programs and any gaps in
locations and provisions for such services.
Task 3a.2: Update programs
We will inventory art and recreation programs
provided by you and all other public, nonprofit,
and for-profit program providers within your
service area to determine user profiles as well
as program volumes, fees, revenues, and costs.
Task 3a.3: Update facilities
We will update your GIS inventory of facilities
owned, maintained, and scheduled by you and
all other public, nonprofit, and for-profit
agencies including the history, ADA assessment,
physical condition, capabilities, quality,
diversity, amenities, recreation opportunities,
and other relevant features of each property and
facility that has been developed or could be
made available for public use by you or others.
We will identify any surplus or non-functional
properties that could be redeveloped for other
uses.
We will input your facility inventory into
NRPA’s Park Metrics database to access and
compare your programs, facilities, staffing,
maintenance, finance, and other benchmarks
with other similarly sized park agencies and
communities.
Task 3b: Determine maintenance, repair and
replacement (R&R) requirements
We will estimate maintenance requirements and
the remaining life of your existing and proposed
facilities including the maintenance, repair and
replacement (R&R) costs required when a project
is implemented and when your asset’s life has
been expended.
We will estimate requirements necessary for you
to staff in-house resources for different
maintenance levels of service (LOS) and project
in-house staffing and out-sourced contract costs
to complete repair and replacement
requirements as your assets amortize over your
20-year planning period.
Task 3c.1: Project activity demands
We will project your resident and tourist
recreation activity participation, volumes, peak
day, and turnover rates using a combination of
sources including:
§ Washington State RCO Statewide
Comprehensive Outdoor Recreation Plan
(SCORP) – for participation rates, frequency, and
peak day schedule data that we developed for
over 100 outdoor and indoor recreation
activities by age, gender, race/ethnicity, and
income for RCO’s 12-month diary-based SCORP
surveys.
§ National Sporting Goods Association
(NSGA) – for participation rates and data from
2001-2019 for outdoor and indoor recreation
activities by age and gender.
Using these age-specific participation,
frequency, peak day, and turnover rates, we will
project your recreation demand, establish your
BECKWITH 5
existing service or capture rates, project your
unmet or latent demand interest, and define
your recreation needs in 5 year intervals over
your 20-year planning period.
Task 3c.2: Project facility requirements
We will project your facility requirements using
facility carrying capacity models, geographic
information system (GIS) gap analysis, and
RCO’s level of service (LOS) scoring matrix to
determine the impact your geography and 5 and
10-minute walking connectivity has to:
§ Determine your existing level-of-service
(ELOS) investment ratios
§ Determine your distributional LOS or
geographic walkability access or
connectivity gaps – by sidewalk, trail, bike
lane, and transit
§ Propose your level-of-service (PLOS)
objectives
§ Project your land acquisition, facility
design, construction, and other costs
necessary to fill gaps in access and service
Task 3d: Refine ELOS/PLOS Impact Fee
inventory and requirements by zone
Based on the results of Task 1b, we will refine
the existing inventory to reflect art, park,
recreation, and
open space lands
and facilities within
your potential
residential,
employment, and
commercial benefit
zones to include
local or
neighborhood
facilities and
citywide or
community
facilities.
We will express the
inventory as a ratio
based on number
of existing housing
units, employees,
or commercial
square footage or parking stalls in each
residential, employment, or commercial benefit
zone.
We will refine the information in a
spreadsheet format to determine the existing
level-of-service (ELOS) that presently or is
programmed to exist for each facility category
for neighborhood and citywide residential,
employment, and commercial benefit zones
over the next 6-year capital facility program
period.
§ Development standards - we will update
estimates of construction, design, financing,
and other costs required for development of
each type of facility under each type of
improvement standard identified in the
inventory.
We will enter development cost standards into a
spreadsheet format to provide a basis for
estimating the growth impact fees to be charged
for each facility category for each residential,
employment, and commercial benefit zone.
We will create a supply based quantitative-
qualitative methodology to determine and
assess the art, park, recreation, and open space
impacts of future residential, employment, and
commercial development projects in accordance
with the provisions of the Washington State
Growth Management Act (GMA).
§ PLOS methodology - we will refine the
projections of future facility needs by adjusting
the existing level-of-service (ELOS) standards to
compensate for over or under supply conditions
apparent to you, your staff, and PARC.
Our proposed level-of-service (PLOS) standards
will be stated as a facility to population or
housing units, employees, commercial square
footage or parking stalls as a means of adjusting
present supply conditions and forecasting
facility implications.
Task 3e.1: Assess financial prospects
We will analyze your financial prospects to
accomplish your combined 6 and 20-year
administration, art, recreation, maintenance,
R&R, and development requirements for:
§ Present and probable financial trends
§ Supplemental funding allocations
§ Program cost recovery measures
§ Other funding approaches and prospects
including property and sales taxes, park
Residential park impact
fee methodology
Park land and facility
value/existing
population
= value/per capita
X additional population
growth
= future investment
required to maintain
existing LOS
X persons/type of
housing
= impact per type
housing unit
X percent to charge
per public policy
= impact fee per type
housing unit
6 BECKWITH
impact fees, grants, donations, REET,
lodging taxes, levies and levy lid lifts, and
possibly a Metropolitan Park District (MPD).
Task 3e.2: Assess impact fee revenue
potential
We will project the park impact fee revenue to
be generated for neighborhood and citywide
facilities for the residential, employment, and
commercial benefit zones under the fee
mitigation allowed for in the Washington State
Growth Management Act (GMA).
Deliverables
PRMP reports documenting your demographics
projections, social equity maps, program and
facility inventories, maintenance and R&R
requirements, activity demands, facility
requirements, park impact fee potentials, and
financial prospects.
4: Update PRMP
Task 4a: Update goals and strategies
Based on the results of Task 3, we will define:
§ Priorities
§ Role/responsibility assignments
§ Existing and proposed level-of-service
(ELOS/PLOS) standards and geographic
accessibilities
§ Funding and cost recovery strategies to
develop your PRMP and implementation
measures including park impact fees.
Task 4b: Update PRMP elements
Using the results of Tasks 2-3, we will update
holistic 6-20-year PRMP elements for you and all
other public, nonprofit, and for profit programs
and facilities using the following progressive
plan layering approach:
§ Arts and culture elements – that identify
art and historic assets and walks, sculpture
gardens and placements, murals and outdoor
artworks, indoor displays in public facilities, art
classes and workshops, and annual art festivals
and markets for local artists.
§ Recreation programs – that identify
demand and allocate responsibility between you
and other public, nonprofit, and for profit
agencies for environmental stewardship,
childcare and after-school programs, education
classes, health and social services, aquatics,
physical conditioning, and athletic games and
leagues that meet demands and resolve
social equities.
§ Open space, trails, parks, and facility
elements - that identify repair and replacement
(R&R) requirements, ADA disability transition
requirements, geographic access gaps, and
demand/needs requirements for open space and
resource conservancies, resource parks, trails,
athletic parks, indoor recreation facilities,
special uses, placemaking opportunities, and
supporting facilities. We will identify where
innovative use of community gardens, universal
playgrounds, skate spots, pump tracks, sports
courts, rectangular athletic fields,
multigenerational centers, art and historic walks
will increase access, utilization, and economic
development opportunities.
We will composite these overlay elements into a
unified vision to be evaluated by your PARC,
Planning Commission, and City Council.
Task 4c.1: Develop implementation program
We will develop a detailed 6 and 20- year
implementation program to achieve your
proposals including:
§ Art and recreation program cost recovery
strategy – should you decide to program art and
recreation with your resources and/or transfer
programs to other public, nonprofit, or for-
profit agencies where feasible and desirable
including policies on the amount to be
recovered for costs from your program fees and
charges.
§ Operations and maintenance (O&M)
requirements – to maintain existing and
projected open spaces, trails, parks, and
recreation facilities including maintenance LOS
standards and costs.
§ R&R cost containment – defining repair and
replacement and end of useful life costs to be
programmed into your projected budgets.
§ ADA plan – identifying barriers, removal
schedules, and tracking tools to provide access
to your outdoor and indoor facilities.
§ Priority Investment Rating (PIR) 6/20-year
Capital Facilities Program (CFP) – correlating
and prioritizing strategic projects in your
proposed level-of-service (PLOS) park and
facility project acquisition, design,
development, and maintenance costs with
possible funding sources or methods reflecting
the greatest impact on the largest number of
BECKWITH 7
users.
§ Organization – including staff, equipment,
and facilities required to implement your
proposed administration, art, recreation,
maintenance, repairs and renovations, and new
park and facility acquisitions and
developments.
§ Facility financial scenario(s) – using your
property and sales taxes, recreation program
fees and charges, park impact fees, grants,
donations, REET, lodging taxes, special property
tax levies or levy lid lifts, general obligation
bonds, lease-to-own (LTO) agreements including
63:20 nonprofit developers, joint ventures with
other public, nonprofit, for-profit agencies,
community organizations, or user groups, and a
possible Metropolitan Park District (MPD) with
City Council as Commissioners.
§ Performance benchmarks – to measure
your progress on meeting art and recreation
program services, park access gaps, open space
connections, trail completions, park and facility
projects, and other implementation actions with
any action adjustments to achieve progress.
We will resolve which package of cost
containment, recovery, funding source, and/or
organizational scenario provides the most
stable financing strategies for your programs
and facilities for the 6 and 20-year periods.
Task 4c.2: Refine capital facility program
projects list for impact fee zones
We will review the 6-year list of desired
acquisition and construction projects for the
neighborhood and citywide residential,
employment, and commercial benefit zones. We
will compare the assembled capital
improvement totals by cost, funds source, and
facility units with the ELOS/PLOS standards and
costs forecast in the tasks above.
Task 4d: Update park impact fee ordinance
We will update your park impact fee ordinance
outlining procedural tasks, methodology, review
procedures, appeal procedures, and other
particulars necessary to require park impact fee
assessments or set-asides for park, recreation,
and open space under the provisions of the
Washington State Growth Management Act
(GMA) including:
§ Park impact fee calculations or
attachments - for each neighborhood and
citywide residential, employment, and
commercial benefit zone necessary to
implement the park impact fee ordinance.
Deliverables
PRMP narrative chapters identifying goals,
strategies, 6-year recreation programs, 20-year
open space, trails, parks, and facilities with
athletic field utilization, park impact fees, and
implementation particular appendices.
5: Publish/adopt P&RMP documents
Task 5a: Edit/publish PRMP Plan documents
We will edit and publish:
§ PowerPoint presentations – of your
artworks and cultural, recreation program,
environmental, trail, park, and facility
proposals, key projects, and implementation
strategies including park impact fees.
§ Narrative document - of your public
participation outreach, condition assessments,
demand and need projections, financial
prospects, and performance measures.
§ Comprehensive Plan Park & Recreation
Element – of your goals, policies, trail and park
plans, and CFP.
§ Technical appendices – of your PRMP
Elements, 6-year Capital Facilities Program
(CFP), Park Impact Fee Ordinance and Schedules,
and RCO Checklist.
Task 6b: Adopt PRMP, CFP, Impact Fees, and
performance measures
We will help you and your PARC present your
PRMP, CFP, and Impact Fee Ordinance with your
Planning Commission and City Council at in-
person or Zoom sessions to complete your
GMA/RCO required hearings for adoption.
City of Arlington Council Agenda Bill Item: NB #2 Attachment F COUNCIL MEETING DATE: July 19, 2021 SUBJECT: Bid award for the Smokey Point Blvd Pavement Preservation Project ATTACHMENTS: Smokey Point Blvd Pavement Preservation Certified Bid Tab DEPARTMENT OF ORIGIN Public Works; Jim Kelly, Director 360-403-3505 EXPENDITURES REQUESTED: $ 665,020.00 (Certified Low Bid) BUDGET CATEGORY: Transportation Benefit District Fund and Fed Grant BUDGETED AMOUNT: $942,950.00 LEGAL REVIEW: DESCRIPTION: Review of bid tabulation for the Smokey Point Blvd Pavement Preservation Project and award of project to certified low bidder. HISTORY: City staff applied for and received a grant from the Puget Sound Regional Council (FHWA program) in 2018 for the pavement preservation of Smokey Point Blvd, preservation extents are from the south Arlington City limits north to 174th Ave. Work will include replacement of non-compliant ADA ramps and upgrading ADA pedestrian crossing facilities at the 168th intersection. Grant funding was received in the amount of $726,000.00. The project was publicly bid in early June 2021 and bids were opened on July 6th. The certified low bidder was Cadman Materials, Inc. in the amount of $665,020.00. ALTERNATIVES: Remand to staff for additional information.
RECOMMENDED MOTION: I move to award the Smokey Point Blvd Pavement Preservation Project to Cadman Materials, Inc. in the amount of $665,020.00, and authorize the Mayor to sign the Construction Contract.
Item
No.
DESCRIPTION
WSDOT
Standard
Item No.
WSDOT Spec
Ref Sect.
Approx.
Qty.Unit Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price
Preparation
101 Mobilization/Demobilization (8%)0001 1-09.7 1 LS 60,300.00$ 60,300.00$ 48,500.00$ 48,500.00$ 50,000.00$ 50,000.00$ 64,000.00$ 64,000.00$
102 Inlet Protection 6471 8-01.5 58 EA 115.00$ 6,670.00$ 52.50$ 3,045.00$ 100.00$ 5,800.00$ 130.00$ 7,540.00$
103 Planning Bituminous Pavement 5711 5-04.5 24,900 SY 4.50$ 112,050.00$ 2.32$ 57,768.00$ 3.10$ 77,190.00$ 2.50$ 62,250.00$
104 Removing Cement Conc. Sidewalk 0100 2-02.5, SP 70 SY 50.00$ 3,500.00$ 89.25$ 6,247.50$ 80.00$ 5,600.00$ 100.00$ 7,000.00$
105 Removing Cement Conc. Curb and Gutter 0108 2-02.5, SP 150 LF 20.00$ 3,000.00$ 44.10$ 6,615.00$ 30.00$ 4,500.00$ 100.00$ 15,000.00$
106 Removing Asphalt Conc. Pavement 0120 2-02.5, SP 40 SY 30.00$ 1,200.00$ 76.85$ 3,074.00$ 40.00$ 1,600.00$ 100.00$ 4,000.00$
107 Record Drawings --1-05.18 1 LS 2,000.00$ 2,000.00$ 2,000.00$ 2,000.00$ 2,000.00$ 2,000.00$ 2,000.00$ 2,000.00$
108 Roadway Surveying 7038 1-05.4 1 LS 10,000.00$ 10,000.00$ 9,020.00$ 9,020.00$ 6,300.00$ 6,300.00$ 5,000.00$ 5,000.00$
109 ADA Features Surveying 7042 1-05.4 1 LS 5,000.00$ 5,000.00$ 3,760.00$ 3,760.00$ 3,200.00$ 3,200.00$ 3,000.00$ 3,000.00$
Pavement
110 HMA CI 1/2 In. PG58H-22 5767 5-04.5, SP 2720 TON 110.00$ 299,200.00$ 85.80$ 233,376.00$ 95.00$ 258,400.00$ 130.00$ 353,600.00$
111 Cement Conc. Traffic Curb and Gutter 6700 8-04.5 150 LF 50.00$ 7,500.00$ 31.65$ 4,747.50$ 31.00$ 4,650.00$ 53.00$ 7,950.00$
112 Cement Conc. Grade Correction Curb --8-04.5, SP 40 LF 45.00$ 1,800.00$ 29.40$ 1,176.00$ 33.00$ 1,320.00$ 53.00$ 2,120.00$
113 Detectable Warning Surface 7054 8-14.5 60 SF 45.00$ 2,700.00$ 29.40$ 1,764.00$ 83.00$ 4,980.00$ 59.00$ 3,540.00$
114 Cement Conc. Sidewalk 7055 8-14.5 20 SY 150.00$ 3,000.00$ 79.10$ 1,582.00$ 50.00$ 1,000.00$ 160.00$ 3,200.00$
115 Crushed Surfacing Top Course 5120 4-04.5, SP 30 TON 55.00$ 1,650.00$ 109.60$ 3,288.00$ 80.00$ 2,400.00$ 20.00$ 600.00$
116 Cement Conc. Curb Ramp Type Parallel A 7058 8-15.5, SP 5 EA 6,000.00$ 30,000.00$ 1,920.00$ 9,600.00$ 3,850.00$ 19,250.00$ 3,800.00$ 19,000.00$
117 Cement Con. Curb Ramp Type Combination 7058 8-14.5, SP 1 EA 6,000.00$ 6,000.00$ 2,600.00$ 2,600.00$ 4,400.00$ 4,400.00$ 5,000.00$ 5,000.00$
118 Crack Sealing 5703 5-03.5 1 EA 9,000.00$ 9,000.00$ 9,000.00$ 9,000.00$ 9,000.00$ 9,000.00$ 9,000.00$ 9,000.00$
Traffic
119 Traffic Signal Loops Replacement --8-20.5, SP 1 LS 62,000.00$ 62,000.00$ 84,750.00$ 84,750.00$ 82,500.00$ 82,500.00$ 80,000.00$ 80,000.00$
120 Profiled Plastic Line 6809 8-22.5 16,800 LF 2.50$ 42,000.00$ 1.00$ 16,800.00$ 0.98$ 16,464.00$ 1.00$ 16,800.00$
121 Profiled Plastic Wide Lane Line 6845 8-22.5 860 LF 7.00$ 6,020.00$ 3.70$ 3,182.00$ 3.60$ 3,096.00$ 3.75$ 3,225.00$
122 Plastic Crosswalk Line 6857 8-22.5 480 SF $10.00 4,800.00$ 12.20$ 5,856.00$ 11.85$ 5,688.00$ 9.00$ 4,320.00$
123 Plastic Stop Line 6859 8-22.5 290 LF $10.00 2,900.00$ 12.60$ 3,654.00$ 12.30$ 3,567.00$ 11.00$ 3,190.00$
124 Plastic Traffic Arrow 6833 8-22.5 40 EA 346.00$ 13,840.00$ 169.70$ 6,788.00$ 165.20$ 6,608.00$ 125.00$ 5,000.00$
125 Raised Pavement Marker Type 2 6884 8-09.5 4 HUND 750.00$ 3,000.00$ 491.00$ 1,964.00$ 480.00$ 1,920.00$ 500.00$ 2,000.00$
126 Precast Dual Faced Sloped Mountable Curb 6841 8-07.5 610 LF 35.00$ 21,350.00$ 19.80$ 12,078.00$ 19.30$ 11,773.00$ 25.00$ 15,250.00$
127 Temporary Pavement Marking - Short Duration 6895 8-23.5 26,500 LF 0.30$ 7,950.00$ 0.22$ 5,830.00$ 0.25$ 6,625.00$ 0.65$ 17,225.00$
128 Project Temporary Traffic Control 6971 1-10.4 1 LS 45,000.00$ 45,000.00$ 57,100.00$ 57,100.00$ 66,000.00$ 66,000.00$ 78,240.00$ 78,240.00$
129 Flaggers 6980 1-10.4 550 HR 68.00$ 37,400.00$ 57.90$ 31,845.00$ 77.00$ 42,350.00$ 79.00$ 43,450.00$
Other
130 Minor Change 7728 1-04.4(1)1 Calc.25,000.00$ 25,000.00$ 25,000.00$ 25,000.00$ 25,000.00$ 25,000.00$ 25,000.00$ 25,000.00$
131 SPCC Plan 7736 1-07.15(1) 1 LS 1,000.00$ 1,000.00$ 410.00$ 410.00$ 500.00$ 500.00$ 500.00$ 500.00$
132 Trimming and Cleanup 7490 2-11.5 1 LS 2,000.00$ 2,000.00$ 2,600.00$ 2,600.00$ 10,000.00$ 10,000.00$ 5,000.00$ 5,000.00$
Subtotal 838,830.00$ Subtotal 665,020.00$ Subtotal 743,681.00$ Subtotal 873,000.00$
Sales Tax (9.2%)N/A Tax 9.2% N/A Tax 9.2% N/A Tax 9.2%N/A
Total 838,830.00$ Total 665,020.00$ Total 743,681.00$ Total 873,000.00$
Smokey Point Blvd Pavement Preservation Project
Engineer's Estimate Apparent Low Bidder
Cadman Materials
July 6, 2021 Central Materials Granite Construction
City of Arlington Council Agenda Bill Item: NB #3 Attachment G
this change in the form of compensation, elected officials were required to provide documentation of
ORDINANCE 2021-XXX 1
ORDINANCE NO. 2021 – XXX
AN ORDINANCE OF THE CITY OF ARLINGTON, WASHINGTON
AMENDING SECTION 2.04.027 OF THE ARLINGTON
MUNICIPAL CODE REGARDING ELECTED OFFICIALS COMPENSATION AND EXPENSE
REIMBURSMENT FOR MEETING ATTENDANCE
WHEREAS, the City of Arlington’s Citizen Salary Review Commission completed its work
for 2021 and filed its compensation decision with the Arlington City Clerk, which specified
changes to the Mayor and Council salaries effective on July 1, 2021, January 1, 2022, and
January 1, 2023, and eliminates per meeting compensation as of July 1, 2021; and
WHEREAS, the existing provisions of Arlington Municipal Code Section 2.04.027 are in
conflict with this updated compensation plan; and
WHEREAS, the City Council wishes to amend Section 2.04.027 of the Arlington Municipal
Code to reflect the updated compensation plan adopted by the Citizen Salary Review
Commission;
NOW, THEREFORE, the City Council of the City of Arlington does hereby ordain as
follows:
Section 1. Arlington Municipal Code Section 2.04.027 shall be and hereby is
amended to read as follows:
2.04.027 - Expense reimbursement.
(a) In addition to the compensation provided for by Section 2.04.025, the mayor and
council members will be entitled to reimbursement for reasonable and necessary
expenses incurred in attendance at meetings required by virtue of their office consistent
with City policy for reimbursement for mileage or other expenses as might be pre-
approved by the City Administrator consistent with City policy.
(b) Notwithstanding the provisions of subsection (a), reimbursement will not be authorized
by virtue of this section for attendance at political functions or regularly scheduled
community events.
Section 2. Severability. Should any section, paragraph, sentence, clause or phrase of
this ordinance, or its application to any person or circumstance, be declared unconstitutional or
otherwise invalid for any reason, or should any portion of this ordinance be pre-empted by
state or federal law or regulation, such decision or pre-emption shall not affect the validity of
the remaining portions of this ordinance or its application to other persons or circumstances.
Section 3. Effective Date. The title of this ordinance which summarizes the contents
shall be published in the official newspaper of the City. This ordinance shall take effect and be
in full force five (5) days after the date of publication as provided by law.
ORDINANCE 2021-XXX 2
PASSED by the City Council of the City of Arlington and APPROVED by the Mayor this 19th
day of July, 2021.
CITY OF ARLINGTON
____________________________________
Barbara Tolbert, Mayor
ATTEST:
___________________________________
Wendy Van Der Meersche, City Clerk
APPROVED AS TO FORM:
___________________________________
Steven J. Peiffle, City Attorney
City of Arlington Council Agenda Bill Item: NB #4 Attachment H
Councilmember. Benefit offerings are proposed to be the same medical, dental, vision and EAP benefits as those offered to the Non-Represented employee group through the Association of Washington Cities Benefit Trust. Benefit rates would be the same as the Non-Represented employee group, with two schedules for the position of Mayor and Councilmember. Benefit eligibility would be available during a special open enrollment window in the month of July 2021 to be established by the Human Resources Department, with benefits effective August 1, 2021. Thereafter, existing elected officials could make changes to their enrollment status during st
salaries on July 1, 2021, January 1, 2022, and January 1, 2023, and eliminated per meeting compensation as of
RESOLUTION 2021-XXX 1
RESOLUTION NO. 2021-XXX
A RESOLUTION OF THE CITY OF ARLINGTON
ADOPTING RECOMMENDATIONS OF THE CITIZEN SALARY COMMISSION TO ESTABLISH GROUP
BENEFITS PARTICIPATION ELIGIBILITY FOR THE POSITIONS OF MAYOR AND COUNCILMEMBER
WHEREAS, the City of Arlington Citizen Salary Commission has made changes to the
compensation model of City elected officials effective July 1, 2021; and
WHEREAS, the Citizen Salary Commission has also recommended group medical, dental
vision and employee assistance program (EAP) participation eligibility for the positions of Mayor
and Councilmember as part of its biannual review of salary and benefits; and
WHEREAS, recommendations of the Citizen Salary Commission regarding group medical
benefits access and premium contribution structures contained in its memo to the City Clerk
dated April 21, 2021 is attached hereto as Exhibit A; and
WHEREAS, the City Council wishes to provide the position of Mayor with access to the
same group medical, dental, vision and employee assistance program (EAP) benefits
participation eligibility and program coverage options consistent with plans offered to the Non-
Represented employee group through Association of Washington Cities Benefit Trust with the
exception of no access to any Health Savings Account (HSA) or Opt-Out Incentive participation,
with the 2021 rate and contribution structure attached as Exhibit B;
WHEREAS, the City Council wishes to provide the position of Councilmember with
access to the same group medical, dental, vision and employee assistance program (EAP)
benefits participation eligibility and program coverage options consistent with plans offered to
the Non-Represented employee group through Association of Washington Cities Benefit Trust
with the exception of no access to any Health Savings Account (HSA) or Opt-Out Incentive
participation, with the 2021 rate and contribution structure attached as Exhibit C;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARLINGTON,
WASHINGTON AS FOLLOWS:
1. The Arlington City Council hereby authorizes access by the position of Mayor to the
same group medical, dental, vision and employee assistance program (EAP) benefits
participation eligibility and program coverage options consistent with plans offered to the Non-
Represented employee group through Association of Washington Cities Benefit Trust with the
exception of no access to any Health Savings Account (HSA) or Opt-Out Incentive participation
offered to the Non-Represented employee group, with the 2021 rate and contribution
structure attached as Exhibit B, effective August 1, 2021.
RESOLUTION 2021-XXX 2
2. The Arlington City Council hereby authorizes access by the position of Councilmember
to the same group medical, dental, vision and employee assistance program (EAP) benefits
participation eligibility and program coverage options consistent with plans offered to the Non-
Represented employee group through Association of Washington Cities Benefit Trust with the
exception of no access to any Health Savings Account (HSA) or Opt-Out Incentive participation
offered to the Non-Represented employee group, with the 2021 rate and contribution
structure attached as Exhibit C, effective August 1, 2021.
3. In subsequent benefit plan years after 2021, medical benefit rates for the position of
Mayor shall be the same as those for the Non-Represented employee group and the City
premium contribution for Employee-only coverage shall be set at the same level as the Non-
Represented employee group, with the position of Mayor participating in any other medical
benefit tier(s) for dependent coverage at their own out-of-pocket expense less the City’s
contribution for Employee-only coverage, subject to any specific program requirements of the
benefits vendor, if different. Dental, vision and employee assistance plan rates and premium
contributions levels shall be the same as those of the Non-Represented employee group. There
will continue to be no access to any Health Savings Account (HSA) or Opt-Out Incentive
participation offered to the Non-Represented employee group
4. In subsequent benefit plan years after 2021, medical benefit rates for the position of
Councilmember shall be the same as those for the Non-Represented employee group and the
City premium contribution for medical benefits shall be set at the lowest level required as part
of any specific program requirements of the benefits vendor. Dental, vision and employee
assistance plan rates and premium contributions levels shall be the same as those of the Non-
Represented employee group. There will continue to be no access to any Health Savings
Account (HSA) or Opt-Out Incentive participation offered to the Non-Represented employee
group
ADOPTED by the City Council and APPROVED by the Mayor this 19th day of July, 2021.
CITY OF ARLINGTON
_____________________________
Barbara Tolbert, Mayor
ATTEST:
_______________________________
Wendy Van Der Meersche, City Clerk
APPROVED AS TO FORM:
________________________________
Steven J. Peiffle, City Attorney
MAYOR
2021 Regence Health First 250 (80/20
Split)100% Premium
Rate w/ 2% Wellness
Discount
City Share
(monthly)
Employee Share
(monthly)
Employee 788.44 772.98 618.38 154.60
Emp + Spouse 1,583.45 1,552.40 618.38 934.02
Emp + 1 1,180.08 1,156.94 618.38 538.56
Emp + 2 1,503.87 1,474.38 618.38 856.00
Emp, Sp + 1 1,975.09 1,936.36 618.38 1,317.98
Emp. Sp + 2 (or more)2,298.88 2,253.80 618.38 1,635.42
2021 Regence HDHP (Deductibles:
1500/3000)100% Premium
Rate w/ 2% Wellness
Discount
City Share
(monthly)
Employee Share
(monthly)
Employee 548.27 537.52 537.52 -
Emp + Spouse 1,103.27 1,081.64 537.52 544.12
Emp + 1 826.57 810.36 537.52 272.84
Emp + 2 1,054.41 1,033.74 537.52 496.22
Emp, Sp + 1 1,381.53 1,354.44 537.52 816.92
Emp. Sp + 2 (or more)1,609.40 1,577.84 537.52 1,040.32
2021 Kaiser Permanente $20 Copay /
200 Deductible (90/10 Split)100% Premium
Rate w/ 2% Wellness
Discount
City Share
(monthly)
Employee Share
(monthly)
Employee 663.33 650.32 585.29 65.03
Emp + Spouse 1,315.58 1,289.78 585.29 704.49
Emp + 1 996.15 976.62 585.29 391.33
Emp + 2 1,328.98 1,302.92 585.29 717.63
Emp, Sp + 1 1,648.40 1,616.08 585.29 1,030.79
Emp. Sp + 2 (or more)1,981.23 1,942.38 585.29 1,357.09
90 / 10 Split on Coverage
DENTAL / PLAN F 100% Premium
City Share
(monthly)
Employee Share
(monthly)
Employee 54.79 49.31 5.48
Emp + 1 103.63 93.27 10.36
Emp + 2 162.21 145.99 16.22
VSP (City pays all) $25 co-pay with
second pair rider
Employer Paid
(monthly)
Employee 8.78 8.78
Emp + 1 17.56 17.56
Emp + 2 26.34 26.34
EAP 1 - 8 Sessions
Full Family $.26 - Employer Paid
2021
AWC EMPLOYEE BENEFIT TRUST HEALTH INSURANCE
CITY COUNCIL
2021 Regence Health First 250 (80/20
Split)100% Premium
Rate w/ 2% Wellness
Discount
City Share
(monthly)
Employee Share
(monthly)
Employee 788.44 772.98 - 772.98
Emp + Spouse 1,583.45 1,552.40 - 1,552.40
Emp + 1 1,180.08 1,156.94 - 1,156.94
Emp + 2 1,503.87 1,474.38 - 1,474.38
Emp, Sp + 1 1,975.09 1,936.36 - 1,936.36
Emp. Sp + 2 (or more)2,298.88 2,253.80 - 2,253.80
2021 Regence HDHP (Deductibles:
1500/3000)100% Premium
Rate w/ 2% Wellness
Discount
City Share
(monthly)
Employee Share
(monthly)
Employee 548.27 537.52 - 537.52
Emp + Spouse 1,103.27 1,081.64 - 1,081.64
Emp + 1 826.57 810.36 - 810.36
Emp + 2 1,054.41 1,033.74 - 1,033.74
Emp, Sp + 1 1,381.53 1,354.44 - 1,354.44
Emp. Sp + 2 (or more)1,609.40 1,577.84 - 1,577.84
2021 Kaiser Permanente $20 Copay /
200 Deductible (90/10 Split)100% Premium
Rate w/ 2% Wellness
Discount
City Share
(monthly)
Employee Share
(monthly)
Employee 663.33 650.32 - 650.32
Emp + Spouse 1,315.58 1,289.78 - 1,289.78
Emp + 1 996.15 976.62 - 976.62
Emp + 2 1,328.98 1,302.92 - 1,302.92
Emp, Sp + 1 1,648.40 1,616.08 - 1,616.08
Emp. Sp + 2 (or more)1,981.23 1,942.38 - 1,942.38
90 / 10 Split on Coverage
DENTAL / PLAN F 100% Premium
City Share
(monthly)
Employee Share
(monthly)
Employee 54.79 49.31 5.48
Emp + 1 103.63 93.27 10.36
Emp + 2 162.21 145.99 16.22
VSP (City pays all) $25 co-pay with
second pair rider
Employer Paid
(monthly)
Employee 8.78 8.78
Emp + 1 17.56 17.56
Emp + 2 26.34 26.34
EAP 1 - 8 Sessions
Full Family $.26 - Employer Paid
2021
AWC EMPLOYEE BENEFIT TRUST HEALTH INSURANCE