The URL can be used to link to this page

Home My WebLink About01-18-22 Council Meeting To join Zoom meeting, click here. Meeting ID: 863 1520 4453 Passcode: 178996 To join with mobile: 1-253-215-8782 CALL TO ORDER Mayor Barb Tolbert PLEDGE OF ALLEGIANCE ROLL CALL Mayor Barb Tolbert – Wendy APPROVAL OF THE AGENDA Mayor Pro Tem Jan Schuette INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS PUBLIC COMMENT For members of the public who wish to speak to the Council about any matter not on the Public Hearing portion of the meeting. Please limit remarks to three minutes. CONSENT AGENDA Mayor Pro Tem Jan Schuette 1. Minutes of the January 3 and January 10, 2022 Council meetings ATTACHMENT A 2. Accounts Payable: Approval of EFT Payments and Claims Checks: #104499 through #104562 dated January 4, 2022 through January 18, 2022 for $886,897.40; #104563 through #104656 dated December 31, 2021 for $1,032,392.70; Approval of Payroll EFT Payments and Checks #30144 through #30150 dated December 1, 2021 through December 31, 2021 for $1,190,306.35 3. Request to Waive Building Permit Fees for Phase II of the ATTACHMENT B Innovation Center Renovation 4. Proclamation of the City of Arlington Recognizing the City of Arlington ATTACHMENT C as a Purple Heart City Arlington City Council Meeting Tuesday, January 18, 2022 at 7:00 pm City Council Chambers – 110 E 3rd Street PUBLIC HEARING NEW BUSINESS 1. Selection of Mayor Pro Tem ATTACHMENT D Staff Presentation: Paul Ellis 2. Lateral Hiring Incentives Program for Police Department ATTACHMENT E Staff Presentation: Paul Ellis Council Liaison: Marilyn Oertle 3. Appointments to Lodging Tax Advisory Committee ATTACHMENT F Staff Presentation: Kristin Garcia Council Liaison: Debora Nelson 4. Request for Budget Amendment for Proposed 2022 Public Art Projects ATTACHMENT G Staff Presentation: Sarah Lopez Council Liaison: Marilyn Oertle 5. Reduction of 2022 CPI Increase on Utility Rates ATTACHMENT H Staff Presentation: Jim Kelly Council Liaison: Debora Nelson 6. Contract with Parametrix for Design Services for the ATTACHMENT I 2022 Utility and Pavement Preservation Program Staff Presentation: Jim Kelly Council Liaison: Debora Nelson COMMENTS FROM COUNCILMEMBERS INFORMATION/ADMINISTRATOR & STAFF REPORTS MAYOR’S REPORT EXECUTIVE SESSION RECONVENE ADJOURNMENT Mayor Pro Tem Jan Schuette / Mayor Barb Tolbert DRAFT Page 1 of 4 Monday, January 3, 2022 Councilmembers Present: Michele Blythe, Jan Schuette, Debora Nelson, Marilyn Oertle, Heather Logan, Don Vanney and Mike Hopson. Council Members Absent: None. Staff Present: Mayor Barb Tolbert, Paul Ellis, Dave Ryan, Marc Hayes, Jim Kelly, Kris Wallace, City Attorney Steve Peiffle, Tony Orr, Julie Petersen, and Wendy Van Der Meersche. Also Known to be Present: Twenty-five YouTube viewers. Mayor Barb Tolbert called the meeting to order at 7:00 p.m., and the Pledge of Allegiance and roll call followed. APPROVAL OF THE AGENDA Mayor Pro Tem Jan Schuette moved to approve the agenda as presented. Councilmember Marilyn Oertle seconded the motion, which passed with a unanimous vote. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS None. PROCLAMATIONS None. PUBLIC COMMENT None. CONSENT AGENDA Mayor Pro Tem Jan Schuette moved and Councilmember Marilyn Oertle seconded the motion to approve the Consent Agenda that was unanimously carried: 1. Minutes of the December 6 and December 13, 2021 Council meetings 2. Accounts Payable: Approval of EFT Payments and Claims Checks #104299 through #104422, dated December 7, 2021 through December 20, 2021 for $1,634,817.69; Approval of Payroll EFT Payments and Checks #30133 through #30143, dated November 1, 2021 through November 30, 2021 for $1,267,297.29; Approval of EFT Payments and Claims Checks: #104423 through #104488 dated December 21, 2021 through December 30, 2021 for $1,171,720.80; #104489 through #104498 dated January 1, 2022 through January 3, 2022 for $38,565.54. 3. Contract with Pacific Groundwater Group for services associated with the Haller Wellfield Improvement Project Minutes of the Arlington City Council Zoom Meeting Minutes of the City of Arlington City Council Meeting January 3, 2022 Page 2 of 4 PUBLIC HEARING None. NEW BUSINESS Pole Attachment Agreement with Public Utility District No. 1of Snohomish County City Administrator Paul Ellis requested Council approve the agreement to allow the City to install fiber on their poles in areas where no fiber conduit is available. Public Utility District No. 1 of Snohomish County owns the majority of the utility poles within the City of Arlington. Many different vendors attach to these poles to provide utility services such as cable TV, telephone service and dark fiber. By signing this agreement, it gives the City the authority to lease space and install fiber on poles where available to supplement in areas where fiber conduit is not available. Discussion followed with Mr. Ellis answering Council questions. Councilmember Debora Nelson moved and Councilmember Don Vanney seconded the motion to approve the pole attachment license agreement with Public Utility District No. 1 of Snohomish County, and authorized the Mayor to sign the agreement. The motion passed unanimously. Contract with Arlington Community Resource Center City Administrator Paul Ellis requested Council approve the contract for community support services. Staff is requesting approval of a contract with the Arlington Community Resource Center (ACRC) to provide capacity funding in order to meet an increase in demand for services resulting from the COVID-19 pandemic. The contract is for a three-year period for an amount not to exceed $360,000. The ACRC will hire a senior support specialist and a support specialist who will provide case management to those individuals experiencing barriers to housing and employment. The focus will be on those individuals most impacted by the pandemic. Council previously approved budget for this project, however, city policy requires any contract over $150,000 to be approved by Council. On September 20, 2021, Council approved a budget for initial distributions of American Rescue Plan Act (ARPA) funding awarded by the U.S. Department of Treasury. As part of that budget, $360,000 was designated to the Arlington Community Resource Center. Discussion followed with Mr. Ellis answering Council questions. Mayor Pro Tem Jan Schuette moved and Councilmember Michele Blythe seconded the motion to approve the contract with the Arlington Community Resource Center for an amount not to exceed $360,000 and authorized the Mayor to sign it. The motion passed unanimously. Resolution of the Arlington Airport Commission relating to Consumer Price Indexed leases at the Arlington Municipal Airport Airport Director Dave Ryan requested Council ratify a resolution approved by the Airport Commission. Each year, the Airport Commission is required to approve a resolution for Minutes of the City of Arlington City Council Meeting January 3, 2022 Page 3 of 4 changing fees and charges at the airport. The required five-year appraisal was completed, and the Airport has the Consumer Price Index for 2021 (CPI 5.2%). Those figures are included in this year’s resolution. Most airport property values are based on the appraisal, but the CPI adjusts buildings owned by the airport. Staff recommends approval. While business leases require the Airport to raise the rates by the local CPI each year, last year Airport did not raise the hangar rates due to the current COVID-19 crisis. In addition to the CPI rate increase, land rates will go up by $0.01 per square foot. Discussion followed with Mr. Ryan answering Council questions. Councilmember Michele Blythe moved and Councilmember Marilyn Oertle seconded the motion to ratify the Resolution of the Arlington Airport Commission Relating to Consumer Price Indexed Leases at the Arlington Municipal Airport, and the increases in airport fees as set forth therein. The motion passed unanimously. Resolution for a “Center of Excellence” to be established within the northwest portion of the Airport Business Park Community and Economic Development Director Marc Hayes requested Council approve a resolution to establish an area of approximately 25 acres within the northwest portion of the Airport Business Park, as the “Center of Excellence.” The area would be reserved specifically for the construction of facilities that would support the education, training, research/development, and employment support of advanced manufacturing industries. With the majority of available land being leased for industrial buildings, now more than ever, it is critical to reserve property in order to locate facilities for higher education, research/development and industry training to support both current and future employees as well as the industries that utilize this workforce. The resolution was presented to Council a year ago with an illustrative map, showing how the property could be utilized in a campus style setting. Discussion followed with Mr. Hayes answering Council questions. Mayor Pro Tem Jan Schuette moved and Councilmember Don Vanney seconded the motion to approve the resolution establishing the “Center of Excellence” within the northwest portion of the Airport Business Park, and authorized the Mayor to sign the resolution. The motion passed unanimously. Ordinance establishing a water rate adjustment for customers outside the city limits of Arlington Public Works Director Jim Kelly requested Council approve an ordinance proposing the establishment of a utility rate schedule for water service outside city limits. Since 1977, the City of Arlington has been in a Critical Water Service Area as designated by Snohomish County in accordance with the Public Water System Coordination Act (RCW 70.116 and WAC 246-293). As such, the City has worked with other local water purveyors to cooperatively establish water service areas. The City of Arlington’s water service area extends beyond Arlington’s incorporated city limits. Minutes of the City of Arlington City Council Meeting January 3, 2022 Page 4 of 4 Water service outside city limits is rural in character and less densely populated than within city limits. With a less dense water service population outside city limits, the City also recognizes that it is costlier for operations and maintenance of the water services outside city limits; the water service area outside city limits has 11% of the water distribution system and only 4% of the customer base. To offset this increased cost of operations, many other municipalities charge a separate water utility rate for water service in areas outside city limits. The City contracted with Katy Isaksen and Associates, to perform an outside city limits utility rate study to determine an appropriate outside city limits rate schedule to help defray the increase cost of outside city limits water service. Based on the rate study, staff recommends adoption of a water service schedule for outside city limits water services. Discussion followed with Mr. Kelly answering Council questions. Councilmember Debora Nelson moved and Councilmember Heather Logan seconded the motion to approve the recommendation for the establishment of a water service rate schedule for outside city limit water services and approve the ordinance adopting the new rate schedule. The motion passed unanimously. COMMENTS FROM COUNCILMEMBERS Councilmember Schuette asked Airport Director Dave Ryan if Councilmembers could attend the first flight of Eviation’s electric aircraft. Mr. Ryan indicated that anyone is welcome, and he will let Councilmembers now when it is scheduled. Councilmember Hopson had questions regarding a cold weather shelter in Arlington. Discussion followed with Mayor Tolbert, Councilmember Blythe. Councilmember Schuette stated that Community Transit is providing free rides to cold weather shelters. Councilmember Vanney praised the work of Maintenance and Operations keeping the streets cleaned and plowed during the snow event. ADMINISTRATOR & STAFF REPORTS None. MAYOR’S REPORT Mayor Tolbert wished Councilmembers a Happy New Year, and is excited about lots of new things to work on in the New Year. She stated that legislative sessions are starting next week. EXECUTIVE SESSION None. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 7:31 p.m. _________________________________________ Barbara Tolbert, Mayor DRAFT Page 1 of 4 Monday, January 10, 2022 Councilmembers Present: Mike Hopson, Marilyn Oertle, Debora Nelson, Don Vanney, Jan Schuette, Michele Blythe, and Heather Logan. Council Members Absent: None. Staff Present: Mayor Barb Tolbert, Paul Ellis, Sarah Lopez, Jim Kelly, City Attorney Steve Peiffle, Tony Orr, Julie Petersen, and Wendy Van Der Meersche. Also Known to be Present: Six YouTube viewers. Mayor Barb Tolbert called the meeting to order at 7:00 pm, and the Pledge of Allegiance and roll call followed. APPROVAL OF THE AGENDA Mayor Pro Tem Jan Schuette moved to approve the agenda as presented. Councilmember Debora Nelson seconded the motion, which passed with a unanimous vote. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS None. WORKSHOP ITEMS – NO ACTION WAS TAKEN Lateral Hiring Incentives Program for Police Department City Administrator Paul Ellis reviewed the lateral hiring incentives program for the police department. The City of Arlington did not offer a lateral police officer candidate incentive in 2021, and applications for lateral police officer positions were significantly down in 2021, reflecting the broader market conditions in Washington State regarding recruitment of qualified lateral police officer candidates. The proposed Lateral Police Officer Incentive program for 2022 would offer different maximum incentive payments based on Washington State or out-of-state certification. This reflects current incentives in the hiring market and provides additional incentive for qualified in-state certified candidates that will be able to be assigned shifts sooner than out-of-state candidates, defraying overtime that would otherwise be spent. The City previously had a lateral hire incentive program in place between 2018 and 2020, which did not differentiate between Washington State certified lateral police officer candidates and out-of-state lateral police officer candidates. The prior program offered a maximum amount of up to $10,000.00, prorated based on level of experience, distributed in two installments – one half at time of hire, and one half at the time of completion of probation. The program was successful in attracting qualified lateral candidates and was consistent Minutes of the Arlington City Council Zoom Workshop and Special Meeting Minutes of the City of Arlington City Council Workshop January 10, 2022 Page 2 of 4 with market conditions at the time. Discussion followed with Mr. Ellis answering Council questions. Request for Budget Amendment for Proposed 2022 Public Art Projects Community Engagement Director Sarah Lopez reviewed a budget amendment request for proposed 2022 public art projects. The City distributed the call for public art with an application process in October, 2021. The Public Art Committee reviewed 19 proposals totaling $161,030 on November 19, 2021. The committee’s recommendation to fund all the proposals was forwarded to the Parks, Arts and Recreation Commission (PARC) for review. PARC also reviewed all the proposals on November 23, 2021, and is recommending funding 15 of the 19 proposals, totaling $143,030. The 2022 public art budget was approved by Council at $65,000. This amount was set at same level of 2021 public art expenditures. Approval by Council is required for a budget amendment in the amount of $78,030. The total expenditure would be $143,030. There is a cap on the annual public art fund balance of $200,000, implemented by Council in July, 2021. Public art is a vital part of the quality of life of for our citizens and plays a role in Arlington’s economy. A funding mechanism for public art was established with Council’s approval of Ordinance No. 2019-003 on March 18, 2019, with 10 percent of the amounts collected by the City for construction sales tax revenues transferred to the City of Arlington Art Fund. Discussion followed with Ms. Lopez answering Council questions. Request to Waive Building Permit Fees for Phase II of the Innovation Center Renovation Community Engagement Director Sarah Lopez reviewed a request to waive building permit fees for Innovation Center Renovation Phase II. The City has contracted with Trico Companies for Phase II renovation of the Innovation Center. The City applied for the building permit, with the fee totaling $8,045.55. Staff is requesting authorization from City Council to waive the building permit fee. City Council may waive any permit fee to government agencies. This is typically done for city projects. Discussion followed with Ms. Lopez answering Council questions. Reduction of 2022 CPI Increase on Utility Rates Public Works Director Jim Kelly reviewed a request to amend Arlington Municipal Code (AMC) Chapter 13.12 to reduce Utility Rate Consumer Price Index (CPI) Increase for 2022. AMC chapter 13.12.040 provides for water, sewer, and stormwater utility rates to be increased annually by the October reported Consumer Price Index (CPI) for the Seattle-Tacoma-Bellevue area. This annual CPI increase allows the Water, Sewer, and Storm utilities to maintain operations with increasing costs of services and supplies. For many years, the City has been able to defer annual CPI increases to utility rates through operational efficiencies. The water utility rates have not had a CPI increase since 2011, and the sewer and stormwater utility rates have not had a CPI increase since 2013. Minutes of the City of Arlington City Council Workshop January 10, 2022 Page 3 of 4 The Water, Sewer and Storm utilities do have to allow the annual CPI increase to move forward in 2022 in order to keep the departments financially self-sufficient. However, the October reported CPI is 6.5% and would be a steep increase in current times to utility rates. Staff has reviewed operating and capital expenditures for the upcoming years, and a 3.25% CPI will provide financial self-sufficiency for the Water and Sewer utilities. The Storm utility will require the full 6.5% CPI increase (this equates to 45¢ per month for a single family home). Discussion followed with Mr. Kelly answering Council questions. Contract with Parametrix for Design Services for the 2022 Utility and Pavement Preservation Program Public Works Director Jim Kelly reviewed a Scope of Work (SOW) and fee estimate from Parametrix to provide engineering services for the 2022 Utility and Pavement Preservation (UPP) Project. The City is continuing with the annual Utility and Pavement Preservation (UPP) capital improvement project for the years 2022-2023. The annual UPP project addresses the replacement of aged and failing water-sewer-storm infrastructure and resurfacing of roads in the same streets where utility improvements occur. The City began this multi-year project in 2018 and has to date completed $8,682,470 worth of utility and pavement preservation. The attached Scope of Work and fee estimate is the result of the negotiations with Parametrix, Inc. and will produce the documents needed for the 2022 construction project. Funding for this work will be split between the water the CIP Fund and the TBD fund with small portions being charged to sewer or storm capital funds where necessary. Discussion followed with Mr. Kelly answering Council questions. Mayor Tolbert closed the workshop, and called the special meeting to order, with the attendance of all councilmembers previously recognized by roll call. SPECIAL MEETING Mayor’s Appointment of Heather Logan to Serve as Snohomish Health District Board of Health Representative for all Small Cities in County Council District #1 City Administrator Paul Ellis reviewed the Mayor’s appointment of Heather Logan to serve as the Snohomish Health District Board of Health Representative for all small cities in County Council District #1. The cities of Arlington, Darrington, Granite Falls, and Stanwood are required to designate a representative from amongst the city councils to the Snohomish Health District Board of Health on an annual basis. There are a total of 15 representatives on the Board of Health: the County Council, each representing their Council district, and two city representatives from each County Council district. One city representative must be from the largest city within each County Council district, and the other city representative must be selected from the remaining incorporated cities within that Council district. Arlington City Councilmember Heather Logan has agreed to be appointed. The cities within County Council District #1 are Arlington, Darrington, Granite Falls, and Stanwood. Mayor Dan Rankin served as the City’s representative to the Snohomish Health District Board of Health for 2021. Discussion followed with Mr. Ellis answering Council questions. Minutes of the City of Arlington City Council Workshop January 10, 2022 Page 4 of 4 Councilmember Marilyn Oertle moved and Councilmember Debora Nelson seconded the motion to approve the appointment of Heather Logan as Snohomish Health District Board of Health Representative for all Small Cities in County Council District #1. The motion passed unanimously. Mayor Tolbert closed the special meeting, and the workshop resumed. ADMINISTRATOR AND STAFF REPORTS None. MAYOR’S REPORT Mayor Tolbert spoke regarding the legislative session that opened today. COMMENTS FROM COUNCILMEMBERS Councilmember Don Vanney thanked Public Works Director Jim Kelly for assisting a citizen with matters at the cemetery. Mr. Kelly appreciated the thank you, and said thanks goes to employee Tawnya Post. Councilmember Michele Blythe thanked City Administrator Paul Ellis for his professional and courteous email communications. She appreciates that all citizens are listened to and important, and also for his email communications with Councilmembers. Mayor Tolbert acknowledged Mr. Ellis and concurred. COUNCILMEMBER REPORTS Councilmembers had no reports this evening. PUBLIC COMMENT None. REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING Councilmembers discussed and agreed to put the following items on the Consent Agenda for the January 18, 2022 Council meeting: 3. Request to Waive Building Permit Fees for Phase II of the Innovation Center Renovation EXECUTIVE SESSION None. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 7:48 p.m. _________________________________________ Barbara Tolbert, Mayor City of Arlington Council Agenda Bill Item: CA #3 Attachment B Staff is requesting authorization from City Council to waive the building permit fee. PROCLAMATION A PROCLAMATION OF THE CITY OF ARLINGTON RECOGNIZING THE CITY OF ARLINGTON AS A PURPLE HEART CITY WHEREAS, the City of Arlington has a proud history of supporting our active military and veteran population; and, WHEREAS, the Purple Heart Medal is the oldest military decoration in present use, and was initially created as a Badge of Military Merit by General George Washington in 1782; and, WHEREAS, the Purple Heart Medal was the first award made available to the common soldier, and is specifically awarded to members of the United States Armed Forces who have been wounded in combat or have paid the ultimate sacrifice for our freedoms being killed in action against a declared enemy of the United States of America; and, WHEREAS, the mission of the Military Order of the Purple Heart is to foster an environment of goodwill among combat-wounded veterans and their families, promote patriotism, support legislative initiatives, and most importantly, to make sure that we never forget the sacrifices of our military service men and women; and, WHEREAS, Arlington has a large veteran population with many of its veterans being Purple Heart recipients; and, WHEREAS, U.S. Interstate 5 in Washington, which services the Puget Sound region, is now memorialized as part of the National Purple Heart Trail, and Arlington now proudly joins other Purple Heart cities throughout Washington State; and, WHEREAS, Arlington appreciates the sacrifices of all of its military veterans, combat veterans, Purple Heart recipients, and their families for the sacrifices that they have made in defending our freedoms, and wants to express gratitude and honor them; NOW, THEREFORE, Barbara Tolbert, Mayor of Arlington, on behalf of the City Council, does hereby proclaim the City of Arlington as a PURPLE HEART CITY, and hereby encourages the residents and businesses of Arlington to show their appreciation for sacrifices Purple Heart recipients have made in defending our freedoms, to acknowledge their courage, and to show them the honor and support they have earned. _________________________________ ____________________ Barbara Tolbert, Mayor Date City of Arlington Council Agenda Bill Item: NB #1 Attachment D selected by Council to serve as Mayor Pro Tem until the second meeting in January 2022, when the two-year selection for Mayor Pro Tem is made. The City Council is to select a Mayor Pro Tem every two years. The Council Rules of Procedure state as follows: Selecting Mayor Pro Tem and Alternate Mayor Pro Tem: The Mayor Pro Tem will be selected by a majority vote of the Council members at the second meeting in January in even years or when there is a vacancy. In selecting the Mayor Pro Tem, the Council will be guided by the following principles: • To preserve continuity in the office, the Mayor Pro Tem shall generally serve for a term of two (2) years. • The Mayor Pro Tem should have served as a Councilmember for at least two (2) years before appointment to the office of Mayor Pro Tem. • In general, the appointment of Mayor Pro Tem will be to the eligible Councilmember who has served the longest in WSWW City of Arlington Council Agenda Bill Item: NB #2 Attachment E recruitment of qualified lateral police officer candidates. The proposed Lateral Police Officer Incentive program for 2022 would offer different maximum incentive payments based on Washington State or out-of-state certification. This reflects current incentives in the hiring market and provides additional incentive for qualified in-state certified candidates that will be able to be assigned shifts sooner than out-of-state candidates, defraying overtime that would otherwise be spent. Along with the based lateral incentives, a Bilingual Recruitment Incentive of up to $5,000.00 is also proposed, both for lateral and entry level candidates. This would be applicable to candidates that have spoken language proficiency in The prior program offered a maximum amount of up to $10,000.00, prorated based on level of experience, distributed in 1/17/2021 1 of 3 Limited Term Lateral Police Officer Incentive Program* *(Program begins January 18, 2022, and sunsets December 31, 2022, unless revoked, modified or cancelled prior) Overview The City of Arlington Police Department is recently experiencing a shortage of police officers and currently has multiple vacant police officer positions. More vacancies are anticipated in the next few years due to pending anticipated retirements. Lateral hire police officers are currently highly desirable to the Arlington Police Department due to the significantly reduced amount of time between their date of hire and when they are independent, fully functional police officers. While entry level officers require a minimum of one year before working as fully functional police officers in the field, lateral hire police officers only take two to six months to be fully operational. The Police Department also anticipates immediate benefits from the experience lateral hire police officers bring from their previous employment, which is paramount when losing experienced officers to retirement. Finally, there are anticipated budget savings from hiring lateral police officers because of the cost and current scheduling delays when sending entry level candidates through the Washington State Basic Law Enforcement Academy. This program may provide a monetary incentive of up to $20,000.00, paid in two equal installments, to qualified lateral hire police officers who successfully complete at least 2.5 years of continuous service from their most recent date of hire into the Arlington Police Department. The first installment shall be made on the next full pay period after hire. The second installment shall be made on the next full pay period upon successful completion of probation. Repayment shall be required in any circumstance in which a lateral police officer hire is terminated for any reason or voluntarily separates employment with the City as a police officer prior to working 2.5 years from their most recent date of hire and shall be required to repay a prorated amount of the incentive received, according to the repayment schedule listed below. Scope/Limitations of Program • The City of Arlington retains the right to revoke, modify or cancel this program at any time. • Participation in this program is voluntary and subject to all conditions, obligations and limitations thereto. 1/17/2021 2 of 3 • City hiring officials shall have and retain full discretion to determine the conditions of any employment offer, including any lateral officer incentive amount. • Employees must sign the attached Arlington Police Department Lateral Police Officer Hiring Incentive and Repayment Agreement and complete one full workday of service before any payment is made. • Employees receiving the maximum amount (up to $20,000.00 paid in two $10,000.00 installments for candidates possessing current Washington State Peace Officer Certification and/or current Basic Law Enforcement Academy certification and up to $10,000.00 paid in two $5,000.00 installments for candidates eligible for Washington State equivalency) of incentive pay shall for which they are eligible shall be subject to the repayment schedule as indicated below. The amounts indicated shall be prorated in the case of any incentive offer in an amount less than the maximum $20,000.00 or $10,000.00. Lateral Police Officer Incentive Repayment Schedule In-State** **Amounts prorated if less than maximum $20,000.00 incentive amount. Payment Installments Repayment Timeframe Repayment Amount 1st $10,000.00 First day of work < 6 months $10,000.00 2nd $10,000.00 (1 year) $17,500.00 (1.5 years) $12,500.00 (2 years) $7,500.00 (2.5 years) $2,500.00 After completion of 2.5 years $0 1/17/2021 3 of 3 Lateral Police Officer Incentive Repayment Schedule Out-of-State*** ***Amounts prorated if less than maximum $10,000.00 incentive amount. Payment Installments Repayment Timeframe Repayment Amount 1st $5,000.00 First day of work < 6 months $5,000.00 2nd $5,000.00 (1 year) $8,750.00 (1.5 years) $6,250.00 (2 years) $3,750.00 (2.5 years) $1,250.00 After completion of 2.5 years $0 1 of 2 Arlington Police Department Lateral Police Officer Hiring Incentive And Repayment Agreement This Agreement made on this ____ day of ____________________, 20___ between the City of Arlington (City) and _________________________________, a lateral hire Police Officer. Whereas, the City offers a hiring incentive to attract lateral Police Officers with experience; and Whereas, acceptance of the hiring incentive is voluntary and is not condition of employment with the City of Arlington; and Whereas, I acknowledge that I have been offered a position as a Police Officer; and Whereas, I acknowledge that I am qualified for the hiring incentive for lateral Police Officers with experience; and Whereas, I wish to accept the hiring incentive; it is therefore agreed by and between the parties hereto, in consideration of the mutual promises herein and other good and valuable consideration, that: 1. The City will pay me $10,000.00 on the next full pay period after my most recent date of hire, and $10,000.00 on the next full pay period upon my successful completion of probation. 2. If I am terminated for any reason or voluntarily separate employment with the City as a Police Officer prior to working 2.5 years from my (most recent) date of hire, I will be required to repay a prorated amount of the incentive back to the City of Arlington. The Repayment Schedule is attached. 3. My final paycheck will be reduced by the final prorated amount owed should termination for misconduct or voluntary separation occur and repayment is required. If the final paycheck is insufficient to cover the balance owed, I acknowledge that I am responsible for payment of the remaining balance owed to the City within 12 months of seporation. Name of Recipient: _______________________________ Signature of Recipient: ____________________________ Date: ________________ 2 of 2 REPAYMENT SCHEDULE Payment Installments Repayment Timeframe Repayment Amount 1st $10,000.00 First day of work < 6 months $10,000.00 2nd $10,000.00 6 months to < 12 months (1 year) $17,500.00 12 months to < 18 months (1.5 years) $12,500.00 18 months to < 24 months (2 years) $7,500.00 24 months < 30 months (2.5 years) $2,500.00 After completion of 2.5 years $0 1 of 2 Arlington Police Department Lateral Police Officer Hiring Incentive And Repayment Agreement This Agreement made on this ____ day of ____________________, 20___ between the City of Arlington (City) and _________________________________, a lateral hire Police Officer. Whereas, the City offers a hiring incentive to attract lateral Police Officers with experience; and Whereas, acceptance of the hiring incentive is voluntary and is not condition of employment with the City of Arlington; and Whereas, I acknowledge that I have been offered a position as a Police Officer; and Whereas, I acknowledge that I am qualified for the hiring incentive for lateral Police Officers with experience; and Whereas, I wish to accept the hiring incentive; it is therefore agreed by and between the parties hereto, in consideration of the mutual promises herein and other good and valuable consideration, that: 1. The City will pay me $5,000.00 on the next full pay period after my most recent date of hire, and $5,000.00 on the next full pay period upon my successful completion of probation. 2. If I am terminated for any reason or voluntarily separate employment with the City as a Police Officer prior to working 2.5 years from my (most recent) date of hire, I will be required to repay a prorated amount of the incentive back to the City of Arlington. The Repayment Schedule is attached. 3. My final paycheck will be reduced by the final prorated amount owed should termination for misconduct or voluntary separation occur and repayment is required. If the final paycheck is insufficient to cover the balance owed, I acknowledge that I am responsible for payment of the remaining balance owed to the City within 12 months of separation. Name of Recipient: _______________________________ Signature of Recipient: ____________________________ Date: ________________ 2 of 2 REPAYMENT SCHEDULE Payment Installments Repayment Timeframe Repayment Amount 1st $5,000.00 First day of work < 6 months $5,000.00 2nd $5,000.00 6 months to < 12 months (1 year) $8,750.00 12 months to < 18 months (1.5 years) $6,250.00 18 months to < 24 months (2 years) $3,750.00 24 months < 30 months (2.5 years) $1,250.00 After completion of 2.5 years $0 1/18/2021 1 of 2 Bilingual Incentive Program* *(Program begins January 18, 2022, and sunsets December 31, 2022, unless revoked, modified or cancelled prior) Overview The predominate languages spoken by community members with which the Police Department has regular interaction are English, Spanish and American Sign Language. It is the desire of the City to be competitive in recruiting candidates who have the ability to effectively communicate with members of the public who speak these primary languages other than English. This program may provide a monetary incentive of up to $5,000.00, paid in two equal installments, to qualified lateral hire and entry level police officers who successfully complete at least 2.5 years of continuous service from their most recent date of hire into the Arlington Police Department. The first installment shall be made on the next full pay period after hire. The second installment shall be made on the next full pay period upon successful completion of probation. Repayment shall be required in any circumstance in which a lateral or entry level police officer hire is terminated for any reason or voluntarily separates employment with the City as a police officer prior to working 2.5 years from their most recent date of hire and shall be required to repay a prorated amount of the incentive received, according to the repayment schedule listed below. Scope/Limitations of Program • This program only applies to conversational proficiency in Spanish and American Sign Language, as determined by Human Resources based on an assessment by a language specialist, accredited certification or other objective criteria as might reasonably be utilized, as determined by the Human Resources Director. • The City of Arlington retains the right to revoke, modify or cancel this program at any time. • Participation in this program is voluntary and subject to all conditions, obligations and limitations thereto. • City hiring officials shall have and retain full discretion to determine the conditions of any employment offer, including any lateral officer incentive amount. • Employees must sign the attached Arlington Police Department Bilingual Hiring Incentive and Repayment Agreement and complete one full workday of service before any payment is made. 1/18/2021 2 of 2 • Employees receiving the maximum amount (up to $5,000.00 paid in two $2,500.00 installments) of incentive pay shall for which they are eligible shall be subject to the repayment schedule as indicated below. The amounts indicated shall be prorated in the case of any incentive offer in an amount less than the maximum $5,000.00 and may be paid in addition to, but not stacked in an amount greater than the current maximum $20,000.00 (in-state certification) or $10,000.00 (out-of-state certification) lateral incentives. Bilingual Incentive Repayment Schedule* *Amounts prorated if less than maximum $5,000.00 incentive amount. Payment Installments Repayment Timeframe Repayment Amount 1st $2,500.00 First day of work < 6 months $2,500.00 2nd $2,500.00 (1 year) $4,375.00 (1.5 years) $3,125.00 (2 years) $1,875.00 (2.5 years) $625.00 After completion of 2.5 years $0 City of Arlington Council Agenda Bill Item: NB #3 Attachment F funding requirements. Cristy Brubaker and Sarah Arney have both applied for grants on behalf of the Downtown Arlington Business Association and Arlington Arts Council, and are also familiar with the grant award process. The remaining position on the committee needs to be filled by a hotel representative. Staff is continuing to do outreach to fill that position. Based on the qualifications and experience of each Sarah Arney Arlington ✔ ✔ December 15, 2021 As president of Arlington Arts Council, we have been enjoying the benefits of the lodging tax grants for many years. I served on the lodging tax committee for both the city of Arlington and Snohomish County. I think I have a pretty good grasp of the grant funding grogram for tourism. I’m willing to serve on the committee, if you need me. Sincerely, Sarah Arney Cristy L Brubaker ✔ I am interested in serving on the LTAC Committee because I have been involved in the process only as an applicant and would like to step up and participate in the review and approval process - bringing the perspective of an applicant to the discussions and review. I retired from the City of Arlington and then shifted gears to become a vendor in a downtown retail business, and became involved in the Downtown Arlington Business Association - serving on the Board for the past few years. I am a lifelong resident of the Arlington Area and actively involved in local events. It would be an honor to serve in this capacity. Rachel Ralson Arlington WA 98223 N/A ✔ December 13, 2021 Good afternoon, My name is Rachel Ralson and I am interested in continuing to serve on Arlington's Lodging Tax Committe for 2022 & 2023! I began my lodging career in May 2007 and have worked for Hotel Services Group LLC. ever since! I currently represent the Best Western Plus Arlington as well as the Marysville Holiday Inn Express & Suites and have served as a member of the TPA Committe for Arlington for several years as well as various boards throughout the Snohomish County. I am confident that my knowledge of the local events and goals of the LTAC Committee will continue to stimulate the fund year after year. Thank you for your consideration! City of Arlington Council Agenda Bill Item: NB #4 Attachment G recommendation to fund all the proposals was forwarded to the Parks, Arts and Recreation Commission (PARC) for review. PARC also reviewed all the proposals on November 23, 2021, and is recommending funding 15 of the 19 proposals, totaling $143,030. The 2022 public art budget was approved by Council at $65,000. This amount was set at same level of funding mechanism for public art was established with Council’s approval with Ordinance No. 2019-003 2022 Art Project Applications Area Request Not Recommended by PARC 1 Airport Blvd. art bench #3 Airport 6,000$ 2 Bus stop shelter art for 204th Street Kent Prairie 10,000$ 3 Cemetery shed mural Cemetery 9,080$ 4 Centennial Trail identification art Centennial Trail 2,000$ 5 Fence art (chainlink cup art) Downtown 200$ 6 Fire station interior art Airport/ Smokey Point 5,000$ 7 Haller neighborhood mural/back of Grocery Outlet Haller 20,000$ 8 Kaleidoscope at Legion Park Downtown 5,000$ 9 Kiosks artistic map display Centennial Trail 8,000$ 10 Minifie Plaza mural Downtown 20,000$ 11 Owls in Flight, wire sculptures Downtown/Terrace Park 1,000$ 12 Peace Plaza retaining wall art insets Centennial Trail 15,000$ 13 Roundabout art 172nd 43rd Smokey Point 25,000$ 14 Skatepark art, additional painting Airport area 2,000$ 15 173rd Street sculpture (new street) Smokey Point 9,000$ 16 We are community mural Downtown 7,000$ 17 More Wings plywood art ($1000 extra for post materials) Downtown 2,000$ 18 winter art banners, part 2, 4 additional designs Smokey Point 6,000$ 19 Wonderland bench for Senior Center/bus stop Smokey Point 8,750$ Recommend funding 143,030$ 18,000$ Total project requests 161,030$ Application for 202Ϯ Public Art Funding What is public art? Artwork permanently or temporarily placed in a public space. It can be placed inside or outside, be representational or abstract. It can be integrated with architecture, landscape or infrastructure. It can be functional, commemorative, decorative, or interactive. Public arƚ contributeƐ to the visual character of the community, createƐ a sense of place, and celebrateƐ culture and history. Public art should inspire conversation. Project Title: Area to be located: Name of Organization(s): Project Contact Person Name: Mailing Address: Phone: Email: Name of Person Representing Organization or Neighborhood: Phone: Email: Is this proposal for funding only (reimbursement) or proposing for city led project? Will artwork become city property after installation? Is a ΗCall for ArtΗ part of this proposal? Amount Requested: $ Match: $ Total Project Budget: $ ^ŝŐŶĂƚƵƌĞͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺĂƚĞͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺ Airport Blvd Bench 3rd location on Airport Blvd to be determined City of Arlington Sarah Lopez Yes Yes Not at this time 6,000 6,000 Project Description/Proposal Description of art element- subject matter, size, materials and techniques used. Attachphotos, sketches, mock-ups to fully visualize final product. Artist Information- name of artist, address, and website. Include images of artist’s workĂŶĚ list experience with similar types of projects: Proposed Site- specific location, include map and photos. How and when will artwork be viewed by the public after installation? How is the work appropriate for the site? ĞŶĐŚηϭĂƚůĞĨƚ͘ĞŶĐŚηϮŝƐŝŶƉƌŽĚƵĐƚŝŽŶ͘ Metal bench with art cut-out design. Powder coated in a selected color. Designed with input from local artist(s)/Arts Council. Manufactured in Arlington. Airport Blvd, next to the trail. There have been several requests for benches along this walking path. We installed one bench about midway in 2021. Art design will be appropriate. Metal is long lasting. ĞƐĐƌŝďĞĐŽŵŵƵŶŝƚǇŝŶƉƵƚŽƌƉƵďůŝĐŽƵƚƌĞĂĐŚĨŽƌƉƌŽũĞĐƚ͘ Installation mechanism- support structure and equipment required for installation͕ŝŶĐůƵĚĞĐŽƐƚƐŝŶďƵĚŐĞƚĂŶĚ ŝŶĚŝĐĂƚĞŝĨƌĞƋƵĞƐƚŝŶŐĐŝƚǇƚŽŝŶƐƚĂůů͘ Maintenance: Describe annual maintenance and lifespan of artwork. Coordination with Airport. Price includes a concrete pad. No annual maintenance, but powder coating does fade after several years. Project Budget Item Request from City Cash Match In-Kind Match Total Totals: Include a description of in-kind contributions. Include materials required for installation. Bench and pad $6,000 $6,000 Project Timeline Funds will be available January 30, 202Ϯ. Indicate at which point funds will be required. Month Task Item January February March April May June July August September October November December Start on design Send design to fabrication Installation Application for 202Ϯ Public Art Funding What is public art? Artwork permanently or temporarily placed in a public space. It can be placed inside or outside, be representational or abstract. It can be integrated with architecture, landscape or infrastructure. It can be functional, commemorative, decorative, or interactive. Public arƚ contributeƐ to the visual character of the community, createƐ a sense of place, and celebrateƐ culture and history. Public art should inspire conversation. Project Title: Area to be located: Name of Organization(s): Project Contact Person Name: Mailing Address: Phone: Email: Name of Person Representing Organization or Neighborhood: Phone: Email: Is this proposal for funding only (reimbursement) or proposing for city led project? Will artwork become city property after installation? Is a ΗCall for ArtΗ part of this proposal? Amount Requested: $ Match: $ Total Project Budget: $ ^ŝŐŶĂƚƵƌĞͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺĂƚĞͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺ Bus Stop Shelter Art 204th Street City of Arlington Sarah Lopez 238 N Olympic Ave 360-403-3448 slopez@arlingtonwa.gov city led Yes Possibly 10,000 10,000 Community Transit input Project Description/Proposal Description of art element- subject matter, size, materials and techniques used. Attachphotos, sketches, mock-ups to fully visualize final product. Artist Information- name of artist, address, and website. Include images of artist’s workĂŶĚ list experience with similar types of projects: Proposed Site- specific location, include map and photos. How and when will artwork be viewed by the public after installation? How is the work appropriate for the site? There is a desire to add art to the Community Transit bus stop shelters. There will be new shelters installed on 204th near the new roundabout. Community Transit has a standard design for the shelters, but will allow for art to be incorporated in the exterior walls. Other cities have incorporated cutout metal designs, plywood paintings and plexiglass etching. Designs will need to be researched for the best fit for Arlington, and approved by Community Transit. To be determined 204th Street in front of Chevron (Safeway). N/A #MVFCVTTUPQJDPOBCPWF &YBNQMFPGQBJOUFEQBOFMTCFMPX %FTJHOPGTIFMUFSTJNJMBS PVSTXJMMCFGPPUMPOH &YBNQMFTPGCVTTUPQTXJUIBSU ĞƐĐƌŝďĞĐŽŵŵƵŶŝƚǇŝŶƉƵƚŽƌƉƵďůŝĐŽƵƚƌĞĂĐŚĨŽƌƉƌŽũĞĐƚ͘ Installation mechanism- support structure and equipment required for installation͕ŝŶĐůƵĚĞĐŽƐƚƐŝŶďƵĚŐĞƚĂŶĚ ŝŶĚŝĐĂƚĞŝĨƌĞƋƵĞƐƚŝŶŐĐŝƚǇƚŽŝŶƐƚĂůů͘ Maintenance: Describe annual maintenance and lifespan of artwork. Public art committee/ Arts Council will have input on project, and what art to use. We will need to coordinate with Community Transit. Depends on what is used. If painted, most likely 10 year lifespan. Community Transit will require City to maintain the art. Project Budget Item Request from City Cash Match In-Kind Match Total Totals: Include a description of in-kind contributions. Include materials required for installation. Estimate 10,000 In-kind will be staff time and volunteers. Project Timeline Funds will be available January 30, 202Ϯ. Indicate at which point funds will be required. Month Task Item January February March April May June July August September October November December Determine when bus stops will be installed and how art will be included. Art install. Application for 2022 Public Art Funding What is public art? Artwork permanently or temporarily placed in a public space. It can be placed inside or outside, be representational or abstract. It can be integrated with architecture, landscape or infrastructure. It can be functional, commemorative, decorative, or interactive. Public art contributes to the visual character of the community, creates a sense of place, and celebrates culture and history. Public art should inspire conversation. Project Title: Cemetery mural Area to be located: Cemetery block outbuilding Name of Organization(s): Project Contact Person Name: Shiela Arnold Ema i I: Mailing Address: Arlington Phone: Name of Person Representing Organization or Neighborhood: Phone: Email: Is this proposal for funding only (reimbursement) or proposing for city led project? Funding with City input Will artwork become city property after installation? Yes Is a "Call for Art" part of this proposal? No Amount Requested: $ Match: $ Total Project Budget: 1·q1 (J f'l) Signat�� Date� � -::z.t?) 1 �-z_/ Examples Application for 202Ϯ Public Art Funding What is public art? Artwork permanently or temporarily placed in a public space. It can be placed inside or outside, be representational or abstract. It can be integrated with architecture, landscape or infrastructure. It can be functional, commemorative, decorative, or interactive. Public arƚ contributeƐ to the visual character of the community, createƐ a sense of place, and celebrateƐ culture and history. Public art should inspire conversation. Project Title: Area to be located: Name of Organization(s): Project Contact Person Name: Mailing Address: Phone: Email: Name of Person Representing Organization or Neighborhood: Phone: Email: Is this proposal for funding only (reimbursement) or proposing for city led project? Will artwork become city property after installation? Is a ΗCall for ArtΗ part of this proposal? Amount Requested: $ Match: $ Total Project Budget: $ ^ŝŐŶĂƚƵƌĞͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺĂƚĞͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺ Haller Neighborhood Revitalization- mural and sign back of Grocery Outlet City of Arlington Sarah Lopez Funding No Yes 20,000 labor $20,000 Mike Simpson, Grocery Outlet Project Description/Proposal Description of art element- subject matter, size, materials and techniques used. Attachphotos, sketches, mock-ups to fully visualize final product. Artist Information- name of artist, address, and website. Include images of artist’s workĂŶĚ list experience with similar types of projects: Proposed Site- specific location, include map and photos. How and when will artwork be viewed by the public after installation? How is the work appropriate for the site? sŝĞǁĞĚďǇƉĞŽƉůĞƚƌĂǀĞůŝŶŐƚŽ,ĂůůĞƌWĂƌŬ͕ĞŶƚĞŶŶŝĂůdƌĂŝů ĂƌĞĂƐ͘ tŝůůďĞĚĞƐŝŐŶĞĚĨŽƌƚŚĞƐŝƚĞǁŝƚŚŝŶƉƵƚĨƌŽŵĐŽŵŵƵŶŝƚǇ͘ Work with neighborhood and Grocery Outlet to design and hire a mural artist to paint the back, or sections of the back of Grocery Outlet, to help beautify this neighborhood. Will need to work with Grocery Outlet for clean up of the surfaces. Also, design and purchase an artistic neighborhood sign for the corner of Haller Street/West Avenue. Call for artist. ĞƐĐƌŝďĞĐŽŵŵƵŶŝƚǇŝŶƉƵƚŽƌƉƵďůŝĐŽƵƚƌĞĂĐŚĨŽƌƉƌŽũĞĐƚ͘ Installation mechanism- support structure and equipment required for installation͕ŝŶĐůƵĚĞĐŽƐƚƐŝŶďƵĚŐĞƚĂŶĚ ŝŶĚŝĐĂƚĞŝĨƌĞƋƵĞƐƚŝŶŐĐŝƚǇƚŽŝŶƐƚĂůů͘ Maintenance: Describe annual maintenance and lifespan of artwork. Will reach out to the adjacent neighbors for input. Mural Property owner would be responsible for maintenance. Lifetime of outdoor murals 20 plus years. Project Budget Item Request from City Cash Match In-Kind Match Total Totals: Include a description of in-kind contributions. Include materials required for installation. mural $15,000 sign $5,000 Project Timeline Funds will be available January 30, 202Ϯ. Indicate at which point funds will be required. Month Task Item January February March April May June July August September October November December Work on concept and plan Clean up Hire artist Painting Work on sign design Install sign Application for 2022 Public Art Funding What is public art? Artwork permanently or temporarily placed in a public space. It can be placed inside or outside, be representational or abstract. It can be integrated with architecture, landscape or infrastructure. It can be functional, commemorative, decorative, or interactive. Public art contributes to the visual character of the community, creates a sense of place, and celebrates culture and history. Public art should inspire conversation. Project Title: Artistic Map for Kiosks Area to be located: Five kiosk s along the Centennial Tr ail in Arlington Is this proposal for funding only (reimbursement) or proposing for city led project? City-led project Will artwork become city property after installation? Yes Is a "Call for Art" part of this proposal? Yes Amount Requested: $8,000 ($5,000 for artist; $3,000 for printing on metal $600 x 5 = $3,000) Match: $ None Total Project Budget: $8,000 Signature __proposed by Sarah Arney________ Date: 28 October 2021 Project Description/Proposal Description of art element-subject matter, size, materials and techniques used. Attach photos, sketches, mock-ups t o fully visualize.final product. This city-led project is intended to create a n artful map and dir ectory to the services and assets Application for 202Ϯ Public Art Funding What is public art? Artwork permanently or temporarily placed in a public space. It can be placed inside or outside, be representational or abstract. It can be integrated with architecture, landscape or infrastructure. It can be functional, commemorative, decorative, or interactive. Public arƚ contributeƐ to the visual character of the community, createƐ a sense of place, and celebrateƐ culture and history. Public art should inspire conversation. Project Title: Area to be located: Name of Organization(s): Project Contact Person Name: Mailing Address: Phone: Email: Name of Person Representing Organization or Neighborhood: Phone:Email: Is this proposal for funding only (reimbursement) or proposing for city led project? Will artwork become city property after installation? Is a ΗCall for ArtΗ part of this proposal? Amount Requested: $ Match: $ Total Project Budget: $ ^ŝŐŶĂƚƵƌĞͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺĂƚĞͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺ Roundabout Art at SR531 / 43rd Ave SR531 (172nd Street) and 43rd Avenue City of Arlington Sarah Lopez 238 N Olympic Ave 360-403-3448 slopez@arlingtonwa.gov City project yes yes $25,000 $25,000 Project Description/Proposal Description of art element- subject matter, size, materials and techniques used. Attachphotos, sketches, mock-ups to fully visualize final product. Artist Information- name of artist, address, and website. Include images of artist’s workĂŶĚ list experience with similar types of projects: Proposed Site- specific location, include map and photos. How and when will artwork be viewed by the public after installation? How is the work appropriate for the site? To be determined with call for art. Possibly aeronautical or green tech related. There will be several roundabouts on SR531, and we want the art to flow/relate to each roundabout. To be determined. We will want the design of the art to be appropriate to the businesses in the area- manufacturing and Cascade Industrial Center theme. ĞƐĐƌŝďĞĐŽŵŵƵŶŝƚǇŝŶƉƵƚŽƌƉƵďůŝĐŽƵƚƌĞĂĐŚĨŽƌƉƌŽũĞĐƚ͘ Installation mechanism- support structure and equipment required for installation͕ŝŶĐůƵĚĞĐŽƐƚƐŝŶďƵĚŐĞƚĂŶĚ ŝŶĚŝĐĂƚĞŝĨƌĞƋƵĞƐƚŝŶŐĐŝƚǇƚŽŝŶƐƚĂůů͘ Maintenance: Describe annual maintenance and lifespan of artwork. Small committee for ideas, public art committee for review. to be determined metal art Project Budget Item Request from City Cash Match In-Kind Match Total Totals: Include a description of in-kind contributions. Include materials required for installation. 25,000 Staff and volunteer planning and execution of project. Project Timeline Funds will be available January 30, 202Ϯ. Indicate at which point funds will be required. Month Task Item January February March April May June July August September October November December Design of art Roundabout complete Install of art Application for 202Ϯ Public Art Funding What is public art? Artwork permanently or temporarily placed in a public space. It can be placed inside or outside, be representational or abstract. It can be integrated with architecture, landscape or infrastructure. It can be functional, commemorative, decorative, or interactive. Public arƚ contributeƐ to the visual character of the community, createƐ a sense of place, and celebrateƐ culture and history. Public art should inspire conversation. Project Title: Area to be located: Name of Organization(s): Project Contact Person Name: Mailing Address: Phone: Email: Name of Person Representing Organization or Neighborhood: Phone: Email: Is this proposal for funding only (reimbursement) or proposing for city led project? Will artwork become city property after installation? Is a ΗCall for ArtΗ part of this proposal? Amount Requested: $ Match: $ Total Project Budget: $ ^ŝŐŶĂƚƵƌĞͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺĂƚĞͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺ Skatepark mural extension Arlington Skatepark at Quake Park City of Arlington Sarah Lopez City led Yes No 2,000 2,000 Project Description/Proposal Description of art element- subject matter, size, materials and techniques used. Attachphotos, sketches, mock-ups to fully visualize final product. Artist Information- name of artist, address, and website. Include images of artist’s workĂŶĚ list experience with similar types of projects: Proposed Site- specific location, include map and photos. How and when will artwork be viewed by the public after installation? How is the work appropriate for the site? Work with artist who painted the dome in 2020 to paint the wall areas on the "street deck" that currently have graffiti on them. Josh Robinson. Arlington Skatepark. Artist specializes in art that speaks to youth. ĞƐĐƌŝďĞĐŽŵŵƵŶŝƚǇŝŶƉƵƚŽƌƉƵďůŝĐŽƵƚƌĞĂĐŚĨŽƌƉƌŽũĞĐƚ͘ Installation mechanism- support structure and equipment required for installation͕ŝŶĐůƵĚĞĐŽƐƚƐŝŶďƵĚŐĞƚĂŶĚ ŝŶĚŝĐĂƚĞŝĨƌĞƋƵĞƐƚŝŶŐĐŝƚǇƚŽŝŶƐƚĂůů͘ Maintenance: Describe annual maintenance and lifespan of artwork. Artist will communicate with skatepark users on site. Mural. N/A Lifespan for outdoor paint is 10-15 years. Will use a sealer over the paint for easier graffiti removal. Project Budget Item Request from City Cash Match In-Kind Match Total Totals: Include a description of in-kind contributions. Include materials required for installation. Artist and supplies $2,000 $2,000 Project Timeline Funds will be available January 30, 202Ϯ. Indicate at which point funds will be required. Month Task Item January February March April May June July August September October November December project during the summer/dry months. Application for 202Ϯ Public Art Funding What is public art? Artwork permanently or temporarily placed in a public space. It can be placed inside or outside, be representational or abstract. It can be integrated with architecture, landscape or infrastructure. It can be functional, commemorative, decorative, or interactive. Public arƚ contributeƐ to the visual character of the community, createƐ a sense of place, and celebrateƐ culture and history. Public art should inspire conversation. Project Title: Area to be located: Name of Organization(s): Project Contact Person Name: Mailing Address: Phone: Email: Name of Person Representing Organization or Neighborhood: Phone: Email: Is this proposal for funding only (reimbursement) or proposing for city led project? Will artwork become city property after installation? Is a ΗCall for ArtΗ part of this proposal? Amount Requested: $ Match: $ Total Project Budget: $ ^ŝŐŶĂƚƵƌĞͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺĂƚĞͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺ New Street, 173rd Avene Art 173rd Avenue entrance City of Arlington Sarah Lopez & Robert Bean 238 N Olympic Ave 360-403-3448 slopez@arlingtonwa.gov City Led yes Possibly 9,000 9,000 Project Description/Proposal Description of art element- subject matter, size, materials and techniques used. Attachphotos, sketches, mock-ups to fully visualize final product. Artist Information- name of artist, address, and website. Include images of artist’s workĂŶĚ list experience with similar types of projects: Proposed Site- specific location, include map and photos. How and when will artwork be viewed by the public after installation? How is the work appropriate for the site? Once the new road is built, we can analyze the area to determine what type of art will work for the entryway/near sidewalk. We can get input from the neighborhood for ideas. Possibly metal sculpture art. To be determined This will be determined. ĞƐĐƌŝďĞĐŽŵŵƵŶŝƚǇŝŶƉƵƚŽƌƉƵďůŝĐŽƵƚƌĞĂĐŚĨŽƌƉƌŽũĞĐƚ͘ Installation mechanism- support structure and equipment required for installation͕ŝŶĐůƵĚĞĐŽƐƚƐŝŶďƵĚŐĞƚĂŶĚ ŝŶĚŝĐĂƚĞŝĨƌĞƋƵĞƐƚŝŶŐĐŝƚǇƚŽŝŶƐƚĂůů͘ Maintenance: Describe annual maintenance and lifespan of artwork. Outreach to the neighborhood. To be determined. Low maintenance. Project Budget Item Request from City Cash Match In-Kind Match Total Totals: Include a description of in-kind contributions. Include materials required for installation. $9,000 In-kind staff and volunteer coordination in planning and execution of project. Project Timeline Funds will be available January 30, 202Ϯ. Indicate at which point funds will be required. Month Task Item January February March April May June July August September October November December site selection outreach design build build install Application for 202Ϯ Public Art Funding What is public art? Artwork permanently or temporarily placed in a public space. It can be placed inside or outside, be representational or abstract. It can be integrated with architecture, landscape or infrastructure. It can be functional, commemorative, decorative, or interactive. Public arƚ contributeƐ to the visual character of the community, createƐ a sense of place, and celebrateƐ culture and history. Public art should inspire conversation. Project Title: Area to be located: Name of Organization(s): Project Contact Person Name: Mailing Address: Phone: Email: Name of Person Representing Organization or Neighborhood: Phone: Email: Is this proposal for funding only (reimbursement) or proposing for city led project? Will artwork become city property after installation? Is a ΗCall for ArtΗ part of this proposal? Amount Requested: $ Match: $ Total Project Budget: $ ^ŝŐŶĂƚƵƌĞͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺĂƚĞͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺ Winter Banner part 2 Smokey Point and SR 9 intersections City of Arlington Sarah Lopez City Led Yes No, this would be commissioned art. 6,000 6,000 Project Description/Proposal Description of art element- subject matter, size, materials and techniques used. Attachphotos, sketches, mock-ups to fully visualize final product. Artist Information- name of artist, address, and website. Include images of artist’s workĂŶĚ list experience with similar types of projects: Proposed Site- specific location, include map and photos. How and when will artwork be viewed by the public after installation? How is the work appropriate for the site? Example: 4 more winter designs (4 were done for 2021) to be printed on banners for Smokey Point business areas and SR 9 to go with the 4 designs we have done. Cost if for art and printing on material. To be determined. Smokey Point business areas/ intersections. Viewed by drivers and pedestrians. Designs for wintertime/holiday display. ĞƐĐƌŝďĞĐŽŵŵƵŶŝƚǇŝŶƉƵƚŽƌƉƵďůŝĐŽƵƚƌĞĂĐŚĨŽƌƉƌŽũĞĐƚ͘ Installation mechanism- support structure and equipment required for installation͕ŝŶĐůƵĚĞĐŽƐƚƐŝŶďƵĚŐĞƚĂŶĚ ŝŶĚŝĐĂƚĞŝĨƌĞƋƵĞƐƚŝŶŐĐŝƚǇƚŽŝŶƐƚĂůů͘ Maintenance: Describe annual maintenance and lifespan of artwork. N/A, selected by City department head. We have the existing equipment. Banners last several years, but do need to be replaced when faded. Project Budget Item Request from City Cash Match In-Kind Match Total Totals: Include a description of in-kind contributions. Include materials required for installation. Artist $1,000 Banners $5,000 $6,000 Project Timeline Funds will be available January 30, 202Ϯ. Indicate at which point funds will be required. Month Task Item January February March April May June July August September October November December Contact artist Design until August Order Install City of Arlington Council Agenda Bill Item: NB #5 Attachment H COUNCIL MEETING DATE: January 18, 2022 SUBJECT: Reduction of 2022 CPI Increase on Utility Rates ATTACHMENTS: Ordinance and CPI Utility Rate Scenarios DEPARTMENT OF ORIGIN Public Works; Jim Kelly, Director 360-403-3505 EXPENDITURES REQUESTED: None BUDGET CATEGORY: Water/Sewer/Storm Operating Funds BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Amend Arlington Municipal Code (AMC) Chapter 13.12 to reduce Utility Rate Consumer Price Index (CPI) Increase for 2022 HISTORY: AMC Chapter 13.12.040 provides for water, sewer, and stormwater utility rates to be increased annually by the October reported Consumer Price Index (CPI) for the Seattle-Tacoma-Bellevue area. This annual CPI increase allows the Water, Sewer, and Storm utilities to maintain operations with increasing costs of services and supplies. For many years the City has been able to defer annual CPI increases to utility rates through operational efficiencies. The water utility rates have not had a CPI increase since 2011, and sewer and stormwater utility rates have not had a CPI increase since 2013. In 2022 the Water and Storm utilities have to allow the annual CPI increase to move forward in order to keep the departments financially self-sufficient; the Sewer utility can defer a CPI increase for 2022. The October reported CPI is 6.5%; this would be a steep increase to our customers in current times. Staff has reviewed operating and capital expenditures for the upcoming years and have determined the following CPI increase will allow the utilities to be financially self-sufficient and meet City reserve requirements. Utility CPI Increase Water 3.25% Sewer 0% Storm 6.5% I move to approve the ordinance revising the scheduled 2022 utility CPI increase to water, sewer, and stormwater rates, and authorize the Mayor to sign the ordinance. ORDINANCE 2022-XXX 1 ORDINANCE NO. 2022-XXX AN ORDINANCE OF THE CITY OF ARLINGTON, WASHINGTON AMENDING ARLINGTON MUNICIPAL CODE CHAPTER 13.12 PERTAINING TO UTILITY RATES WHEREAS, the City of Arlington has the authority to set rates and charges for its utility system; and WHEREAS, for many years the City has been able to defer annual CPI increases to utility rates through operational efficiencies; and WHEREAS, the water utility rates have not had a CPI increase since 2011, and the sewer and stormwater utility rates have not had a CPI increase since 2013; and WHEREAS, the City’s operational costs have increased since 2011 and a rate increase is required to keep the departments financially self-sufficient; WHEREAS, the City Council considered this amendment at their workshop on January 10, 2022 and at their regular meeting held on January 18, 2022, and determined approving the amendment was in the best interest of the City and its citizens; NOW, THEREFORE, the City Council of the City of Arlington do hereby ordain as follows: Section 1. Arlington Municipal Code Section 13.12.040 shall be and hereby is amended to read as follows: 13.12.040 - Water rates and charges. Applicable state and city utility taxes are included in the following rates and charges for water service. The total monthly water charges for every service shall include the Base Charge, and the consumption charge, as set forth below. Beginning on January 15, 2023, the rates set forth for the year 2022 shall be increased annually by the October reported percentage increase of the consumer price index (CPI) for the Seattle-Tacoma-Bellevue area for all urban consumers, or other measure commonly used by the city should it change; and provided further, however, that notwithstanding any reduction in the CPI, rates shall not decrease. ORDINANCE 2022-XXX 2 (1) Minimum monthly Base Charge schedule: Charge By Meter 2021 INSIDE CITY RATE 2022 INSIDE CITY RATE 2022 OUTSIDE CITY RATE 2023 OUTSIDE CITY RATE to (2) Monthly rate schedule charged for water consumption: Rate per 100 cubic feet 2021 INSIDE CITY RATE INSIDE CITY RATE OUTSIDE CITY RATE OUTSIDE CITY RATE First 300 cf Included in Base Charge for SFR and Commercial water services only Included in Base Charge for SFR and Commercial water services only Base Charge for SFR and Commercial water services only Base Charge for SFR and water services only (3) Fair and equitable minimum rates for water consumers having meters larger than four inches shall be fixed by the city council and written agreements shall be entered with the users setting forth said rates. The city council may ORDINANCE 2022-XXX 3 enter into contracts with water users deviating from such rates where special circumstances dictate; provided that, such rates shall not be discriminatory. (4) Temporary water service. Temporary water service for construction purposes, or for any other purpose temporary in nature that will not require a permanent service installation must be obtained through a Fire Hydrant Use Permit as stipulated in AMC 13.04.100(e). Charges for temporary use of water shall be as follows: Temporary Water Services Charges Equipment Rental $50.00 $2.943.04 $3.103.20 $3.103.20 (A) The security deposit shall be refunded to the customer after the equipment has been returned and inspected for any damages; customer shall be solely responsible for all damages. Customers shall be billed on a monthly basis for monthly equipment rental charges and usage fees from the date of temporary service installation. (B) The usage rates set forth for temporary water service shall be increased annually by the October reported percentage increase of the consumer price index (CPI) for the Seattle-Tacoma-Bellevue area for all urban consumers, or other measure commonly used by the city should it change; provided, however, that no CPI adjustment shall be made for the period from January 15, 2022 to January 14, 2023, and provided further, however, that notwithstanding any reduction in the CPI, rates shall not decrease. ORDINANCE 2022-XXX 4 Section 2. Arlington Municipal Code Section 13.12.130 shall be and hereby is amended to read as follows: 13.12.130 Residential sewer rates and charges. Applicable state and city utility taxes are included in the following rates and charges for sewer service. The total monthly sewer charges for every SFR and MFR service shall be a flat fee and not based on metered water consumption. The effective dates for the following sewer rates will be based on the city's billing cycle for use beginning on January 1, 2022. Beginning on January 15, 2023, the rates set forth for the year 2022 shall be increased annually by the October reported percentage increase of the consumer price index (CPI) for the Seattle-Tacoma-Bellevue area for all urban consumers, or other measure commonly used by the city should it change; provided, however, that notwithstanding any reduction in the CPI, rates shall not decrease. 2021 RATE 2022 RATE $70.15 $70.15 $54.00 $54.00 Section 3. Arlington Municipal Code Section 13.12.140 shall be and hereby is amended to read as follows: 13.12.140 Commercial sewer rates and charges. (a) All sanitary sewer services connected to any public or private premises that are defined as "Commercial classification" in Section 13.12.110 shall be charged for sanitary sewer service upon the basis of water consumption. State and city utility taxes are included in the following rates and charges for sewer service. The effective dates for the following rates will be based on the city's billing cycle for use beginning on January 1, 2022. Each user shall pay a minimum monthly charge of one base rate plus a volume rate for all consumption over three hundred cubic feet per month. ORDINANCE 2022-XXX 5 300 cubic feet of cubic feet of metered (b) Beginning on January 15, 2023, and on January 15th each year thereafter the rates set forth for the year 2022 shall be increased annually by the October reported percentage increase of the consumer price index (CPI) for the Seattle-Tacoma-Bellevue area for all urban consumers, or other measure commonly used by the city should it change, provided, however, that notwithstanding any reduction in the CPI, rates shall not decrease. Section 4. Arlington Municipal Code Section 13.12.150 shall be and hereby is amended to read as follows: 13.12.150 Industrial user classification and charges. The rates and charges for industrial users, as defined in Sections 13.08.240, 13.08.250, and Chapter 13.36, shall be as follows: (1) All user charges shall be based upon equitable unit charges established for flow BOD (biochemical oxygen demand) loading and TSS (total suspended solids) loading, based upon the average BOD, TSS and other parameter(s) concentrations (as established by the public works director) monitored for the industrial user and the flow recorded in the monitoring manhole or water use. (2) A minimum monthly charge will be established by the city to cover the basic sewer costs and monitoring of the industrial user's wastewater discharge, and in the event the monthly sewer bill does not exceed this amount the industrial user shall agree to pay the estimated minimum monthly charge. This charge shall be reviewed from time to time and adjusted to ensure the charge is covering the monitoring services and sewer costs provided and must be reviewed every two years. Initially, the monthly charges shall be based on the following, unless otherwise established in the negotiated discharge permit: (A) For an industrial user with waste strength less than two hundred fifty mg/1, measured as five-day BOD and TSS, and other parameters within limits established in Sections 13.08.240, 13.08.250, [and Chapter] 13.36, and whose discharge does not require regular monitoring other than flow, the minimum monthly charge is as set forth below: ORDINANCE 2022-XXX 6 Sewer Charges (monthly) 2021 RATE 2022 RATE Waste strength <250 mg/l $429.00 $429.00 (B) For an industrial user with waste strength in excess of two hundred fifty mg/l for two months or more per year, the minimum monthly charge is as set forth below: (C) Beginning January 15, 2023, and each January 15th thereafter, the charges set forth in subsections (l)(A) and (l)(B), shall be increased annually, by the October reported percentage increase of the consumer price index (CPI) for the Seattle-Tacoma-Bellevue area for all urban consumers, or other measure commonly used by the city should it change; provided, however, that notwithstanding any reduction in the CPI, rates shall not decrease. (3) Until such time as a sewer user charge analysis can be conducted to establish equitable charges under a negotiated discharge permit between the city and the industrial user, the following shall be used as the basis for industrial user charges: (A) Flow based charge per cubic foot of wastewater discharged; (B) BOD charge per pound of BOD discharged; and (C) TSS charge per pound of TSS discharged, pursuant to the following table: (D) Beginning January 15, 2023, and each January 15th thereafter, the charges set forth in subsection (c), shall be increased annually, by the October reported percentage increase of the consumer price index (CPI) for the Seattle-Tacoma-Bellevue area for all urban consumers, or other measure commonly used by the city should it change; provided, however, that notwithstanding any reduction in the CPI, rates shall not decrease. (4) Flow shall be based upon one hundred percent of the water consumption or rate of flow of wastewater discharge into the sewer (measured in an industrial user installed flow measurement and recording equipment installed in control manhole, pursuant to Chapter ORDINANCE 2022-XXX 7 13.36). Strength of wastewater discharged shall be established based upon twenty-four-hour composite samples made by the city at the control manhole and tested by the city's wastewater treatment plant laboratory or state certified testing laboratory. All testing shall be in accordance with the latest edition of "Standard Methods for Examination of Water and Wastewater," APHA, AWWA and WPCF. BOD and TSS, pounds per day, shall be calculated based upon concentration of composite samples and established flow rates. (5) Appeal. (A) If any user believes that a portion of the user's metered flow, larger than ten percent, is not discharged into the sewer system (when flow measurement is not provided in the control manhole), the user should make written application to the public works director for review of the user's flow of wastewater. If the public works director agrees that charges for the user should be adjusted, they shall so notify the city council, which may approve such change, or direct a recomputation of the user's sewer rates. (B) If the public works director does not agree to the adjustment of user charges, the user may further appeal to the city council, which may direct further study or take other appropriate action. Section 5. Arlington Municipal Code Section 13.12.540 shall be and hereby is amended to read as follows: 13.12.540 Initial service charge rates. In accordance with the rate structure established herein, there is hereby levied upon all developed real property within the boundaries of the utility, the following service charges: (1) State and city utility taxes are included in the following rates and charges for stormwater service. See Table 3. (2) Beginning on January 15, 2022, the rates set forth for the year 2021 shall be increased annually by the October reported percentage increase of the consumer price index (CPI) for the Seattle-Tacoma-Bellevue area for all urban consumers, or other measure commonly used by the city should it change; provided, however, that no annual increase shall exceed two percent; and provided further, that notwithstanding any reduction in the CPI, rates shall not decrease. (3) For all other developed property including multifamily, condominiums and mobile home parks within the boundaries of the utility, except as specified under Section 13.28.130, the monthly service charge shall be based on the above table (Table 3) per month multiplied by the number of equivalent service units determined by the utility to be contained ORDINANCE 2022-XXX 8 in such parcel. For all single-family property owners qualifying for the senior low-income utility discount established in Section 13.12.140, the discount shall apply to stormwater service charges. Section 6. Severability. Should any section, paragraph, sentence, clause or phrase of this Ordinance, or its application to any person or circumstance, be declared unconstitutional or otherwise invalid for any reason, or should any portion of this Ordinance be preempted by state or federal law or regulation, such decision or preemption shall not affect the validity of the remaining portions of this Ordinance or its application to other persons or circumstances. Section 7. Effective Date. This Ordinance or a summary thereof shall be published in the official newspaper of the City. The Ordinance shall take effect on the first day of the billing cycle effective ________________, 2022. PASSED BY the City Council and APPROVED by the Mayor this _____ day of January, 2022. CITY OF ARLINGTON _____________________________ Barbara Tolbert, Mayor Attest: _________________________ Wendy Van Der Meersche City Clerk Approved as to form: _________________________ Steven J. Peiffle City Attorney 2021 2022 2023 2024 Notes Projected Budget Projected Projected Begin Bal Plus Projected Revenue 4,652,093$ 5,123,158$ 5,079,333$ 5,225,435$ Projected Operating Expense 3,668,752$ 4,323,158$ 4,279,333$ 4,425,435$ 983,341$ 800,000$ 800,000$ 800,000$ Min. Operating Reserve Begin Bal Plus Projected Revenue 11,974,743$ 11,657,127$ 6,935,689$ 4,272,069$ Projected Capital Expense 2,117,000$ 6,102,925$ 3,825,000$ 3,145,000$ 9,857,743$ 5,554,202$ 3,110,689$ 1,127,069$ City Policy = $1M 2021 2022 2023 2024 Projected Budget Projected Projected Begin Bal Plus Projected Revenue 6,458,896$ 6,557,432$ 6,717,260$ 6,921,989$ Projected Operating Expense 5,773,097$ 5,907,432$ 6,067,260$ 6,271,989$ 685,799$ 650,000$ 650,000$ 650,000$ Min. Operating Reserve Begin Bal Plus Projected Revenue 9,523,966$ 8,551,345$ 2,394,413$ 1,884,757$ Projected Capital Expense 1,880,873$ 6,755,000$ 945,000$ 850,000$ 7,643,093$ 1,796,345$ 1,449,413$ 1,034,757$ City Policy = $1M 2021 2022 2023 2024 Notes Projected Budget Projected Projected Begin Bal Plus Projected Revenue 1,260,683$ 1,322,143$ 1,349,164$ 1,387,250$ Projected Operating Expense 1,036,906$ 1,101,143$ 1,128,164$ 1,166,250$ 223,777$ 221,000$ 221,000$ 221,000$ Begin Bal Plus Projected Revenue 1,131,615$ 2,078,451$ 272,093$ 251,344$ Projected Capital Expense 610,000$ 1,995,000$ 190,000$ 190,000$ 521,615$ 83,451$ 82,093$ 61,344$ Minimum Monthly Utility Bill 2021 2022 2023*2024* Water 32.15 33.19 34.02 34.88 Sewer 70.15 70.15 71.90 73.70 Storm 6.89 7.34 7.52 7.71 TOTAL 109.19 110.68 113.45 116.29 Overall % Change 1%2%2% * Assume normal CPI increase of 2.5% for years 2023-2024 Scenario 1 Utility Bill Summary SCENARIO #1 (recommended scenario): This scenario applies one-half of the actual CPI increase to Water, no increase to Sewer, and a full CPI increase to the Storm utility. For years 2023 and 2024 a historical averaged CPI of 2.5% was assumed for financial projection purposes only. This scenario allows the completion of planned CIP improvement projects within the analyzed 3-year projection while maintaining a positive cash balance. Water Utility Summary 3.25% CPI Sewer Utility Summary NO CPI Storm Utility Summary 6.5% CPI 2021 2022 2023 2024 Notes Projected Budget Projected Projected Begin Bal Plus Projected Revenue 4,652,093$ 4,997,424$ 4,949,198$ 5,090,745$ Projected Operating Expense 3,668,752$ 4,197,424$ 4,149,198$ 4,290,745$ 983,341$ 800,000$ 800,000$ 800,000$ Min operating Reserve Begin Bal Plus Projected Revenue 11,974,743$ 11,531,392$ 6,679,820$ 3,881,510$ Projected Expense 2,117,000$ 6,102,925$ 3,825,000$ 3,145,000$ 9,857,743$ 5,428,467$ 2,854,820$ 736,510$ City Policy = $1M 2021 2022 2023 2024 Projected Budget Projected Projected Begin Bal Plus Projected Revenue 6,458,896$ 6,557,432$ 6,717,260$ 6,921,989$ Projected Operating Expense 5,773,097$ 5,907,432$ 6,067,260$ 6,271,989$ 685,799$ 650,000$ 650,000$ 650,000$ Min operating Reserve Begin Bal Plus Projected Revenue 9,523,966$ 8,551,345$ 2,394,413$ 1,884,757$ Projected Expense 1,880,873$ 6,755,000$ 945,000$ 850,000$ 7,643,093$ 1,796,345$ 1,449,413$ 1,034,757$ City Policy = $1M 2021 2022 2023 2024 Notes Projected Budget Projected Projected Begin Bal Plus Projected Revenue 1,260,683$ 1,258,572$ 1,283,368$ 1,319,151$ Projected Operating Expense 1,036,906$ 1,037,572$ 1,062,368$ 1,098,151$ 223,777$ 221,000$ 221,000$ 221,000$ Min operating Reserve Begin Bal Plus Projected Revenue 1,131,615$ 2,014,880$ 142,726$ 53,878$ Projected Expense 610,000$ 1,995,000$ 190,000$ 190,000$ 521,615$ 19,880$ (47,274)$ (136,122)$ Scenario #2 (not recommended): This scenario assumes no CPI increase in 2022, for years 2023 and 2024 a historical averaged CPI of 2.5% was assumed for financial projection purposes only. With this scenario we will be below City policy reserve requirements Water Utility Summary NO CPI Sewer Utility Summary NO CPI Storm Utility Summary NO CPI City of Arlington Council Agenda Bill Item: NB #6 Attachment I water-sewer-storm infrastructure and resurfacing of roads in the same streets where utility improvements occur. The City began this multi-year project in 2018 and has to date completed $8,682,470 worth of utility and pavement preservation. The attached Scope of Work and fee estimate is the result of the negotiations with Parametrix, Inc. and will produce the documents needed for the 2022 construction project. Funding for this work will be City of Arlington 2022 Utility and Pavement Preservation Project 1 December 2021 EXHIBIT A SCOPE OF WORK City of Arlington 2022 Utility and Pavement Preservation Project INTRODUCTION Parametrix was retained by the City of Arlington (City) to provide engineering services for the 2022 Utility and Pavement Preservation (UPP) Project. The following scope of services and accompanying fee estimate has been developed based on our understanding of the project and reflect the discussion held on November 10, 2021. Similar to prior UPP projects, the City will provide support during the design development. The City support services are clarified within the scope under the Assumptions and City Support headings. 2022 Utility Improvements This part of the project is identified in the City’s 2019 Amendment to the 2015 Comprehensive Water System Plan under CIP WM3 198th Place NE/Cemetery Road Water Main. The water main in 198th Place NE and Cemetery Road is one of the primary water mains connecting the service areas on the east and west sides of the Arlington airport. This vital water main is comprised of 12-inch asbestos-cement (AC), 10-inch ductile iron (DI), and 8-inch DI pipes and has exceeded its design life. The improvements will install new ductile iron water main in 198th Place NE/Cemetery Road/204th Street NE from 51st Drive NE to 65th Drive NE, as shown in bold blue on the attached 2022 Utility Improvements Cemetery Road map. Approximately 3,500 linear feet (LF) is located within City right-of-way, and approximately 1,900 LF is located within Snohomish County (County) right-of-way. 2022 Pavement Preservation This part of the project focuses on pavement preservation improvements for road segments with failing pavement within Old Town, including curb ramp replacements, casting adjustments, and minor improvements to existing sanitary sewer and stormwater structures. Minor structure improvements may include frame and cover replacement, grade ring replacement or repair, and structure replacement and pipe reconnection. Approximately 2,900 LF of pavement preservation will be performed on the road segments shown on the attached 2022 Pavement Preservation Old Town Work Plan. For the purposes of tracking City funds, separate design subtasks and bid schedules will be used to distinguish the design services and construction costs associated with the utility and pavement preservation improvements. GENERAL ASSUMPTIONS · The City will be responsible for coordinating with Snohomish County and preparing and submitting any necessary documentation. For example, the Utility Abandonment proposal to Snohomish County per the Utility Abandonment Guidelines in the Public Right of Way. SCOPE OF WORK (continued) City of Arlington 2022 Utility and Pavement Preservation Project 2 December 2021 · The City will be responsible for permitting, potholing, easement acquisition, bidding, and construction management. Also, the City will be responsible for coordinating project elements with key stakeholders, franchise utilities, and the public affected by the project. · The Contractor shall be responsible for the development of temporary traffic control plans, erosion and sediment control plans, and applying for City and County Right-of-Way Use permits and Snohomish County Utility Pre-Design Review Checklist. · All environmental permits necessary for the Project will be obtained by the City. · The City has determined geotechnical services are not necessary for the project based on known suitable soil conditions for the project site. · Project meetings and site visits will be comprehensive and discuss both utility and pavement preservation aspects of the project. · One plan set and contract documents package will be prepared for the comprehensive 2022 Utility and Pavement Preservation project. · City review period is assumed to be 2 weeks. Review comments will be received in a complete, single submittal. · City, County, and WSDOT standard details/plans will be included in the Contract Provision Appendices, not in the Contract Plans. · Any work beyond this scope of work, such as an Add Alternate for additional pavement preservation, may require an amendment to the scope, budget, and schedule. TASK 1 – PROJECT MANAGEMENT Objective The objective of this task is to provide overall project management, leadership, and team strategic guidance aligned with City of Arlington staff objectives: coordinate, monitor, and control the project resources to meet the technical, communication, and contractual obligations required for developing and implementing the project scope. Approach This task includes general management functions that include the following: · Project Planning – Prepare a project management plan (PMP) to document and communicate the scope of work, budget, schedule, deliverables, communication protocols, risk management, change management, quality management, health and safety protocols, and project closeout as a road map for the project team. This work includes updating the project schedule developed by the City, using the City’s Smartsheet software. · Budget and Schedule Tracking – Track the project budget and staff commitments using Parametrix in- house tools to verify that progress is keeping pace with spending and schedule. · Biweekly Internal Team Meetings – Hold biweekly internal design team meetings to coordinate with the team and discuss design progress and next steps. · Monthly Invoices and Progress Reports – Prepare a monthly invoice and progress report for services performed by Parametrix. · Correspondence – Communicate with the City via email and phone to report the status of work activities, data needs, and matters requiring City input. SCOPE OF WORK (continued) City of Arlington 2022 Utility and Pavement Preservation Project 3 December 2021 Deliverables Deliverables for this task include the following: · Project schedule: up to 2 updates (Smartsheet format). · Project management plan: draft and final (MS Word and PDF formats). · Monthly invoices and progress reports. · Phone calls and emails regarding project status. Assumptions Assumptions for this task include the following: · Anticipated notice to proceed will be around December 10, 2021. · Project duration is approximately 6 months. · Budget assumes 12 biweekly internal team meetings. · Biweekly internal team meetings will be attended by up to four (4) Parametrix staff. TASK 2 – DATA COLLECTION AND UTILITY COORDINATION Objective This task will include coordination with City staff and utilities to gather information necessary to develop the contract documents for bidding and construction. Subtask 2-01 – Data Request Approach The approach for this task includes the following: · Data Request List – Prepare a list of data needed for the project, submit the list to the City, and coordinate with the City during the data collection process. This includes preparing an additional list of supplemental data needed for the project, as necessary. · Review Data and Information – Review data and information provided by the City and extract relevant information for the project. This will include prior year UPP special provisions and plans, recent bid tabs, record drawings, previous studies or reports, GIS data, aerial imagery, construction photos, and other information related to the project sites. Deliverables Deliverables for this task include the following: · Electronic copies of formal “Data Request” (MS Word format). Assumptions Assumptions for this task include the following: · Up to two (2) data requests will be developed and submitted to the City. · The City will provide all available documentation for City facilities, as requested. SCOPE OF WORK (continued) City of Arlington 2022 Utility and Pavement Preservation Project 4 December 2021 Subtask 2-02 – Utility Coordination and Analysis Approach The approach for this task includes the following: · Request existing and proposed utility mapping from all utility companies located within the utility improvement project area along Cemetery Road. · Perform a utility conflict analysis for the preliminary water main alignments to identify potential utility conflicts. · Develop a list of potential conflict locations to obtain specific utility information, including dimensions, location, and depth, identifying areas to be potholed by the City to confirm existing utilities at critical locations of planned improvements. Deliverables Deliverables for this task include the following: · Documentation of utility conflict analysis and recommendations for utility potholing (electronic format). Assumptions Assumptions for this task include the following: · City crews will perform potholing and locating as determined by the utility conflict analysis. · Utility mapping and potholing are not anticipated to be necessary for the pavement preservation areas within Old Town due to the shallow depth of the pavement and curb ramp improvements. TASK 3 – PRELIMINARY DESIGN (30%) Objective This task will include coordination with City staff and development of 30% design plans and opinion of probable construction cost (OPCC) for the utility and pavement preservation improvements. The 30% design will establish the foundational design elements to allow the project to advance to the 90% design submittal. Subtask 3-01 – Utility Improvements Objective This subtask will focus on the Cemetery Road water main alignment, pipe size, valves, hydrants, connections, and restoration requirements. Approach The approach for this subtask includes the following: · Kickoff Meeting and Site Visit – Prepare for and attend a kickoff meeting and site visit to initiate the project design and better understand the City’s goals. Prepare a meeting agenda and meeting summary (draft and final). Following the meeting, perform a site visit with City engineering and operations staff to discuss the water main alignment, hydrants, and connections. During the site visit, the team will review the topographic survey and existing site conditions. · 30% Plans - Parametrix will complete a preliminary design based on the field survey provided by the City and the applicable City and Snohomish County design guidelines. The plans will display the water main SCOPE OF WORK (continued) City of Arlington 2022 Utility and Pavement Preservation Project 5 December 2021 alignment, pipe size, valves, fittings, hydrants, and connection locations. Utility trench restoration plan sheets will display the surface restoration limits and requirements according to Snohomish County Engineering Design and Development Standards Section 8-05 Underground Utility Installation and City Engineering Standards. The plan sheets will be dual plan view at 20-inch scale. · 30% OPCC – Parametrix will prepare an OPCC based on estimated quantities from the 30% Plans and recent bid tabs provided by the City. The work associated with the water main improvements will be captured in Bid Schedule A. · Quality Assurance/Quality Control (QA/QC) – Parametrix will manage and coordinate in-house QA reviews of the 30% plans and OPCC per the Parametrix Quality Guidance Document and Quality Protocols. The deliverables will go through a formal QC review by a qualified person with relevant experience. The QC reviews, revisions, and confirmation will be documented and preserved in the project folder for future use. Subtask 3-02 – Pavement Preservation Objective This subtask will focus on the Old Town pavement preservation and curb ramp replacements. Approach The approach for this subtask includes the following: · Kickoff Meeting and Site Visit – Prepare for and attend a kickoff meeting and site visit to initiate the project design and better understand the City’s goals. Prepare a meeting agenda and meeting summary (draft and final). Following the meeting, perform a site visit with City engineering and operations staff to discuss the pavement preservation method and limits as well as curb ramp replacement types. · 30% Plans - Parametrix will complete a preliminary design based on the City provided GIS mapping, aerial imagery, LiDAR and applicable City design guidelines. The plans will display the pavement preservation methods and limits as well as curb ramp replacement locations and types. The 30% design will include creating up to two (2) project-specific typical curb ramp details based on recently constructed curb ramps within Old Town. Washington State Department of Transportation (WSDOT) Standard Plans will also be referenced for potential curb ramp replacement types. The plan sheets will be dual plan view at 20-inch scale. · 30% OPCC – Parametrix will prepare an OPCC based on estimated quantities from the 30% Plans and recent bid tabs provided by the City. The work associated with the pavement preservation improvements will be captured in Bid Schedule B. · QA/QC – Parametrix will manage and coordinate in-house QA reviews of the 30% plans and OPCC per the Parametrix Quality Guidance Document and Quality Protocols. The deliverables will go through a formal QC review by a qualified person with relevant experience. The QC reviews, revisions, and confirmation will be documented and preserved in the project folder for future use. Task 3 Deliverables Deliverables for this task include the following: · Agenda and summary of the kickoff meeting and site visit (draft and final). · 30% plans at half size (11x17) in electronic format (PDF). · 30% OPCC in electronic format (PDF). SCOPE OF WORK (continued) City of Arlington 2022 Utility and Pavement Preservation Project 6 December 2021 Task 3 Assumptions Assumptions for this task include the following: · The kickoff meeting and site visit will be held in person and attended by two (2) Parametrix team members. The utility and pavement preservation meeting and site visit will be combined into one and occur on the same day. · The basemap for the Schedule A Utility Improvements will be based on topographic survey provided by the City. The topographic survey will be provided to Parametrix by December 15, 2021. · The basemap for the Schedule B Pavement Preservation will be based on City provided GIS mapping, aerial imagery, and LiDAR. · Utility trench restoration is anticipated to include half-width overlay according to Snohomish County Engineering Design and Development Standards Section 8-05 Underground Utility Installation. For project consistency, we are assuming the trench restoration within the City limits will match the restoration within the County limits. · Pavement preservation improvements within Old Town are anticipated to include full-depth asphalt replacement (4 inches) and subgrade leveling and compaction per the City’s direction. Select curb and gutter replacement may be necessary, but otherwise the existing curb and gutter will remain in place. Sidewalk improvements are not anticipated beyond the curb ramp limits. · The City will provide AutoCAD files for the recent UPP projects for Parametrix’s use and reference. · All plans will be prepared in AutoCAD 2020 Civil 3D format. · Total project length for the Cemetery Road utility improvements is approximately 5,400 LF. · Total project length for the Old Town pavement preservation improvements is approximately 2,900 LF. · Approximately 800 LF can fit on one dual plan sheet. Task 3 City Support · Review meeting agenda and summary and provide comments. · Attend site visit with the project team. · Provide AutoCAD files from prior UPP projects. · Complete technical review of the 30% design completion submittal and provide one compiled written set of comments. TASK 4 – FINAL DESIGN (90%) Objective This task will include coordination with City staff and development of utility and pavement preservation 90% design plans, specifications, and OPCC for City review. Subtask 4-01 – Utility Improvements Objective This subtask will focus on advancing the Cemetery Road water main improvements and incorporating City review comments. SCOPE OF WORK (continued) City of Arlington 2022 Utility and Pavement Preservation Project 7 December 2021 Approach The approach for this subtask includes the following: · 30% Review Meeting and Site Visit – Prepare for and attend a 30% design review meeting and site visit to discuss final design development for the utility improvements. Prepare a meeting agenda and meeting summary (draft and final). Following the meeting, perform a site visit with City engineering and operations staff to discuss the water main alignment, unique service connections, miscellaneous utility structure improvements, and restoration requirements. Prior to the review meeting, the City will complete their technical review of the 30% design completion submittal and provide one compiled written set of comments. · Over-the-Shoulder Review Meeting – Prepare for and attend a virtual over-the-shoulder design progress review meeting midway through development of the 90% submittal. The meeting will focus on design clarifications and City feedback for the utility improvements and restoration requirements. · 90% Plans – Preliminary design drawings (30% design completion) will be revised and further developed to incorporate comments from the City’s review of the preliminary design. The plans will be developed to the 90% design level and display meter locations, service lines, pothole data, concrete driveway and sidewalk replacement needs, water meter matrix, utility details, and a structures table to identify the minor storm and sanitary sewer structure improvements. Restoration sheets will be further developed to include channelization, signing, and restoration details. · 90% Specifications – Project special provisions and appendices will be prepared to support the design and to be included in the contract documents. Specifications will be prepared based on the City’s standard special provisions to the most current WSDOT Standard Specifications. The City's front-end specifications will be reviewed for consistency between technical specifications and contractual documents. · 90% OPCC – The 30% design OPCC will be revised per the design revisions and advanced to the 90% design completion level. · QA/QC – Parametrix will manage and coordinate in-house QA reviews of the 90% plans, specifications, and OPCC per the Parametrix Quality Guidance Document and Quality Protocols. The deliverables will go through a formal QC review by a qualified person with relevant experience. The QC reviews, revisions, and confirmation will be documented and preserved in the project folder for future use. Subtask 4-02 – Pavement Preservation Objective This subtask will focus on advancing the Old Town pavement preservation and curb ramp improvements. Approach The approach for this subtask includes the following: · 30% Review Meeting and Site Visit – Prepare for and attend a 30% design review meeting and site visit to discuss final design development for the pavement preservation improvements. Prepare a meeting agenda and meeting summary (draft and final). Following the meeting, perform a site visit with City engineering and operations staff to discuss curb ramp lengths and property restoration requirements. Prior to the review meeting, the City will complete their technical review of the 30% design completion submittal and provide one compiled written set of comments. · Over-the-Shoulder Review Meeting – Prepare for and attend a virtual over-the-shoulder design progress review meeting midway through development of the 90% submittal. The meeting will focus on design SCOPE OF WORK (continued) City of Arlington 2022 Utility and Pavement Preservation Project 8 December 2021 clarifications and City feedback for the pavement preservation improvements and property restoration requirements. · 90% Plans – Preliminary design drawings (30% design completion) will be revised and further developed to incorporate comments from the City’s review of the preliminary design. The plans will be developed to the 90% design level and display curb ramp lengths, pavement details, channelization, and property restoration needs. · 90% Specifications – Project special provisions and appendices will be prepared to support the design and to be included in the contract documents. Specifications will be prepared based on the City’s standard special provisions to the most current WSDOT Standard Specifications. The City's front-end specifications will be reviewed for consistency between technical specifications and contractual documents. · 90% OPCC – The 30% design OPCC will be revised per the design revisions and advanced to the 90% design completion level. · QA/QC – Parametrix will manage and coordinate in-house QA reviews of the 90% plans, specifications and OPCC per the Parametrix Quality Guidance Document and Quality Protocols. The deliverables will go through a formal QC review by a qualified person with relevant experience. The QC reviews, revisions, and confirmation will be documented and preserved in the project folder for future use. Task 4 Deliverables Deliverables for this task include the following: · Agenda and summary of all meetings (draft and final). · 90% plans at half size (11x17) in electronic format (PDF). · 90% specifications and appendices in electronic format (Word and PDF). · 90% OPCC in electronic format (PDF). Task 4 Assumptions Assumptions for this task include: · The 30% review meeting and site visit will be held in person and attended by two (2) Parametrix team members. · The over-the-shoulder review meeting will be held virtually and attended by up to two (2) Parametrix team members. · The City will provide information on storm and sanitary sewer main improvements and the fire hydrants to remain and a list of water services prior to the 90% design submittal. · Detailed curb ramp design is not included in this scope of work. The curb ramp typical details will include sufficient detail for quantity takeoff and initial field layout purposes—generally, basic ramp dimensions and type. It is assumed final ramp limits will be field verified during construction based on measurement of formwork and that no right-of-way will be required. Task 4 City Support · Review meeting agenda and summary and provide comments. · Attend site visit with the project team and provide input on final design improvements. · Collect and provide data for the Water Meter Matrix and Structures Table summarizing the minor storm and sanitary sewer structure improvements for incorporation into the 90% design completion plans. SCOPE OF WORK (continued) City of Arlington 2022 Utility and Pavement Preservation Project 9 December 2021 · Determine the necessary ramp lengths and sidewalk removal limits for each curb ramp and provide information to Parametrix for incorporation into the 90% design completion plans. · Prepare and provide electronic files, and periodic updates, of text, forms, schedules, and other components of the contract documents, including preferred “front-end” sections. · Provide special provisions from prior UPP projects in Word format. · Complete technical review of the 90% design completion submittal and provide one compiled written set of comments. TASK 5 – FINAL DESIGN (BID READY) Objective This task will include coordination with City staff and development of utility and pavement preservation bid-ready plans, specifications, and opinion of OPCC for City bid advertisement. Final bid-ready plans will incorporate all prior review comments and will be suitable for bidding. Subtask 5-01 – Utility Improvements Objective This subtask will focus on incorporating City review comments and finalizing the Cemetery Road water main improvements. Approach The approach for this subtask includes the following: · 90% Review Meeting – Prepare for and attend a virtual design review meeting with City engineering and operations staff to discuss review comments and gather input on key issues related to utility improvements. Prepare meeting agenda and meeting summary (draft and final). · Bid-Ready Plans, Specifications, and OPCC – The 90% design package will be revised to incorporate comments from the City’s review and advanced to bid ready. The contract documents and plans will be compiled, stamped, signed, and submitted to the City for their distribution and advertisement. · QA/QC – Parametrix will manage and coordinate in-house QA reviews of the Bid-Ready Plans, Specifications, and OPCC per the Parametrix Quality Guidance Document and Quality Protocols. The deliverables will go through a formal QC review by a qualified person with relevant experience. The QC reviews, revisions, and confirmation will be documented and preserved in the project folder for future use. Subtask 5-02 – Pavement Preservation Objective This subtask will focus on incorporating City review comments and finalizing the Old Town pavement preservation and curb ramp improvements. SCOPE OF WORK (continued) City of Arlington 2022 Utility and Pavement Preservation Project 10 December 2021 Approach The approach for this subtask includes the following: · 90% Review Meeting – Prepare for and attend a virtual design review meeting with City engineering and operations staff to discuss review comments and gather input on key issues related to pavement preservation and curb ramp improvements. Prepare meeting agenda and meeting summary (draft and final). · Bid-Ready Plans, Specifications, and OPCC – The 90% design package will be revised to incorporate comments from the City’s review and advanced to bid ready. The contract provisions and plans will be compiled, stamped, signed, and submitted to the City for their distribution and advertisement. · QA/QC – Parametrix will manage and coordinate in-house QA reviews of the Bid-Ready Plans, Specifications, and OPCC per the Parametrix Quality Guidance Document and Quality Protocols. The deliverables will go through a formal QC review by a qualified person with relevant experience. The QC reviews, revisions, and confirmation will be documented and preserved in the project folder for future use. Task 5 Deliverables Deliverables for this task include the following: · Agenda and summary of the 90% review meeting (draft and final). · Bid-Ready Plans at half size (11x17) and full size (22x34) in electronic format (PDF). · Bid-Ready Contract Provisions containing City front-end contract documents, project specifications, and appendices in electronic format (PDF). · Bid-Ready OPCC in electronic format (PDF). Task 5 Assumptions Assumptions for this task include: · The 90% review meeting will be held virtually and attended by up to two (2) Parametrix team members. · Parametrix shall apply a Washington Professional Engineer’s stamp with signature and date on the final bid-ready edition of the design plans and specifications. · The final bid packages will include two bid schedules, one for utility improvements and another for pavement preservation. Task 5 City Support · Review meeting agenda and summary and provide comments. · City to coordinate and submit bid-ready contract documents to SolicitBid or similar service. SCOPE OF WORK (continued) City of Arlington 2022 Utility and Pavement Preservation Project 11 December 2021 TASK 6 – BIDDING ASSISTANCE Objective This task will include supporting the City on an as-needed basis during bidding of the project. Approach The approach for this task includes the following: · Bidder Inquiries – With direction from the City, respond to questions from bidders, subcontractors, equipment suppliers, and other vendors regarding the project plans and specifications. Maintain a written record of communications during bidding process. · Addenda – Assist the City in the preparation of any addenda as necessary to clarify the contract documents. Deliverables Deliverables for this task include the following: · Written responses to bidders’ questions as required. · Draft addenda as required for the City to distribute to plan holders. Assumptions Assumptions for this task include: · The City will be responsible for tasks associated with printing bid documents, document distribution, bid advertisement, addenda distribution, plan holder administration, bid evaluation, bid tabulation, etc. · Parametrix’s support services during bidding will be performed up to the extent of the fee estimate. · Up to three (3) responses to bidder inquiries will be prepared for the City. · Up to two (2) draft addenda will be prepared for the City. The City will finalize and sign the addenda. PRELIMINARY ESTIMATED SCHEDULE Parametrix will begin work immediately upon receipt of Notice to Proceed from the City. Parametrix will proceed according to the preliminary estimated schedule shown below; however, the schedule may change due to design collaboration efforts with the City. Factors beyond Parametrix’s control may also require schedule modifications. Topographic Survey Delivered to Parametrix Mid-December 2021 Kickoff Meeting and Site Visit Mid-December 2021 Data Collection Mid-December 2021 – January 2022 Preliminary Design (30%) Mid-December 2021 – January 2022 Final Design (90%) February – March 2022 Bid-Ready Documents April – Mid-May 2022 Bidding and Award Mid-May 2022 Construction June – September 2022 SCOPE OF WORK (continued) City of Arlington 2022 Utility and Pavement Preservation Project 12 December 2021 PRELIMINARY DRAWING LIST Sheet Drawing Name 1 G1 Title Sheet, Vicinity Maps and Drawing Index 2 G2 Abbreviations and Legends 3 G3 General Notes 4 U1 Utility Improvements Horizontal Control and Key Sheet 5 U2 Utility Improvements-1 6 U3 Utility Improvements-2 7 U4 Utility Improvements-3 8 U5 Utility Improvements-4 9 U6 Utility Improvements-5 10 U7 Utility Improvements-6 11 U8 Utility Improvements-7 12 UR1 Cemetery Rd Restoration-1 13 UR2 Cemetery Rd Restoration-2 14 UR3 Cemetery Rd Restoration-3 15 UR4 Cemetery Rd Restoration-4 16 UR5 Cemetery Rd Restoration-5 17 UR6 Cemetery Rd Restoration-6 18 UR7 Cemetery Rd Restoration-7 19 UD1 Water Meter Matrix & Details 20 UD2 Cemetery Rd Restoration Details 21 P1 Pavement Preservation Sheet Layout 22 P2 Pavement Preservation-1 23 P3 Pavement Preservation-2 24 P4 Pavement Preservation-3 25 P5 Pavement Preservation-4 26 PD1 Pavement Details-1 27 PD2 Pavement Details-2 28 CH1 Channelization Plan-1 29 CH2 Channelization Plan-2 PARAMETRIX Client: City of Arlington Project: 2022 Utility and Pavement Preservation BUDGET December 10, 2021 Jo h n M . Ph i l l i p s Je n n a L . T . An d e r s o n Sp e n c e r E . Og d e n So h r a b Si d d i q u i Ca i t l i n V . Wi l l i a m s Jo h n L . Wr i g h t Ma r c E . Ke n d a l l Ma r c i K . Ga m o n Am a n d a B . Lu c a s Je a n N . Jo h n s o n Lo r i A . Gi l b e r t s o n Sr C o n s u l t a n t Pr i n c i p a l Sr E n g i n e e r Pr o j e c t M a n a g e r En g i n e e r I I I En g i n e e r I I I (c a p p e d r a t e a t En g i n e e r I I ) En g i n e e r I Sr E n g i n e e r QC R e v i e w e r Sr E n g i n e e r QC R e v i e w e r Pr o j e c t C o n t r o l s Sp e c i a l i s t Pu b l i c a t i o n s Su p e r v i s o r Sr C o n t r a c t Ad m i n i s t r a t o r Sr P r o j e c t Ac c o u n t a n t $243.04 $210.68 $139.50 $120.90 $99.11 $225.84 $188.98 $130.76 $120.90 $157.64 $132.22 Task SubTask Description Labor Dollars Labor Hours 1 Task 1 - Project Management $15,358.60 87 4 46 10 6 6 6 4 2 3 1 1.1 Project Planning $5,213.84 28 2 16 4 4 2 1 1.2 Budget and Schedule Tracking $2,382.20 11 2 9 1 1.3 Bi-Weekly Internal Team Meetings $3,421.14 24 6 6 6 6 1 1.4 Monthly Invoices and Progress Reports $2,445.30 15 6 6 3 1 1.5 Correspondence $1,896.12 9 9 2 Task 2 - Data Collection $6,203.56 44 10 18 16 2 2.1 Data Request $3,334.52 22 6 12 4 2 2.2 Utility Coordination and Analysis $2,869.04 22 4 6 12 3 Task 3 - Preliminary Design (30%)$39,353.04 297 4 27 90 64 100 6 6 3 3.1 Utility Improvements $23,312.96 182 2 16 56 100 6 2 3 1 Kick-off Meeting and Site Visit $1,679.72 10 4 6 3 1 30 Percent Plans and Estimate $19,414.16 162 12 50 100 3 1 Quality Assurance/Quality Control (QA/QC)$2,219.08 10 2 6 2 3 3.2 Pavement Preservation $16,040.08 115 2 11 34 64 4 3 2 Kick-off Meeting and Site Visit $1,190.04 7 3 4 3 2 30 Percent Plans and Estimate $13,608.04 102 8 30 64 3 2 Quality Assurance/Quality Control (QA/QC)$1,242.00 6 2 4 4 Task 4 - Final Design (90%)$90,039.68 673 8 69 180 200 180 12 12 12 4 4.1 Utility Improvements $53,102.42 407 4 42 109 50 180 12 4 6 4 1 30 Percent Review Meeting and Site Visit $1,890.40 11 5 6 4 1 Over the Shoulder Review Meeting $629.18 4 1 3 4 1 90 Percent Plans, Specifications and Estimate $46,144.68 372 36 100 50 180 6 4 1 Quality Assurance/Quality Control (QA/QC)$4,438.16 20 4 12 4 4 4.2 Pavement Preservation $36,937.26 266 4 27 71 150 8 6 4 2 30 Percent Review Meeting and Site Visit $1,400.72 8 4 4 4 2 Over the Shoulder Review Meeting $629.18 4 1 3 4 2 90 Percent Plans, Speciifications and Estimate $32,423.36 242 22 64 150 6 4 2 Quality Assurance/Quality Control (QA/QC)$2,484.00 12 4 8 5 Task 5 - Final Design (100% Bid Ready)$45,243.38 337 8 32 85 90 100 8 6 8 5 5.1 Utility Improvements $27,155.18 209 4 18 53 20 100 8 2 4 5 1 90 Percent Review Meeting $839.86 5 2 3 5 1 100 Percent Bid Ready Plans, Specifications and Estimate $23,158.48 190 16 50 20 100 4 5 1 Quality Assurance/Quality Control (QA/QC)$3,156.84 14 4 8 2 5 5.2 Pavement Preservation $18,088.20 128 4 14 32 70 4 4 5 2 90 Percent Review Meeting $700.36 4 2 2 5 2 100% Bid Ready Plans, Specifications and Estimate $15,659.76 116 12 30 70 4 5 2 Quality Assurance/Quality Control (QA/QC)$1,728.08 8 4 4 6 Task 6 - Bidding Assistance $4,605.13 32 7 14 7 4 6 6.1 Bidder Inquiries $2,008.17 14 3 6 3 2 6 6.2 Addenda $2,596.96 18 4 8 4 2 Labor Totals:$200,803.39 1,470 24 191 397 360 409 26 24 6 28 2 3 Totals:$200,803.39 $5,832.96 $40,239.88 $55,381.50 $43,524.00 $40,535.99 $5,871.84 $4,535.52 $784.56 $3,385.20 $315.28 $396.66 Other Direct Expenses Other Direct Costs (including mileage)$150.00 Other Direct Expenses Total:$150.00 Project Total $200,953.39 Burdened Rates: 2022 Utility ImprovementsCemetery Road 1 of ?? 11/3/2021 UPP_CemeteryRD_8.5x11_21 City of Arlington 1 inch = 750 feetSheet: Date: Scale: File:Maps and GIS data are distributed “AS-IS” without warranties of any kind, either express or implied, including but not limited to warranties of suitability for a particular purpose or use. Map data are compiledfrom a variety of sources which may contain errors and users who rely upon the information do so at their own risk. Users agree to indemnify, defend, and hold harmless the City of Arlington for any and allliability of any nature arising out of or resulting from the lack of accuracy or correctness of the data, or the use of the data presented in the maps. 48THAVE NE 59TH AVE NE 199TH STNE 209TH ST NE GROVEPL 200TH PL NE 49TH AVENE 67TH AVE NE 66TH AVE NE 61ST AVE NE 65THDR NE 200TH ST NE 199TH ST NE 51ST DR NE 64TH DR NE 208TH ST NE 62ND DR NE 63RD AVE NE 207TH ST NE 206TH ST NE 47TH AVE NE 197TH ST NE CEMETERY RD 196TH PL NE HIGH CLOVERBLVDNE M-531M-544 M-223 M-427 M-33 M-18 M-454M-377 M-935 M-726 M-566 ±Legend Arlington City Limits Trunk - 5,407 FT est. Trunk (In City) - 3,530 FT est. Trunk (Out of City) - 1,877 FT est. Secondary (In City) Secondary (Out of City) Insi de City (trunk)3,530 FT Outsi de Ci ty (trunk)1,877 FT Mai n Trunk Total 5,407 FT Ce metery Road Water Mai n Le ngth (e st) Trunk Onl y 2022 Pavement Preservation Old Town Work Plan 1 of 1 11/4/2021 PMLayouts - UPP 2022 Layout City of Arlington Sheet: Date: Scale: File:Maps and GIS data are distributed “AS-IS” without warranties of any kind, either express or implied, including but not limited to warranties of suitability for a particular purpose or use. Map data are compiled from a variety of sources which may contain errors and users who rely upon the information do so at their own risk. Users agree to indemnify, defend, and hold harmless the City of Arlington for any and all liability of any nature arising out of or resulting from the lack of accuracy or correctness of the data, or the use of the data presented in the maps. NO R T H S T 87TH AVE NE E 3RD ST E MAPLE ST N WEST AVE N F R E N C H A V E E DIVISIONST E 1ST ST E MAPLE ST E 4TH ST SR 9 N C L A R A S T PARK HILLDR SR 9 S S T I L L A G U A M I S H A V E S F R E N C H A V E DU N H A M A V E S MACLEOD AVE N S T I L L A G U A M I S H A V E S O L Y M P I C A V E N GIFFORD AVE N W A S H I N G T O N A V E N L E N O R E A V E N S T I L L A G U A M I S H A V E S W E S T A V E N A L C A Z A R A V E E 5TH ST E 4TH ST 88 T H D R N E E 2ND ST E DIVISION ST N M A C L E O D A V E N O L Y M P I C A V E N D U N H A M A V E E DIVISION ST 18 9 3 18 9 2 18 9 5 20 3 3 20 3 2 19 0 5 ± 1:6,000 SEG_ID NAME START END LENGTH (FT)PCI 1999 Stillaguamish Ave E 5th St E 4th St 419 41.44 1895 Stillaguamish Ave E 4th St E 3rd St 424 31.26 1905 N Gifford Ave E 2nd St E 1st St 446 20.75 2033 N Gifford Ave E 3rd St E 2nd St 429 45.49 1892 N Gifford Ave E 5th St Dead End 391 53.85 1893 N Washington Ave E 5th Dead End 359 25.91 2032 N Lenore Ave E 3rd St E 2nd St 432 63.43 2022 Preservation