HomeMy WebLinkAbout02-22-21 Council Workshop
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CALL TO ORDER
Mayor Barb Tolbert
PLEDGE OF ALLEGIANCE
ROLL CALL
Mayor Barb Tolbert – Wendy
APPROVAL OF THE AGENDA
Mayor Pro Tem Jesica Stickles
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
WORKSHOP ITEMS – NO FINAL ACTION WILL BE TAKEN
1. Resolution Declaring Police K-9 "Tara" as Public Surplus, and ATTACHMENT A
Authorizing her Disposition to Her Handler
Staff Presentation: Dan Cone
Council Liaison: Marilyn Oertle
2. Appointment to Cemetery Board ATTACHMENT B
Staff Presentation: Jim Kelly
Council Liaison: Debora Nelson
3. Contract with HWA Geosciences, Inc. for SR 530 Roundabout ATTACHMENT C
Staff Presentation: Jim Kelly
Council Liaison: Jan Schuette
4. Contract Amendment with KBA for Construction Management Services ATTACHMENT D
for the 204th/77th Roundabout
Staff Presentation: Jim Kelly
Council Liaison: Jan Schuette
Arlington City Council Workshop
Monday, February 22, 2021 at 7:00 pm
5. Financial Report for December 2020 ATTACHMENT E
Staff Presentation: Kristin Garcia
6. Financial Report for January 2021 ATTACHMENT F
Staff Presentation: Kristin Garcia
7. Community & Economic Development Report for January 2021 ATTACHMENT G
Staff Presentation: Marc Hayes
ADMINISTRATOR & STAFF REPORTS
MAYOR’S REPORT
COMMENTS FROM COUNCILMEMBERS/COUNCILMEMBER REPORTS
PUBLIC COMMENT
For members of the public who wish to speak to the Council. Please limit your remarks to three minutes.
REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING
EXECUTIVE SESSION
RECONVENE
ADJOURNMENT
Mayor Pro Tem Jesica Stickles / Mayor Barb Tolbert
City of Arlington Council Agenda Bill
Item: WS #1 Attachment A
COUNCIL MEETING DATE: February 22, 2021 SUBJECT: Resolution to Surplus Police Dog “Tara” to handler, Officer Kendahl Metcalfe ATTACHMENTS: Resolution and Bill of Sale DEPARTMENT OF ORIGIN Police; Dan Cone, Deputy Chief 360-403-4609 EXPENDITURES REQUESTED: N/A BUDGET CATEGORY: N/A BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: Tara has served the police department and Arlington’s citizens for several years. Tara is now ready to retire as a police dog. Although she is a member of the police force, she is considered personal property, and as such, the City must declare her as “surplus” for purposes of disposing of her. The City wishes to make sure that Tara spends the rest of her life with her handler, Officer Kendahl Metcalfe. HISTORY: ALTERNATIVES Remand to staff for additional information.
RECOMMENDED MOTION: Workshop; discussion only. At the March 1, 2021 Council meeting, the recommended motion will be, “I move to approve the resolution acknowledging the service of police dog ‘Tara’, declaring her as surplus, and authorizing her disposition to her handler, Officer Kendahl Metcalfe, and authorize the
1
RESOLUTION NO. 2021-xxx
A RESOLUTION OF THE CITY OF ARLINGTON ACKNOWLEDGING THE SERVICE OF
POLICE DOG "TARA", DECLARING HER AS SURPLUS,
AND AUTHORIZING HER DISPOSITION TO HER HANDLER
WHEREAS, the City has been well served by its police dog “Tara” who has served the
Police Department of the City of Arlington and Arlington’s citizens for several years; and
WHEREAS, it is time for Tara to retire as a police dog; and
WHEREAS, although she is a valued member of the police force, she is considered
personal property and as such the City must declare her as “surplus” for purposes of disposing
of her;
WHEREAS, the City Council finds that the City is unlikely to receive significant value in
a sale of Tara, and the City wishes to make sure she spends the rest of her life with her
beloved handler, Kendahl Metcalfe;
NOW, THEREFORE, the City of Arlington, acting by and through its City Council, does
hereby resolve as follows:
1. The City Council recognizes the valuable contributions made by “Tara”, its eight
year old black lab police dog, to the citizens of Arlington.
2. “Tara” is hereby declared surplus to the needs of the City and should be
permitted to retire.
3. City staff is authorized and directed to transfer “Tara” by bill of sale to its
handler, Kendahl Metcalfe, per the Bill of Sale attached hereto as Exhibit “A”.
Passed by the City Council of the City of Arlington at a regular meeting on this
1st day of March, 2021.
Barbara Tolbert, Mayor
ATTEST:
Wendy Van Der Meersche, City Clerk
APPROVED AS TO FORM:
Steven J. Peiffle, City Attorney
2
EXHIBIT “A”
GENERAL BILL OF SALE
THIS GENERAL BILL OF SALE, dated the day of , 2021
from the City of Arlington, a municipal corporation of the state of Washington, hereinafter
called "Grantor", to Kendahl Metcalfe, hereinafter called "Grantee".
W I T N E S S E T H:
That Grantor, for value received, has transferred, sold, assigned, conveyed,
granted, bargained, set over and delivered, and by these presents does hereby transfer, sell,
assign, convey, grant, bargain, set over and deliver unto Grantee, Grantee's successors and
assigns forever, the following:
One (1) eight year old female black lab police dog, "Tara"
TO HAVE AND TO HOLD the aforesaid personal property, together with the
appurtenances thereto, unto Grantee, Grantee's successors and assigns forever. Grantor
hereby covenants and agrees with Grantee, Grantee's successors and assigns, to execute and
deliver to Grantee such other and further instruments and bills of transfer, sale, assignment
and conveyance and all such notices, releases, acquittances and other documents and to
secure all such consents as may be necessary more fully to transfer, sell, assign and convey
to and vest in Grantee the asset and rights hereby transferred, assigned and conveyed or
intended so to be.
And Grantor, for Grantor and Grantor's successors and assigns, covenants and
agrees to and with Grantee, Grantee's successors and assigns, that Grantor is owner of the
said property, goods and chattels and has good right and full authority to sell the same, and that
Grantor will warrant and defend the sale hereby made unto Grantee, Grantee's successors
and assigns, against all and every person or persons, whomsoever, lawfully claiming or to
claim the same.
Grantee covenants and agrees to hold the City of Arlington harmless from any
claims arising on or after the date of this Bill of Sale which arise from or relate to the personal
property hereby transferred.
SIGNED at Arlington, Washington, on the day and year first above written.
CITY OF ARLINGTON, WA KENDAHL METCALFE
Barbara Tolbert, Mayor Kendahl Metcalfe
ATTEST:
________
Wendy Van Der Meersche, City Clerk
3
STATE OF WASHINGTON )
: ss
COUNTY OF SNOHOMISH )
On this day personally appeared before me Barbara Tolbert and Wendy Van Der Meersche,
to me known to be the Mayor and City Clerk of the City of Arlington, Washington, the municipal
corporation described in and which executed the within and foregoing instrument, and
acknowledged that they signed the same as the free and voluntary act and deed of said municipal
corporation for the uses and purposes therein mentioned.
Given under my hand and official seal this day of , 2021.
NOTARY PUBLIC in and for the State of
Washington, residing at __
My commission expires: __
Name: ___
STATE OF WASHINGTON )
: ss
COUNTY OF SNOHOMISH )
On this day personally appeared before me Kendahl Metcalfe, to me known to be the individual
described in and who executed the within and foregoing instrument, and acknowledged that he
signed the same as his free and voluntary act and deed for the uses and purposes therein
mentioned.
Given under my hand and official seal this day of , 2021.
NOTARY PUBLIC in and for the State of
Washington, residing at __
My commission expires: __
Name: ____
City of Arlington Council Agenda Bill Item: WS #2 Attachment B
finances, capital planning, future expansion plans/needs, and any other issues that may arise. Maxine Jenft is a strong community member who has served on the Cemetery Board since 2007, and
Maxine Jenft
.
✔
City of Arlington Council Agenda Bill Item: WS #3 Attachment C COUNCIL MEETING DATE: February 22, 2021 SUBJECT: Contract for Geotechnical Services for the Island Crossing Roundabout Project ATTACHMENTS: HWA Geosciences, Inc. Scope of Work and Fee for Additional Work DEPARTMENT OF ORIGIN Public Works; Jim Kelly, Director 360-403-3505 EXPENDITURES REQUESTED: $ 40,999 BUDGET CATEGORY: Transportation Improvement Fund BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: Contract with HWA GeoSciences, Inc. for additional work at SR-530 and Smokey Point Blvd to complete Pilot Infiltration Tests to gather stormwater infiltration data. HISTORY: The City of Arlington is designing a roundabout for the intersection of Smokey Point Blvd and SR-530. The prime design consultant for this project is SCJ Alliance; HWA Geosciences, Inc. is a sub consultant performing project geotechnical services. HWA has already completed the initial phase of geotechnical investigation determining soil strength for roundabout construction, this phase of work will determine soil infiltration capacity to support project infiltration pond design.
City of Arlington Council Agenda Bill Item: WS #4 Attachment D
contractor oversight and completion of necessary project compliance forms and paperwork, the City elected to contract with KBA, Inc. to provide Construction Management for this project. Due to delay issues associated with the right-of-way procurement along with multiple weather delays, there was additional construction time which required additional on-site construction oversight, management, and supporting paperwork. The amendment to the KBA contract covers the additional cost Base Contract $183,000.00 Amendment #1 $ 0.00 (Time addition only) Amendment #2 $ 47,828.00
th th
Project Name:Arlington 204th Roundabout Month Jan-21 Feb-21
Client Project No.: P02-467 Days/Mo 20 20
KBA Project No.:B18081-01 Hr/Mo 160 160
Contract Type:Cost + Fixed Fee (on DSC only)Extra Work 6%8%
Date Prepared: Adj Hr/Mo 170 173
Prepared by: Sam Schuyler
Salary Escalation 5%
KBA Labor Hours
Employee Title 2021
Rate Total Hours 2020 Total Jan-21 Feb-21
Sam Schuyler (M2) Project Manager $77.52 4 - 2 2
Carra Nicholes (A4) Contract Administrator $45.68 4 - 2 2
TBD (T1) Inspector $28.84 160 - 160
Micael Serrano (E4) RE/OE $48.00 320 - 160 160
Subtotal - KBA Labor Hours 488 - 324 164
Direct Expenses
Item Total Costs 2020 Total Jan-21 Feb-21
Vehicles @ $950/month (plus tax) for RE/OE and Inspector 2,194$ - 1,097 1,097
Subtotal - Direct Expenses 2,194$ - 1,097 1,097
Combined Costs
Employee Title 2021
Rate Total DSC 2020 Total Jan-21 Feb-21
Sam Schuyler (M2) Project Manager $77.52 310$ - 155 155
Carra Nicholes (A4) Contract Administrator $45.68 183$ - 91 91
TBD (T1) Inspector $28.84 4,614$ - 4,614 -
Micael Serrano (E4) RE/OE $48.00 15,360$ - 7,680 7,680
Direct Salary Costs 20,467$ - 12,541 7,926
Overhead (Home) @ 770$ - 385 385
Overhead (Field) @ 28,941$ - 17,813 11,128
Subtotal (DSC + OH)50,178$ - 30,739 19,439
Fixed Fee (on DSC only) @ 6,140$ - 3,762 2,378
Subtotal (DSC + OH + Fee)56,318$ - 34,501 21,817
Direct Expenses (No Markup)2,194$ - 1,097 1,097
TOTAL ESTIMATED COSTS 58,512$ - 35,598 22,914
Remaining Budget (10,683)$
Total Supplement Needed 47,828$
Rounded to nearest whole dollar.
CONFIDENTIAL & PROPRIETARY TO KBA, INC.
144.89%
30.00%
6/10/2020
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Printed: 1/14/2021 9:28 AM S:\Projects\Contracts\Client\Arlington\020019-01 Arlington 204th Roundabout\Drafts&NegotiationRecords\In-houseDrafts\Supp 2\2021 0114 - Supp 2-Estimate-Arlington-204th
City of Arlington Council Agenda Bill Item: WS #5 Attachment E
General Fund Operating Statement Revenue Charts Other Fund Operating Statements
2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
Bal Fwd 3,301,313$ 2,915,658$ 2,457,641$ 1,829,337$ 1,537,533$ 1,972,113$ 2,550,400$ 3,680,769$ 4,961,746$ 6,636,173$
REVENUE
Trip Mitigation Received 266,367$ 43,270$ 372,882$ 152,815$ 545,793$ 238,216$ 858,535$ 1,344,082$ 651,237$ 349,459$
Park Mitigation Received 17,858$ 10,730$ 30,700$ 5,954$ 5,150$ 24,687$ 431,915$ 487,556$ 625,139$ 300,682$
Tree Impact Fees -$ -$ -$ -$ -$ -$ 6,784$ 103,643$ 750$ 3,013$
Investment Interest 40,933$ 27,593$ 19,228$ 14,360$ 19,747$ 43,386$ 34,127$ 57,531$ 109,074$ 97,199$
Repayment from EMS -$ -$ -$ -$ 298,641$ 325,698$ 288,024$ 498,196$
Repayment from Trans Imp -$ -$ -$ -$ -$ -$ -$ 385,000$ 350,000$
EXPENSE
Transfer to Park Imp -$ -$ -$ 30,850$ 59,053$ -$ 1,868$ -$ 61,773$ 1,147$
Transfer to Trans Imp 710,813$ 539,610$ 1,048,000$ 431,148$ 50,000$ 53,700$ 174,922$ 1,122,835$ -$ 1,295,000$
Other Expense (EMS Loan)-$ -$ 3,114$ 2,935$ 325,698$ -$ 312,226$ 472,196$ -$ -$
Ending Bal 2,915,658$ 2,457,641$ 1,829,337$ 1,537,533$ 1,972,113$ 2,550,400$ 3,680,769$ 4,961,746$ 6,636,173$ 6,090,380$
Primary Projects Completed Sm. Pt Blvd Airport Blvd Airport Blvd Haller Park Haller Park
Trans Comp Plan 67th Avenue 67th Avenue Airport Blvd Arl Valley Road Arl Valley Road Arl Valley Road Arl Valley Road Haller Splash Pad 204th/77th Roundabout
Centennial Trail Magnolia Eagle Heights 67th Avenue Trans Comp Plan Trans Comp Plan Trans Comp Plan 173rd Design Island Crossing Signal
173rd Design 173rd Design 173rd Design Trans Comp Plan EMS Loan Multi-Modal Plan Isl Crossing Design 40th/531 Intersection
SR 9/ Crown Ridge SR 9 Roundabout EMS Loan BNSF Trail Design Sm Pt Blvd Corridor
173rd Phase 1
Isl Cross Roundabout Design
74th/204th Signal
BNSF Rail Crossing (match)
Park Mitigation Transportation Mitigation
Balance to spend by end of 2024 -$ -$
Balance to spend by end of 2025 -$ 282,221$
Balance to spend by end of 2026 -$ 238,216$
Balance to spend by end of 2027 398,636$ 858,535$
Balance to spend by end of 2028 487,556$ 1,344,082$
Balance to spend by end of 2029 625,139$ 651,237$
Balance to spend by end of 2030 300,682$ 349,459$
Interest 933$ 3,732$
Dedicated Funds (High School, Trees, etc)-$ 549,952$
1,812,946$ 4,277,434$
12/31/2020 Total Fund Bal 6,090,380$
City of Arlington Council Agenda Bill Item: WS #6 Attachment F
General Fund Operating Statement
2021 January Financial Report – Kristin Garcia, Finance Director
GENERAL FUND
Sales Tax:
In January, sales grew 7% from this same time last year. Retail grew by 11% while construction
decreased by 4%. “Other” grew by 35% which includes the information sector, agriculture,
transportation and utilities.
Retail Construction Mfg. Services Wholesale Other TOTAL
$ Change 25,861 (4,981) 5,735 4,526 (726)6,462 36,877
% Change 11% -4%87% 6% -2%35%7%
OTHER FUNDS
Lodging Tax Fund – Lodging tax revenues are continuing to struggle as expected. January revenues
are down 42% ($4,683.63) from January of last year.
OTHER INFORMATION
Utility Billing Delinquent Accounts – Delinquent accounts continue to grow and outreach efforts are
being made to let customers know of their payment options. Senate Concurrent Resolution 8402 and
Proclamation 20-23.14 extends utility shut off/late fee prohibitions until the termination of the
COVID-19 emergency or April 30, whichever comes first. As of January 27, 2021, there were 188
residential accounts on the delinquent list which is slightly more than double a normal shut off. The
total amount of delinquent accounts is $63,998. Of those accounts, 8 have balances of $1,000 or
more, 32 have balances between $500 - $1,000 and 89 accounts have balances of $200 or less. There
were 17 commercial accounts on the list totaling $17,432, 3 of those with balances over $1,000.
Council Approved Budget Amendments
Council
Approval Date
Item Amount Notes
9/21/2020 SR 530/Smokey Point Blvd
Traffic Signal Project approved in 2020 but the project
didn’t start until 2021. Will need to
move approved 2020 budget into
Murraysmith contract – design
services to the CIC to support
st
Utilities capital budget.
2/1/2021 Contract with Zachor & Thomas
for prosecution services
City of Arlington Council Agenda Bill Item: WS #7 Attachment G
Community and Economic Development
Monthly Status Report Reporting Period: January 2021
Staffing Report:
• Our Code Compliance Officer, Nalini Margaitis, has accepted a position with
the City of Bellingham and her last day with Arlington was on January 29th.
We are currently in the process of reviewing applications to fulfill that open
position, and have interviews scheduled for February 19th.
• Kristin Foster has been enrolled in the Leadership Snohomish County program
since last September and there has been a notable difference in her confidence
and ability to communicate and confront current issues that affect us all, both
locally and nationally. Kristin has always been a very dedicated, caring
employee, so it is so great to see this next level of personal growth occurring,
and honing her skills for a future leadership role.
Update on Current Contracts:
• BERK contract for Planned Action EIS for the Arlington portion of the Cascade
Industrial Center has concluded, with the Planned Action being adopted at the
January 19, 2021 City Council meeting.
• Complete Streets project (59th Ave.) Design in progress.
• Blueline Group contract for the Housing Action Plan (HAP). The final version
will be presented to Planning Commission on March 16th for recommendation
to City Council and City Council will be presented with the plan at the March
22nd Workshop and heard at a Public Hearing on March 29th for adoption.
Challenges:
• Continuing to negotiate with the project “Roxy” developer over transportation
related items and conditions within the proposed Development Agreement. We
continue to get closer to an agreement, but this process has consumed an
incredible amount of staff time up to this point.
Opportunities:
• City staff attended a Webinar with the Department of Revenue for orientation
of the Business Licensing Services (BLS) program, which will become effective
summer 2021. BLS is the one-stop shop for Washington state and local
licensing, offering nearly 600 license types representing about 25 state agency
licensing programs and most cities.
Chapter 35.90.020 RCW requires any city with a general business license to
participate in BLS’s combined service. The legislation has specific deadlines. If
the city does not complete partnership with BLS by December 31, 2022, it may
no longer enforce its local business licenses until it partners with BLS.
•
New Programs/General Information Meetings:
• Met with Snohomish County PUD and City of Marysville to discuss electrical
infrastructure needs for development within the CIC, which affect both cities,
and the PUD in regards to planning for both current, and future demands of
incoming industries.
• Met with potential developer who proposed converting the old High School “A
Building” into condos and a community meeting facility.
• Met with owner of Solid Rock Creations to construct a 2000 sf addition to the
existing business on 67th Ave.
• Met with Williams Investments to discuss Phase II of Centennial Park at corner
of 67th/172nd.
• Met with the owners of Eviation, who produces a 9 passenger all electric
commuter plane, and is currently building tenant improvements to several
buildings located on the airport in which to produce the aircraft.
• Met with developers that have interest in both the East Hill properties and the
Lindsay Annexation properties.
• Met with developer proposing to build 16 small (830 sf) cottage type single
family homes for age restricted purchasers. This is being proposed on the
Stewart parcel, located at 606 Highland Drive.
• Met with developer proposing a mixed use project to be located at the corner
of 85th Dr. /172nd St. We have reviewed several proposals for this same parcel
over the past 3 years.
Planning Commission:
• January 5, 2021 Planning Commission Workshop
1. Arlington High School Expansion-Design Review
2.Gayteway Building G-Design Review
3. Unique Interiors-Design Review
4. Cascade Industrial Center PA EIS
5. Arlington School District Alley Vacation
• December 15, 2020 Planning Commission Meeting
1. Arlington High School Expansion-Design Review
2. Unique Interiors-Design Review
3. Gayteway Building G-Design Review
Council Action Items:
• January 11, 2021 City Council Workshop
1. Ordinance Vacating a Portion of Unopened Right of Way
2. Ordinance Adopting Final Planned Action Environmental Impact
Statement for the Arlington Portion of the Cascade Industrial Center
3. Community and Economic Development Monthly Report
• January 19, 2021 City Council Meeting- Public Hearing
1. Ordinance Vacating a Portion of Unopened Right of Way
2. Ordinance Adopting Final Planned Action Environmental Impact
Statement for the Arlington Portion of the Cascade Industrial Center