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Home My WebLink About04-25-22 Council WorkshopSPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. CALL TO ORDER Mayor Barb Tolbert PLEDGE OF ALLEGIANCE ROLL CALL Mayor Barb Tolbert – Wendy APPROVAL OF THE AGENDA Mayor Pro Tem Jan Schuette INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS Kaitlyn Goubeau, Center for Justice Social Work Program Update Introduced by Mayor Barb Tolbert WORKSHOP ITEMS – NO FINAL ACTION WILL BE TAKEN 1. Ordinance Approving Old Town Residential Design Standards ATTACHMENT A Staff Presentation: Amy Rusko Council Liaison: Mayor Pro Tem Jan Schuette 2. Resolution Approving Stillaguamish Square Alley Vacation ATTACHMENT B Staff Presentation: Amy Rusko Council Liaison: Mayor Pro Tem Jan Schuette 3. 2021 Utility and Pavement Preservation Project Close-Out ATTACHMENT C Staff Presentation: Jim Kelly Council Liaison: Debora Nelson 4. Low Bid and Award of Contract for Water Reclamation ATTACHMENT D Facility (WRF) Membrane Installation Project Staff Presentation: Jim Kelly Council Liaison: Debora Nelson 5. Contract Change Order No. 1 to Water Reclamation Facility ATTACHMENT E Equalization Basin Project Contract Staff Presentation: Jim Kelly Council Liaison: Debora Nelson Arlington City Council Workshop Monday, April 25, 2022 at 7:00 pm City Council Chambers – 110 E 3rd Street SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. 6. Monthly Financial Report ATTACHMENT F Staff Presentation: Kristin Garcia ADMINISTRATOR & STAFF REPORTS MAYOR’S REPORT COMMENTS FROM COUNCILMEMBERS/COUNCILMEMBER REPORTS PUBLIC COMMENT For members of the public who wish to speak to the Council. Please limit your remarks to three minutes. REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING EXECUTIVE SESSION RECONVENE ADJOURNMENT Mayor Pro Tem Jan Schuette / Mayor Barb Tolbert City of Arlington Council Agenda Bill Item: WS #1 Attachment A efficiently utilizing land to create more affordable housing units on existing lots, such as duplexes, tri-plexes, four-plexes, courtyard apartments, bungalow courts, townhomes, and cottages (known as “missing middle housing”). The use of strict design standards is imperative, in order to protect the architectural in the OTRD, with single lots being sold for redevelopment. There is a mixture of early 1900’s to present, single family homes that represent the architectural style of their time. The architectural styles that we wish to utilize as a part of these design standards are Craftsman, Farmhouse, Craftsman Bungalow, American Foursquare, Folk Victorian, and Western Ranch. The Old Town Residential Design Standards were developed to development patterns of future residential developments within the Old Town Residential zoning district. The design standards were presented at four Planning Commission Workshops and one Public Hearing. The Public Hearing was held before the Planning Commission on April 19, 2022, where the final design document City of Arlington Council Agenda Bill Item: WS #1 Attachment A ORDINANCE NO. 2022-XXX 1 ORDINANCE NO. 2022-XXX AN ORDINANCE OF THE CITY OF ARLINGTON, WASHINGTON, RELATING TO OLD TOWN RESIDENTIAL DESIGN STANDARDS WHEREAS, the City of Arlington has general design standards adopted in AMC Chapter 20.46, however these are limited, and the Old Town Residential Design Standards provide specific regulations for the Old Town Residential zoning district; and WHEREAS, the City of Arlington Planning Staff has identified that without sufficient development design standards for the Old Town Residential District (OTRD), development or modifications to existing structures may occur that could be detrimental to preserving or enhancing the historical architecture and traditional development practices that have created the Old Town Residential District; and WHEREAS, the document will be known as the City of Arlington Old Town Residential Design Standards; and WHEREAS, the Arlington Planning Commission met to review and consider the proposed design standards at workshops on September 7, 2021, November 2, 2021, January 20, 2022, February 15, 2022, and April 5, 2022; and WHEREAS, the Arlington Planning Commission met to review and consider the final draft of the proposed design standards at a public hearing on April 19, 2022, where the Commission voted to recommend approval to City Council; and WHEREAS, the City Council was provided the Planning Commission recommendation and presented the proposed Old Town Residential Design Standards on April 25, 2022 and on May 2, 2022 the City Council considered the entire design document with this ordinance; and WHEREAS, following the same, the City Council deliberated on the proposed Old Town Residential Design Standards and found that they were in the best interest of the City and its citizens. NOW, THEREFORE, the City Council of the City of Arlington does hereby ordain as follows: Section 1. The Old Town Residential Design Standards shall be the standards adopted that regulate the Old Town Residential zoning district for all development. Section 2. The Old Town Residential Design Standards shall be adopted as a reference document to the Arlington Municipal Code. Section 3. Severability: If any provision, section, or part of this ordinance shall be adjudged to be invalid or unconstitutional, such adjudication shall not affect the validity of the ordinance as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional. ORDINANCE NO. 2022-XXX 2 Section 4. Effective Date. This ordinance or summary there of consisting of the title shall be published in the official newspaper of the City and shall take effect and be in full force five (5) days after publication. PASSED BY the City Council and APPROVED by the Mayor this 2nd day of May 2022. CITY OF ARLINGTON ______________________________ Barbara Tolbert, Mayor Attest: __________________________________________ Wendy Van Der Meersche, City Clerk Approved as to form: ___________________________________ Steven J. Peiffle, City Attorney Findings of Fact Arlington City Planning Commission PLN#932 – Old Town Design Standards Page 1 of 2 bbbbbbb July x, PLN201200 Tim Dean, Chair 238 N. Olympic Avenue 360-403-3551 Regarding: PLN #932 Old Town Residential Design Standards Summary: Over the past few years, the Council has made several changes in the Land Use Code to allow for the addition of mid-density (“missing middle”) housing to most of our residential zones. These changes were consistent with the population absorption requirements of the Arlington 2015 C omprehensive Plan , Snohomish County Planning Policies, and PSRC’s Vision 2040. The planning and academic literature dealing with inclusion of mid-density housing in existing communities is clear that protection of older, historically significant neighborhoods requires the pairing of new mid -density housing with comprehensive design standards. HKP Architects, working under the direction of staff has developed a draft of Old Town Residential Design Standards which addresses the need to establish context for development in this treasured neighborhood of our City. Findings: 1. The proposed Old Town Residential Design Standards will provide for new construction and remodels that are consistent in style with existing neighborhood character. 2. Regulatory requirements for SEPA compliance, public notification and Department of Commerce notification have been met. 3. Planning Commission has reviewed the draft as it progressed through its development in multiple workshops and meetings over the past six months, including the final draft in February of this year. 4. In addition to discussions at numerous public meetings, the Planning Commission held an open record Public Hearing on April 19, 2022, for the purpose of reviewing recommendations to Council regarding the proposed Old Town Design Standards. 5. The proposed Design Standards, rather than prescribing a rigid set of rules, provide for a mix of architectural styles that deliver design flexibility wi thin the Community & Economic Development PLANNING COMMISSION Authentisign ID: DE56F4B9-B8C0-EC11-997E-501AC586CB79 Findings of Fact Arlington City Planning Commission PLN#932 – Old Town Design Standards Page 2 of 2 development patterns that are characteristic of the Old Town neighborhood, thus preserving its historical look and feel. Conclusion and Recommendation: Based on the foregoing findings and testimony received at the hearing , the Planning Commission herby recommends on a unanimous vote that the City Council approve the proposed Old Town Design Standards; PLN#932. Respectfully submitted through the Department of Community and Economic Development to the City Council This Twentieth day of April 2022 by: ____________________________________ Tim Dean Arlington City Planning Commission Chair Authentisign ID: DE56F4B9-B8C0-EC11-997E-501AC586CB79 City of Arlington Council Agenda Bill Item: WS #2 Attachment B Addition to Arlington. This alley is surrounded by property owned by the Stillaguamish Square on three sides and abuts Fifth Street. Refer to attached map. The vacation process requires Council to refer the remainder of the alley was vacated to the Stillaguamish Square property owners in 1981 under Ordinance RESOLUTION NO. 2022-XXX 1 RESOLUTION NO. 2022-XXX A RESOLUTION REGARDING THE PROPOSED VACATION OF A PORTION OF UNOPENED RIGHT OF WAY (ALLEY) LOCATED ALONG THE WEST SIDE OF BLOCK 3 LOTS 2, 3, 4, PLAT OF WRAGE ADDITION TO ARLINGTON WHEREAS, the City of Arlington has identified an unopened portion of public right of way (alley) located along the west side of Block 3 Lots 2, 3, 4 Plat of Wrage Addition to Arlington; and WHEREAS, the Stillaguamish Square LLP is the sole ownership of property on three sides of the alley; and WHEREAS, the City has determined that the alley is no longer necessary to the City’s operation; and NOW, THEREFORE, the City Council of the City of Arlington Washington does hereby resolve as follows: 1. The City Council directs city staff to refer the above alley vacation to the planning commission for its review. 2. A public hearing shall be scheduled before the City Council, as required by RCW Chapter 35.79 and the Arlington Municipal Code sections 3.70.030 and 12.18.050 at the regular meeting of the City Council on the 6th day of June, 2022. APPROVED by the Mayor and City Council of the City of Arlington the 2nd day of May, 2022. CITY OF ARLINGTON ______________________________ Barbara Tolbert, Mayor Attest: __________________________________________ Wendy Van Der Meersche, City Clerk Approved as to form: ___________________________________ Steven J. Peiffle, City Attorney City of Arlington Council Agenda Bill Item: WS #3 Attachment C COUNCIL MEETING DATE: April 25, 2022 SUBJECT: 2021 Utility and Pavement Preservation Project Close OutATTACHMENTS: Project Acceptance Letter DEPARTMENT OF ORIGIN Public Works; Jim Kelly, Director 360-403-3505 EXPENDITURES REQUESTED: None BUDGET CATEGORY: Water Improvement/TBD Fund BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Council is being asked to approve final acceptance of the 2021 Utility and Pavement Preservation Project that was completed by Reece Construction Company. HISTORY: Following a competitive bid, Reece Construction Company was awarded the 2021 Utility and Pavement Preservation Project. The City entered into contract with Reece in May of 2021 and the project was deemed fully complete to the satisfaction of the City and in accordance with the terms of the contract in March of 2022. A summary of the construction costs is as follows: Base Bid Price: $ 2,034,636.00 Change Orders: $ 190,854.00 Unbilled Portion: $ (49,281.11) City Of Arlington Public Works Department 154 W. Cox  Arlington, WA 98223  360-403-3526 DATE: April 15, 2022 TO: Mayor Tolbert and Arlington City Council FROM: James X. Kelly, Public Works Director SUBJECT: PROJECT ACCEPTANCE Project Title: 2021 Utility and Pavement Preservation Project No. P02.437.4 Staff has certified the construction performed by Reece Construction Company as complete and in compliance with the terms of the construction contract as awarded by the City Council. The final accounting of the cost of the 2021 project is as follows: Contract Award Amount $ 2,034,636.00 Change Orders $ 190,854.00 Over-runs/Under-runs $ (49,281.11) Sales Tax $ 102,661.06 Final Contract Cost $ 2,278,869.95 Staff recommends official acceptance by the City. If you concur, please sign below: On behalf of the City of Arlington, I accept the construction performed under the contract award by the Arlington City Council for 2021 Utility and Pavement Preservation Project . Mayor Barbara Tolbert Date cc: City Council Kristin Garcia, Finance Director City of Arlington Council Agenda Bill Item: WS #4 Attachment D 2021-2022 Budgeted – amendment may be needed. Sewer Capital funds are available. LEGAL REVIEW: DESCRIPTION: Review of bids for the WRF Membrane Installation Project and award of project to low bidder. HISTORY: In January 2022, Council authorized the purchase of Kubota Membranes for Water Reclamation Facility MBR Trains #1, #3, and #4; this purchase is needed to replace existing membranes that have reached their operational life. The Kubota MBR replacement membranes have been ordered and are in transit, anticipated arrival date is June 2022. Installation of the membranes needs to be completed during low flow months as the project entails taking a MBR train off-line to replace the membranes (removing existing membrane cassettes, MBR tank cleaning, and installation of the new membrane cassettes). Installation work for these replacement City of Arlington Council Agenda Bill Item: WS #5 Attachment E COUNCIL MEETING DATE: April 25, 2022 SUBJECT: Contract Change Order No. 1 to Water Reclamation Facility Equalization Basin Project Contract ATTACHMENTS: Change Order No. 1 Summary DEPARTMENT OF ORIGIN Public Works; Jim Kelly, Director 360-403-3505 EXPENDITURES REQUESTED: $94,805.00 BUDGET CATEGORY: Sewer Capital Fund BUDGETED AMOUNT: $1,650,000 (2021-2022 budget cycle) LEGAL REVIEW: DESCRIPTION: Construction Change Directives (CCDs) have been issued on the Water Reclamation Facility Equalization Basin project as issues come up during construction. This Change Order will add the combined value of the CCDs to the contract. HISTORY: Public Works publicly bid the Water Reclamation Facility (WRF) Equalization Basin Project in 2021, and the contract was awarded to McClure and Sons. Due to nationwide supply chain issues, much of the project has been delayed to 2022. In addition to supply issues, there have been on site changes made 1 of 3 P-04 (Rev. 2021) CONTRACT CHANGE ORDER 1 Change Order Title: CCD-01, CCD-02A, CCD-02B Date: 4/25/2022 Project Name: EQ Basin & Digested Sludge Pumping Project No: P02.460 Contractor: McClure & Sons, Inc. Federal Aid No: None Owner: City of Arlington The Contract is Modified as Follows: Contractor is hereby directed to, upon receipt of an approved copy of this change order, make changes in the Contract Documents and execute the work as detailed herein. The work covered by the Change Order shall be performed under the same terms and conditions as those included in the original Contract, unless otherwise described herein. The payment and/or additional time specified and agreed to in this Change Order constitutes full adjustment for, and settlement of, all costs and time relating to the performance of the Work described herein. Original Contract Amount: $ 1,460,978.06 Current Contract Amount: $ 1,460,978.06 Amount of this Change: $ 94,805.00 Revised Contract Amount: $ 1,555,783.06 Contract time is: Unchanged Increased Decreased by Work Day Cal. Days New Contract Duration: 175 Work Days Calendar Days Approvals (Not valid until signed by Agency) Approval Recommended – Project Manager Jim Kelly, Public Works Director ___________________________________ ______________ Signature Date Reviewed Kris Wallace, PW Staff Accountant ___________________________________ ______________ Signature Date Reviewed Ryan Morrison, City Engineer ___________________________________ ______________ Signature Date Approved by Agency Barb Tolbert, Mayor ___________________________________ ______________ Signature Date Contractor John Ogorsolka, Division Manager ___________________________________ ______________ Signature Date CONTRACT CHANGE ORDER 1, CONT. 2 of 3 P-04 (Rev. 2021) CCD-01 Contract Change: Repair leaking water pipeline in Biological Nutrient Removal Basin (BNR) #3. The City of Arlington will drain the basin, the Contractor will be responsible for providing access into the basin and to reach the leaking pipe to perform necessary leak repair. ($6,200.00) CCD-02A Contract Change: The City of Arlington will be replacing the membrane system and diffuser system in MBR Train #2, the system consists of 13 double stack Kubota Submerged Membrane Units (*SMU) and 13 diffusers. Work tasks for this CCD include two below items: ($19,795.00) 1 – Unload 26 Kubota SMU units (13x2) and 13 diffusers from four 40-foot shipping containers at the City’s Bio-solids Compost Facility (BCF) and store under a city designated bay. 2 – Load 26 SMU units (13x2) and 13 diffusers from storage bay at BCF and deliver to Arlington WRF. CCD-02B Contract Change: The City of Arlington will be replacing the membrane system and diffuser system in MBR Train #2, the system consists of 13 double stack Kubota Submerged Membrane Units (*SMU) and 13 diffusers. Work tasks for this CCD include below three items: ($68,810.00) 1 – Remove 13 existing double stack SMU’s and 13 diffusers from WRF MBR Train #2 and stage at the WRF for future disposal. Work includes disconnecting all associated air permeate piping. 2 – Install 26 Kubota SMU’s and 13 diffusers in MBR Train #2. Work includes reconnecting all associated air and permeate piping. 3 - Dispose of removed 13 existing double stack SMU’s and 13 diffusers. CONTRACT CHANGE ORDER 1, CONT. 3 of 3 P-04 (Rev. 2021) Contract Change Order 1 Summary Bid Item Description Tax Incl. Unit Est. Qty. Unit Price Amount (w/o Tax) CCD-01 Repair 3 water system N LS 1 $ 6,200.00 $ 6,200.00 CCD-02A Train 2 Replacement – offload and transport N LS 1 $ 19,795.00 $ 19,795.00 CCD-02B Train 2 Replacement – remove, install, dispose N LS 1 $ 68,810.00 $ 68,810.00 Total $ 94,805.00 City of Arlington Council Agenda Bill Item: WS #6 Attachment F General Fund Operating Statement Revenue Charts